AGM Information • May 7, 2020
AGM Information
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(REGISTERED IN GUERNSEY WITH REGISTRATION NUMBER 45241) (THE 'COMPANY')
THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt about the contents of this document, or the action you should take, you are recommended to seek your own financial advice immediately from your stockbroker, bank manager, solicitor, accountant or other independent financial adviser who, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your ordinary shares in the Company, you should send this document, together with the accompanying proxy form, at once to the purchaser or transferee or to the bank, stockbroker or other agent through whom the sale or transfer was effected for delivery to the purchaser or transferee.
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NOTICE is hereby given that the Annual General Meeting ('AGM') of the Company is to be held at Trafalgar Court, Admiral Park, Les Banques, St Peter Port, Guernsey, at 10.00 am on 27 May 2020.
The Board of Directors is mindful of the impact of the COVID-19 pandemic on the AGM and the current restrictions on public gatherings in Guernsey and on travel to Guernsey. Therefore, shareholders are urged to submit proxy forms in respect of the AGM as detailed in the Notes to the Notice of Annual General Meeting and are encouraged to appoint the chair of the meeting as their proxy as third party proxies may not be permitted to attend the AGM and cast a vote on the shareholder's behalf. Should circumstances change that safely permit shareholders or their proxies to attend the AGM, the Board will issue a market update to that effect. However, it is currently intended that the AGM will be attended by two Directors who will vote on behalf of shareholders who have submitted their votes by proxy and conducted in a manner that is mindful of social distancing recommendations. The Board hopes that shareholders understand that these measures are being taken to protect the health and safety of shareholders and the Board. All resolutions proposed at the AGM will be by a poll so all value proxy votes will be included in the voting at the AGM.
In addition, the Investment Adviser's presentation on the 2019 results is available on the Company's website (https://www.internationalpublicpartnerships.com/). If any shareholder has any additional questions on this presentation, the Report and Accounts or the resolutions being put to this year's AGM, please email your queries to [email protected]. We will endeavour to answer every shareholder question and responses will be posted on the Company's website after the AGM.
By order of the Board Ocorian Administration (Guernsey) Limited Company Secretary
7 May 2020
PO Box 286 Floor 2, Trafalgar Court Admiral Park Les Banques St Peter Port Guernsey GY1 4LY
Guernsey-registered companies are not obliged to prepare and publish a Directors' Remuneration Report. However, the Company has included details of its Directors' remuneration within the Annual Report and Accounts and an ordinary resolution will be put to shareholders seeking approval of the Directors' remuneration.
In accordance with the AIC Code of Corporate Governance, the Board have resolved that all Directors shall offer themselves for re-election on an annual basis. Further, when and if any director shall have been in office (or on re-election would at the end of that term of office) for more than nine years the Company will consider further whether there is a risk that such a director might reasonably be deemed to have lost independence through such long service.
This resolution renews the power, given by the Company's shareholders at the last annual general meeting, for the Board to offer shareholders the right to elect to receive further Ordinary Shares, credited as fully paid, instead of cash in respect of all or any part of any dividend (a scrip dividend). The Board believes that the ability for shareholders to receive future dividends from the Company wholly or partly in the form of new ordinary shares in the Company will be advantageous for the Company as it will benefit from the ability to retain cash which would otherwise be paid as dividends. It may also benefit certain shareholders depending on their tax status.
This resolution renews the share buy-back authority that was given by the Company's shareholders at last year's annual general meeting. Resolution 14 gives the Board authority to make market purchases of the Company's own shares, up to 14.99 per cent of the Company's issued share capital (as at the time immediately following the passing of the resolution) and subject to minimum and maximum purchase prices. This authority will only be invoked if, after taking proper advice, the Directors consider that benefits will accrue to shareholders generally.
This resolution, a standard resolution for investment companies listed under Chapter 15 of the UK Listing Rules, renews the authority given to the Board at last year's general meeting to allot Ordinary Shares for cash without first offering them to existing holders on a pro rata basis. The number of shares allotted must be less than 10 per cent of the number of Ordinary Shares admitted to trading on London Stock Exchange plc's main market for listed securities immediately following the passing of this resolution.
The Board does not currently intend to allot shares under this power other than to take advantage of opportunities in the market as they arise, and only if they believe it would be advantageous to the Company's shareholders to do so. The Board also confirms that no allotment of new shares will be made unless the lowest market offer price of the shares is at least a premium to the latest published net asset value.
Members are requested to submit their votes in respect of all the resolutions proposed in this Notice of Annual General meeting. It is the recommendation of the Board that Members vote in favour of each resolution on the basis that the Board considers their passing to be in the best interests of the members as a whole.
Certain of the Board are also members of the Company, each of whom intends to vote in favour of all resolutions proposed in this Notice of Annual General Meeting. Their holdings as at the date of this notice are as follows:
| Ordinary Shares of 0.01p each held |
Percentage of total issued share capital |
|
|---|---|---|
| Julia Bond | 43,014 | < 0.01% |
| Giles Frost* | 917,833 | 0.06% |
| Mike Gerrard | 159,181 | < 0.01% |
| Meriel Lenfestey | 9,979 | < 0.01% |
| John Le Poidevin | 130,350 | < 0.01% |
| Claire Whittet** | 71,134 | < 0.01% |
| John Whittle*** | 77,864 | < 0.01% |
* Directly and through a wholly-owned company.
** Holds shares through a Retirement Annuity Trust Scheme jointly with Ms Whittet's spouse.
*** Holds shares through a Retirement Annuity Trust Scheme.
Further details are set out below:
CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so for the Annual General Meeting and any adjournment(s) thereof by using the procedures, and to the address, described in the CREST manual (available via www.euroclear.com/CREST) subject to the provisions of the articles of incorporation. CREST personal members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a 'CREST Proxy Instruction') must be properly authenticated in accordance with Euroclear UK and Ireland Limited's ('Euroclear') specifications and must contain the information required for such instructions, as described in the CREST manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA10) by 10.00 am on 22 May 2020. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST applications host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service provider(s) should note that Euroclear does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service provider(s) are referred, in particular, to those sections of the CREST manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 34(1) of the Uncertificated Securities (Guernsey) Regulations, 2009.
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