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Safilo Group — AGM Information 2017
Mar 17, 2017
4328_rns_2017-03-17_509dce3c-cb55-45c7-bf9b-9223b17ccced.pdf
AGM Information
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Report of the Directors pursuant to Article 125‐ter of the Legislative Decree no. 58 of February 24, 1998, , and Article 84‐ter of Consob Issuers' Regulation adopted by means of resolution no. 11971 of May 14, 1999 (as subsequently amended)
REPORT OF THE DIRECTORS
FOR THE ORDINARY AND EXTRAORDINARY SHAREHOLDERS' MEETING
OF
SAFILO GROUP S.p.A.
CALLED ON APRIL 26, 2017, IN SINGLE CALL
(Report drafted pursuant to Article 125‐ter of the T.U.F. and Article 84‐ter of
the Issuer's Regulation)
SHAREHOLDERS' MEETING APRIL 26, 2017
REPORT
Dear Shareholders,
We make available to you, at the registered office and the secondary offices of the Company, on the Company's web site www.safilogroup.com as well as at the central storage of regulated information , pursuant to Section 125‐ter of the Legislative Decree of February 24, 1998, (Consolidated Finance Act, "T.U.F.") and Section 84‐ter of the Consob Regulation no. 11971, introduced through resolution no. 18049 of December 23, 2011 ("Issuers' Regulation"), a report relating to the proposals concerning the following items on the agenda of the ordinary and extraordinary Shareholders' Meeting, to which you have been called to take part, at the secondary offices of the Company, in Padua, at Zona Industriale, Settima Strada no. 15, on April 26, 2017, at 10.00 a.m., in single call, to discuss and resolve upon the following:
AGENDA
ORDINARY SESSION
- 1. Separate Financial statements as at December 31, 2016; Presentation of the consolidated financial statements as at December 31, 2016; Reports of the Directors, the Board of Statutory Auditors and the Auditing Company; inherent and consequent resolutions
- 2. Report to the Shareholders' Meeting on the Group's Remuneration Policy
- 3. Appointment of the Board of Statutory Auditors and its Chairman, with the previous determination of their remunerations for the entire term of their office; inherent and consequent resolutions
- 4. Omissis [Please refer to the separate report drafted by the Board of Directors pursuant to Article 114‐bis of the T.U.F. and pursuant to Article 84‐bis of the Issuers' Regulation – in compliance with Scheme no. 7 of the Annex 3A of the Issuers' Regulation];
- 5. Omissis [Please refer to the separate report drafted by the Board of Directors pursuant to Article 114‐bis of the T.U.F. and pursuant to Articles 73 of the Issuers' Regulation – in compliance with Scheme no. 7 of the Annex 3A of the Issuer's Regulation];
EXTRAORDINARY SESSION
- 1. Omissis [Please refer to the separate report drafted by the Board of Directors pursuant to Article 125‐ter of the T.U.F. and pursuant to Article 72 of the Issuers' Regulation – in compliance with Scheme no. 2 of the Annex 3A of the Issuer's Regulation];
- 2. Omissis [Please refer to the separate report drafted by the Board of Directors pursuant to Article 125‐ter of the T.U.F. and pursuant to Article 72 of the Issuers' Regulation – in compliance with Scheme no. 3 of the Annex 3A of the Issuer's Regulation]
This Report shall be read together with the separate reports concerning the proposals relating to the items of the agenda of the Shareholders' Meeting, drafted pursuant to the Articles of the T.U.F. and of the Issuer's Regulation applicable from time to time.
***
First item on the agenda – Ordinary session
Separate Financial statements as at December 31, 2016; Presentation of the consolidated financial statements as at December 31, 2016; Reports of the Directors, the Board of Statutory Auditors and the Auditing Company; inherent and consequent resolutions
Reference is made to the documentation relating to this item on the agenda that will be made available in due course at the registered office and the secondary offices of the Company, in Padua, on the Company's web site www.safilogroup.com (section Investor Relations/Financial Documents/Reports) as well as at the central storage of regulated information in compliance with the legal terms, and in any case no later than April 5, 2017.
***
Second item on the agenda – Ordinary session
Report to the Shareholders' Meeting on the Group's Remuneration Policy
With reference to this item on the agenda, reference is made to the Report on the remuneration ‐ drawn up in accordance with Article 123‐ter of T.U.F. and Article 84‐quater of Issuers' Regulation and consistent with the provisions of Borsa Italiana S.p.A.'s Corporate Governance Code ‐ that will be made available in due course at the registered office and the secondary offices of the Company, in Padua, as well as on the Company's web site www.safilogroup.com (section Investor Relations/Corporate Governance/Shareholders' Meeting) in compliance with the legal terms, and in any case no later than April 5, 2017.
That being stated, the Shareholders' Meeting is asked, pursuant to Article 123‐ter T.U.F., to favourably resolve upon section 1 of the Report on the Remuneration.
***
Third item on the agenda – Ordinary session
Appointment of the Board of Statutory Auditors and its Chairman, with the previous determination of their remunerations for the entire term of their office; inherent and consequent resolutions
The Board of Directors hereby informs you that the Board of Statutory Auditors of your Company ceases from the office due to the expiration of the relevant term; therefore, we invite you to appoint the new auditing body.
Without prejudice to what has been already illustrated in the notice of call of the Shareholders' Meeting, we hereby remind you that the appointment of the Board of Statutory Auditors is carried out through the voting list mechanism, in accordance with the provisions set forth under Article 27 of the Articles of Association, published on the Company's website in the section Investor Relations/Corporate Governance and attached hereto, to which you are fully referred.
The procedures for the deposit of the lists and the modalities of appointment of the statutory auditors are briefly summarized herein below.
The Board of Statutory Auditors will consist of three standing Statutory Auditors and two alternate Statutory Auditors that remain in office for three fiscal years and may be re‐appointed.
The Statutory Auditors will be appointed by the Shareholders' Meeting on the basis of lists submitted by the shareholders, so as to: (a) allow the minority to appoint one standing member and one alternate member, and (b) ensure the balance between genders (masculine and feminine) represented within the Board of Statutory Auditors.
The number of candidates appearing on the lists may not exceed the number of Statutory Auditors that are up for appointment. Each candidate shall be listed with a sequential number. Furthermore, each list, except for those containing less than three candidates, shall be composed of a number of candidates belonging to the underrepresented gender (masculine or feminine) so that, should such list results as the Statutory Auditors Majority List (as defined in the Articles of Association), from such list a number of statutory auditors belonging to the underrepresented gender is elected equal to, at least, one third of the elected statutory auditors (the "Full Quota").
No candidate may appear in more than one list, otherwise they will be disqualified.
The list can be presented by shareholders which, alone or together with others, at the moment of presentation of the list, own a number of shares representing at least 2.5% of share capital consisting of shares with voting rights at Ordinary Shareholders' Meetings, as set forth by Consob Resolution no. 19856 of January 25, 2017 related to the "Publication of the percentage of share capital required in order to present the list of candidates to elect management and control bodies", save for the legal and regulatory provisions from time to time in force in case of filing of one list only or in case of lists filed by shareholders linked with each other.
The lists, containing the names of the candidates for the office of standing Statutory Auditor and alternate Statutory Auditor, prepared in compliance with the Full Quota of Statutory Auditors to be elected, shall be signed by the shareholders presenting them and filed at the Company's registered offices or at its secondary offices, in accordance with the previsions of the Shareholders' Meeting notice of call, at least twenty‐five (25) days before the date set for the Shareholders' Meeting, in single call, (i.e. by April 1, 2017) and must be accompanied by:
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- (i) information on the identity of the shareholders who have presented the lists, specifying their overall percentage interest in share capital. The certificate attesting the ownership of at least the minimum shareholding required to present a list of candidates, determined having regard to the amount of shares registered in favour of the concerned shareholders on the same day when the lists are deposited with the Company, it can be delivered to the same Company also after the deposit of the lists, provided that such certificate is delivered at least twenty‐one (21) days before the date of the Shareholders' Meeting (i.e., by April 5, 2017);
- (ii) a statement by the shareholders, other than those who individually or jointly own a controlling or majority interest, confirming the absence of relationships connecting them to the latter, as defined by Article 144‐quinquies of the Issuers' Regulation (also taking into account the recommendations of Consob Communication no. DEM/9017893 of February 26, 2009);
- (iii) comprehensive details on the personal characteristics and experience of the candidates;
- (iv) a statement by the candidates themselves confirming that they are in possession of the requirements envisaged by law, that there are no reasons of ineligibility and incompatibility against them holding office and that they meet the requirements of integrity and experience established by law for members of the Board of Statutory Auditors;
- (v) statements by the candidates in which they accept their candidacy and provide details of the number of their appointments as directors or statutory auditors in other companies, with the undertaking to update this list as of the date of the Shareholders' Meeting;
(vi) any other information required by current statutory and regulatory provisions.
The lists that are not compliant with the above provisions will be deemed as if they had not been submitted.
In the event that, on the above‐mentioned deadline for the deposit of the lists, only one list is deposited, or only lists submitted by shareholders that are connected with each other, pursuant to Article 144‐quinquies of the Issuers' Regulation, are deposited, it will be possible to submit additional lists within the third day following such expiry date; in such case, the threshold for the submission of the lists, equal to 2.5% of the share capital of the Company, as indicated in the notice of call, will be reduced by a half, therefore the threshold being equal to 1.25% pf the share capital. The Company will communicate these circumstances without delay and in accordance with the terms set forth by current laws and regulations.
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The deposited lists will be made available to the public at the registered and secondary offices of the Company, on the Company's website and with the other modalities provided by the applicable laws and regulations, at least twenty‐one (21) days prior to the Shareholders' Meeting, in single call (i.e. by April 5, 2017), convened to resolve upon the appointment of the members of the Board of Statutory Auditors.
The Shareholders' Meeting will appoint as Chairman of the Board of Statutory Auditors the standing Statutory Auditor elected from the minority list, if submitted.
On the contrary, in the event that only one list is submitted, or admitted to the vote, all candidates of such list will be appointed as standing Statutory Auditors, in compliance with the regulations regarding gender balance (masculine and feminine), and alternate Statutory Auditors in accordance with the number with which the candidates are ordered in the same list and in the relative sections.
In case no list is submitted or in the event it is not possible to appoint one or more Statutory Auditors in accordance with the voting list mechanism, the Shareholders' Meeting will resolve with the majorities provided by the law and ensuring, in any case, the presence of the required number of members belonging to the underrepresented gender (masculine or feminine) between the standing members of the Board of Statutory Auditors, such as to comply with the Full Quota, of Statutory Auditors to be elected.
With regard to the determination of the remuneration due to the Board of Statutory Auditors, the Board of Directors abstains from formulating specific proposals in this regard and invites to resolve based on proposals formulated by the shareholders intending to deposit the lists or based on proposals that might be formulated by the shareholders during the shareholders meeting.
The above being states, the Shareholders are requested to:
- ‐ vote the lists of candidates for the office of Statutory Auditor submitted in compliance with the terms and provisions set forth under Article 27 of the Articles of Association and published pursuant to the current laws and regulations;
- ‐ appoint the Chairman of the Board of Statutory Auditors in accordance with Article 27 of the Articles of Association;
- ‐ [resolution upon the remuneration].
Padua, March 15, 2017
for the Board of Directors Robert Polet Chairman
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