Pre-Annual General Meeting Information • Apr 15, 2020
Pre-Annual General Meeting Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. IF YOU ARE IN ANY DOUBT AS TO WHAT ACTION TO TAKE YOU ARE RECOMMENDED TO CONSULT YOUR STOCKBROKER, SOLICITOR, ACCOUNTANT OR OTHER INDEPENDENT ADVISER AUTHORISED UNDER THE FINANCIAL SERVICES AND MARKETS ACT 2000.
If you have sold or transferred all of your Ordinary Shares in Tritax Big Box REIT plc, you should pass this document, together with the accompanying form of proxy, to the person through whom the sale or transfer was made for transmission to the purchaser or transferee.

Notice of the Annual General Meeting which has been convened for 13 May 2020 at 10.00 a.m. at 3rd Floor, 6 Duke Street St James's, London SW1Y 6BN is set out on pages 2 to 6 of this document.
Proxy instructions must be received by the Company's registrars, Computershare Investor Services, The Pavilions, Bridgwater Road, Bristol, BS99 6ZY, UK as soon as possible and in any event not later than 48 hours before the time appointed for holding the meeting.
Registered Office:
3rd Floor 6 Duke Street St. James's London SW1Y 6BN United Kingdom
15 April 2020
I am pleased to be writing to you with details of the Annual General Meeting ("AGM") of Tritax Big Box REIT plc (the "Company"), which we intend to hold at our registered office, 3rd Floor, 6 Duke Street St James's, London SW1Y 6BN, on 13 May 2020 at 10.00 a.m. The formal Notice of Annual General Meeting is set out on pages 2 to 6 of this document. Explanatory notes to the resolutions are provided on pages 7 to 9.
In light of current and anticipated public health guidelines, I am asking Shareholders to comply with certain unprecedented but urgent measures for this year's AGM. These recommendations are designed to retain participation by Shareholders in the business of the AGM, while balancing health and safety considerations.
Under the 'Stay at Home' measures imposed by the UK Government in response to the Covid-19 outbreak, public gatherings of more than two people are currently not permitted. As a result, you will not be permitted to attend the AGM in person. Anyone seeking to attend the meeting in person (beyond the two persons designated by the Board as being necessary to form a quorum) will be refused entry.
Shareholders wishing to vote on any of the matters of business at the AGM are therefore requested to submit their votes in advance by proxy using one of the following options:
– via the CREST system where shares are held in CREST.
You should appoint the chair of the AGM as your proxy (any other proxy will not be allowed to attend the AGM unless it is for the purpose of forming the quorum). Proxy appointments must be received by Computershare Investor Services no later than 10.00 a.m. on 11 May 2020 in order to be valid.
In order for Shareholders to listen to the proceedings at the AGM remotely, you can dial into the meeting using the following conference call details: T: +44 (0) 20 3936 2999, access code: 133677. Shareholders will not be able to use this facility to vote, ask questions or table resolutions. You can still ask questions or raise matters of concern for you as a Shareholder by emailing the Company Secretary at [email protected]. Questions will be answered ahead of the AGM.
The Board will also seek to make alternative arrangements for a Shareholder presentation by way of a separate event for Shareholders later in the year, depending on the longevity of the 'Stay at Home' measures and the latest public health advice.
The Board is taking the above measures to safeguard the health of Shareholders and other participants, and to make the AGM as safe and efficient as possible. Public health advice issued by the UK Government in relation to Covid-19 is rapidly evolving and the Board therefore intends to keep the above arrangements under close review during this period. Circumstances may result in it being necessary to make further alternative arrangements for the AGM and we will seek to give you as much notice as possible. Details of any such arrangements will be communicated to Shareholders before the AGM via an announcement on RNS and through the Company's website (www.tritaxbigbox.co.uk).
The Board considers that all the resolutions to be put to the meeting are in the best interests of the Company and its Shareholders and are most likely to promote the success of the Company for the benefit of its Shareholders as a whole. The Directors unanimously recommend that you vote in favour of the proposed resolutions as they intend to do in respect of their own beneficial holdings.
Yours sincerely,
Sir Richard Jewson KCVO, JP Chairman Company number: 08215888
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Tritax Big Box REIT plc (the "Company") will be held at 3rd Floor, 6 Duke Street St James's, London SW1Y 6BN on Wednesday, 13 May 2020 at 10.00 a.m. for the following purposes.
You will be asked to consider and, if thought fit, pass the following resolutions. Resolutions 1-12 (inclusive) will be proposed as ordinary resolutions and Resolutions 13-17 (inclusive) will be proposed as special resolutions.
and so that the Directors of the Company may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter.
These authorities shall apply in substitution for all previous authorities (but without prejudice to the validity of any allotment pursuant to such previous authority) and shall expire at the end of the next Annual General Meeting of the Company or, if earlier, 15 months after the date of this resolution, save that the Company may before such expiry make any offer or agreement which would or might require shares to be allotted or rights granted to subscribe for or convert any security into shares after such expiry and the Directors may allot shares or grant such rights in pursuance of any such offer or agreement as if the power and authority conferred by this resolution had not expired.
in each case as if section 561 of the Act did not apply to any such allotment, provided that this power shall be limited to:
and so that the Directors of the Company may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(ii) the allotment of equity securities, other than pursuant to paragraph (i) above of this Resolution 13, up to an aggregate nominal amount of £853,487.
This power shall (unless previously renewed, varied or revoked by the Company in a general meeting) expire at the conclusion of the next Annual General Meeting of the Company following the passing of this resolution or, if earlier, on the date 15 months after the passing of such resolution, save that the Company may before the expiry of this power make any offer or enter into any agreement which would or might require equity securities to be allotted, or treasury shares sold, after such expiry and the Directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement as if the power conferred by this resolution had not expired.
in each case as if section 561 of the Act did not apply to any such allotment, provided that this power shall be limited to:
This power shall (unless previously renewed, varied or revoked by the Company in a general meeting) expire at the conclusion of the next Annual General Meeting of the Company following the passing of this resolution (or, if earlier, at the close of business on the date 15 months after the date of the resolution), save that the Company may before the expiry of this power make any offer or enter into any agreement which would or might require equity securities to be allotted, or treasury shares sold, after such expiry and the Directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement as if the power conferred by this resolution had not expired.
this authority shall take effect on the date of passing of this resolution and shall (unless previously revoked, renewed or varied) expire on the conclusion of the next Annual General Meeting of the Company after the passing of this resolution (or, if earlier, 15 months after the date of passing of this resolution), save in relation to purchases of Ordinary Shares the contract for which was concluded before the expiry of this authority and which will or may be executed wholly or partly after such expiry.
That a general meeting other than an Annual General Meeting may be called on not less than 14 clear days' notice.
That the articles of association as displayed on the Company's website at https://tritaxbigbox.co.uk/investors/ shareholder-information/#company-documents and, for the purpose of identification, signed by the Chairman of the meeting, be adopted as the articles of association of the Company in substitution for, and to the exclusion of, the existing articles of association of the Company.
3rd Floor 6 Duke Street St James's London SW1Y 6BN
Registered in England and Wales No. 08215888
If a proxy appointment is submitted without indicating how the proxy should vote on any resolution, the proxy will exercise his discretion as to whether and, if so, how he/she votes.
Please note the following:
The notes on the following pages explain the proposed resolutions.
Resolutions 1-12 (inclusive) are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 13-17 (inclusive) are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
The Directors of the Company must present the accounts to the meeting.
Resolution 2 is to approve the Directors' Remuneration Report, other than the part containing the Directors' Remuneration Policy (which is presented on pages 108 to 110 of the Annual Report). Resolution 2 is an advisory resolution and accordingly entitlement of a Director to remuneration is not conditional on the Resolution being passed.
Resolution 3 relates to the election of Karen Whitworth, who was appointed as a Director of the Company on 21 October 2019, after the 2019 Annual General Meeting.
Short biographical details of Karen Whitworth are set out on page 97 of the Company's Annual Report. The Board is satisfied that Karen Whitworth continues to perform effectively and demonstrate commitment required to her role.
The Directors are committed to measures that promote good corporate governance. In line with the AIC Code of Corporate Governance (the "Code"), each of the Directors will be submitting themselves for re-election at this year's meeting, and at each subsequent Annual General Meeting of the Company for such time as the Code requires.
Short biographical details of all of the Directors who are proposed for re-election are set out on pages 96 and 97 of the Company's Annual Report.
The Board considers that the performance of each Board member continues to be effective and demonstrates the commitment required to continue in their present roles, and that the contribution of each Director continues to be important to the Company's long-term sustainable success. This consideration is based on, amongst other things, the business skills and industry experience of each Director, as well as their knowledge and understanding of the Company's business model. The Board has also considered the other contributions which individuals may make to the work of the Board, including with a view to ensuring that the Board maintains a diverse balance of skills, knowledge, backgrounds and capabilities which will support good decision making, as well as their ability to commit the appropriate time necessary to their roles. Further details of the review of the Board's effectiveness are set out on page 99 of the Company's Annual Report.
Resolution 9 proposes the reappointment of BDO LLP as auditors of the Company and Resolution 10 authorises the Directors to set their remuneration.
The Company currently pays four dividends per annum and to date these have been declared as "interim" dividends. The alternative to this would be to declare three interim dividends with the final dividend being proposed as a "final" dividend.
A final dividend, however, would require Shareholder approval which would delay the payment. To avoid this potential delay, the Company has proposed a dividend policy, annually, that enables the Company to pay all of its dividends as "interim" dividends and for the last dividend not to be categorised as a "final" dividend that would ordinarily be subject to Shareholder approval.
The purpose of Resolution 12 is to renew the Directors' authority to allot shares.
The authority in paragraph (a) will allow the Directors to allot new shares in the Company or to grant rights to subscribe for or convert any security into shares in the Company up to a nominal value of £5,689,916 (568,991,600 Ordinary Shares), which is equivalent to approximately one third of the total issued ordinary share capital of the Company as at 14 April 2020. There is no present intention of exercising this general authority.
The authority in paragraph (b) will allow the Directors to allot new shares or to grant rights to subscribe for or convert any security into shares in the Company only in connection with a pre-emptive rights issue up to an aggregate nominal value of £11,379,833 (1,137,983,300 Ordinary Shares), which is approximately two-thirds of the Company's issued share capital as at 14 April 2020 (inclusive of the nominal value of £5,689,916 sought under paragraph (a) of the resolution). This is in line with corporate governance guidelines. There is no present intention to exercise this authority.
As at 14 April 2020, the Company did not hold any shares in treasury.
If the resolution is passed, the authority will expire at the conclusion of the next Annual General Meeting of the Company in 2021 or, if earlier, the date falling 15 months after the passing of the resolution.
Disapplication of pre-emption rights (Resolutions 13 and 14)
If the Directors wish to allot new shares or grant rights over shares or sell treasury shares for cash (other than pursuant to an employee share scheme), company law requires that these shares are first offered to existing Shareholders in proportion to their existing holdings. There may be occasions, however, when the Directors will need the flexibility to finance business opportunities by the issue of Ordinary Shares without a pre-emptive offer to existing Shareholders. This cannot be done unless the Shareholders have first waived their pre-emption rights.
Resolution 13 asks the Shareholders to do this and, apart from rights issues or any other pre-emptive offer concerning equity securities, the authority will be limited to the issue of shares for cash up to a maximum number of 85,348,700 (which includes the sale on a nonpre-emptive basis of any shares held in treasury), which is equivalent to approximately 5% of the Company's issued Ordinary Share capital as at 14 April 2020.
Resolution 13 also seeks a disapplication of the pre-emption rights on a rights issue or other pre-emptive issue so as to allow the Directors to make exclusions or such other arrangements as may be appropriate to resolve legal or practical problems which, for example, might arise with overseas Shareholders.
The Board intends to adhere to the guidance issued by the Investment Association, the Pre- Emption Group's Statement of Principles (as updated in March 2015) (the "Statement of Principles") and the template resolutions published by the Pre-Emption Group.
The Directors therefore seek an additional authority under Resolution 14 to issue shares for cash on a non pre-emptive basis up to a maximum number of 85,348,700 (which includes the sale on a non pre-emptive basis of any shares held in treasury), which is equivalent to approximately 5% of the Company's issued ordinary share capital as at 14 April 2020, if used only for the purposes of financing (or refinancing, if the authority is to be used within six months after the original transaction) a transaction which the Directors determine to be an acquisition or other capital investment of a kind contemplated by the Statement of Principles.
Unless Shareholder approval is obtained, Ordinary Shares will only be issued pursuant to these authorities for cash on a non pre-emptive basis at a premium to the prevailing Net Asset Value at the time of issue in order to take account of the costs of such issue and will therefore be non-dilutive to the prevailing Net Asset Value for existing Shareholders.
If given, the authorities contained in Resolutions 13 and 14 will expire at the conclusion of the next Annual General Meeting of the Company in 2021 or, if earlier, the date falling 15 months after the passing of these resolutions.
In certain circumstances, it may be advantageous for the Company to purchase its own shares and Resolution 15 seeks the authority from Shareholders to continue to do so. The Directors will continue to exercise this power only when, in the light of market conditions prevailing at the time, they believe that the effect of such purchases will be to increase earnings per share and is in the best interests of Shareholders generally. Other investment opportunities, appropriate gearing levels and the overall position of the Company will be considered when exercising this authority.
Any shares purchased in this way will be cancelled and the number of shares in issue will be reduced accordingly, save that the Company may hold in treasury any of its own shares that it purchases pursuant to the Act and the authority conferred by this resolution. This gives the Company the ability to re-issue treasury shares quickly and cost-effectively and provides the Company with greater flexibility in the management of its capital base. It also gives the Company the opportunity to satisfy employee share scheme awards with treasury shares. Once held in treasury, the Company is not entitled to exercise any rights, including the right to attend and vote at meetings in respect of the shares. Further, no dividend or other distribution of the Company's assets may be made to the Company in respect of the treasury shares.
Resolution 15 will be proposed as a special resolution to provide the Company with the necessary authority. If given, this authority will expire at the conclusion of the next Annual General Meeting of the Company in 2021 or, if earlier, 13 August 2021 (the date which is 15 months after the date of passing of the resolution).
The Directors intend to seek renewal of this power at subsequent Annual General Meetings.
The Companies Act 2006 requires the Company to give at least 21 clear days' notice for a general meeting of the Company (other than Annual General Meetings), unless the Company:
The Company would like to preserve its ability to call general meetings (other than an Annual General Meeting) on less than 21 clear days' notice. Resolution 16 seeks such approval. It is intended that this shorter notice period would be used where the flexibility is merited by the business of the meeting and is thought to be in the interests of Shareholders as a whole. Should this resolution be approved it will be valid until the end of the next Annual General Meeting in 2021 (when it is intended that a similar resolution will be proposed) or on 13 August 2021, whichever is sooner. This is the same authority that was sought and granted at last year's Annual General Meeting.
It is proposed in this resolution to adopt new articles of association (the "New Articles") in order to update the Company's current articles of association (the "Current Articles").
The principal changes introduced in the New Articles are summarised below and are intended to provide for greater flexibility in the way general meetings of the Company can be held, along with updating the provisions relating to Director retirement.
The New Articles showing all the changes to the Current Articles are available for inspection at https://tritaxbigbox.co.uk/investors/ shareholder-information/#company-documents.
The New Articles contain additional provisions to provide the Company with flexibility in the event it becomes necessary to postpone a general meeting after the sending of notice of a general meeting but before the meeting is held. This means that if it is not possible or practical to hold a general meeting on the date, time or place stated in the notice of meeting, the Directors can postpone the meeting and change the date, time or place of meeting.
To make it easier for the Company's members to take part in future general meetings and to increase shareholder engagement, the New Articles will permit the Company to hold 'hybrid' general meetings where members have the option to attend and participate either in person (in a main location or in specified satellite locations) or virtually by electronic means. Certain consequential changes to facilitate this amendment have been made throughout the New Articles.
The Board believes it is appropriate in the current circumstances to allow the Company greater flexibility to align with technological advances and changes in investor sentiment and market practice.
In order to reflect the requirements of the AIC Code of Corporate Governance and the Company's current practice, the New Articles will require that all Directors be subject to annual re-election by the members (save for any Director appointed by the Board between the notice of meeting being sent out and the date of the meeting).

Tritax Big Box REIT plc 3rd Floor 6 Duke Street St James's London SW1Y 6BN
www.tritaxbigbox.co.uk
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