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SANDFIRE RESOURCES LIMITED — AGM Information 2018
Oct 18, 2018
65773_rns_2018-10-18_6958398c-d761-4930-9b13-397e4097a9a1.pdf
AGM Information
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ACN 105 154 185
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NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY MEMORANDUM TO SHAREHOLDERS
Date of Meeting Thursday, 29 November 2018
Time of Meeting
3.00pm (Perth time)
Place of Meeting
Fraser’s Function Centre, Ground Floor Fraser Avenue, Kings Park West Perth, Western Australia 6005
A Proxy Form is enclosed
Please read this Notice and Explanatory Memorandum carefully.
Sandfire Resources NL
ACN 105 154 185
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Shareholders of Sandfire Resources NL ACN 105 154 185 ("Company") will be held at the Fraser’s Function Centre, Ground Floor, Fraser Avenue, Kings Park, West Perth, Western Australia on Thursday, 29 November 2018 at 3.00pm (Perth time) for the purpose of transacting the following business referred to in this Notice of Annual General Meeting.
AGENDA
ITEMS OF BUSINESS
FINANCIAL REPORTS
To receive and consider the financial statements of the Company for the year ended 30 June 2018, together with the Directors’ Report and the Auditor's Report as set out in the Company’s 2018 Annual Report.
1. RESOLUTION 1 – NON BINDING RESOLUTION TO ADOPT REMUNERATION REPORT
To consider and, if thought fit, pass the following as a non-binding ordinary resolution :
" That the Remuneration Report for the year ended 30 June 2018 as set out in the Company’s 2018 Annual Report be adopted."
Note: The vote on this Resolution is advisory only and does not bind the Directors or the Company. Shareholders are encouraged to read the Explanatory Memorandum for further details on the consequences of voting on this Resolution.
Voting Exclusion Statement
The Company will disregard any votes cast on Resolution 1 by or on behalf of a member of the Key Management Personnel of the Company ( KMP ) whose remuneration details are included in the Remuneration Report or a Closely Related Party of a member of the KMP. However, the Company need not disregard a vote if:
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(a) it is cast by a person as a proxy appointed by writing that specifies how the proxy is to vote on the proposed Resolution or the proxy is the Chair of the Meeting and the appointment of the Chair as proxy does not specify the way the proxy is to vote on the resolution and expressly authorises the Chair to exercise the proxy even if the Resolution is connected, directly or indirectly, with the remuneration of a member of the KMP; and
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(b) it is not cast on behalf of a member of the KMP whose remuneration details are included in the Remuneration Report, or their Closely Related Parties.
Further, a Restricted Voter who is appointed as a proxy will not vote on Resolution 1 unless:
- (a) the appointment specifies the way the proxy is to vote on Resolution 1; or
(b) the proxy is the Chair of the Meeting and the appointment expressly authorises the Chair to exercise the proxy even though the Resolution is connected directly or indirectly with the remuneration of a member of the KMP. Shareholders should note that the Chair intends to vote any undirected proxies in favour of Resolution 1. Shareholders may also choose to direct the Chair to vote against Resolution 1 or to abstain from voting.
If you purport to cast a vote other than as permitted above, that vote will be disregarded by the Company (as indicated above) and you may be liable for breaching the voting restrictions that apply to you under the Corporations Act.
2. RESOLUTION 2 – RE-ELECTION OF MR ROBERT SCOTT AS A DIRECTOR
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, Mr Robert Scott, who retires in accordance with clause 7.1(f) of the Company’s Constitution and, being eligible, offers himself for re-election, be re-elected a Director of the Company.”
Recommendation:
The Board (other than Mr Robert Scott who abstains from making a recommendation because of his interest in the resolution) unanimously recommend that Shareholders vote in favour of Resolution 2.
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3. RESOLUTION 3 – APPROVAL FOR GRANT OF RIGHTS TO THE MANAGING DIRECTOR AND CHIEF EXECUTIVE OFFICER OR HIS NOMINEE(S)
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, for the purposes of ASX Listing Rule 10.14 and for all other purposes, approval be given for the issue of 116,650 Rights to the Managing Director and Chief Executive Officer, Mr Karl M Simich (or his nominee(s)), under the Sandfire Resources NL Long Term Incentive Plan, on the terms summarised in the Explanatory Memorandum.”
Voting Exclusion Statement
The Company will disregard any votes cast in favour of Resolution 3 by or on behalf of the Managing Director and Chief Executive Officer (being the only Director who is eligible to participate in the Sandfire Resources NL Long Term Incentive Plan) (or his nominee(s)), and any Associate of those persons.
However, the Company need not disregard a vote on Resolution 3 if:
(a) it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
(b) it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
Further, a Restricted Voter who is appointed as a proxy will not vote on Resolution 3 unless:
(a) the appointment specifies the way the proxy is to vote on Resolution 3; or
(b) the proxy is the Chair of the Meeting and the appointment expressly authorises the Chair to exercise the proxy even though the Resolution is connected, directly or indirectly, with the remuneration of a member of the KMP.
Shareholders should note that the Chair intends to vote all undirected and available proxies in favour of Resolution 3. Shareholders may also choose to direct the Chair to vote against Resolution 3 or to abstain from voting.
If you are a Restricted Voter and purport to cast a vote other than as permitted above, that vote will be disregarded by the Company (as indicated above) and you may be liable for breaching the voting restrictions that apply to you under the Corporations Act.
Recommendation:
The Board (other than Mr Karl M Simich who abstains from making a recommendation because of his interest in the resolution) unanimously recommend that Shareholders vote in favour of Resolution 3.
OTHER BUSINESS
To deal with any other business which may be brought forward in accordance with the Constitution and the Corporations Act.
EXPLANATORY MEMORANDUM
Shareholders are referred to the Explanatory Memorandum accompanying and forming part of this Notice of Annual General Meeting. Capitalised terms used in this Notice of Annual General Meeting are defined in the glossary to the Explanatory Memorandum.
By order of the Board
Matthew Fitzgerald Joint Company Secretary Dated: 19 October 2018
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How to vote
Shareholders can vote by:
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attending the Meeting and voting in person or by attorney or, in the case of corporate Shareholders, by appointing a corporate representative to attend and vote;
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voting online at www.securitytransfer.com.au. To log in you will need your Online Proxy ID and either your Holder Identification Number ( HIN ) or your Securityholder Reference Number ( SRN ); or
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appointing a proxy to attend and vote on their behalf using the proxy form accompanying this Notice and by submitting their proxy appointment and voting instructions in person, by post, electronically via the internet or by email or facsimile.
Further details are set out below.
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to attend the Meeting are asked to arrive at the venue 15 minutes prior to the time designated for the Meeting, if possible, so that their holding may be checked against the Company's share register and attendance recorded. A properly executed original (or certified copy) of the power of attorney under which they have been authorised to attend and vote at the meeting must be lodged with the Company’s share registry by 3.00pm (Perth time) on 27 November 2018 (48 hours before commencement of the meeting).
Voting by a corporate Shareholder
A Shareholder that is a corporation may appoint an individual to act as its representative and vote in person at the Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the Meeting evidence of his or her appointment, including any authority under which it is signed.
Online voting
Shareholders are encouraged to use the online voting facility that can be accessed at www.securitytransfer.com.au. Log into the Investor Centre and click on ‘Proxy Voting’. You will need your Online Proxy ID and either your Holder Identification Number ( HIN ) or your Securityholder Reference Number ( SRN ). Online voting enables Shareholders to vote directly on resolutions considered at the Meeting without attending the Meeting or appointing a proxy.
If you cast an online vote, you are still entitled to attend the Meeting. However, your attendance will cancel your online vote unless you instruct the Company or Security Transfer Australia Pty Ltd otherwise.
If you cast an online vote and appoint a proxy, the online vote will prevail.
Please note that unless the Directors determine otherwise, an online vote may not be withdrawn or altered once it is received by the Company. The Chair’s decision as to whether an online vote is valid is conclusive.
To be effective, online voting must be completed by 3.00pm (Perth time) on 27 November 2018. Voting after this time will be invalid.
Voting by proxy
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A Shareholder entitled to attend and vote at the Meeting is entitled to appoint not more than two proxies. Each proxy will have the right to vote on a poll and also to speak at the Meeting.
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The appointment of the proxy may specify the proportion or the number of votes that the proxy may exercise. Where more than one proxy is appointed and the appointment does not specify the proportion or number of the Shareholder's votes each proxy may exercise, the votes will be divided equally among the proxies (i.e. where there are two proxies, each proxy may exercise half of the Shareholder’s votes).
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A proxy need not be a Shareholder.
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The proxy can be either an individual or a body corporate.
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If a proxy is not directed how to vote on an item of business, the proxy may generally vote, or abstain from voting, as they think fit.
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However if a Shareholder appoints a Restricted Voter as proxy, the Restricted Voter will not be able to cast the Shareholder’s votes on Resolutions 1 or 3 unless the Shareholder directs the Restricted Voter how to vote or the Chair of the Meeting is the Shareholder’s proxy. If a Shareholder appoints the Chair of the Meeting as their proxy or the Chair of the Meeting is appointed as the Shareholder’s proxy by default, and the Shareholder does not direct the Chair how to vote on Resolutions 1 or 3, then by completing and submitting the proxy form the Shareholder will be expressly authorising the Chair of the Meeting to exercise the proxy in respect of the relevant Resolution even though it is connected, directly or indirectly, with the remuneration of a member of the KMP.
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Should any resolution, other than those specified in this Notice, be validly proposed at the Meeting, a proxy may vote on that resolution as they think fit.
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If a proxy is instructed to abstain from voting on an item of business, they are directed not to vote on the Shareholder's behalf on the poll and the Shares that are the subject of the proxy appointment will not be counted in calculating the required majority.
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Shareholders who return their proxy forms with a direction how to vote but do not nominate the identity of their proxy, will be taken to have appointed the Chair of the Meeting as their proxy to vote on their behalf. If a proxy form is returned but the nominated proxy does not attend the Meeting, the Chair of the Meeting will act in place of the nominated proxy and vote in accordance with any instructions. Proxy appointments in favour of the Chair of the Meeting, the secretary or any Director that do not contain a direction how to vote will be used, where possible, to support each of the Resolutions proposed in this Notice, subject to the voting exclusion rules which apply to some of the proposed Resolutions. These rules are explained in this Notice.
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The proxy form must be signed by the Shareholder or the Shareholder's attorney. Proxies given by corporations must be executed in accordance with the Corporations Act. Where the appointment of a proxy is signed by the appointer's attorney, a certified copy of the power of attorney, or the power itself, must be received by the Company at the above address, or by facsimile, and by 3.00pm (Perth time) on 27 November 2018. If facsimile or email transmission is used, the power of attorney must be certified.
To be effective, proxies must be received by 3.00pm (Perth time) on 27 November 2018. Proxies received after this time will be invalid.
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Proxies may be lodged using any of the following methods:
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by returning a completed proxy form in person or by post to:
The share registry: Security Transfer Australia Pty Ltd Exchange Tower, Level 9, Suite 913 530 Little Collins Street Melbourne VIC 3000 Australia or PO Box 52 Collins Street West VIC 8007 Australia
- by faxing or emailing a completed proxy form to:
The share registry: +61-8 9315 2233 [email protected]
- by recording the proxy appointment and voting instructions via the internet at www.securitytransfer.com.au. Log into the Investor Centre and click on ‘Proxy Voting’. Only registered Shareholders may access this facility and will need their Online Proxy ID and either their Holder Identification Number ( HIN ) or Securityholder Reference Number ( SRN ). To be effective, online voting must be completed by 3.00pm (Perth time) on 27 November 2018. Voting after this time will be invalid.
Shareholders who are entitled to vote
In accordance with Regulations 7.11.37 and 7.11.38 of the Corporations Regulations 2001 (Cth), the Board has determined that a person's entitlement to vote at the Annual General Meeting will be the entitlement of that person set out in the Register of Shareholders as at 4.00pm (Perth time) 27 November 2018.
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SANDFIRE RESOURCES NL ACN 105 154 185
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide Shareholders with sufficient information to assess the merits of the Resolutions contained in the accompanying Notice of Annual General Meeting of Sandfire Resources NL ( Sandfire or the Company ).
Certain abbreviations and other defined terms are used throughout this Explanatory Memorandum. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
FINANCIAL REPORTS
The first item of the Notice deals with the presentation of the Annual Financial Report of the Company for the financial year ended 30 June 2018 together with the Directors' Declaration and report in relation to that financial year and the Auditor's Report on the Annual Financial Report. Shareholders should consider these documents and raise any matters of interest with the Directors when this item is being considered.
No resolution is required to be moved in respect of this item.
Shareholders will be given a reasonable opportunity at the AGM to ask questions and make comments on the annual reports and on the business, operations and management of the Company.
The Chair will also provide Shareholders a reasonable opportunity to ask the Auditor or the Auditor’s representative questions relevant to:
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the conduct of the audit;
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the preparation and content of the independent audit report;
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the accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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the independence of the Auditor in relation to the conduct of the audit.
The Chair will also allow a reasonable opportunity for the Auditor or their representative to answer any written questions submitted to the Auditor under section 250PA of the Corporations Act.
RESOLUTION 1 – NON BINDING RESOLUTION TO ADOPT REMUNERATION REPORT
Section 250R(2) of the Corporations Act requires the Company to put to its Shareholders a resolution that the Remuneration Report for the year ended 30 June 2018 be adopted.
The vote on the Resolution is advisory only and does not bind the Directors or the Company. The Remuneration Report is set out in the Company’s Annual Report for the year ended 30 June 2018 and is also available on the Company’s website (www.sandfire.com.au).
However, if at least 25% of the votes cast are against adoption of the Remuneration Report at the 2018 AGM, and then again at the 2019 AGM, the Company will be required to put a resolution to the 2019 AGM, to approve calling a general meeting ( spill resolution ). If more than 50% of Shareholders vote in favour of the spill resolution, the Company must convene a general meeting ( spill meeting ) within 90 days of the 2019 AGM. All of the Directors who were in office when the 2019 Directors’ Report was approved, other than the Managing Director, will (if desired) need to stand for re-election at the spill meeting.
The Remuneration Report for the financial year ended 30 June 2017 did not receive a vote of more than 25% against its adoption at the Company’s last general meeting held on 29 November 2017. Accordingly, if at least 25% of the votes cast on Resolution 1 are against adoption of the Remuneration Report it will not result in the Company putting a spill resolution to Shareholders at this Meeting. However, a spill resolution will be required at the 2019 AGM if the Remuneration Report at the 2018 AGM and the 2019 AGM receives a vote of more than 25% against its adoption.
The Remuneration Report explains the Board policies in relation to the nature and level of remuneration paid to Directors and other Key Management Personnel, sets out remuneration details for each Director and other Key Management Personnel and any service agreements and sets out the details of any equity based compensation.
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The Chair will give Shareholders a reasonable opportunity to ask questions about, or make comments on, the Remuneration Report.
Note that a voting exclusion applies to Resolution 1 in the terms set out in the Notice of Meeting. Shareholders are urged to carefully read the proxy form and provide a direction to the proxy on how to vote on this Resolution.
RESOLUTION 2 – RE-ELECTION OF MR ROBERT SCOTT AS A DIRECTOR
Pursuant to clause 7.1(f) of the Company's Constitution, Mr Robert Scott, being a Director, retires by way of rotation and, being eligible, offers himself for re-election as a Director.
Mr Scott is a Chartered Accountant and former international partner with major global accounting firms with over 35 years’ experience in corporate structuring and taxation planning. He has served as a Chairman and as nonexecutive director with various publicly listed resource companies with operational experience in Australia, USA and Asia and has a strong focus on project governance, audit and risk management.
Mr Scott holds a Fellowship of the Australian Institute of Chartered Accountants and the Taxation Institute of Australia and is a member of the Australian Institute of Company Directors. Mr Scott is also currently a Nonexecutive Director of Homeloans Ltd and RTG Mining Inc.
Mr Scott is the Chairman of the Company’s Audit and Risk Committee and is also a member of the Remuneration and Nomination Committee.
He has been a Non-executive Director of the Company since July 2010.
The Directors (excluding Mr Scott) consider Mr Scott to be an independent Director .
RESOLUTION 3 – APPROVAL FOR GRANT OF RIGHTS TO THE MANAGING DIRECTOR AND CHIEF EXECUTIVE OFFICER OR HIS NOMINEE(S)
The Company has agreed, subject to receiving Shareholder approval, to grant performance rights ( Rights ) to the Managing Director and Chief Executive Officer, Mr Karl M Simich (or his nominee(s)), under the Sandfire Resources NL Long Term Incentive Plan ( Plan ) on the terms and conditions outlined below.
Overview of the Plan
The Plan is the Company’s principal vehicle to grant long term incentive awards and forms what the Board considers to be a key element of the Company’s total remuneration strategy for executive key management personnel and other eligible senior executives. A summary of the Plan is available on the Company’s website.
Why is Shareholder approval being sought?
Chapter 2E of the Corporations Act
Chapter 2E of the Corporations Act prohibits a public company from giving a financial benefit to a related party of the public company unless either:
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(a) the giving of the financial benefits falls within one of the nominated exceptions to the provision; or
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(b) shareholder approval is obtained prior to the giving of the financial benefit and the benefit is given within 15 months after obtaining such approval.
For the purposes of Chapter 2E of the Corporations Act, Mr Simich is a related party of the Company.
For Resolution 3, the Directors (other than Mr Simich who has a material personal interest in the Resolution) consider that Shareholder approval pursuant to Chapter 2E of the Corporations Act is not required in respect of the issue of 116,650 Rights because the agreement to issue the 116,650 Rights, reached as part of the remuneration package for Mr Simich, is considered reasonable remuneration in the circumstances (which is one of the nominated exceptions).
ASX Listing Rule 10.14
ASX Listing Rule 10.14 requires Shareholder approval in order for a Director to be issued equity securities in the Company under an employee incentive scheme.
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Shareholders are therefore being asked to approve the grant of Rights, up to a maximum of 116,650 Rights, to Mr Karl M Simich (or his nominee(s)) under the Sandfire Resources NL Long Term Incentive Plan, on the terms and conditions set out below.
Approval of this resolution will also result in the Rights granted to Mr Karl M Simich (or his nominee(s)) being an exception to ASX Listing Rule 7.1.
Further details of Mr Simich’s total remuneration package can be found in the Company’s Remuneration Report for the year ended 30 June 2018.
Key terms of the grant to Mr Karl M Simich
A brief overview of the key terms of the proposed Rights grant to Mr Karl M Simich is set out below.
| Term | Detail | |
|---|---|---|
| Details of the proposed 2018 Rights grant |
The 2018 grant for Mr Simich is for 116,650 Rights. The grant represents the long term incentive component of the CEO remuneration package. The number of Rights has been calculated based on 100% of the CEO’s current annual fixed remuneration. The grant value has then been divided by the volume weighted average market price (“VWAP”) of the Company’s Shares over the 5 trading days immediately preceding 29 June 2018, being the date set by the Board for the grant of Rights under the Plan. |
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| Entitlements | Each Right is a right to acquire one ordinary Share in the Company, subject to the achievement of the performance conditions set out below, and valid exercise of the Right. No exercise price is payable in respect of the Rights, and the Rights are exercisable by Mr Simich (or his nominee(s)) upon vesting and prior to expiry, in accordance with the exercise procedure specified in the terms of grant. The Rights do not carry any dividend or voting rights prior to vesting and exercise. The Rights are non-transferable, except in limited circumstances (including death) or with the consent of the Board. |
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| Date of grant | If Shareholder approval is obtained, the Rights will be granted to Mr Simich (or his nominee(s)) as soon as practicable after the AGM, but in any event, within 12 months of the AGM. |
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| Performance period | The Rights will vest, subject to the satisfaction of the performance conditions (described below) over the relevant performance period. The performance period is as follows: 3 year performance period, commencing 1 July 2018 and ending on 30 June 2021. |
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| Performance conditions | The two performance conditions are: Service condition - The service condition is met if engagement with Sandfire is continuous for the period commencing on the grant date until the date the Rights vest; and Relative Total Shareholder Return (TSR) condition - Relative total shareholder return (TSR) of Sandfire measured against a comparator group constituting companies in the ASX200 Resources Index (ASX: XJR). TSR is a method of calculating the return shareholders would earn if they held a notional number of Shares over a period of time. TSR measures the growth in the Company’s share price together with the value of dividends during the period, assuming that all those dividends are re-invested into new Shares. The percentage of Rights that vest, if any, will be determined by reference to the relative TSR of the Company achieved over the applicable performance period compared to the TSR comparator group of companies in the ASX200 Resources Index (XJR.ASX), as follows: TSR of Sandfire relative to comparator group Percentage of Rights that vest Maximum % or above 75thpercentile or greater 100% Between threshold % and maximum % Greater than 51st percentile and less that 75thpercentile Progressive pro rata vesting between 50% to 100% (i.e. on a straight line basis) Threshold % 51stpercentile 50% Less than the threshold % Less than 51stpercentile Nil The Board retains discretion to adjust the TSR hurdle in exceptional circumstances to ensure that Mr Simich is neither advantaged nor disadvantaged by matters outside management’s control that materially affect TSR performance. |
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| Why were the performance conditions selected? |
Service based conditions are used to encourage retention. Relative TSR is used because it is an objective measure of security holder value creation, is widely understood and accepted by key stakeholders and it rewards participants for superior performance on matters which they have the ability to influence. |
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| Term | Detail |
|---|---|
| Why is the ASX200 Resources Index an appropriate comparator group? |
The Board considers the ASX200 Resources Index to be an appropriate comparator group against which Sandfire’s performance can be appropriately benchmarked. Benchmarking against comparable companies within the index minimises the impact of fluctuations in commodity price to illustrate how effective management have been in creating value from the Group’s assets. |
| Testing of Rights | Testing of the relative TSR hurdle will occur shortly after the end of the applicable performance period (i.e. July 2021), and based on the testing results, the number of Rights that vest (if any) will be determined by the Board. Any Rights that do not vest will lapse immediately. The Company will employ an independent organisation to calculate the TSR ranking to ensure an objective assessment of the relative TSR comparison. |
| Allocation of Shares upon vesting and exercise |
Following testing of the applicable performance conditions and determination of the level of vesting of Rights, one fully paid Share in the Company will be allocated in relation to each Right which vests and is validly exercised. The Company’s obligation to allocate Shares on vesting and exercise may be satisfied by issuing new Shares, or procuring the transfer of Shares. |
| Trading restrictions | Shares allocated on vesting of Rights will not be subject to any further trading restrictions, subject to complying with the Company’s Share Trading Policy. |
| Price payable for securities |
No amount will be payable neither in respect of the allocation of Rights, nor in respect of any Shares granted upon vesting and exercise of the Rights. |
| Cessation of engagement |
Where Mr Simich ceases engagement with the Group prior to the end of the applicable performance period, the treatment will generally depend on the circumstances of his cessation. Where engagement ceases due to his resignation, fraudulent or dishonest conduct, or termination for cause (including gross misconduct or material breach of contract), all unvested and vested but unexercised Rights will lapse at cessation. Where engagement ceases for any other reason prior to the end of the applicable performance period, a pro-rata number of the unvested Rights (based on the proportion of the performance period that has elapsed at the time of cessation) in that tranche will continue “on-foot” and will be tested at the end of the applicable performance period vesting only to the extent that the relevant performance condition has been satisfied (ignoring any service related conditions). However, the Board has a broader discretion to apply any other treatment it deems appropriate in the circumstances (including that another number of Rights may vest and be exercised either at cessation or at the end of the original vesting date, or that some or all of the Rights will lapse). |
| Other information | No director of the Company, other than the Managing Director and Chief Executive Officer, is eligible to participate in the Plan or any other employee incentive scheme of the Company. There is no loan scheme in relation to the grant of Rights. Mr Simich (or his nominee(s)) (as applicable) are prohibited from hedging the share price exposure in respect of Rights during the performance period applicable to those Rights without the consent of the Board. If Shareholder approval is obtained, further details of the Rights granted to Mr Simich (or his nominee(s)) under the Plan in the 2019 financial year will be provided in the Remuneration Reports for the years ending 30 June 2019 to 2022 respectively. |
Information provided under ASX Listing Rule 10.15
The following information is provided in accordance with Listing Rule ASX 10.15:
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The maximum number of Rights (and so ordinary Shares) that Mr Simich (or his nominee(s)) will acquire if Resolution 3 is approved by Shareholders is 116,650.
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No consideration is payable by Mr Simich (or his nominee(s)) on the grant of the Rights or on the allocation of ordinary Shares on vesting and exercise of the Rights and therefore no funds will be raised by the grant.
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No Director of the Company, other than the Managing Director and Chief Executive Officer, is eligible to participate in the Plan or any other employee incentive scheme of the Company.
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The Managing Director and Chief Executive Officer has been granted 664,056 Rights previously under the Plan, all which were granted for no consideration. As for the Rights the subject of Resolution 3, no consideration will be payable by Mr Simich (or his nominee(s)) on the grant of those Rights.
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No loans will be made by the Company in connection with the acquisition of the Rights or the ordinary Shares on vesting of Rights by Mr Simich (or his nominee(s)).
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If Shareholder approval is obtained, the Rights will be granted to Mr Simich (or his nominee(s)) as soon as practicable after the AGM, but in any event, within 12 months of the AGM.
Note that a voting exclusion applies to Resolution 3 in the terms set out in the Notice of Meeting. Shareholders are urged to carefully read the proxy form and provide a direction to the proxy on how to vote on this Resolution.
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GLOSSARY
Accounting Standards has the meaning given to that term in the Corporations Act.
Annual General Meeting or AGM or Meeting means the 2018 annual general meeting of the Company convened by the Notice.
Annual Report means the annual report of the Company for the year ended 30 June 2018.
Associate has the meaning given in the Listing Rules.
ASX means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited.
Auditor means the Company’s auditor from time to time (if any).
Auditor’s Report means the report of the Auditor contained in the Annual Report for the year ended 30 June 2018.
Board means the board of Directors of the Company.
Chair or Chairman means the individual elected to chair any meeting of the Company from time to time.
Closely Related Party has the meaning given to that term in the Corporations Act.
Company or Sandfire means Sandfire Resources NL ABN 55 105 154 185.
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Key Management Personnel or KMP has the meaning given to that term in the Accounting Standards.
Listing Rules means the official listing rules of ASX as amended from time to time.
Notice means the notice of Annual General Meeting which accompanies this Explanatory Memorandum.
Related Body Corporate has the meaning given in section 9 of the Corporations Act.
Remuneration Report means the remuneration report set out in the Annual Report for the year ended 30 June 2018.
Restricted Voter means the Key Management Personnel and their Closely Related Parties.
Resolution means a resolution proposed pursuant to the Notice.
Rights means the 116,650 performance rights proposed to be granted to the Managing Director and Chief Executive Officer for no consideration under the Sandfire Resources NL Long Term Incentive Plan.
Shareholder means a shareholder of the Company.
Shares means fully paid ordinary shares in the capital of the Company.
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REGISTERED OFFICE:
SANDFIRE RESOURCES NL
LEVEL 2 10 KINGS PARK ROAD WEST PERTH WA 6005
ACN: 105 154 185
SHARE REGISTRY:
Security Transfer Australia Pty Ltd All Correspondence to: PO BOX 52 Collins Street West VIC 8007 Suite 913, Exchange Tower 530 Little Collins Street Melbourne VIC 3000 T: 1300 992 916 F: +61 8 9315 2233 E: [email protected] W: www.securitytransfer.com.au
«Company_code» «Sequence_number» T: 1300 992 916 F: +61 8 9315 2233 «Holder_name» E: [email protected] «Address_line_1» W: www.securitytransfer.com.au «Address_line_2» «Address_line_3» «Address_line_4» Code: SFR «Address_line_5»
Holder Number: «HOLDER_NUM
PROXY FORM
THIS DOCUMENT IS IMPORTANT. IF YOU ARE IN DOUBT AS TO HOW TO DEAL WITH IT, PLEASE CONTACT YOUR STOCK BROKER OR LICENSED PROFESSIONAL ADVISOR.
VOTE Lodge your proxy vote securely at www.securitytransfer.com.au 1. Log into the Investor Centre using your holding details. ONLINE 2. Click on "Proxy Voting" and provide your Online Proxy ID to access the voting area. SECTION A: Appointment of Proxy I/We, the above named, being registered holders of the Company and entitled to attend and vote hereby appoint:
«ONLINE 1. Log into the Investor Centre using your holding details.
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The meeting chairperson OR
or failing the person named, or if no person is named, the Chairperson of the meeting, as my/our Proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the Proxy sees fit) at the Annual General Meeting of the Company to be held at 3:00pm WST on Thursday 29 November 2018 at Fraser’s Function Centre, Fraser Avenue, Kings Park, West Perth WA and at any adjournment of that meeting.
Chair authorised to exercise undirected proxies on remuneration related resolutions.
Where I/we have appointed the Chair of the Meeting as my/our proxy (or the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolutions 1 and 3 (except where I/we have indicated a different voting intention) even though Resolutions 1 and 3 are connected directly or indirectly with the remuneration of a member of Key Management Personnel.
If the Chair of the Meeting is (or becomes) your proxy, you can direct the Chair to vote for or against or abstain from voting on Resolution 1 and 3 by marking the appropriate box/es in Section B below.
SECTION B: Voting Directions
Please mark "X" in the box to indicate your voting directions to your Proxy. The Chairperson of the Meeting intends to vote undirected proxies in FAVOUR of all the resolutions.
| RESOLUTION | For | Against | Abstain* |
|---|---|---|---|
| 1. Non Binding Resolution to Adopt Remuneration Report |
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Re-election of Mr Robert Scott as a Director
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Approval for Grant of Rights to the Managing Director and Chief Executive Officer or his nominee(s)
Proxies must be received by Security Transfer Australia Pty Ltd no later than 3:00pm WST on Tuesday 27 November 2018.
If no directions are given my proxy may vote as the proxy thinks fit or may abstain. * If you mark the Abstain box for a particular item, you are directing your Proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SECTION C: Signature of Security Holder(s)
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. Individual or Security Holder Security Holder 2 Sole Director & Sole Company Secretary Director
Security Holder 3
Director/Company Secretary
SFRPX1291118
SFR
SFRPX1291118
1
1
My/Our contact details in case of enquiries are:
Name:
Number:
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1. NAME AND ADDRESS
This is the name and address on the Share Register of the Company. If this information is incorrect, please make corrections on this form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. APPOINTMENT OF A PROXY
If the person you wish to appoint as your Proxy is someone other than the Chairperson of the Meeting please write the name of that person in Section A. If you leave this section blank, or your named Proxy does not attend the meeting, the Chairperson of the Meeting will be your Proxy. A Proxy need not be a shareholder of the Company.
3. DIRECTING YOUR PROXY HOW TO VOTE
To direct the Proxy how to vote place an "X" in the appropriate box against each item in Section B. Where more than one Proxy is to be appointed and the proxies are to vote differently, then two separate forms must be used to indicate voting intentions.
4. APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two (2) persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second Proxy, an additional Proxy form may be obtained by contacting the Company's share registry or you may photocopy this form.
5. SIGNING INSTRUCTIONS
Individual: where the holding is in one name, the Shareholder must sign. Joint Holding: where the holding is in more than one name, all of the Shareholders must sign.
Power of Attorney: to sign under Power of Attorney you must have already lodged this document with the Company's share registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the Company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the Company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director may sign alone. Otherwise this form must be signed by a Director jointly with either another Director or Company Secretary. Please indicate the office held in the appropriate place.
If a representative of the corporation is to attend the meeting the appropriate "Certificate of Appointment of Corporate Representative" should be lodged with the Company before the meeting or at the registration desk on the day of the meeting. A form of the certificate may be obtained from the Company's share registry.
6. LODGEMENT OF PROXY
Proxy forms (and any Power of Attorney under which it is signed) must be received by Security Transfer Australia Pty Ltd no later than the date and time stated on the form overleaf. Any Proxy form received after that time will not be valid for the scheduled meeting.
To appoint a second Proxy you must:
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a) On each of the Proxy forms, state the percentage of your voting rights or number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each Proxy may exercise, each Proxy may exercise half of your votes; and
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b) Return both forms in the same envelope.
The proxy form does not need to be returned to the share registry if the votes have been lodged online.
Security Transfer Australia Pty Ltd Online www.securitytransfer.com.au Postal Address PO BOX 52 Collins Street West VIC 8007 Street Address Suite 913, Exchange Tower 530 Little Collins Street Melbourne VIC 3000 Telephone 1300 992 916 Facsimile +61 8 9315 2233 Email [email protected]
PRIVACY STATEMENT
Personal information is collected on this form by Security Transfer Australia Pty Ltd as the registrar for securities issuers for the purpose of maintaining registers of security holders, facilitating distribution payments and other corporate actions and communications. Your personal details may be disclosed to related bodies corporate, to external service providers such as mail and print providers, or as otherwise required or permitted by law. If you would like details of your personal information held by Security Transfer Australia Pty Ltd or you would like to correct information that is inaccurate please contact them on the address on this form.