Proxy Solicitation & Information Statement • Jun 23, 2020
Proxy Solicitation & Information Statement
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Ordinary Shareholders
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Vote Against Withheld
For use at the Annual General Meeting on Thursday 23rd July 2020
I/We the undersigned, being (a) holder(s) of shares in the above-named company, hereby appoint the Chair of the Annual General Meeting or (see note 1 overleaf)
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| Please leave this box blank if you have appointed the Chairman. | (see note 2 overleaf) | |
| Do not insert your own name(s). |
as my/our proxy to exercise all or any of my/our rights to attend, speak and to vote for me/us in respect of my/our voting entitlement and on my/our behalf at the Annual General Meeting of the company to be held on Thursday 23rd July 2020 at 11.00 am, and at any adjournment thereof, on the resolutions set out in the Notice of Meeting. I/We wish my/our proxy to vote as indicated on this form. I/We direct further that my/our proxy will vote (or abstain from voting) as he/she thinks fit in his/her sole discretion on any of the Resolutions on which I/we do not give a direction and on any other matter which may properly come before the meeting or any adjournment thereof.
Please tick here if this proxy appointment is one of multiple appointments being made (see note 3 overleaf).
Please indicate with an 'X' in the appropriate boxes how you wish your votes to be cast (see note 5 overleaf).
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| 1. To receive the company's accounts for the year ended 31st March 2020. | ||
| 2. To approve the directors' remuneration report for the year ended 31st March 2020. | ||
| 3. To approve the directors' remuneration policy. | ||
| 4. To amend the company's Performance Share Plan Rules. | ||
| 5. To declare a final dividend of 31.125 pence per share on the ordinary shares. | ||
| 6. To elect Mr DR Webb as a director of the company. | ||
| 7. To re-elect Dr JV Griffiths as a director of the company. | ||
| 8. To re-elect Ms X Liu as a director of the company. | ||
| 9. To re-elect Mr RJ MacLeod as a director of the company. | ||
| 10. To re-elect Mrs AO Manz as a director of the company. | ||
| 11. To re-elect Mr CJ Mottershead as a director of the company. | ||
| 12. To re-elect Mr J O'Higgins as a director of the company. | ||
| 13. To re-elect Mr P Thomas as a director of the company. |
| 14. To re-appoint PricewaterhouseCoopers LLP as auditor for the forthcoming year. | |
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| 15. To authorise the Audit Committee to determine the remuneration of the auditor. | ||
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| 16. To authorise the company and its subsidiaries to make political donations and incur political |
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| expenditure within certain limits. |
| 17. To authorise the directors to allot shares. | ||
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| 18. To disapply the statutory pre-emption rights attaching to shares.* |
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| 19. To disapply the statutory pre-emption rights attaching to shares in connection with an acquisition |
| or other capital investment.* |
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| 20. To authorise the company to make market purchases of its own shares.* | ||
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| 21. To authorise the company to call general meetings other than annual general meetings on not |
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| less than 14 clear days' notice.* |
* Special Resolutions
Date 2020 Signature
Please refer to note 6 overleaf for details of how to return this Form of Proxy.
Voting ID Task ID Shareholder Reference Number
Given the uncertain circumstances in relation to the COVID-19 pandemic and in light of the UK Government guidance to avoid public gatherings, shareholders will not be able to attend and vote at the Annual General Meeting in person.
Therefore, we strongly encourage all shareholders to cast their votes by submitting their proxy forms either electronically or by post. Shareholders should appoint the chairman of the Meeting as their proxy in order for their vote to be counted at the AGM. Other proxies appointed will not be permitted to attend the meeting.
Shareholders are invited to send their questions to the company via the website matthey.com/AGM20 or by email [email protected]. Answers to questions relating to the business of the meeting and received by 11.00am on Wednesday 15th July 2020 will be published on our website prior to the AGM. Answers to questions received after that date will be published on our website as soon as practicable following receipt.
The situation regarding COVID-19 is continuously evolving and the company is following the health advice and guidance of the UK Government. Shareholders are encouraged to monitor the company's website for any further updates in relation to arrangements for the Annual General Meeting (matthey.com/AGM20).
4 Any alteration made to this Form of Proxy should be initialed by the person signing it.
5 If you do not indicate how you wish your proxy to use your vote on any particular matter, the proxy will exercise his or her sole discretion both as to how he or she votes and whether or not he or she abstains from voting, as he or she will on any other matter arising at the meeting.
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