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ROX RESOURCES LIMITED — AGM Information 2011
Oct 17, 2011
65741_rns_2011-10-17_7babc301-c21c-43d6-a824-239e90a89862.pdf
AGM Information
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ROX RESOURCES LIMITED
ABN 53 107 202 602
NOTICE OF ANNUAL GENERAL MEETING
PROXY FORM
AND
EXPLANATORY MEMORANDUM
Date of Meeting 17 November 2011
Time of Meeting 11:00am WST
Place of Meeting London Room The George 216 St. Georges Terrace Perth WA 6000
This Notice of Annual General Meeting and Explanatory Memorandum should be read in its entirety. If you are in doubt as to how you should vote at the Annual General Meeting, you should seek advice from your accountant, solicitor or other professional adviser without delay.
ROX RESOURCES LIMITED
(ABN 53 107 202 602)
Notice of Annual General Meeting
NOTICE IS GIVEN that the 2011 Annual General Meeting of Rox Resources Limited (“ Company ”) will be held at the London Room, The George, 216 St. Georges Terrace, Perth, Western Australia on 17 November 2011 at 11.00am (WST).
AGENDA
ORDINARY BUSINESS
Receipt of Financial Statements and Reports for the year ended 30 June 2011
To receive and consider the annual financial statements of the Company together with the Directors' and Auditor's Reports for the year ended 30 June 2011.
Resolution 1 - Adoption of the Remuneration Report
To consider and, if thought fit, pass as an ordinary resolution :
“That the Remuneration Report for the year ended 30 June 2011 be adopted.”
Note : The vote on Resolution 1 is advisory only and does not bind the Directors or the Company.
Voting Exclusion Statement The Company will disregard any vote cast on Resolution 1 by, or on behalf of:
-
(a) a member of the key management personnel as disclosed in the Remuneration Report (Key Management Personnel); and
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(b) a closely related party (such as close family members and any controlled companies) of those persons,
unless the vote is cast by a person as a proxy for a person entitled to vote in accordance with a direction on the Proxy Form.
The Chairman of the meeting intends to vote all available (directed and undirected) proxies in favour of Resolution 1.
Resolution 2 – Election of Mr Dickson as a Director
To consider and, if thought fit, to pass as an ordinary resolution :
“That Mr Brett Dickson, being a Director who retires by rotation in accordance with clause 13.2 of the Company’s Constitution and, being eligible, offers himself for re-election, be re-elected a Director.“
For further information please refer to the Explanatory Memorandum which accompanies and forms part of this Notice of Meeting.
By order of the Board of Directors
Brett Dickson Company Secretary
Date: 11 October 2011
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Important information for Shareholders
Explanatory Statement
The accompanying Explanatory Statement forms part of this Notice of Meeting and should be read in conjunction with it. The glossary at the end of the Explanatory Statement contains definitions of capitalised terms used in this Notice of Meeting and the Explanatory Statement.
Required majorities
All of the Resolutions are ordinary resolutions. An ordinary resolution requires a simple majority of votes cast by Shareholders present (in person, by proxy or representative) and entitled to vote on the resolution.
Proxies
All Shareholders who are entitled to attend and vote at the meeting have the right to appoint a proxy to attend and vote for them. The proxy does not have to be a Shareholder. Shareholders holding two or more shares can appoint either one or two proxies. If two proxies are appointed, the appointing Shareholder can specify what proportion of their votes they want each proxy to exercise.
To vote by proxy, please complete and return the proxy form enclosed with this Notice of Meeting as soon as possible. To be effective, a completed proxy form or online proxy instructions must be received by no later than 11.00am (WST) on Tuesday 15 November 2011, being not less than 48 hours prior to the commencement of the meeting.
Where the proxy form is executed under power of attorney, the power of attorney must be lodged in the same way as the proxy form.
Corporate representatives
A body corporate may appoint an individual as its representative to attend and vote at the meeting and exercise any other powers the body corporate can exercise at the meeting. The appointment may be a standing one. The representative should bring to the meeting evidence of his or her appointment, including any authority under which the appointment is signed, unless it has previously been given to the Company. An appointment form is included with the meeting materials.
Voting entitlements
The Board has determined that, for the purpose of voting at the meeting, Shareholders are those persons who are the registered holders of the Company’s shares at 4.00pm (WST) on Tuesday 15 November 2011.
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ROX RESOURCES LIMITED ABN 53 107 202 602
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide Shareholders with sufficient information to consider the items of business contained in the accompanying Notice of Annual General Meeting of Rox Resources Limited (" Rox " or the " Company ").
Certain abbreviations and other defined terms are used throughout this Explanatory Memorandum. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
The Directors recommend that Shareholders read this Explanatory Memorandum in full before making any decision in relation to the Resolutions.
FINANCIAL STATEMENTS AND REPORTS
The Corporations Act requires the Company to lay before the Annual General Meeting the Financial report, Directors’ report (including the remuneration report) and the Auditor’s report for the last financial year that ended before the Annual General Meeting.
The accounts are included as part of the 2011 Annual Report which is available on the Company’s website at www.roxresources.com.au.
No resolution is required for this item, but Shareholders will be provided with a reasonable opportunity to ask questions or make comments in relation to these reports. The Company's auditor will also be present at the meeting and Shareholders will be given the opportunity to ask the auditor questions about the conduct of the audit, the preparation and content of the auditor’s report, the accounting policies adopted by the Company and the independence of the auditor.
RESOLUTION 1 – ADOPTION OF THE REMUNERATION REPORT
In accordance with section 250R(2) of the Corporations Act the Company is required to present to Shareholders its Remuneration Report for the year ended 30 June 2011. The Company's Remuneration Report is set out in the Directors' Report section of the Company's Annual Report for the year ended 30 June 2011 and is also available on the Company’s website (www.roxresources.com.au).
By way of summary, the Remuneration Report explains the Board's policies in relation to the nature and level of remuneration paid to the Directors and certain senior executives, sets out the remuneration details for those persons and any service agreements and sets out the details of any Share-based compensation.
The vote on Resolution 1 is advisory only and does not bind the Directors or the Company. The Directors will consider the outcome of the vote and comments made by Shareholders on the Remuneration Report at the meeting when reviewing the Company’s remuneration policies.
If you choose to appoint a proxy, you are encouraged to direct your proxy how to vote on Resolution 1 by marking either "For", "Against" or "Abstain" on the Proxy Form. The Chairman of the meeting intends to vote all available proxies (directed and undirected) in favour of Resolution 1.
A reasonable opportunity will be provided for discussion of the Remuneration Report at the Meeting.
The Directors recommend that Shareholders vote in favour of Resolution 1.
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RESOLUTION 2 – RE- ELECTION OF MR BRETT DICKSON AS A DIRECTOR
Clause 13.2 of the Company's Constitution provides that at each annual general meeting one-third of the Directors or, if their number is not a multiple of three, then such number as is appropriate to ensure that no Director holds office for more than 3 year, shall retire from office. Mr Dickson retires from office in accordance with this requirement and, being eligible, submits himself for re-election as a Director.
Mr Dickson was a founding Shareholder of the Company and has served as its Company Secretary since inception. He has over 20 years experience in the financial management of companies, principally companies in early stage development of their resource or production, and offers broad financial management skills. He has been Company Secretary and Chief Financial Officer (CFO) for a number of resource companies listed on the ASX, and in addition to the Company currently also acts as Company Secretary and CFO for ASX listed Azure Minerals Limited.
The Directors (other than Mr Dickson) recommend that Shareholders vote in favour of Resolution 2.
GLOSSARY
" Annual General Meeting " means the annual general meeting the subject of the Notice;
" ASX " means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited;
" Board " means the board of Directors of the Company;
" Company " means Rox Resources Limited ABN 53 107 202 602;
" Constitution " means the constitution of the Company;
" Corporations Act " means the Corporations Act 2001 (Cth);
" Director " means a director of the Company;
" Explanatory Memorandum " means the explanatory memorandum accompanying this Notice;
" Listing Rules " means the Listing Rules of the ASX;
" Meeting " means the annual general meeting the subject of the Notice;
" Notice " means the notice of annual general meeting which accompanies this Explanatory Memorandum;
" Resolution " means a resolution proposed pursuant to the Notice;
- " Share " means a fully paid ordinary share in the capital of the Company; and
" WST " means Western Standard Time.
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ABN 53 107 202 602
Lodge your vote:
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
000001 000 RXL MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For Intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 850 505 (outside Australia) +61 3 9415 4000
Proxy Form
For your vote to be effective it must be received by 11:00am (WST) Tuesday 15 November 2011
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
Turn over to complete the form
View the Annual Report:
Update your securityholding, 24 hours a day, 7 days a week: www.investorcentre.com
Your secure access information is:
www.roxresources.com.au
SRN/HIN: I9999999999
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
916CR_0_Sample_Proxy/000001/000001/i
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
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I9999999999
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Security holders sponsored by a I9999999999 broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999 I ND
Proxy Form
Please mark to indicate your directions
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Rox Resources Limited hereby appoint
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the Chairman OR of the Meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Rox Resources Limited to be held at the London Room, The George, 216 St. Georges Terrace, Perth, Western Australia on Thursday, 17 November 2011 at 11:00am (WST) and at any adjournment of that meeting.
Important for Resolution 1 - If the Chairman of the Meeting is your proxy or is appointed as your proxy by default
By marking this box, you are directing the Chairman of the Meeting to vote in accordance with the Chairman's voting intentions on Resolution 1 as set out below and in the Notice of Meeting. If you do not mark this box, and you have not directed your proxy how to vote on Resolution 1, the Chairman of the Meeting will not cast your votes on Resolution 1 and your votes will not be counted in computing the required majority if a poll is called on this Resolution. If you appoint the Chairman of the Meeting as your proxy you can direct the Chairman how to vote by either marking the boxes in Step 2 below (for example if you wish to vote against or abstain from voting) or by marking this box (in which case the Chairman of the Meeting will vote in favour of Resolution 1).
The Chairman of the Meeting intends to vote all available proxies in favour of Resolution 1.
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I/We direct the Chairman of the Meeting to vote in accordance with the Chairman's voting intentions on Resolution 1 (except where I/we have indicated a different voting intention below) and acknowledge that the Chairman of the Meeting may exercise my proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of key management personnel.
Items of Business
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
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ORDINARY BUSINESS
| Resolution | 1 | Adoption of the Remuneration Report |
|---|---|---|
| Resolution | 2 | Election of Mr Dickson as a Director |
The Chairman of the Meeting intends to vote all available proxies in favour of each item of business.
SIGN Signature of Securityholder(s) This section must be completed.
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Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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