Tradelink Electronic Commerce Limited — Proxy Solicitation & Information Statement 2025

Apr 8, 2025

Tradelink

Tradelink Electronic Commerce Limited

貿易通電子貿易有限公司
(Incorporated in Hong Kong with limited liability)
(Stock Code: 536)

FORM OF PROXY

(ANNUAL GENERAL MEETING – 16 MAY 2025)

I/We (Note 1), ____
of ____
being the registered holder of (Note 2) ____ shares of Tradelink Electronic Commerce Limited
(the “Company”), HEREBY APPOINT ____ (name)
of _____ (address)

or failing him, the Chairman of the meeting or any adjournment thereof (Note 3) as my/our proxy to attend and vote for me/us and on my/our behalf at the annual general meeting of the Company to be held on Friday, 16 May 2025 (“2025 AGM”) at 2:00 p.m. at Function Room A, Hotel COZI • Oasis, Tsuen Wan, 443 Castle Peak Road, Kwai Chung, Hong Kong and any adjournment thereof on the resolutions set out in the Notice of the 2025 AGM (the “Notice”) as indicated below, or if no such indication is given, as my/our proxy thinks fit. Unless otherwise defined, capitalised terms used herein shall have the same meanings as those defined in the Notice.

ORDINARY RESOLUTIONS		For (Note 4)	Against (Note 4)
(1)	To receive and adopt the audited financial statements of the Group, the directors’ report and the report of the auditor for the year ended 31 December 2024.
(2)	To declare a final dividend for the year ended 31 December 2024.
(3)	(i) To re-elect Mr. YUEN Wing Sang Vincent as a Non-executive Director.
	(ii) To re-elect Mr. YUEN Man Chung, S.B.S. as an Executive Director.
(4)	To re-elect Mr. CHAK Hubert (who has served more than nine years) as an Independent Non-executive Director.
(5)	To authorise the Board to fix the remuneration of Directors.
(6)	To re-appoint KPMG as auditor of the Company and to authorise the Board to fix its remuneration.
(7)	To pass Ordinary Resolution 7 of the Notice – to give Directors a general unconditional mandate to allot, issue and deal with new Shares not exceeding 20% of the total number of issued Shares.

Date this __ day of __ 2025.

Signature(s) (Note 5): _____

Notes:

1. Full name(s) and address(es) to be inserted in BLOCK CAPITALS.
2. Please insert the number of Shares registered in the name of the holder and to which this form of proxy relates. If no number is inserted, this form of proxy will be deemed to relate to all the Shares registered in the name of the holder appearing in the form of proxy.
3. If any proxy other than the Chairman of the meeting is preferred, please strike out “or failing him, the Chairman of the meeting or any adjournment thereof” and insert the name and address of the proxy desired in the space provided. Any alternation made to this form of proxy must be initialed by the person(s) who signs it.
4. If you wish to vote for a resolution, tick the box marked “For”. If you wish to vote against a resolution, tick the box marked “Against”. Failure to tick either box will entitle your proxy to cast your vote at his/her discretion or to abstain on the relevant resolution. Your proxy will also be entitled to vote at his/her discretion or to abstain on any resolution properly put to the 2025 AGM other than those referred to in the Notice.
5. This form of proxy must be in writing under the hand of the appointer or of his attorney duly authorised in writing, or if the appointer is a corporation, either under seal or under the hand of its officer or attorney duly authorised in writing.
6. Any Shareholder entitled to attend and vote at the 2025 AGM is entitled to appoint one or more proxies to attend and, on a poll, vote in his/her stead. A proxy need not be a Shareholder.
7. Where there are joint registered holders of any Share, any one of such persons may vote at the 2025 AGM, either personally or by proxy, in respect of such Share as if he/she were solely entitled thereto; but if more than one of such joint holders be present at the 2025 AGM personally or by proxy, that one of the said persons so present whose name stands first on the register of members of the Company in respect of such Share shall alone be entitled to vote in respect thereof.
8. The form of proxy duly completed and signed in accordance with the instructions printed hereon and the power of attorney or other authority, if any, under which it is signed (or a notarially certified copy of such power of attorney or authority) must be deposited at the Company’s share registrar, Computershare Hong Kong Investor Services Limited, at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong not less than 48 hours before the time appointed for the holding of the 2025 AGM (or any adjournment thereof), otherwise the form of proxy shall not be treated as valid. The completion and return of the form of proxy shall not preclude Shareholders from attending and voting in person at the 2025 AGM (or any adjournment thereof) should they so wish.
9. The register of members of the Company will be closed from Tuesday, 13 May 2025 to Friday, 16 May 2025, both days inclusive, during which period no transfer of Shares will be registered to determine the Shareholders’ entitlement to attend and vote at the 2025 AGM. The record date for determining the Shareholders’ entitlement to attend and vote at the 2025 AGM is Friday, 16 May 2025. In order to qualify to attend and vote at the 2025 AGM, all duly completed transfer forms accompanied by the relevant share certificates must be lodged with the Company’s share registrar, Computershare Hong Kong Investor Services Limited, at Shops 1712-1716, 17th Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong for registration, no later than 4:30 p.m. on Monday, 12 May 2025.
10. At the 2025 AGM, the Chairman of the meeting will put each of the above resolutions to the vote by way of a poll pursuant to Rule 13.39(4) of the Listing Rules.

PERSONAL INFORMATION COLLECTION STATEMENT

(i) “Personal Data” in these statements has the same meaning as “personal data” in the Personal Data (Privacy) Ordinance (Cap.486, Laws of Hong Kong) (“PDPO”).
(ii) The supply of your and your proxy’s Personal Data to the Company is on a voluntary basis and such data will be used for processing your instructions as stated in this form of proxy.
(iii) Your and your proxy’s Personal Data will not be transferred to any third parties (other than the share registrar of the Company) unless it is a requirement to do so by law, for example, in response to a court order or a law enforcement agency’s request and will be retained for such period as may be necessary for the Company’s verification and record purposes.
(iv) You and your proxy have the right to request access to and/or to correct the respective Personal Data in accordance with the provisions of the PDPO. Any such request should be in writing addressed to the Personal Data Privacy Officer of Computershare Hong Kong Investor Services Limited at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong.