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Xanadu Mines Ltd — Proxy Solicitation & Information Statement 2023
May 3, 2023
47555_rns_2023-05-03_e07ada74-9f56-43a9-b8cb-4b1db2267609.pdf
Proxy Solicitation & Information Statement
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XANADU MINES LTD.
Lodge your vote:
By Mail: Computershare Investor Services Inc. Attention: Proxy Dept. 100 University Ave., 8th Floor, Toronto, ON M5J 2YI Canada
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Security Class
Holder Account Number
Proxy Form
For your vote to be effective it must be received by 9:00pm (EDT) on Friday, May 26, 2023
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How to Vote on Items of Business
Signing Instructions
All your securities will be voted in accordance with your directions.
Individual: Where the holding is in one name, the securityholder must sign. Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the help tab, “Printable Forms”.
A proxy need not be a securityholder of the Company.
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
This proxy is solicited by or on behalf of management of the Company.
Turn over to complete the form Ü
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View the Annual Report, 24 hours a day, 7 days a week: www.xanadumines.com
Your secure access information is:
To view and update your securityholding:
www.investorcentre.com
SRN/HIN:
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PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes.
Proxy Form
Please mark X to indicate your directions
STEP 1 Appoint a Proxy to Vote on Your Behalf
I/We being a member/s of Xanadu Mines Ltd hereby appoint
the Chairman OR of the Meeting
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PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the Meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of Xanadu Mines Ltd to be held at Victoria Hotel, 215 Little Collins Street, Melbourne VIC 3000 and as a virtual meeting at https://meetnow.global/MFFHVFV on Monday May 29 2023 at 11:00am (AEST) and at any adjournment or postponement of that Meeting.
Chairman authorized to exercise undirected proxies on remuneration related resolution: Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Resolution 3 (except where I/we have indicated a different voting intention in step 2) even though Resolution 3 is connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Resolution 3 by marking the appropriate box in step 2.
STEP 2 Items of Business
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PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
| Resolution | 1 | Re-election of Director - Mr. Ganbayar Lkhagvasuren |
|---|---|---|
| Resolution | 2 | Re-election of Director - Mr. Shaoyang Shen |
| Resolution | 3 | Remuneration Report |
| Resolution | 4 | Ratifcation of Prior Issue of Shares – 24 January 2023 |
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The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
STEP 3 Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1
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Sole Director and Sole Company Secretary
Contact
Name
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Securityholder 2
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Director
Contact
Daytime
Telephone
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Securityholder 3
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Director/Company Secretary
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Date DD / MM / YY
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X N A Q
3 5 2 0 2 2
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