AI assistant
Tocvan Ventures Corp. — AGM Information 2022
Mar 17, 2022
47715_rns_2022-03-17_dba2a400-e2f8-4f44-8068-cdb803e22f0d.pdf
AGM Information
Open in viewerOpens in your device viewer
TOCVAN VENTURES CORP. Suite 820 - 1130 West Pender Street Vancouver, British Columbia V6E 4A4
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual general and special meeting (the “ Meeting ”) of the holders (the “ Shareholders ”) of common shares (“ Shares ”) of Tocvan Ventures Corp. (the “ Corporation ”) will be held at Suite 1150, 707 – 7[th] Avenue SW, Calgary, Alberta T2P 3H6 on Friday, April 8, 2022 at 10:00 a.m. (MST) for the following purposes:
TO PARTICIPATE, VOTE OR SUBMIT QUESTIONS DURING THE MEETING, PLEASE REFER TO THE FOLLOWING DIAL-IN INSTRUCTIONS:
Dial-in Toll-Free: 1-888-433-2192 Participant Code: 8832221
The Meeting is to be held for the following purposes:
-
to receive the audited financial statements of the Corporation for the financial year ended August 31, 2020 and 2021, together with the auditors' report thereon;
-
to fix the size of the Board at five (5) members;
-
to elect the Board to serve until the next annual meeting of the Shareholders or until their successors are duly elected or appointed;
-
to appoint Dale Matheson Carr-Hilton Labonte LLP, Chartered accountants, as auditors and to authorize the board of directors to fix the auditors' remuneration;
-
to consider and, if thought advisable, to pass a resolution as set forth in the accompanying Information Circular re-approving the stock option plan for the Corporation; and
-
to transact such other business as may properly be brought before the Meeting, or any adjournment(s) thereof.
Specific details of the matters proposed to be put before the Meeting are set forth in the Information Circular, which accompanies this Notice of Meeting.
Each person who is a Shareholder of record at the close of business on March 1, 2022 (the “ Record Date ”), will be entitled to notice of, and to attend and vote at the Meeting provided that, to the extent a Shareholder as of the Record Date transfers the ownership of any Shares after such date and the transferee of those Shares establishes that the transferee owns the Shares and demands, not later than 10 days before the Meeting, to be included in the list of Shareholders eligible to vote at the Meeting, such transferee will be entitled to vote those Shares at the Meeting.
NOTE OF CAUTION Concerning COVID-19 Outbreak
At the date of this Notice and the accompanying Information Circular, it is the intention of the Corporation to hold the Meeting at the location stated above in this Notice but attendance in person is not necessary or recommended. We are continuously monitoring development of the horrific and dreaded coronavirus (COVID-19) outbreak (“ COVID-19 ”). In light of the rapidly evolving public health guidelines related to COVID-19, we ask shareholders to consider voting their shares by proxy and NOT ATTEND THE MEETING IN PERSON . Shareholders who do wish to attend the Meeting in person, should carefully - consider and follow the instructions of the federal Public Health Agency of Canada: (https://www.canada.ca/en/public health/services/diseases/coronavirus-disease-covid-19.html). If you attend the Meeting in person you may be exposed to COVID-19 and there is approximately a 1.1% probability you will die as a result. We ask that shareholders also review and follow the instructions of any regional health authorities of the Province of Alberta, including the Alberta Health Services, and any other health authority holding jurisdiction over the areas you must travel through to attend the Meeting. Please do not attend the Meeting in person if you are experiencing any cold or flu-like symptoms, including but not limited to severe diarrhea, if you or someone with whom you have been in close contact has travelled to/from outside of Canada within the 21 days immediately prior to the Meeting. All shareholders are strongly encouraged to vote by submitting their completed form of proxy (or voting instruction form) prior to the Meeting by one of the means described in the Management Information Circular accompanying this Notice.
- 2 -
The Corporation reserves the right to take any additional pre-cautionary measures deemed to be appropriate, necessary or advisable in relation to the Meeting in response to further developments in the COVID-19 outbreak, including: (i) holding the Meeting virtually or by providing a webcast of the Meeting; (ii) hosting the Meeting solely by means of remote communication; (iii) changing the Meeting date and/or changing the means of holding the Meeting; (iv) denying access to persons who exhibit cold or flu-like symptoms, or who have, or have been in close contact with someone who has, travelled to/from outside of Canada within the 21 days immediately prior to the Meeting; and (v) such other measures as may be recommended by public health authorities in connection with gatherings of persons such as the Meeting. Should any such changes to the Meeting format occur, the Corporation will announce any and all of these changes by way of news release, which will be filed under the Corporation’s profile on SEDAR at www.sedar.com. We strongly recommend you check the Corporation’s profile on SEDAR prior to the Meeting for the most current information. In the event of any changes to the Meeting format due to the COVID-19 outbreak, the Corporation will not prepare or mail amended Meeting Proxy Materials.
THE BOARD OF DIRECTORS AND MANAGEMENT REQUEST ALL SHAREHOLDERS VOTE BY PROXY AND NOT ATTEND THE MEETING IN PERSON. THE CONFERENCE NUMBER IS PROVIDED BELOW AND IT ENABLES SHAREHOLDERS TO PARTICIPATE IN A VOICE ONLY CONFERENCE CALL.
Dial-in Toll-Free: 1-888-433-2192 Participant Code: 8832221
Calgary, Alberta March 1, 2022
By Order of the Board of Directors (Signed) "Brodie Sutherland" President and Chief Executive Officer
Shareholders who are unable to attend the Meeting in person are requested to COMPLETE AND SIGN THE ACCOMPANYING FORM OF PROXY and forward it in the enclosed envelope to TSX Trust Company, 301 – 100 Adelaide Street West, Toronto, Ontario M5H 4H1 or by fax to (416) 595-9593 not later than 10:00 a.m. (MST) on Wednesday, April 6, 2022 , or 48 hours (excluding Saturdays, Sundays and holidays) prior to the commencement or any adjournment of the Meeting, in order for such proxy to be used at the Meeting, or any adjournment(s) thereof.
- 3 -