Pre-Annual General Meeting Information • Apr 25, 2017
Pre-Annual General Meeting Information
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publication: 25.04.2017 07:30 source: http://adhoc.pressetext.com/news/1493098200432 keywords: PORR AG / Economy / Stock Exchange
Shareholders' meeting according to article 107 section 3 AktG
Vienna (pta009/25.04.2017/07:30) - English translation of original German version for convenience only.
PORR AG FN 34853 f Ordinary shares ISIN AT0000609607 Invitation to a shareholders' meeting
This is to invite our shareholders to the
137th ordinary shareholders' meeting of PORR AG to be held
on Tuesday, 23 May 2017, at 10 a.m. (CET)
in 1120 Vienna, Am Euro-Platz 2, EURO-PLAZA, Building G.
Presentation of the annual financial statements including the management report, the corporate governance report, the report on payments to governments, the consolidated financial statements including the group management report, the proposal for appropriation of the profit and the report made by the Supervisory Board for the financial year 2016
Resolution on the appropriation of the net profit
In particular, the following documents will be made available on the company's website at www.porr-group.com/gm not later than from 2 May 2017:
each for the financial year 2016;
INFORMATION ON THE SHAREHOLDERS' RIGHTS AS DEFINED IN SECTIONS 109, 110, 118 AND 119 AKTG
Shareholders whose shares achieve the aggregate amount of 5% of the share capital and who have held those shares for at least three months prior to filing the motion may request in writing that additional items be included in the agenda of this shareholders' meeting and that they be published, provided that such request is received in writing by the company not later than by 2 May 2017 exclusively at the address 1100 Vienna, Absberggasse 47, Department: Konzernmanagement. Every item so requested to be included in the agenda must be accompanied by a proposal for resolution including a statement of the reasons. The shareholder status has to be evidenced by providing a deposit receipt as defined in Section 10a AktG, which certifies that the requesting shareholders have held their shares for at least three months prior to filing the request and such evidence must not be older than seven days at the time of presentation to the company. With regard to other deposit receipt requirements we refer to the information about the right to attend shareholders' meetings.
Shareholders whose shares achieve the aggregate amount of 1% of the share capital may submit proposals for resolution including a statement of the reasons regarding any item on the agenda in text format and may request that such proposals including the statement of reasons be made available on the company's website, provided that such request in text format is received by the company by 12 May 2017 either by fax to +43 (0)50626 99 99 72 or at the address 1100 Vienna, Absberggasse 47, Department: Konzernmanagement, or by email at [email protected] with such request to be attached in text format to the email message, for example as a PDF file.
The shareholder status must be evidenced by presenting a deposit receipt as defined in Section 10a AktG, which must not date back more than seven days at the time of presentation to the company. With regard to the other deposit receipt requirements we refer to the information about the right to attend shareholders' meetings.
At the shareholders' meeting every shareholder shall, upon request, be informed about company matters to the extent such information is required for proper assessment of an item on the agenda.
Such information may be denied if, according to the reasonable judgement of an entrepreneur, disclosure of the same might cause a material disadvantage to the company or an affiliated enterprise or might be a punishable offence.
For reasons of procedural economy please submit any questions the answering of which will require an extended period of preparation in text format to the Management Board before the shareholders' meeting timely. Questions may be sent to the company by post to the address 1100 Vienna, Absberggasse 47, Department: Konzernmanagement, or by fax to +43 (0)50626 99 99 72.
Every shareholder, irrespective of the number of shares s/he holds, is entitled to file a motion at the shareholders' meeting with respect to any item on the agenda.
Further information on these shareholder rights as defined in Sections 109, 110, 118 and 119 AktG are now available on the company's website at www.porr-group.com/gm.
The right to attend a shareholders' meeting and to exercise voting rights and other shareholder rights which are to be claimed in connection with shareholders' meetings depend on the shares held at the end of 13 May 2017, midnight (CET) (Record Date). Only persons who are shareholders at the Record Date and provide evidence thereof to the company are entitled to attend the shareholders' meeting.
Evidence of shareholding as of the Record Date is to be provided in the form of a deposit receipt pursuant to Section 10a AktG, which has to be submitted to the Company by 18 May 2017 (midnight) exclusively by means of the following means of communication and exclusively at one of the following addresses:
(i) submission of a deposit receipt in writing
via mail or courier PORR AG c/o HV-Veranstaltungsservice GmbH Köppel 60
via e-mail (in the form of an electronic file in pdf format including a qualified electronic signature) [email protected]
via SWIFT
GIBAATWGGMS
(Message Type MT598 or MT599, ISIN AT0000609607 is required to be stated in the text)
(ii) submission of deposit receipts in text format, which is permitted pursuant to Section 16 para 3 of the Articles of Association
via fax:
+43 (0) 1 8900 500-64
[email protected] (deposit receipts in pdf format may be considered)
Shareholders are requested to contact their relevant custodian bank and arrange for the issue and transmission of a deposit receipt. The Record Date does not affect the transferability of shares and is not relevant for the entitlement to receive dividends.
The deposit receipt must be issued by the bank keeping the securities account, which shall have its registered office in a Member State of the European Economic Area or in a Full Member State of the OECD, and must contain the following information:
information on the issuer: name/company name and address or a standard code used for transactions between banks (BIC),
information on the shareholder: name/company name, address, date of birth in the case of individuals, register and register number in the case of legal entities,
information on the shares: number of shares held by the shareholder, ISIN AT0000609607,
securities account number or any other designation,
time to which the deposit receipt refers.
Deposit receipts as evidence of the shareholding for attendance at shareholders' meetings must refer to the Record Date stated above, i.e. 13 May 2017.
Deposit receipts will be accepted in German or in English.
Every shareholder who is entitled to attend the shareholders' meeting has the right to appoint a proxy, who shall attend the shareholders' meeting on behalf of the shareholder and who shall have the same rights as the shareholder s/he represents. A proxy must be granted to a specific person (an individual or a legal entity) in text format, and also several persons may be granted proxy.
The proxy shall be submitted to the company exclusively at one of the addresses stated below:
HV-Veranstaltungsservice GmbH Code word: PORR HV Köppel 60 8242 St. Lorenzen/Wechsel Austria
By fax:
+43 (0)1 8900 500-64
By email:
[email protected] with the proxy to be attached to the email message in text format, for example as a PDF file
At the time of registration for the shareholders' meeting at the place of the meeting.
A form for granting proxy and a form for revocation of proxy will be sent upon request and are available on the company's website at www.porr-group.com/gm.
In case a shareholder has granted proxy to the bank which keeps his/her securities account(s), a confirmation of the bank that proxy was granted, in addition to the deposit receipt, shall be sufficient. For transmission of that confirmation Section 10a (3) AktG shall apply mutatis mutandis.
If the proxy is not handed in personally at the time of registration at the shareholders' meeting, the proxy must be received by the company by 22 May 2017, 4 p.m. (CET).
The foregoing regulations on granting of proxies shall apply mutatis mutandis to the revocation of proxies. As a special service, a representative of the Austrian Shareholders' Association (IVA - Interessenverband für Anleger), 1130 Vienna, Feldmühlgasse 22, is available to shareholders as an independent proxy for exercising their voting right at the shareholders' meeting. A special proxy form for this purpose can be downloaded from the company's website at www.porrgroup.com/gm. Shareholders can also contact Dr. Michael Knap of the IVA directly by calling +43 (0)1 8763343-30, by fax at +43 (0)1 8763343-39 or by e-mail at [email protected].
At the time the shareholders' meeting is convened the company's share capital amounts to EUR 29,095,000.00 and is divided into 29,095,000 no-par value bearer shares. Each share entitles the holder to one vote. At the time the shareholders' meeting is convened, the company indirectly and directly holds 216,495 shares of treasury stock. Therefore, the total number of shares entitled to attend and vote amounts to 28,878,505 shares at the time the shareholders' meeting is convened.
We kindly ask you to have a valid official photo identification document ready for registration.
Admission for collection of voting cards will start at 9 a.m. (CET).
The Management Board of PORR AG
| emitter: | PORR AG Absberggasse 47 1100 Wien Austria |
|---|---|
| contact person: | Dir. Prok. Rolf Petersen |
| phone: | +43 50626-1199 |
| e-mail: | [email protected] |
| website: | www.porr-group.com |
| ISIN(s): | AT0000609607 (share), AT0000A19Y28 (bond), AT0000A19Y36 (bond), DE000A1HSNV2 (bond), XS1555774014 (bond) |
| stock exchanges: | official trade in Vienna; basic board in Frankfurt |
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