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WESTERN YILGARN NL — Proxy Solicitation & Information Statement 2008
Oct 29, 2008
66092_rns_2008-10-29_f6888917-a6f0-4d4d-8fbc-86fedde180aa.pdf
Proxy Solicitation & Information Statement
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ACN 112 914 459
CIRCULAR TO SHAREHOLDERS
including NOTICE OF GENERAL MEETING PROXY FORM General Meeting of Iron Mountain Mining Limited to be held at The Goodearth Hotel, 195 Adelaide Terrace, Perth, Western Australia on the 26th day of November 2008 commencing at 10:00 am (WST).
This document should be read in its entirety. If after reading this Circular to Shareholders, you have any questions or doubts as to how you should vote, you should contact your stockbroker, solicitor, accountant or professional adviser.
Corporate Directory
| Directors | Simon Christopher England LLB(Hons) BCom GAICD Chairman |
|---|---|
| Keith Whitehouse BSc MAusIMM, CPGeo Managing Director |
|
| John Adrian Watts BSc (Hons Geol) FAusIMM, CP Geo, C.Eng Director |
|
| David Zohar BSc DipEd Director |
|
| Company Secretary | David Zohar BSc DipEd |
| Head Office | Level 7, 231 Adelaide Terrace, PERTH, WESTERN AUSTRALIA 6000 Phone: (08) 9225 6475 (08) 9225 6474 Fax: Website: ironmountainmining.com.au |
| Registered Office | Level 11, 16 St Georges Terrace, PERTH, WESTERN AUSTRALIA 6000 |
| Auditors | BDO Kendalls Audit and Assurance (WA) Pty Ltd Level 8, 256 St Georges Terrace, PERTH, WESTERN AUSTRALIA 6000 |
| Solicitors | Lawton Gillon Level 11, 16 St Georges Terrace, PERTH, WESTERN AUSTRALIA 6000 |
| Share Registry | Computershare Investor Services Pty Ltd Level 2, 45 St Georges Terrace, PERTH, WESTERN AUSTRALIA 6000 |
| ASX Code | IRM IRMO |
Notice of General Meeting
NOTICE IS GIVEN THAT a General Meeting of the Company will be held at The Goodearth Hotel, 195 Adelaide Terrace, Perth, Western Australia on the 26th day of November 2008 commencing at 10:00 am WST.
AGENDA
ORDINARY BUSINESS
Accounts and Reports
To receive and consider the balance sheet, income statement, statements of changes in equity and cash flows, and the reports of the directors and of the auditors for the year ended 30 June 2008.
1. Resolution 1 - Remuneration Report
To consider and, if thought fit, pass with or without amendment the following resolution as an ordinary resolution:
"To adopt the Remuneration Report, which forms part of the Director's Report, for the year ending 30 June 2008."
The vote on this resolution is advisory only and does not bind the directors of the Company.
2. Resolution 2 - Increase in Directors' Fees
Pursuant to ASX listing rule 10.17, to consider and, if though fit, pass with or without amendment the following resolution as an ordinary resolution:
"That the aggregate amount of fees payable to directors of the Company as a whole in each year be increased from \$150,000.00 to a maximum of \$250,000.00.
The Company will, in accordance with section 224 of the Corporations Act and the Listing Rules, disregard any votes cast on Resolution 2 by a Director or any associate of a Director. However, the Company need not disregard a vote if the vote is cast by a person as proxy for a person who is entitled to vote, in accordance with the
directions on the proxy form or the vote is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
3. Resolution 3 - Re-election of Keith Whitehouse as a Director
To consider and if thought fit, pass with or without amendment the following resolution as an ordinary resolution :
"That Mr Keith Whitehouse, who retires by rotation in accordance with the Company's
constitution, and being eligible, offers himself for re-election, be and is hereby reelected as a director of the Company."
4. Resolution 4 - Re-election of David Zohar as a Director
To consider and if thought fit, pass with or without amendment the following resolution as an ordinary resolution :
"That Mr David Zohar, who retires by rotation in accordance with the Company's constitution, and being eligible, offers himself for re-election, be and is hereby reelected as a director of the Company."
OTHER BUSINESS
To deal with any other business which may be brought forward in accordance with the Constitution and the Corporations Act.
"Snap-Shot" Time
The Corporations Act permits the Company to specify a time, not more than 48 hours before the meeting, at which a "snap-shot" of Shareholders will be taken for the purposes of determining Shareholder entitlements to vote at the meeting.
The Company's directors have determined that all shares of the Company that are quoted on ASX at 10:00 am WST, 24 November 2008 shall, for the purposes of determining voting entitlements at the Annual General Meeting, be taken to be held by the persons registered as holding the shares at that time.
PROXIES
Please note that:
- a member of the Company entitled to attend and vote at the General Meeting is $(a)$ entitled to appoint a proxy;
- a proxy need not be a member of the Company; and $(b)$
- a member of the Company entitled to cast two or more votes may appoint two $(c)$ proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion is not specified each proxy may exercise half of the votes.
The enclosed proxy form provides further details on appointing proxies and lodging proxy forms.
DATED: 13 October 2008
BY ORDER OF THE BOARD
Dand les O
David Zohar Company Secretary Iron Mountain Mining Limited
IRON MOUNTAIN MINING LIMITED ABN 62 112 914 459
Proxy Form
| SHAREHOLDER |
|---|
| Name, address and daytime telephone number of shareholder of Iron Mountain Mining Limited. |
Name
| . | |||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| . |
| 아이들은 아이들은 아이들이 아이들이 아니다. | |||||||
|---|---|---|---|---|---|---|---|
| - 95 | |||||||
| Address | |
|---|---|
| -- | --------- |
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
**************************************
Daytime phone no.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
⇨ APPOINTS
If you appoint the Chairman as your proxy,
but do not wish to direct your proxy how to
vote on a Resolution, you must place a mark
in the box below headed "Proxy's Discretion"
in respect of that Resolution. By marking
this interest.
Interest.
If you apoint the Chairman as your proxy,
but do not mark any box, the Chairman will
be unable to exercise your proxy vote.
If you appoint the Chairman as your proxy
and place a mark in any box below headed
"Prox
$\Rightarrow$ SIGNATURE OF SHAREHOLDER (S) 13 All single or joint holders of
Insert here the name of the person you wish to appoint as proxy; shareholders cannot appoint themselves.
Name of proxy - please print
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OR, if no person is named, the Chairman of
the meeting to vote in accordance with the
following directions or, if no directions
have been given, as the Proxy (other than t
Chairman) sees fit at the General Meeting of
the C
| Signature | Signature | Signature | ||||||
|---|---|---|---|---|---|---|---|---|
| or in the case of a company |
Date | |||||||
| The COMMON SEAL of the company is affixed in accordance with its constitution in the presence of:/Executed by the company by its duly authorised officers in accordance with sub-section 127(1) of the Corporations Act 2001:* |
Signature of Director | |||||||
| Name of Director (Print) | ||||||||
| Signature of Director/Secretary | ||||||||
| Name of Director/Secretary (Print) | ||||||||
| under Power of Attorney on behalf of the company. |
or signed by
C
delete as appropriate
This proxy form must be signed by the shareholder and, in the case of joint shareholders, by each of the joint shareholders. In the case of a corporation, this proxy form must be executed in accordance with section 127 of the Corporations Act 2001. In the case of a Sole Director/Secretary company, please indicate "Sole Director". If this proxy form is signed under Power of Attorney the original Power of Attorney (or a copy certified as a true copy by statutory declaration) must be forwarded with the proxy form.
| 4 PROXY'S VOTING INSTRUCTIONS (OPTIONAL) |
FOR | AGAINST | ABSTAIN | PROXY'S DISCRETION |
|---|---|---|---|---|
| 1. Increase in Directors Fees | ||||
| 2. Re-election of Keith Whitehouse |
||||
| 2 Pe-election of David Zobar |
If you wish to direct your proxy how to vote, place a mark on the appropriate box. If a mark is placed in a box, your total shareholding will be voted in that manner. You may, if you wish, split your voting direction by inserting the number of shares you wish to vote in the appropriate box. The direction will be invalid if a mark is made against more than one box for a particular item, or, if you have split your direction, if the total shareholding shown in "FOR", "AGAINST", "ABSTAIN" and "PROXY'S DISCRETION" boxes is more than your total shareholding on the share register. Each person who attends the meeting is entitled to one vote only on a show of hands.
A person who holds proxies for more than one shareholder cannot vote on a show of hands if he or she holds proxies directing him or her to vote both for and against a resolution.
APPOINTMENT OF A SECOND PROXY
(OPTIONAL)
If you want to appoint two proxies you may state here the percentage of your voting rights applicable to this proxy form. If you do not specify a particular percentage, each proxy is entitled to exercise 50% of your voting rights applicable to this proxy form.
A shareholder is entitled to appoint up to two persons (whether shareholders or not) to attend the meeting and vote as proxies. If you wish to appoint two proxies please either photocopy the proxy form or telephone Kira Zohar on $+618$ 9225 6475 to obtain a second form. Both forms should be completed with the nominated percentage of your voting rights on each form. Please return the proxy forms together.
℁
Important Information
Deadline for Receipt of proxies To be effective, a completed proxy form
together with the power of attorney (if any) under which it is signed, must
be received by the Company at its registered office or Company office, Lev 7, 231 Adelaide Terrace, Perth not less than 48 hours before the appointed time of the General Meeting ie. no later than 9:00 am WST on 24 November $2008.$
Destination of Completed Proxy Form Once the Proxy Form is completed and all details checked by you, the form is to be sent or delivered to the Company's office at Level 7, 231 Adelaide Terrace, Perth WA 6000 or sent by facsimile to the Company's office on ++ 618 9225 6474.
For Further Information If you need any further information about this
form or attendance at the Company's Annual General Meeting, please contact
Ms Kira Zohar, secretary on ++ 618 9225 6475.