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Trans Canada Gold Corp. — Proxy Solicitation & Information Statement 2020
Nov 23, 2020
46252_rns_2020-11-23_ec32fd69-bde7-4db3-b470-e23dcc3d7a83.pdf
Proxy Solicitation & Information Statement
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www.arctichunter.com
MANAGEMENT INFORMATION CIRCULAR
as at November 12, 2020
This management information circular (“Information Circular”) is furnished in connection with the solicitation of proxies by management of Arctic Hunter Energy Inc. (the “Company”) for use at the annual general meeting (the “Meeting”) of shareholders of the Company (the “Shareholders”) to be held on December 18, 2020 and any adjournment or postponement thereof, for the purposes set forth in the attached notice of Meeting. Except where otherwise indicated, the information contained herein is stated as of November 12, 2020.
In this Information Circular, references to the “ Company ” and “ we ” refer to Arctic Hunter Energy Inc. “ Common Shares ” means common shares without par value in the capital of the Company. “ Registered Shareholders ” means Shareholders whose names appear on the records of the Company as the registered holders of Common Shares. “ NonRegistered Shareholders ” means Shareholders who do not hold Common Shares in their own name. “ Intermediaries ” refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Non-Registered Shareholders.
INTRODUCTION
- This year, as part of our corporate social responsibility in response to COVID 19, and in order to mitigate potential risks to the health and safety of our shareholders, employees, communities and other stakeholders, the Company is encouraging shareholders to vote by proxy in advance of the Meeting rather than attending in person. Registered shareholders and validly appointed proxyholders who would rather attend the Meeting by video conference may do so by contacting Tim Coupland at 604-681-3131 (or [email protected]) to obtain a weblink that will permit them to attend the Meeting by video conference. Shareholders who attend the Meeting by video conference will not be permitted to participate in any ballot that may be called for at the Meeting due to issues related to the verification of shareholder identity via video conference. Shareholders who attend via video conference are encouraged to vote their shares by Proxy or VIF in advance of the Meeting.
GENERAL PROXY INFORMATION
Solicitation of Proxies
The solicitation of proxies will be primarily by mail, but proxies may be solicited personally or by telephone by directors, officers and regular employees of the Company. The Company will bear all costs of this solicitation. We have arranged to send meeting materials directly to Registered Shareholders, as well as Non-Registered Shareholders who have consented to their ownership information being disclosed by the Intermediary holding the Common Shares on their behalf (non-objecting beneficial owners). We have not arranged for Intermediaries to forward the meeting materials to NonRegistered Shareholders who have objected to their ownership information being disclosed by the Intermediary holding the Common Shares on their behalf (objecting beneficial owners). As a result, objecting beneficial owners will not receive the Information Circular and associated meeting materials unless their Intermediary assumes the costs of delivery.
Appointment and Revocation of Proxies
The individuals named in the accompanying form of proxy (the “ Proxy ”) are officers of the Company. If you are a Registered Shareholder, you have the right to attend the meeting or vote by proxy and to appoint a person or company other than the person designated in the Proxy, who need not be a Shareholder, to attend and act for you and on your behalf at the Meeting. You may do so either by inserting the name of that other person in the blank space provided in the Proxy or by completing and delivering another suitable form of Proxy.
If you are a Registered Shareholder you may wish to vote by proxy whether or not you are able to attend the Meeting in person. Registered Shareholders electing to submit a proxy may do so by completing, dating and signing the enclosed form of proxy and returning it to the Company’s transfer agent, Computershare Trust Company of Canada (“ Computershare ”), in accordance with the instructions on the Proxy.
In all cases you should ensure that the Proxy is received at least 48 hours before the Meeting or the adjournment thereof at which the Proxy is to be used.
Every Proxy may be revoked by an instrument in writing:
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(i) executed by the Shareholder or by his/her attorney authorized in writing or, where the Shareholder is a company, by a duly authorized officer or attorney of the company; and
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(ii) delivered either to the registered office of the Company at any time up to and including the last business day preceding the day of the Meeting or any adjournment thereof, at which the Proxy is to be used, or to the chairman of the Meeting on the day of the Meeting or any adjournment thereof,
or in any other manner provided by law.
Only Registered Shareholders have the right to revoke a Proxy. Non-Registered Shareholders who wish to change their vote must, at least seven days before the Meeting, arrange for their respective Intermediaries to revoke the Proxy on their behalf. If you are a Non-Registered Shareholder, see “Voting by Non-Registered Shareholders” below for further information on how to vote your Common Shares.
Exercise of Discretion by Proxyholder
If you vote by proxy, the persons named in the Proxy will vote or withhold from voting the Common Shares represented thereby in accordance with your instructions on any ballot that may be called for. If you specify a choice with respect to any matter to be acted upon, your Common Shares will be voted accordingly. The Proxy confers discretionary authority on the persons named therein with respect to:
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(i) each matter or group of matters identified therein for which a choice is not specified,
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(ii) any amendment to or variation of any matter identified therein,
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(iii) any other matter that properly comes before the Meeting, and
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(iv) exercise of discretion of proxyholder.
In respect of a matter for which a choice is not specified in the Proxy, the persons named in the Proxy will vote the Common Shares represented by the Proxy for the approval of such matter. Management is not currently aware of any other matters that could come before the Meeting.
Voting by Non-Registered Shareholders
The following information is of significant importance to Shareholders who do not hold Common Shares in their own name. Non-Registered Shareholders should note that the only Proxies that can be recognized and acted upon at the Meeting are those deposited by Registered Shareholders.
If Common Shares are listed in an account statement provided to a Shareholder by an Intermediary, then in almost all cases those Common Shares will not be registered in the Shareholder’s name on the records of the Company. Such Common Shares will more likely be registered under the name of the Shareholder’s Intermediary or an agent of that Intermediary. In the United States, the vast majority of such Common Shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms).
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If you have consented to disclosure of your ownership information, you will receive a request for voting instructions from the Company (through Computershare). If you have declined to disclose your ownership information, you may receive a request for voting instructions from your Intermediary if they have assumed the cost of delivering the Information Circular and associated meeting materials. Every Intermediary has its own mailing procedures and provides its own return instructions to clients. However, most Intermediaries now delegate responsibility for obtaining voting instructions from clients to Broadridge Financial Solutions, Inc. (“ Broadridge ”) in the United States and in Canada.
If you are a Non-Registered Shareholder, you should carefully follow the instructions on the voting instruction form (“ VIF ”) received from Computershare or Broadridge in order to ensure that your Common Shares are voted at the Meeting. The VIF supplied to you will be similar to the Proxy provided to the Registered Shareholders by the Company. However, its purpose is limited to instructing the Intermediary on how to vote on your behalf.
The VIF sent by Computershare or Broadridge will name the same persons as the Company’s proxy to represent you at the Meeting. Although as a Non-Registered Shareholder you may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of your Intermediary, you, or a person designated by you (who need not be a Shareholder), may attend at the Meeting as Proxyholder for your Intermediary and vote your Common Shares in that capacity. To exercise this right to attend the meeting or appoint a Proxyholder of your own choosing, you should insert your own name or the name of the desired representative in the blank space provided in the VIF. Alternatively, you may provide other written instructions requesting that you or your desired representative attend the Meeting as Proxyholder for your Intermediary. The completed VIF or other written instructions must then be returned in accordance with the instructions on the form.
If you receive a VIF from Computershare or Broadridge, you cannot use it to vote Common Shares directly at the Meeting – the VIF must be completed as described above and returned in accordance with its instructions well in advance of the Meeting in order to have the Common Shares voted.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Except as disclosed herein, no person has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in matters to be acted upon at the Meeting other than the election of directors and as set out herein. For the purpose of this paragraph, “person” shall include each person: (a) who has been a director, senior officer or insider of the Company at any time since the commencement of the Company’s last financial year; (b) who is a proposed nominee for election as a director of the Company; or (c) who is an associate or affiliate of a person included in subparagraphs (a) or (b).
RECORD DATE AND QUORUM
The board of directors (the “ Board ”) of the Company has fixed the record date for the Meeting as the close of business on November 12, 2020 (the “ Record Date ”). Shareholders of record as at the Record Date are entitled to receive notice of the Meeting and to vote their Common Shares at the Meeting, except to the extent that any such Shareholder transfers any Common Shares after the Record Date and the transferee of those Common Shares establishes that the transferee owns the Common Shares and demands, not less than ten (10) days before the Meeting, that the transferee’s name be included in the list of Shareholders entitled to vote at the Meeting, in which case, only such transferee shall be entitled to vote such Common Shares at the Meeting.
Under the Company’s articles, the quorum for the transaction of business at a meeting of Shareholders is one person who is a shareholder, or who is otherwise permitted to vote shares of the Company at a meeting of shareholders, present in person or by proxy.
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VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
On the Record Date, there were 22,225,350 Common Shares issued and outstanding, with each Common Share carrying the right to one vote. Only Shareholders of record at the close of business on the Record Date will be entitled to vote in person or by Proxy at the Meeting or any adjournment or postponement thereof.
To the knowledge of the directors and executive officers of the Company, as of the Record Date, the Shareholders who beneficially own, or exercise control or direction over, directly or indirectly, Common Shares carrying 10% or more of the votes attached to the issued and outstanding Common Shares are:
| Name | Number of Common Shares Owned, or Controlled or Directed, Directly or Indirectly(1) |
Approximate Percentage of Total Outstanding Common Shares |
|---|---|---|
| Daniel Scholefield | 3,468,650 | 15.61% |
Notes:
(1) The above information was derived from the shareholder list maintained by the Company’s registrar and transfer agent, or from insider and beneficial ownership reports available at www.sedi.com and www.sedar.com.
PARTICULARS OF MATTERS TO BE ACTED UPON
To the knowledge of the Company’s directors, the only matters to be placed before the Meeting are those set forth in the accompanying notice of Meeting and more particularly discussed below.
Presentation of Financial Statements
The annual consolidated financial statements of the Company for the financial year ended June 30, 2020, together with the auditor’s report thereon, will be placed before the Meeting. The Company’s financial statements are available on the System of Electronic Document Analysis and Retrieval (SEDAR) website at www.sedar.com.
Election of Directors
The Company proposes to fix the number of directors of the Company at three (3) and to nominate the persons listed below for election as directors. Each director will hold office until the next annual general meeting of the Company or until his successor is elected or appointed, unless his office is earlier vacated. Management does not contemplate that any of the nominees will be unable to serve as a director. If, prior to the Meeting, any vacancies occur in the slate of nominees herein listed, it is intended that discretionary authority shall be exercised by the person named in the Proxy as nominee to vote the Common Shares represented by Proxy for the election of any other person or persons as directors.
The following table sets out the names of the director nominees; their positions and offices in the Company; principal occupations; the period of time that they have been directors of the Company; and the number of Common Shares that each beneficially owns or over which control or direction is exercised.
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| Name, Residence and Present Position within the Company |
Director Since | Number of Common Shares Beneficially Owned, Directly or Indirectly, or Over Which Control or Discretion is Exercised(1) |
Principal Occupation(1) |
|---|---|---|---|
| Tim Coupland(2) British Columbia, Canada Director, President, CEO and Secretary |
February 21, 2006 |
2,332,708(3) | President and CEO of the Company; former President, CEO, and director of Dynamic Gold Corp., an OTCQB listed company, from January 2004 to May 2017. Former President, CEO and director of Elysee Development Corp., a TSXV listed company, from September 2000 to July 2012. |
| Lawrence Ilich(2) British Columbia, Canada Director |
November 4, 2016 |
137,500 | Civil construction, property and project development consultant. |
| Gavin Kirk(2) British Columbia, Canada Proposed Director |
N/A | Nil | Businessman |
Notes:
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(1) The information as to principal occupation, business or employment and Common Shares beneficially owned or controlled is not within the knowledge of management of the Company and has been furnished by the respective nominees. Unless otherwise stated above, any nominees named above have held the principal occupation or employment indicated for at least the five preceding years.
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(2) Current member of the audit committee. Mr. Kirk, a proposed director, is expected to be appointed to the audit committee following the Meeting. Mr. Kirk is expected to replace Mr. Steblin on the audit committee.
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(3) As of the Record Date, Mr. Coupland had ownership or control over 1,670,375 Common Shares. Mr. Coupland acquired an additional 333,333 Common Shares pursuant to a private placement that closed on November 13, 2020. Mr. Coupland currently has ownership or control over 9.83% of the Common Shares of the Company. 309,450 Common Shares are held by T8X Capital Ltd., a private company wholly owned by Tim Coupland.
Biography of Proposed Director
– Gavin Kirk, Age 57 Proposed Director
Mr. Kirk has worked extensively within the Canadian investment community since 1985, firstly with Levesque Baeubien Geoffrion (National Bank Financial), followed by executive positions with Union Securities Ltd. and Raymond James Ltd. Mr. Kirk has been involved for over 20 years in the Canadian capital and resource based markets, and is knowledgeable and experienced in corporate sales, early-stage corporate financings, marketing, strategic planning and corporate restructuring.
Except as otherwise disclosed below, to the knowledge of the Company, no proposed director of the Company is, as at the date of this Information Circular, or has been, within 10 years before the date of this Information Circular, a director, chief executive officer or chief financial officer of any company (including the Company) that:
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(a) was subject to an order that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer, or
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(b) was subject to an order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
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For the purposes of subsection (a) above, “ order ” means:
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(i) a cease trade order;
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(ii) an order similar to a cease trade order; or
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(iii) an order that denied the relevant company access to any exemption under securities legislation;
that was in effect for more than 30 consecutive days.
Except as otherwise disclosed below, to the knowledge of the Company, no proposed director of the Company:
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(a) is, as at the date of this Information Circular, or has been within 10 years before the date of this Information Circular, a director or executive officer of any company (including the Company) that, while that person was acting in the that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets;
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(b) has, within the 10 years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director or executive officer;
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(c) has been subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
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(d) has been subject to any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
Appointment of Auditor
Management is recommending that Shareholders vote to appoint Dale Matheson Carr-Hilton LaBonte LLP, Chartered Professional Accountants (“ DMCL ”), of #1500 – 1140 West Pender Street, Vancouver, British Columbia, V6E 4G1, as auditors of the Company until the next annual meeting of Shareholders and to authorize the directors to fix their remuneration.
Approval of Stock Option Plan
At the Meeting, Shareholders of the Company will be asked to approve the continuation of the Company’s 2013 Stock Option Plan (the “ Plan ”). The purpose of the Plan is to provide an incentive to directors, employees and consultants to acquire a proprietary interest in the Company, to continue their participation in the affairs of the Company and to increase their efforts on behalf of the Company.
The following summary of the Plan does not purport to be complete and is qualified in its entirety by reference to the Plan. A full copy of the Plan will be available at the Meeting for review by Shareholders. Shareholders may also obtain copies of the Plan from the Company prior to the Meeting on written request.
Eligible Participants. Options may be granted under the Plan to directors and senior officers of the Company or its subsidiaries, management company employees (collectively, the “ Directors ”), employees of the Company or its subsidiaries (collectively, the “ Employees ”) or consultants of the Company or its subsidiaries (collectively, the “ Consultants ”). The Board, in its discretion, determines which of the Directors, Employees or Consultants will be awarded options under the Plan.
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Number of Shares Reserved. The number of Common Shares which may be issued pursuant to options granted under the Plan may not exceed 10% of the issued and outstanding Common Shares at the date of granting of options. Options that are exercised, cancelled or expire prior to exercise continue to be issuable under the Plan.
Limitations. Under the Plan, the aggregate number of options granted to any one individual in a 12-month period must not exceed 5% of the issued and outstanding Common Shares of the Company, calculated on the date the option is granted. The aggregate number of options granted to any one Consultant in a 12-month period must not exceed 2% of the issued and outstanding Common Shares of the Company, calculated at the date the option is granted. The aggregate number of options granted to all persons retained to provide investor relations services to the Company (including Consultants and Employees or Directors whose role and duties primarily consist of providing investor relations services) must not exceed 2% of the issued and outstanding Common Shares of the Company in any 12month period, calculated at the date an option is granted to any such person.
Term of Options. Subject to the termination and change of control provisions noted below, the term of any options granted under the Plan is determined by the Board and may not exceed ten years from the date of grant.
Exercise Price. The exercise price of options granted under the Plan is determined by the Board, provided that it is not less than the discounted market price, as that term is defined in the TSX Venture Exchange policy manual or such other minimum price as is permitted by the TSX Venture Exchange in accordance with the policies in effect at the time of the grant, or, if the Common Shares are no longer listed on the TSX Venture Exchange, then such other exchange or quotation system on which the Common Shares are listed or quoted for trading. The exercise price of stock options granted to insiders may not be decreased without disinterested Shareholder approval at the time of the proposed amendment.
Vesting. All options granted pursuant to the Plan will be subject to such vesting requirements as may be prescribed by the TSX Venture Exchange, if applicable, or as may be imposed by the Board.
Termination. Any options granted pursuant to the Plan will terminate upon the earliest of:
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(a) the end of the term of the stock option;
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(b) on the date the holder ceases to be eligible to hold the option (the “ Cessation Date ”), if the Cessation Date is as a result of dismissal for cause or regulatory sanction;
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(c) one year from the date of death or disability, if the Cessation Date is as a result of death or disability;
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(d) on such other date as fixed by the Board, provided that the date is no more than one year from the Cessation Date, if the Cessation Date is as a result of a reason other than death, disability or cause; or
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(e) if no date is set by the Board under (d), 90 days from the Cessation Date, if the Cessation Date is as a result of a reason other than death, disability or cause.
Disinterested Shareholder approval will be sought in respect of any material amendment to the Plan.
Shareholders will be asked at the Meeting to approve, with or without variation, the following ordinary resolution:
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“BE IT RESOLVED, as an ordinary resolution, that:
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(a) the Company’s current 10% rolling stock option plan be ratified, confirmed and approved, and that in connection therewith a maximum of 10% of the issued and outstanding Common Shares at the time of each grant be approved for granting as options; and
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(b) any director or officer of the Company be authorized and directed to do all acts and things and to execute and deliver all documents required, as in the opinion of such director or officer may be necessary or appropriate in order to give effect to this resolution.”
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A copy of the Plan is available at the records office of the Company at Suite 1200 – 750 West Pender Street, Vancouver, British Columbia, Canada until the business day immediately preceding the date of the Meeting, and a copy will also be made available at the Meeting.
OTHER BUSINESS
As of the date of this Information Circular, management of the Company knows of no other matters to be acted upon at the Meeting. However, should any other matters properly come before the Meeting, the Common Shares represented by the Proxy solicited hereby will be voted on such matters in accordance with the best judgment of the persons voting the Common Shares represented by the Proxy.
STATEMENT OF EXECUTIVE COMPENSATION
For the purposes of this Information Circular:
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“ CEO ” means the Company’s chief executive officer;
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“ CFO ” means the Company’s chief financial officer;
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“ Named Executive Officer ” or “ NEO ” means:
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(a) the CEO;
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(b) the CFO;
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(c) in respect of the Company and its subsidiaries, the most highly compensated executive officer, other than the CEO and the CFO at the end of the most recently completed financial year whose total compensation was more than $150,000 for that financial year; and
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(d) each individual who would be an NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the Company, nor acting in a similar capacity, at the end of that financial year.
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As at June 30, 2020, the end of the most recently completed financial period of the Company, the Company had two (2) NEOs, whose names and positions held within the Company are set out in the summary compensation table below.
Director and Named Executive Officer Compensation
The following table is a summary of compensation awarded to, earned by, paid to, or payable to each director and NEO of the Company for the two most recently completed financial years ended June 30, 2019 and June 30, 2020.
Table of compensation excluding compensation securities
| Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities |
|---|---|---|---|---|---|---|---|---|
| Name and position |
Fiscal period end |
Salary, consulting fee, retainer or commission ($) |
Bonus ($) |
Committee or meeting fees ($) |
Value of perquisites ($) |
Value of all other compensation ($) |
Total compensation ($) |
|
| Tim Coupland(1) President, CEO, Secretary and Director |
2020 2019 |
$100,500 $84,00 |
Nil $12,000 |
Nil Nil |
Nil Nil |
Nil Nil |
$100,500 $96,000 |
|
| Gordon Steblin(2) CFO and Director |
2020 2019 |
$21,400 $19,200 |
Nil $3,000 |
Nil Nil |
Nil Nil |
Nil Nil |
$21,400 $22,200 |
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Table of compensation excluding compensation securities
| Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities | Table of compensation excluding compensation securities |
|---|---|---|---|---|---|---|---|---|
| Name and position |
Fiscal period end |
Salary, consulting fee, retainer or commission ($) |
Bonus ($) |
Committee or meeting fees ($) |
Value of perquisites ($) |
Value of all other compensation ($) |
Total compensation ($) |
|
| Lawrence Ilich(3) Director |
2020 2019 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Notes:
(1) Mr. Coupland was appointed as a director, the CEO, President and Secretary of the Company on February 21, 2006. Mr. Coupland received compensation for acting as the CEO of the Company.
(2) Mr. Steblin was appointed a director of the Company on February 7, 2018. Mr. Steblin received compensation for acting as the CFO of the Company. Mr. Steblin will not stand for election at the Meeting.
(3) Mr. Ilich was appointed as a director of the Company on November 4, 2016.
Stock Options and Other Compensation Securities
The following table discloses all compensation securities granted or issued to each director and NEO by the Company in the most recently completed financial year for services provided or to be provided, directly or indirectly, to the Company, and outstanding compensation securities held by each director and NEO.
| Compensation Securities | Compensation Securities | Compensation Securities | |||||
|---|---|---|---|---|---|---|---|
| Name and position | Type of compens ation security |
Number of compensation securities, number of underlying securities and percentage of class |
Date of issue or grant |
Issue, conversion or exercise price ($) |
Closing price of security or underlying security on date of grant ($)(1) |
Closing price of security or underlying security at year end ($) |
Expiry Date |
| Tim Coupland(1) President, CEO, Secretary and Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Gordon Steblin(2) CFO and Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Lawrence Ilich(3) Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
Notes:
(1) Mr. Coupland held 450,000 compensation securities on the last day of the most recently completed financial year.
(2) Mr. Steblin held 350,000 compensation securities on the last day of the most recently completed financial year.
(3) Mr. Ilich held 240,000 compensation securities on the last day of the most recently completed financial year.
No compensation securities were exercised by the directors or NEOs during the most recently completed financial year.
Stock option plans and other incentive plans
See “Approval of Stock Option Plan” above for the material terms of the Company’s Plan. The Company’s Plan was previously approved by the Company’s shareholders on December 19, 2019.
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Employment, consulting and management agreements
Other than described herein, the Company did not have any contracts, agreements, plans or arrangements that provides for payments to a director or NEO at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Company or a change in an NEO’s responsibilities during the most recently completed financial year.
The Company entered into a management agreement dated December 1, 2010 (the “ Management Agreement ”) with Tim Coupland pursuant to which the Company agreed to retain Mr. Coupland as manager of the Company. The remuneration for Mr. Coupland’s services was at a rate of $6,500 per month, pursuant to the Management Agreement. Effective June 1, 2015, the Company decreased the monthly remuneration to $5,500 per month. Effective as of July 1, 2018, the Company increased the monthly remuneration to $7,000 per month. Effective as of August 1, 2019, the Company increased the monthly remuneration to $8,500 per month. The Management Agreement may be terminated by the Company or Mr. Coupland on thirty days’ notice to the other party. The Management Agreement is for a period of one year commencing December 1, 2010 and continuing thereafter from month to month unless and until terminated pursuant the terms of the Management Agreement.
Oversight and description of director and named executive officer compensation
The objective of the Company’s compensation program is to compensate the executive officers for their services to the Company at a level that is both in line with the Company’s fiscal resources and competitive with companies at a similar stage of development.
The Company compensates its executive officers based on their skill and experience levels and the existing stage of development of the Company. Executive officers are rewarded on the basis of the skill and level of responsibility involved in their position, the individual’s experience and qualifications, the Company’s resources, industry practice, and regulatory guidelines regarding executive compensation levels.
The Board has implemented three levels of compensation to align the interests of the executive officers with those of the shareholders. First, executive officers may be paid a monthly consulting fee or salary. Second, the Board may award executive officers long term incentives in the form of stock options. Finally, and only in special circumstances, the Board may award cash or share bonuses for exceptional performance that results in a significant increase in shareholder value. The Company does not provide medical, dental, pension or other benefits to the executive officers.
The base compensation of the executive officers is reviewed and set annually by the Board. The CEO has substantial input in setting annual compensation levels. The CEO is directly responsible for the financial resources and operations of the Company. In addition, the CEO and the Board from time to time determine the stock option grants to be made pursuant to the Company’s Plan. Previous grants of stock options are taken into account when considering new grants. The Board awards bonuses at its sole discretion. The Board does not have pre-existing performance criteria or objectives.
Compensation for the most recently completed financial year should not be considered an indicator of expected compensation levels in future periods. All compensation is subject to and dependent on the Company’s financial resources and prospects.
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SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out information as of the end of the Company’s most recently completed financial year (ended June 30, 2020) with respect to compensation plans under which equity securities of the Company are authorized for issuance.
| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights (a) |
Weighted-average exercise price of outstanding options, warrants and rights (b) |
Number of securities remaining available for future issuances under equity compensation plan (excluding securities reflected in column (a)) (c) |
|---|---|---|---|
| Equity compensation plans approved by security holders (stock option plan) |
1,440,000 | $0.10 | 377,535 |
| Equity compensation plans not approved by security holders |
N/A | N/A | N/A |
| TOTAL: | 1,440,000 | $0.10 | 377,535 |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
None of the directors, executive officers, employees, proposed nominees for election as directors and their associates, or any former executive officers, directors and employees of the Company or any of its subsidiaries, is, as at the date of this Information Circular, or has been at any time during the most recently completed financial year, indebted to the Company or any of its subsidiaries.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as disclosed herein, since the commencement of the Company’s most recently completed financial year, no informed person (a director, officer or holder of 10% or more of the Common Shares) or nominee for election as a director of the Company or any associate or affiliate of any informed person or proposed director had any interest in any transaction that has materially affected or would materially affect the Company or any of its subsidiaries.
MANAGEMENT CONTRACTS
Management functions of the Company or any of its subsidiaries are not to any substantial degree performed by anyone other than by the directors or executive officers of the Company or subsidiary.
STATEMENT OF CORPORATE GOVERNANCE
Corporate Governance
Corporate governance relates to the activities of the Board, the members of which are elected by and are accountable to the Shareholders, and takes into account the role of the individual members of management who are appointed by the Board and charged with the day to day management of the Company. The Canadian Securities Administrators (“ CSA ”) have adopted National Policy 58-201 Corporate Governance Guidelines, which provides non-prescriptive guidelines on corporate governance practices for reporting issuers such as the Company. In addition, the CSA have implemented National Instrument 58-101 Disclosure of Corporate Governance Practices (“ NI 58-101 ”), which prescribes certain disclosure by the Company of its corporate governance practices. This disclosure is presented below.
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Board of Directors
The Board currently consists of the following three members: Tim Coupland, Lawrence Ilich and Gordon Steblin. It is proposed that three individuals will be nominated for election at the Meeting: Tim Coupland, Lawrence Ilich and Gavin Kirk.
There is currently one member of the Board, Lawrence Ilich, who is considered to be independent for purposes of membership on the Board. For this purpose, a director is independent if he has no direct or indirect “material relationship” with the Company. A “material relationship” is a relationship which could, in the view of the Board, be reasonably expected to interfere with the exercise of the director’s independent judgment. Of the proposed nominees, Tim Coupland (CEO) is considered to be a non-independent director. It is proposed that Gavin Kirk will stand for election as a director at the Meeting, Mr. Kirk will be considered independent (see “ Particulars of Matters to be Acted Upon – Election of Directors ” above.).
Other Directorships
The following table sets forth the directors and proposed directors of the Company who are directors of other reporting issuers as at November 12, 2020:
| Name | **Name of other reporting issuer ** |
|---|---|
| Gavin Kirk | SixtyNorth Gold MiningLtd. |
Orientation and Continuing Education
Orientation of new members of the Board is conducted informally by Management and members of the Board. The Company has not adopted formal policies respecting continuing education for Board members.
Ethical Business Conduct
The Board has adopted a formal written code of business conduct and ethics. The Board is of the view that the fiduciary duties placed on individual directors by the Company’s governing legislation and common law together with corporate statutory restrictions on an individual director’s participation in Board decisions in which the director has an interest are sufficient to ensure that the Board operates independently of management and in the best interests of the Company.
Nomination of Directors
The Board considers its size each year when it considers the number of directors to recommend to the shareholders for election at the annual general meeting. The Board takes into account the number of directors required to carry out the Board’s duties effectively and to maintain diversity of views and experience.
The Board has not established a nominating committee; this function is currently performed by the Board as a whole. The Board encourages an objective nomination process through collective communication among the directors.
Compensation
The Board has not established a formal compensation committee. Rather, the independent Board members are responsible for reviewing and determining the adequacy and form of compensation paid to the Company’s directors, executives and key employees. The independent Board members evaluate the performance of senior management measured against the Company’s business goals and industry compensation levels.
Board Committees
The Board has no committees other than the Audit Committee.
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Assessments
The Board annually, and at such other times as it deems appropriate, reviews the performance and effectiveness of the Board, the directors and its committees to determine whether changes in size, personnel or responsibilities are warranted. To assist in its review, the Board conducts informal surveys of its directors and receives reports from each committee respecting its own effectiveness. As part of the assessments, the Board or the individual committee may review their respective mandate or charter and conduct reviews of applicable corporate policies.
AUDIT COMMITTEE
Audit Committee Disclosure
Pursuant to Section 224(1) of the Business Corporations Act (British Columbia) National Instrument 52-110 of the Canadian Securities Administrators (“ NI 52-110 ”) the Company is required to have an audit committee (the “ Audit Committee ”) comprised of not less than three directors, a majority of whom are not officers, control persons or employees of the Company or an affiliate of the Company. NI 52-110 requires the Company, as a venture issuer, to disclose annually in its Information Circular certain information concerning the constitution of its audit committee and its relationship with its independent auditor, as set forth below.
The primary function of the Audit Committee is to assist the Board in fulfilling its financial oversight responsibilities by: (i) reviewing the financial reports and other financial information provided by the Company to regulatory authorities and Shareholders; (ii) reviewing the systems for internal corporate controls which have been established by the Board and management; and (iii) overseeing the Company’s financial reporting processes generally. In meeting these responsibilities, the Audit Committee monitors the financial reporting process and internal control system; reviews and appraises the work of external auditors and provides an avenue of communication between the external auditors, senior management and the Board. The Audit Committee is also mandated to review and approve all material related party transactions.
The Audit Committee’s Charter
The Company has adopted a Charter of the Audit Committee, a copy of which is attached hereto as Schedule “A”.
Composition of the Audit Committee
The Audit Committee is currently comprised of the following members: Tim Coupland, Lawrence Ilich and Gordon Steblin. Each member of the Audit Committee is considered to be financially literate, as defined by NI 52-110, in that they have the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can presumably be expected to be raised by the Company’s financial statements. Each member of the Audit Committee is considered to be independent except for Mr. Coupland, CEO of the Company, and Mr. Steblin, CFO of the Company. An audit committee member is independent if they have no direct or indirect “material relationship” with the Company. A “material relationship” is a relationship which could, in the view of the Board, be reasonably expected to interfere with the exercise of a member’s independent judgement.
It is proposed that Gavin Kirk will stand for election as a director at the Meeting (see “ Particulars of Matters to be Acted Upon – Election of Directors ” above) and will replace Mr. Steblin, who is not currently standing for re-election as a director. It is anticipated that Mr. Kirk will replace Mr. Steblin on the Audit Committee after the Meeting. Mr. Kirk will be considered to be financially literate and independent.
The members of the Audit Committee are elected by the Board at its first meeting following the annual shareholders’ meeting. Unless a chair is elected by the full Board, the members of the Audit Committee designate a chair by a majority vote of the full Audit Committee membership.
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Relevant Education and Experience
All three current Audit Committee members have the ability to read and understand financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company’s financial statements and are therefore considered “financially literate”.
Tim Coupland – Mr. Coupland’s background includes providing services in the areas of business management to small companies, field exploration in mining and oil & gas, and serving as director and senior officer of several TSX-V listed companies. Through his work as a director and senior officer of public companies, Mr. Coupland has an understanding of financial reporting requirements respecting financial statements sufficient to enable him to perform his duties as an audit committee member.
Lawrence Ilich – Mr. Ilich is a civil construction consultant, having worked with the Progressive Construction Group, founded by Milan Ilich. Mr. Ilich has over 30 years of experience in project development and construction throughout North America. The Progressive Group of Companies was a leader in project development and construction, building infrastructure, enhancing professional and amateur sports, and generously supporting many charitable causes. Mr. Ilich’s experience has provided him with an understanding of financial reporting sufficient to enable him to perform his duties as an audit committee member.
Gavin Kirk – Mr Kirk has worked extensively within the Canadian investment community since 1985, firstly with Levesque Baeubien Geoffrion (National Bank Financial), followed by executive positions with Union Securities Ltd. and Raymond James Ltd. Mr. Kirk has been involved for over 20 years in the Canadian capital and resource based markets, and is knowledgeable and experienced in corporate sales, early-stage corporate financings, marketing, strategic planning and corporate restructuring. Mr. Kirk’s experience has provided him with an understanding of financial reporting sufficient to enable him to perform his duties as an audit committee member.
Audit Committee Oversight
Since the commencement of the Company’s most recently completed financial year, the Board has not failed to adopt a recommendation of the Audit Committee to nominate or compensate an external auditor.
Reliance on Certain Exemptions
Since the commencement of the Company’s most recently completed financial year, the Company has not relied on the exemptions contained in sections 2.4, 6.1.1(4), 6.1.1(5), 6.1.1(6) or Part 8 of NI 52-110. Section 2.4 provides an exemption from the requirement that the Audit Committee must pre-approve all non-audit services to be provided by the auditor, where the total amount of fees related to the non-audit services are not expected to exceed 5% of the total fees payable to the auditor in the fiscal year in which the non-audit services were provided. Section 6.1.1(4), (5) and (6) provide exemptions in certain circumstances from the requirement that a majority of the members of the Audit Committee must not be executive officers, employees or control persons of the venture issuer. Part 8 permits a company to apply to a securities regulatory authority for an exemption from the requirements of NI 52-110, in whole or in part.
Pre-Approval Policies and Procedures
The Audit Committee has not adopted specific policies and procedures for the engagement of non-audit services. Subject to the requirements of NI 52-110, the engagement of non-audit services is considered by the Board, and where applicable the Audit Committee, on a case-by-case basis.
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External Auditor Service Fees
In the following table, “audit fees” are fees billed by the Company’s external auditor for services provided in auditing the Company’s annual financial statements for the subject year. “Audit-related fees” are fees not included in audit fees that are billed by the auditor for assurance and related services that are reasonably related to the performance of the audit or review of the Company’s financial statements. “Tax fees” are fees billed by the auditor for professional services rendered for tax compliance, tax advice and tax planning. “All other fees” are fees billed by the auditor for products and services not included in the foregoing categories.
The fees paid by the Company to its auditor in respect of each of the last two fiscal years, by category, are as follows:
| Financial Year Ending |
Audit Fees | Audit Related Fees | Tax Fees | All Other Fees |
|---|---|---|---|---|
| June 30, 2020 | $12,000 | Nil | $1,200 | Nil |
| June 30, 2019 | $12,146 | Nil | $1,200 | Nil |
Exemption
The Company is relying on the exemption provided by section 6.1 of NI 52-110 which provides that the Company, as a venture issuer, is not required to comply with Part 3 ( Composition of the Audit Committee ) and Part 5 (R eporting Obligations ) of NI 52-110.
ADDITIONAL INFORMATION
Additional information relating to the Company is available on the SEDAR website at www.sedar.com.
Financial information is provided in the Company’s comparative annual audited financial statements and management’s discussion and analysis for its most recently completed financial year, and will be available online at www.sedar.com. Shareholders may request additional copies by (i) mail to the Company’s records office at Suite #1200 - 750 West Pender Street, Vancouver, British Columbia V6C 2T8; or (ii) telephone to: +1-604-681-3131.
DIRECTORS’ APPROVAL
The contents and the sending of the accompanying Notice of Meeting and this Information Circular have been approved by the Board.
DATED at Vancouver, British Columbia, this 12[th] day of November, 2020
ON BEHALF OF THE BOARD OF DIRECTORS
“Tim Coupland”
______ Tim Coupland President and Chief Executive Officer
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Schedule “A”
Charter of the Audit Committee of Arctic Hunter Energy Inc.
(the “ Company ”)
Mandate
The primary function of the audit committee (“Committee”) is to assist the board of directors in fulfilling its financial oversight responsibilities by reviewing the following: (a) the financial reports and other financial information provided by the Company to regulatory authorities and shareholders; (b) the Company’s systems of internal controls regarding finance and accounting and the Company’s auditing, accounting; and (c) financial reporting processes. Consistent with this function, the Committee will encourage continuous improvement of, and should foster adherence to, the Company’s policies, procedures and practices at all levels. The Committee’s primary duties and responsibilities are to (i) serve as an independent and objective party to monitor the Company’s financial reporting and internal control system and review the Company’s financial statements; (ii) review and appraise the performance of the Company’s external auditors; (iii) provide an open avenue of communication among the Company’s auditors, financial and senior management and the board of directors; and (iv) to ensure the highest standards of business conduct and ethics.
Composition
The Committee shall be comprised of three directors as determined by the board of directors, the majority of whom shall be free from any relationship that, in the opinion of the board of directors, would interfere with the exercise of his or her independent judgment as a member of the Committee.
At least one member of the Committee shall have accounting or related financial management expertise. All members of the Committee that are not financially literate will work towards becoming financially literate to obtain a working familiarity with basic finance and accounting practices. For the purposes of the Company’s Charter, the definition of “financially literate” is the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can presumably be expected to be raised by the Company’s financial statements.
The members of the Committee shall be elected by the board of directors at its first meeting following the annual shareholders’ meeting. Unless a chair is elected by the full board of directors, the members of the Committee may designate a chair by a majority vote of the full Committee membership.
Meetings
The Committee shall meet at least twice annually, or more frequently as circumstances dictate. As part of its job to foster open communication, the Committee will meet at least annually with the Chief Financial Officer and the external auditors in separate sessions.
Responsibilities and Duties
To fulfill its responsibilities and duties, the Audit Committee shall:
Documents/Reports Review
-
(a) Review and update this Charter annually.
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(b) Review the Company’s financial statements, MD&A, any annual and interim earning statements and press releases before the Company publicly discloses this information and any reports or other financial information (including quarterly financial statements), which are submitted to any governmental body, or to the public, including any certification, report, opinion or review rendered by the external auditors.
External Auditors
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(a) Review annually the performance of the external auditors who shall be ultimately accountable to the board of directors and the Committee as representatives of the shareholders of the Company.
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(b) Obtain annually a formal written statement of external auditors setting forth all relationships between the external auditors and the Company.
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(c) Review and discuss with the external auditors any disclosed relationships or services that may impact the objectivity and independence of the external auditors.
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(d) Take or recommend that the full board of directors take appropriate action to oversee the independence of the external auditors.
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(e) Recommend to the board of directors the selection and, where applicable, the replacement of the external auditors nominated annually for shareholder approval.
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(f) At each meeting, consult with the external auditors, without the presence of management, about the quality of the Company’s accounting principles, internal controls and the completeness and accuracy of the Company’s financial statements.
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(g) Review and approve the Company’s hiring policies regarding partners, employees and former partners and employees of the present and former external auditors of the Company.
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(h) Review with management and the external auditors the audit plan for the year-end financial statements and intended template for such statements.
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(i) Review and pre-approve all audit and audit-related services and the fees and other compensation related thereto, and any non-audit services, provided by the Company’s external auditors. The pre-approval requirement is waived with respect to the provision of non-audit services if:
-
i. the aggregate amount of all such non-audit services provided to the Company constitutes not more than 5% of the total amount of revenues paid by the Company to its external auditors during the fiscal year in which the non-audit services are provided;
-
ii. such services were not recognized by the Company at the time of the engagement to be non-audit services; and
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iii. such services are promptly brought to the attention of the Committee by the Company and approved prior to the completion of the audit by the Committee or by one or more members of the Committee who are members of the board of directors to whom authority to grant such approvals has been delegated by the Committee.
Provided the pre-approval of the non-audit services is presented to the Committee’s first scheduled meeting following such approval such authority may be delegated by the Committee to one or more independent members of the Committee.
Financial Reporting Processes
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(a) In consultation with the external auditors, review with management the integrity of the Company’s financial reporting process, both internal and external.
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(b) Consider the external auditor’s judgments about the quality and appropriateness of the Company’s accounting principles as applied in its financial reporting.
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(c) Consider and approve, if appropriate, changes to the Company’s auditing and accounting principles and practices as suggested by the external auditors and management.
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(d) Review significant judgments made by management in the preparation of the financial statements and the view of the external auditors as to appropriateness of such judgments.
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(e) Following completion of the annual audit, review separately with management and the external auditors any significant difficulties encountered during the course of the audit, including any restrictions on the scope of work or access to required information.
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(f) Review any significant disagreement among management and the external auditors in connection with the preparation of the financial statements.
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(g) Review with the external auditors and management the extent to which changes and improvements in financial or accounting practices have been implemented.
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(h) Review certification process for certificates required under National Instrument 52-109.
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(i) Establish a procedure for the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters.
Other
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(a) Review any related party transactions.
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(b) Review reports from persons regarding any questionable accounting, internal accounting controls or auditing matters (“Concerns”) relating to the Company such that:
-
i. an individual may confidentially and anonymously submit their Concerns to the Chairman of the Committee in writing, by telephone, or by e-mail;
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ii. the Committee reviews as soon as possible all Concerns and addresses same as they deem necessary; and
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iii. the Committee retains all records relating to any Concerns reported by an individual for a period the Committee judges to be appropriate.
All of the foregoing in a manner that the individual submitting such Concerns shall have no fear of adverse consequences.