AGM Information • Jan 26, 2021
AGM Information
Open in ViewerOpens in native device viewer
THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt about the contents of this document or about what action to take, you should immediately seek your own professional advice from your stockbroker, solicitor, accountant, bank manager or other appropriately qualified independent financial adviser who is authorised under the Financial Services and Markets Act 2000 if you are taking advice in the United Kingdom or, if you are resident in another jurisdiction, from another appropriately authorised independent financial adviser.
If you sell or have sold or transferred all of your Ordinary Shares, please send this document (together with the accompanying documents, but not the personalised Form of Proxy) to the purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
Wednesday, 24 February 2021 at 11.00 am
In light of the COVID-19 pandemic, there are significant changes to the usual arrangements for the annual general meeting ('AGM') this year and, regrettably, shareholders are unable to attend the AGM in person. To ensure that your vote is counted, you are advised to appoint the Chairman of the meeting as your proxy by completing and submitting the hard copy proxy form or through CREST. Further details on how to vote are set out in the Notes to the Notice of Meeting on page 9. In order for your vote to be counted at the AGM, your proxy must be received by 11.00 am on Monday, 22 February 2021.
This document should be read as a whole. Your attention is drawn to the letter from the Chairman of Electra Private Equity PLC (the "Company") which is set out in Part I of this document and which recommends that you vote in favour of the Resolutions to be proposed at the Annual General Meeting.
A Form of Proxy for use at the Annual General Meeting is enclosed with this Notice of Annual General Meeting and instructions for its completion and return by post are set out in the Form.
| PAGE | |
|---|---|
| 3 | |
| 4 | |
| 6 | |
| 9 | |
| DEFINITIONS | 11 |
| LETTER FROM THE CHAIRMAN OF ELECTRA PRIVATE EQUITY PLC NOTICE OF ANNUAL GENERAL MEETING EXPLANATORY NOTES TO THE PROPOSED RESOLUTIONS NOTES TO THE NOTICE OF ANNUAL GENERAL MEETING |
PART I
(Incorporated in England and Wales with registered number 00303062)
17 Old Park Lane London W1K 1QT
26 January 2021
Neil Johnson (Chairman) Paul Goodson David Lis Gavin Manson Stephen Welker Linda Wilding
Dear Shareholder
I am writing to you regarding the 2021 Annual General Meeting which, this year, will be held electronically in accordance with the provisions of the Corporate Insolvency and Governance Act 2020 on Wednesday, 24 February 2021 at 11.00 am. I am writing to you regarding the 2021 Annual General Meeting which, this year, will be held electronically in accordance with the provisions of the Corporate Insolvency and Governance Act 2020 on Wednesday, 24 February 2021 at 11.00 am.
The Notice of Annual General Meeting, which follows this letter, sets out the business to be considered at the The Notice of Annual General Meeting, which follows this letter, sets out the business to be considered at the Meeting.
Important information about the AGM this year Unfortunately, as a consequence of the COVID-19 pandemic, we are not able to conduct this year's AGM in the usual way. The health, safety and welfare of our Shareholders, employees and the broader community is of paramount importance. With this in mind, and in accordance with the provisions of the Corporate Insolvency and Governance Act 2020, the AGM will be held as a closed meeting and regrettably shareholders are unable to attend in person. We will arrange for the necessary quorum to be in attendance so that the meeting is able to conduct its business and Shareholders and others will not be granted access to the AGM in person. I Unfortunately, as a consequence of the COVID-19 pandemic, we are not able to conduct this year's AGM in the usual way. The health, safety and welfare of our Shareholders, employees and the broader community are of paramount importance. With this in mind, and in accordance with the provisions of the Corporate Insolvency and Governance Act 2020, the AGM will be held as a closed meeting and regrettably shareholders are unable to attend in person. We will arrange for the necessary quorum to be in attendance so that the meeting is able to conduct its business and Shareholders and others will not be granted access to the AGM in person. I am sure you understand the reasons for this.
am sure you understand the reasons for this. Notwithstanding these revised arrangements, Shareholders' participation is important to us and, since you will not be able to attend in person this year, I would strongly encourage you to appoint the Chairman of the AGM to be your proxy to vote on your behalf by completing the enclosed Form of Proxy. This Form of Proxy should be completed, signed and returned in accordance with the instructions printed on it at least 48 Notwithstanding these revised arrangements, Shareholders' participation is important to us and, since you will not be able to attend in person this year, I would strongly encourage you to appoint the Chairman of the AGM to be your proxy to vote on your behalf by completing the enclosed Form of Proxy. This Form of Proxy should be completed, signed and returned in accordance with the instructions printed on it at least 48 hours before the AGM. Appointment of any other person as your proxy would result in your votes not being cast, as third-party proxies will not be permitted entry to the AGM, unless there is a change to the arrangements outlined in this document.
hours before the AGM. Appointment of any other person as your proxy would result in your votes not being cast, as third-party proxies will not be permitted entry to the AGM, unless there is a change to the arrangements outlined in this document. We are keen to continue the important engagement that we have with you during this time. Therefore, should you have a question in relation to the AGM Resolutions, the 2020 Annual Report or the business of the Company, please email your question to [email protected] by 11.00 am on Monday, 22 February 2021. Questions will be grouped into themes and addressed on our website as soon as is practically possible following the AGM. All the Resolutions are proposed as ordinary resolutions, except for Resolutions 12 and 13 We are keen to continue the important engagement that we have with you during this time. Therefore, should you have a question in relation to the AGM Resolutions, the 2020 Annual Report or the business of the Company, please email your question to [email protected] by 11.00 am on Monday, 22 February 2021. Questions will be grouped into themes and addressed on our website as soon as is practically possible following the AGM. All the Resolutions are proposed as ordinary resolutions, except for Resolutions 12 and 13 which are proposed as special resolutions. Voting on all Resolutions to be proposed at the AGM will be by way of a poll. Please refer to pages 9 and 10 of this document for further details on voting.
of a poll. Please refer to pages 10 and 11 of this document for further details on voting. Explanatory notes to the Resolutions to be considered at the AGM appear on pages 6 to 8 of this document.
Explanatory notes to the Resolutions to be considered at the AGM appear on pages 7 to 9 of this document. Your Directors consider that each Resolution to be proposed at the AGM is in the best interests of the Shareholders as a whole and unanimously recommend that Shareholders vote in favour of these Resolutions, as they intend to do in respect of their own shareholdings.
Yours faithfully
Recommendation Neil Johnson Chairman
(Incorporated in England and Wales with registered number 00303062)
NOTICE is hereby given that the eighty-sixth Annual General Meeting of the Company will be held electronically in accordance with the provisions of the Corporate Insolvency and Governance Act 2020 on Wednesday, 24 February 2021 at 11.00 am to consider and, if thought fit, pass the following Resolutions, of which Resolutions 1 to 11 will be proposed as ordinary resolutions and Resolutions 12 and 13 will be proposed as special resolutions.
That the Directors be and are hereby generally and unconditionally authorised in accordance with section 551 of the Companies Act 2006 to exercise all Company's powers to allot shares in the Company and to grant rights to subscribe for, or to convert any security into, shares in the Company up to an aggregate nominal amount of £3,190,230.25, such authority to expire (unless previously renewed, varied or revoked) on the earlier of 24 May 2022 or the conclusion of the Company's annual general meeting in 2022, but so that the Directors are entitled to make offers or agreements before the expiry of such authority which would or might require shares to be allotted or rights to be granted after such expiry and the Directors shall be entitled to allot shares and grant rights pursuant to any such offer or agreement as if this authority had not expired, and this authority is in substitution for all existing unexercised authorities.
That the Directors be and they are hereby empowered pursuant to section 570 and section 573 of the Companies Act 2006 to allot equity securities (within the meaning of section 560 of that Act) for cash either pursuant to the authority conferred by Resolution 11 above or by way of a sale of treasury shares as if section 561(1) of the Companies Act 2006 did not apply to any such allotment on the following terms:
(a) this power is limited to the allotment or sale of equity securities:
That a general meeting other than an annual general meeting may be called on not less than 14 clear days' notice.
Frostrow Capital LLP Company Secretary
26 January 2021
Registered in England and Wales No. 00303062 Registered Office: 17 Old Park Lane London W1K 1QT
For Resolutions 12 and 13 (proposed as special resolutions) to be passed at the AGM, at least three quarters of the votes cast must be in favour of the Resolution.
For any of the ordinary resolutions listed below (all Resolutions except Resolutions 12 and 13) to be passed at the AGM, more than half the votes cast must be in favour of the Resolution.
At last year's AGM the Company sought, and obtained, shareholder approval to purchase its own shares. No shares have been purchased over the last year pursuant to that authority and the authority will lapse, in accordance with its terms, at this year's AGM. The Board has decided not to renew the authority at this year's AGM based on the low likelihood of the Company making use of it (taking into account typical trading volumes which limit the number of shares that can be bought back) as compared with the advisory and other costs associated with proposing the resolution (including obtaining the required Takeover Panel waiver). This decision does not preclude the Company from seeking shareholder authority for share buybacks in the future in the event that circumstances change, and the Board will keep the position under review.
For each financial year the Directors are required to present the Annual Report and Financial Statements of the Company (including the Strategic Report, Directors' Report and Auditor's Report) to the Shareholders.
Resolution 2 seeks shareholder approval for the Directors' Remuneration Report which is set out on pages 72 to 82 (inclusive) of the 2020 Annual Report and Financial Statements.
The Directors are required to prepare the Directors' Remuneration Report, comprising an annual report detailing the remuneration of the Directors and a statement by the Chairman of the Remuneration Committee of the Board. The Company is required to seek Shareholder approval in respect of the contents of the Directors' Remuneration Report on an annual basis (excluding the part containing the Directors' Remuneration Policy). As this vote is an advisory vote, no entitlement of a Director to remuneration is conditional on it.
Resolutions 3 to 8 deal with the proposed election and re-election of all the Directors who are currently serving on the Board, in accordance with the requirements of the Company's articles of association and the UK Corporate Governance Code.
Biographical details of all the Directors who are standing for election or re-election, as at the date of this Notice of Annual General Meeting, including information relating to their experience, skills and background, are set out on pages 86 to 87 of the 2020 Annual Report and Financial Statements and appear on the Company's website www.electraequity.com. Additional information is included on page 69 of the 2020 Annual Report and Financial Statements about the independence of the independent Non-Executive Directors, as required by the Listing Rules.
Following the completion of the Board evaluation process for 2020, the Chairman confirms on behalf of the Board that each of the Directors standing for election or re-election under Resolutions 3 to 8 continues to be effective and demonstrates appropriate commitment to their respective roles. It is the view of the Chairman that each Director has sufficient time to meet his or her commitment to the Company and has individual skills and experience which are relevant and beneficial to support the Board in fulfilling its duties.
The specific reasons for re-electing each director are as follows:
Paul has been a Director since May 2016. He is Chairman of the Valuations Committee and a member of the Audit and Risk, Remuneration and Nominations Committees. He has experience of private equity from his 13 years at Barclays where he was MD and was Executive Chairman of Great Bear Distribution, a leading independent third-party logistics business. He also has experience of being a non-executive director at other companies, currently DX (Group) plc.
Neil has been Chairman and a Director of the Company since May 2016. Since 1 March 2018, he has been Executive Chairman. He is also Chairman of the Nominations Committee. He has been the chairman of a number of other companies for many years and brings this experience to bear in chairing the Company.
David has been a Director since May 2016. He is Chairman of the Remuneration Committee, the Senior Independent Director and a member of the Audit and Risk, Nominations and Valuations Committees. He was Head of Equities and CIO at Aviva Investors and his experience there means he has good insight into the Company's management of its portfolio companies. He also has experience of being a non-executive director at other companies, currently Melrose Industries PLC and Dowgate Capital Limited.
Gavin is the Chief Financial Officer and Chief Operating Officer and has been a Director since March 2017. He is a director of a number of the Company's portfolio companies. He is a chartered accountant and has previously been the finance director of a number of companies.
Stephen has been a Director since July 2019. Stephen is a Partner in Sherborne Investors Management LP which is the Company's largest shareholder. He is responsible for leading Sherborne Investors' research function, including identifying investments, establishing the turnaround thesis and participating in the management of the investment. This experience has given him the expertise to advise on the management of the Company's portfolio companies.
Linda has been a Director since December 2016. She is Chair of the Audit and Risk and a member of the Remuneration, Nomination and Valuations Committees. Linda has extensive experience in private equity investment and as a chartered accountant she is well-placed to chair the Audit and Risk Committee. She also has experience as a non-executive director of a number of companies, currently UDG Healthcare plc and BMO Commercial Property Trust Limited
Resolution 9 relates to the re-appointment of Deloitte LLP as the Company's auditor to hold office until the conclusion of the Company's annual general meeting in 2022.
Resolution 10 authorises the Audit and Risk Committee to set the auditor's remuneration.
The Companies Act 2006 requires that to allot shares the Directors must receive authority from Shareholders. This Resolution would allow the Directors to issue new shares up to a total nominal value of £3,190,230.25 which represents approximately one third of the Company's Issued Ordinary Share Capital as at the date of this document.
This authority would expire on the earlier of 24 May 2022 and the conclusion of the Company's annual general meeting in 2022.
The Company holds no shares as treasury shares (within the meaning of section 724 of the Companies Act 2006) as at the date of this document.
The Directors have no present intention of exercising this authority but consider it desirable that they should have the flexibility to issue new shares from time to time to enable the Company to act in the best interests of Shareholders when opportunities arise.
The Companies Act 2006 requires that, subject to certain exceptions, before directors of a company can issue any new shares (including the sale of treasury shares) for cash, the new shares must first be offered to existing members of the Company in proportion to the number of shares which they hold at the time of the offer.
This Resolution would allow the Directors to allot shares or sell treasury shares for cash only:
This is in line with the Share Capital Management Guidelines issued by the Investment Association and the Pre-Emption Group's Statement of Principles. The Directors have no present intention of exercising this power to issue shares. Any issue of new shares or re-sale of treasury shares would take place only at, or at a premium to, the prevailing net asset value per share, and this is reflected in the text of Resolution 12.
The Board confirms that, in accordance with the Pre-Emption Group's Statement of Principles, it does not intend to issue shares for cash representing more than 7.5% of the Company's Issued Ordinary Share Capital in any rolling three-year period to those who are not existing Shareholders without prior consultation with Shareholders.
The authority contained in Resolution 12 will expire upon the expiry of the authority to allot shares conferred in Resolution 11, being the earlier of 24 May 2022 and the conclusion of the Company's annual general meeting in 2022.
The notice period required by the Companies Act 2006 for general meetings of the Company is 21 days, unless Shareholders approve a shorter notice period, which cannot be less than 14 clear days. Annual general meetings must always be held on at least 21 clear days' notice.
It is therefore proposed that Shareholders should renew the authority for general meetings other than annual general meetings to be called on not less than 14 clear days' notice. The authority granted by Resolution 13, if passed, will expire on the earlier of 24 May 2022 or the conclusion of the Company's annual general meeting in 2022, when it is intended that a similar resolution will be proposed.
In order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all Shareholders for that meeting. The flexibility offered by Resolution 13 will be used where, taking into account the circumstances, and noting the recommendations of the UK Corporate Governance Code, the Directors consider this appropriate in relation to the business of the meeting and in the interests of the Company and Shareholders as a whole.
In accordance with the Corporate Insolvency and Governance Act 2020, shareholders are unable to attend the AGM in person this year. Shareholders are strongly advised to appoint the Chairman of the meeting as their proxy to ensure that their votes are counted. Proxy appointments should be submitted as early as possible and must be received by the Company no later than 11.00 am on 22 February 2021. Appointment of any other person as a proxy would result in votes not being cast, as third-party proxies will not be permitted entry to the AGM, unless there is a change to the arrangements outlined in this document.
The following definitions apply throughout this document, unless stated otherwise:
| Annual General Meeting or AGM | the annual general meeting of the Company to be held electronically in accordance with the provisions of the Corporate Insolvency and Governance Act 2020 at 11.00 am on Wednesday, 24 February 2021, or any adjournment thereof, notice of which is set out in Part II of this document |
|---|---|
| Board | the board of Directors of the Company |
| Business Day | any day other than a Saturday, Sunday or public holiday on which banks are open in the City of London for the transaction of general commercial business |
| Companies Act 2006 | the Companies Act 2006, as amended from time to time |
| Company | Electra Private Equity PLC, a company incorporated in England and Wales with registered number 00303062, whose registered office is at 17 Old Park Lane, London W1K 1QT |
| CREST | the system of paperless settlement of trades in securities and the holding of uncertificated securities operated by Euroclear in accordance with the CREST Regulations |
| CREST Manual | the Manual, as amended from time to time, produced by Euroclear describing the CREST system and supplied by Euroclear to users and participants thereof |
| CREST Member | a person who has been admitted by Euroclear as a system member (as defined in the CREST Regulations) |
| CREST Participant | a person who is, in relation to CREST, a system participant (as defined in the CREST Regulations) |
| CREST Regulations | the Uncertificated Securities Regulations 2001 (SI 2001 No. 3755), as amended from time to time |
| CREST Sponsor | a CREST Participant admitted to CREST as a CREST Sponsor |
| CREST Sponsored Member | a CREST Member admitted to CREST as a Sponsored Member |
| Directors | the directors of the Company, whose names are set out on page 3 of this document |
| Equiniti Limited | Equiniti Limited, a company incorporated in England and Wales with registered number 06226088, whose registered office is at Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA |
| Euroclear | Euroclear UK & Ireland Limited, a company incorporated in England and Wales with registered number 02878738, whose registered office is at 33 Cannon Street, London EC4M 5SB, the operator of CREST |
| FCA | the Financial Conduct Authority |
| Form of Proxy or Form | the form of proxy accompanying this document to be used in connection with the Annual General Meeting |
| FSMA | the Financial Services and Markets Act 2000 |
| Issued Ordinary Share Capital | the issued Ordinary Shares in the capital of the Company from time to time |
| Listing Rules | the Listing Rules of the UK Listing Authority |
| London Stock Exchange | the London Stock Exchange plc |
| Notice of Annual General Meeting | the notice of the Annual General Meeting which appears in Part II of this document |
| Ordinary Shares | the ordinary shares of £0.25 each in the capital of the Company |
| Register of Members | the Company's register of members |
| Registrar | Equiniti Limited |
| Resolution | each of the resolutions set out in the Notice of Annual General meeting, as applicable |
|---|---|
| Shareholders | the holders of the Ordinary Shares |
| UK Listing Authority | the FCA acting in its capacity as the competent authority for the purposes of Part 6 of FSMA |
| United Kingdom or UK | the United Kingdom of Great Britain and Northern Ireland |
All references to times in this document and the Notice of Annual General Meeting are to UK time.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.