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Pirelli & C — AGM Information 2020
Apr 28, 2020
4052_egm_2020-04-28_5a5292c1-4cb5-404b-9d52-443171aa7c50.pdf
AGM Information
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Pirelli & C. S.p.A.
Reports to the Shareholders' Meeting of 18 June 2020
Amendment of articles 6 (Share Capital), 9 (Shareholders' Meeting), 10, 11, 12 and 13 (Management of the Company), 16 (Board of Statutory Auditors) of the company Bylaws. Related and consequent resolutions.
(Sole item on the agenda of the extraordinary session)
Explanatory report on the sole item on the agenda of the extraordinary session drawn up by Directors pursuant to article 72, first paragraph, of Consob Regulation no. 11971 of 14 May 1999, as subsequently amended.
Amendment of articles 6 (Share Capital), 9 (Shareholders' Meeting), 10, 11, 12 and 13 (Management of the Company), 16 (Board of Statutory Auditors) of the company Bylaws. Related and consequent resolutions.
1) The reasons for the proposed amendments to the Company Bylaws
Dear Shareholders,
The extraordinary session of the Shareholders' Meeting has been called to submit to you the proposal to resolve on some amendments to the Bylaws of Pirelli & C. S.p.A. ("Pirelli" or the "Company"), mainly linked to the need to adapt the text of the Bylaws to the recent new regulations on gender balance in the administrative body and supervisory body of listed companies introduced by the 2019 draft budget law and subsequent Law no. 160 of 27 December 2019, published in the Official Journal of 30 December 2019 (the "Budget Law").
On this occasion, further updates and – according to the Board of Directors – improvements were also made to the text, aimed at providing greater clarity, a systematic approach and completeness to the document. In particular, it is proposed: (i) to attribute specific emphasis to the figure of Vice Chairman (in line with the governance structure the Company chose after its listing on the stock market in October 2017) and (ii) to clarify in the Bylaws the power of directors to resolve on the issuing of non-convertible bonds, as already permitted by legislation.
The following paragraphs set out in detail the scope of the aforementioned amendments to the individual articles of the Bylaws.
Article 6 (Share Capital)
The amendments proposed with the introduction of a new paragraph (sixth) seek to emphasise in the bylaw text, by means of reference to the law, the power already attributed by law to the directors to issue bonds of any type (provided that they cannot be converted into Company shares).
Article 9 (Shareholders' Meeting)
The provision under which, if the Chairman is absent or unable to perform his/her duty, he/she be substituted in order by the Vice Chairman or Chief Executive Officer has been incorporated into article 9.
Articles 10, 11, 12 and 13 (Management of the Company)
Article 10: As is known, Law no. 120 of 12 July 2011 (i) introduced gender quotas for the composition of the corporate bodies of listed companies, establishing that said companies must ensure, for at least three consecutive terms of office, compliance with a division criteria relating to the composition of corporate bodies, on the basis of which the less represented gender "obtains" at least one third of the elected Directors and Statutory Auditors; and (ii) established that during the first term of office after the law came into effect (i.e. 12 August 2012) the less represented gender shall number at least one fifth of the elected Directors and Statutory Auditors.
Thereafter, the matter was the subject of two recent legislative initiatives, both essentially aimed at postponing the effects of Law 120/2011, and in particular:
- on the one hand, the law converting, with amendments, Decree Law 124/2019 (the "Conversion Law"), published in the Official Journal on 24 December 2019, on urgent tax measures and for requirements that cannot be postponed, which intends to establish an extension to the time limit of the current quota of one third, extending its validity for another three terms of office (therefore for a total of six overall terms of office); and
- on the other, the Budget Law, which introduces a new quota for the less represented gender of two fifths of the body (i.e. 40%) and that applies for
six consecutive terms of office (i.e. for 18 years) starting from the first renewal of the corporate body after its entry into force (1 January 2020).
It is specified that the Conversion Law and the Budget Law – which, as mentioned, on this point contain different provisions – have equal rank and, therefore, the Budget Law, as it came later, rescinds the Conversion Law.
In particular, pursuant to the amended articles 147-ter, paragraph 1-ter and 148, paragraph 1-bis, of Legislative Decree no. 58 of 24 February 1998 ("CLF"), as amended by the referenced Budget Law, the Bylaws must (i) establish that, for six consecutive terms of office, the less represented gender shall make up at least two fifths of the directors and standing auditors; (ii) govern the procedures for compiling the slates and cases of substitution during the term of office in order to ensure compliance with the aforementioned criterion. Without prejudice to the division criterion of at least one fifth laid down in article 2 of Law 120/2011, for the first renewal after the first day of trading.
The aforementioned articles also define a structured and progressive system of penalties where the composition of the corporate body resulting from the election does not comply with the division criterion laid down.
In order to incorporate the preceding legislative changes, amendments are proposed for art. 10 (and article 16 for the Board of Statutory Auditors) merely to align with the amended art. 147-ter of the CLF. Specifically, on the basis of Consob Decision no. 1/20 of 30 January 2020, it has been clarified that slates that contain a number of candidates equal to three must include candidates of different genders (one of which will necessarily be higher in number than the other), while slates containing a number of candidates equal to or higher than four must contain candidates of different genders at least matching the minimum laid down in statutory and/or regulatory provisions as in force at the time, in accordance with what is stated in the Shareholders' Meeting call notice.
The Shareholders' Meeting call notice, as now, will therefore each time contain the necessary indications to shareholders for the submission of slates of candidates in compliance with the Bylaws and provisions of the law. It seems appropriate to maintain the reference to the call notice to avoid introducing overly complex clauses into the company Bylaws in order to ensure compliance with the
division criteria and to avoid subsequent amendments to the text of the Bylaws if the provisions that govern the matter should change.
In addition (new fifteenth paragraph with subsequent renumbering of subsequent paragraphs), a provision was also included under which the Board of Directors (at its first meeting after renewal) shall appoint the Chairman if the Shareholders' Meeting has not made this appointment. In line with what is proposed in art 9. (shareholders' meeting) the same mechanism used to replace the Chairman if he/she is absent or unable to perform his/her duties is also proposed for the chairmanship of the meetings of the Board of Directors.
Article 11: Making use of the powers provided by law, it is proposed to extend the duties attributed to the Board of Directors for cases of incorporation into Pirelli or demergers in favour of Pirelli of companies in which Pirelli itself owns at least 90 per cent of the shares or quotas and to reduce the share capital in the case of the withdrawal of the shareholder in the cases permitted by law, in order to simplify the approval procedure for some transactions without however compromising the relative information systems established by law to protect shareholders.
The Board of Directors is also explicitly attributed the power to appoint or dismiss General Managers, Deputy General Managers, Directors and Deputy Directors, determining their powers and duties, with the Board itself having the right to refer the appointment and dismissal of Directors and Deputy Directors to the Chief Executive Officers and General Managers.
Article 12: Alongside a merely formal amendment ("The Chairman (or the person acting in his place) shall give advance notice of the matters to be discussed…"), it is proposed to extend the duty of issuing copies or extracts of board minutes not drafted by a notary also to the Secretary of the meeting (in addition to the Chairman).
Article 13: The proposed amendments to art. 13 (as mentioned above for articles 9 and 10 in particular) also establish that the Vice Chairman (if appointed), like
the Chairman and Chief Executive Officer, may represent the Company to third parties.
Article 16 (Board of Statutory Auditors)
Article 16: Referring to the considerations made in relation to the proposed amendment to art. 10 on gender quotas, the provision that establishes the minimum quota of the less represented gender for the Board of Statutory Auditors in compliance with the amended art. 148 of the CLF has been aligned with art. 16. Specifically, slates containing three or more candidates must include a number of candidates of different gender that at least satisfies the minimum required by law and/or any regulations in force at the time, as specified in the notice of call issued for the Meeting.
***
Taking into account all of the above, it is proposed, in the terms set out below, to make the amendments to articles 6, 9, 10, 11, 12, 13 and 16 of the Company Bylaws of Pirelli.
2) Comparison of the articles of the Bylaws for which amendment is requested
***
The comparison of the current text of the articles of the Bylaws for which amendment is proposed with the text submitted for your approval is contained in the following resolution proposal.
3) Assessments of the Board of Directors on any recurrence of the right to withdraw
***
The Board of Directors is of the view that the bylaw amendments described above do not result in the right to withdraw for Shareholders under art. 2437 of the Italian Civil Code.
4) Resolution proposal
On the basis of the foregoing, the Board of Directors submits for your approval the following resolution proposals:
"the extraordinary shareholders' meeting of Pirelli & C. S.p.A.,
having examined the Directors' Report outlining the proposed amendments of articles 6 (Share Capital), 9 (Shareholders' Meeting), 10, 11, 12, 13 (Management of the Company) and 16 (Board of Statutory Auditors) of the company Bylaws
RESOLVED
1) to amend articles 6 (Share Capital), 9 (Shareholders' Meeting), 10, 11, 12, 13 (Management of the Company) and 16 (Board of Statutory Auditors) of the Company Bylaws of Pirelli as follows:
| CURRENT TEXT | PROPOSED TEXT |
|---|---|
| SHARE | SHARE |
| CAPITAL | CAPITAL |
| Article 6 | Article 6 |
| 6.1 All shares are nominal. The issue of share | 6.1 All shares are nominal. The issue of share |
| certificates is excluded, given that the Company | certificates is excluded, given that the Company |
| is | is |
| subject | subject |
| to | to |
| the | the |
| procedure | procedure |
| of | of |
| obligatory | obligatory |
| dematerialization of its financial instruments. | dematerialization of its financial instruments. |
| 6.2 The statutory provisions on representation, | 6.2 The statutory provisions on representation, |
| capacity, circulation of the capital contribution | capacity, circulation of the capital contribution |
| relating | relating |
| to | to |
| securities | securities |
| traded | traded |
| on | on |
| regulated | regulated |
| markets shall apply to the shares constituting the | markets shall apply to the shares constituting the |
| share capital. | share capital. |
| 6.3 Any introduction or removal of restrictions on | 6.3 Any introduction or removal of restrictions on |
| the circulation of shares does not award the right | the circulation of shares does not award the right |
| of withdrawal to shareholders who do not take | of withdrawal to shareholders who do not take |
| part in the approval of the relating resolution. | part in the approval of the relating resolution. |
| 6.4 | 6.4 |
| In case of joint ownership of shares, the | In case of joint ownership of shares, the |
| rights of the joint owners shall be exercised by a | rights of the joint owners shall be exercised by a |
| common representative. The ownership of a | common representative. The ownership of a |
| share determines acceptance of the by-laws. | share determines acceptance of the by-laws. |
| 6.5 | 6.5 |
| The Company may issue, pursuant to | The Company may issue, pursuant to |
| applicable law, special shares with different | applicable law, special shares with different |
| rights also with respect to sharing of losses, | rights also with respect to sharing of losses, |
| establishing their content in the resolution of issuance. |
establishing their content in the resolution of issuance. 6.6 The issue of bonds is resolved by the directors in accordance with and pursuant to law. |
|---|---|
| SHAREHOLDERS' MEETINGS |
SHAREHOLDERS' MEETINGS |
| Article 9 | Article 9 |
| 9.1 Ordinary and Extraordinary Shareholders' Meetings are chaired by the Chairman of the Board of Directors or, if absent or unavailable, by the Chief Executive Officer. If the above persons are absent, the chair is taken by another person appointed by a majority of the share capital represented at the Meeting. 9.2 The Chairman shall be assisted by a Secretary who is to be appointed with the favourable vote of the majority of the capital represented at the meeting and need not be a shareholder; there is no need to appoint a Secretary when a notary public is designated to draw up the minutes of the meeting. 9.3 The Chairman of the shareholders' meeting shall chair the meeting and govern its proceedings in compliance with the law and these By-laws. To this end, the Chairman shall, amongst other things: verify that the meeting is duly constituted; ascertain the identity of those present and their right to attend, including by proxy; ascertain the legal quorum for passing resolutions; direct the business, including by establishing a different order for the discussion of the items listed on the agenda in the notice convening the meeting. The Chairman also adopts suitable measures to ensure orderly discussions and voting, determining the related procedures and checking the results. |
9.1 Ordinary and extraordinary shareholders' meetings shall be chaired by the Chairman of the Board of Directors, or, in case the Chairman is absent or unable to perform his/her duties, in turn by the Vice Chairman or by the CEO. In the absence or inability to perform their duty by all of the aforementioned individuals, the meeting shall be chaired by another person elected with the favourable vote of the majority of the capital represented at the meeting. 9.2 The Chairman shall be assisted by a Secretary who is to be appointed with the favourable vote of the majority of the capital represented at the meeting and need not be a shareholder; there is no need to appoint a Secretary when a notary public is designated to draw up the minutes of the meeting. 9.3 The Chairman of the shareholders' meeting shall chair the meeting and govern its proceedings in compliance with the law and these By-laws. To this end, the Chairman shall, amongst other things: verify that the meeting is duly constituted; ascertain the identity of those present and their right to attend, including by proxy; ascertain the legal quorum for passing resolutions; direct the business, including by establishing a different order for the discussion of the items listed on the agenda in the notice convening the meeting. The Chairman also adopts suitable measures to ensure orderly discussions and voting, determining the related procedures and checking the results. |
| 9.4 The resolutions of shareholders' meetings shall be recorded in the minutes that must be signed by the Chairman of the meeting and by the Secretary or the notary public. 9.5 The minutes of extraordinary shareholders' meetings must be drawn up by a notary public appointed by the Chairman of the meeting. 9.6 Any copies of and extracts from minutes that have not been drawn up by a notary public shall be certified as true copies by the Chairman of |
9.4 The resolutions of shareholders' meetings shall be recorded in the minutes that must be signed by the Chairman of the meeting and by the Secretary or the notary public. 9.5 The minutes of extraordinary shareholders' meetings must be drawn up by a notary public appointed by the Chairman of the meeting. 9.6 Any copies of and extracts from minutes that have not been drawn up by a notary public shall be certified as true copies by the Chairman of |
| the Board of Directors. | the Board of Directors. |
|---|---|
| MANAGEMENT | MANAGEMENT |
| OF | OF |
| THE | THE |
| COMPANY | COMPANY |
| Article 10 | Article 10 |
| 10.1 The Company shall be managed by a | 10.1 The Company shall be managed by a |
| Board of Directors composed of up to fifteen | Board of Directors composed of up to fifteen |
| members who shall remain in office for three | members who shall remain in office for three |
| financial years and may be re-elected. | financial years and may be re-elected. |
| 10.2 The Board of Directors is appointed on the | 10.2 The Board of Directors is appointed on the |
| basis of slates presented by the shareholders | basis of slates presented by the shareholders |
| pursuant to the following paragraphs hereof, in | pursuant to the following paragraphs hereof, in |
| which the candidates are listed by consecutive | which the candidates are listed by consecutive |
| number. | number. |
| The slates presented by shareholders, signed by | The slates presented by shareholders, signed by |
| those submitting them, must be filed at the | those submitting them, must be filed at the |
| registered offices of the Company at least | registered offices of the Company at least |
| twenty-five days prior to the date fixed for the | twenty-five days prior to the date fixed for the |
| Meeting called to resolve on the appointment of | Meeting called to resolve on the appointment of |
| Board members. They are made available to the | Board members. They are made available to the |
| public at the registered office, on the Company | public at the registered office, on the Company |
| website and in the other ways specified by | website and in the other ways specified by |
| Consob regulations at least 21 days before the | Consob regulations at least 21 days before the |
| date of the general meeting. | date of the general meeting. |
| 10.4 | 10.4 |
| Each | Each |
| shareholder | shareholder |
| may | may |
| present | present |
| or | or |
| contribute to the presentation of just one slate | contribute to the presentation of just one slate |
| and each candidate may be included in just one | and each candidate may be included in just one |
| slate, subject otherwise to becoming ineligible. | slate, subject otherwise to becoming ineligible. |
| 10.5 Only shareholders who, alone or together | 10.5 Only shareholders who, alone or together |
| with other shareholders, hold a total number of | with other shareholders, hold a total number of |
| shares representing at least 1 percent of the | shares representing at least 1 percent of the |
| share capital entitled to vote at the ordinary | share capital entitled to vote at the ordinary |
| shareholders' meeting or the minor percentage, | shareholders' meeting or the minor percentage, |
| according | according |
| to | to |
| the | the |
| regulations | regulations |
| issued | issued |
| by | by |
| Commissione Nazionale per le Società e la | Commissione Nazionale per le Società e la |
| Borsa, are entitled to submit slates, subject to | Borsa, are entitled to submit slates, subject to |
| their proving ownership of the number of shares | their proving ownership of the number of shares |
| needed for the presentation of slates within the | needed for the presentation of slates within the |
| term specified for their publication by the | term specified for their publication by the |
| Company. | Company. |
| 10.6 Each slate filed must be accompanied by | 10.6 Each slate filed must be accompanied by |
| acceptances of nomination and declarations | acceptances of nomination and declarations |
| from each candidate confirming, under their own | from each candidate confirming, under their own |
| responsibility, that there are no reasons making | responsibility, that there are no reasons making |
| them ineligible for or incompatible with the role, | them ineligible for or incompatible with the role, |
| and | and |
| that | that |
| they | they |
| satisfy | satisfy |
| any | any |
| requirements | requirements |
| established for the role concerned. Together | established for the role concerned. Together |
| with such statements, a curriculum vitae must be | with such statements, a curriculum vitae must be |
| filed for each candidate, including their relevant | filed for each candidate, including their relevant |
| personal and professional data and mentioning | personal and professional data and mentioning |
| the offices held in management and supervisory | the offices held in management and supervisory |
| bodies of other companies and their satisfaction of the requisites of independence prescribed for directors of listed companies by the law or by the governance code endorsed by the Company. In order to ensure gender balance, slates containing a number of candidates equal to or higher than three must contain a number of candidates of the less represented gender at least matching the minimum laid down in statutory and/or regulatory provisions as in force at the time, in accordance with what will be stated in the notice of the Shareholders' Meeting. Any changes that occur up to the date of the Shareholders' meeting must be promptly notified to the Company. |
bodies of other companies and their satisfaction of the requisites of independence prescribed for directors of listed companies by the law or by the governance code endorsed by the Company. In order to ensure gender balance, slates that contain a number of candidates equal to or higher than three must include candidates of different genders, while the slates containing a number of candidates equal to or higher than four must contain a number of candidates of the less represented gender at least matching the minimum laid down in statutory and/or regulatory provisions as in force at the time, in accordance with what will be stated in the notice of the Shareholders' Meeting. Any changes that occur up to the date of the Shareholders' meeting must be promptly notified to the Company. |
|---|---|
| 10.7 Any slates submitted without complying | 10.7 Any slates submitted without complying |
| with | with |
| the | the |
| foregoing | foregoing |
| provisions | provisions |
| shall | shall |
| be | be |
| disregarded. | disregarded. |
| 10.8 Each person entitled to vote may vote for | 10.8 Each person entitled to vote may vote for |
| only one slate. | only one slate. |
| 10.9 (A) The Board of Directors is elected as | 10.9 (A) The Board of Directors is elected as |
| specified below: | specified below: |
| a) four-fifths of the directors to be elected are | a) four-fifths of the directors to be elected are |
| chosen from the slate which obtains the | chosen from the slate which obtains the |
| highest | highest |
| number | number |
| of | of |
| votes | votes |
| cast | cast |
| by | by |
| the | the |
| shareholders, in the order in which they are | shareholders, in the order in which they are |
| listed on the slate; in the event of a fractional | listed on the slate; in the event of a fractional |
| number, it is rounded-down to the nearest | number, it is rounded-down to the nearest |
| whole number; | whole number; |
| b) the remaining directors are chosen from the | b) the remaining directors are chosen from the |
| other slates; to this end, the votes obtained | other slates; to this end, the votes obtained |
| by the various slates are divided by whole | by the various slates are divided by whole |
| progressive numbers from one up to the | progressive numbers from one up to the |
| number of directors to be elected. The | number of directors to be elected. The |
| quotients thus obtained are assigned to the | quotients thus obtained are assigned to the |
| candidates on each slate in the order they | candidates on each slate in the order they |
| are respectively listed thereon. On the basis | are respectively listed thereon. On the basis |
| of the quotients assigned, the candidates on | of the quotients assigned, the candidates on |
| the various slates are ranked in a single list | the various slates are ranked in a single list |
| in | in |
| decreasing | decreasing |
| order. | order. |
| Those | Those |
| who | who |
| have | have |
| obtained the highest quotient are elected. | obtained the highest quotient are elected. |
| Should several candidates obtain the same | Should several candidates obtain the same |
| quotient, the candidate elected will be drawn | quotient, the candidate elected will be drawn |
| from the slate that has not yet elected a | from the slate that has not yet elected a |
| director or that has elected the smallest | director or that has elected the smallest |
| number of directors. | number of directors. |
| If none of such slates has as yet elected a | If none of such slates has as yet elected a |
| director or they have all elected the same | director or they have all elected the same |
| number of directors, the candidate from the | number of directors, the candidate from the |
| slate which obtained the highest number of | slate which obtained the highest number of |
votes is elected. If the different slates obtain the same number of votes and their candidates are assigned the same quotients, a new vote is held by the entire shareholders' meeting and the candidate who obtains the simple majority of the votes is elected.
(B) If only one slate is presented, all directors shall be elected from the only slate that was presented.
10.10 The appointment of the Board of Directors must take place in compliance with the rules on gender balance in force at the time. Should application of the slate voting mechanism not ensure the minimum number of directors belonging to the less represented gender set out by laws and/or regulations in force at the time, the candidate belonging to the most represented gender and elected, indicated in twelfth place in the slate that obtained the largest number of votes, shall be replaced by the first candidate belonging to the less represented gender not already elected, drawn from that slate pursuant to the sequential order of presentation and so on, for each slate (solely for slates that contain three or more candidates) until the minimum number of directors belonging to the less represented gender has been obtained. Lastly, if the above procedure does not ensure the result specified above, the replacement shall be made by resolution of the Shareholders' Meeting, adopted by the relative majority of the votes expressed, following presentation of the candidacies of persons belonging to the less represented gender.
10.11 Should application of the slate voting mechanism not obtain the minimum number of independent directors envisaged by the laws and/or regulations in force, the non-independent candidate elected indicated with the highest progressive number in the slate that obtained the largest number of votes shall be replaced by the first independent candidate not already elected from that slate following the sequential order of presentation, and so on for each slate until the minimum number of independent directors has been obtained, in all cases in compliance with the laws and/or regulations governing gender balance in force at the time.
10.12 When appointing directors who, for whatsoever reason were not appointed under the voting procedure established herein, the shareholders' meeting shall vote on the basis of the majorities required by law, without prejudice, votes is elected. If the different slates obtain the same number of votes and their candidates are assigned the same quotients, a new vote is held by the entire shareholders' meeting and the candidate who obtains the simple majority of the votes is elected.
(B) If only one slate is presented, all directors shall be elected from the only slate that was presented.
10.10 The appointment of the Board of Directors must take place in compliance with the rules on gender balance in force at the time. If applying the slate voting procedure fails to secure the minimum number of directors of the less represented gender that is required by the statutory and/or regulatory rules in force at the time, the last appointed candidate of the more represented gender indicated on the slate that attracts most votes shall be substituted by the non-appointed candidate of the less represented gender, drawn from the same slate on the basis of their progressive order of presentation, and so on, slate by slate (solely with regard to slates with a number of candidates equal to or more than three), until the minimum number of directors of the less represented gender is reached. If at the end, said procedure does not secure the result just indicated, the substitution will be made through a resolution of the shareholders' meeting voted by a relative majority, subject to the nomination of persons of the less represented gender.
10.11 Should application of the slate voting mechanism not obtain the minimum number of independent directors envisaged by the laws and/or regulations in force, the non-independent candidate elected indicated with the highest progressive number in the slate that obtained the largest number of votes shall be replaced by the first independent candidate not already elected from that slate following the sequential order of presentation, and so on for each slate until the minimum number of independent directors has been obtained, in all cases in compliance with the laws and/or regulations governing gender balance in force at the time. 10.12 When appointing directors who, for whatsoever reason were not appointed under the voting procedure established herein, the shareholders' meeting shall vote on the basis of the majorities required by law, without prejudice,
| whatever the circumstances, to the |
whatever the circumstances, to the |
|---|---|
| requirements of independence set forth by these | requirements of independence set forth by these |
| By-Laws and to the compliance with the gender | By-Laws and to the compliance with the gender |
| balance as provided by law and/or regulation in | balance as provided by law and/or regulation in |
| force at the time. | force at the time. |
| 10.13 If one or more vacancies occur on the | 10.13 If one or more vacancies occur on the |
| Board during the course of the financial year, the | Board during the course of the financial year, the |
| procedure established in article 2386 of the | procedure established in article 2386 of the |
| Italian Civil Code shall be followed, without | Italian Civil Code shall be followed, without |
| prejudice, whatever the circumstances, to |
prejudice, whatever the circumstances, to |
| compliance with the gender balance as provided | compliance with the gender balance as provided |
| by law and/or regulation in force at the time. | by law and/or regulation in force at the time. |
| Whenever the majority of the members of the | Whenever the majority of the members of the |
| Board of Directors elected by the Shareholders' | Board of Directors elected by the Shareholders' |
| Meeting leaves office for any cause or reason | Meeting leaves office for any cause or reason |
| whatsoever, the remaining Directors will be | whatsoever, the remaining Directors will be |
| deemed to have resigned and their resignation | deemed to have resigned and their resignation |
| will become effective the moment a |
will become effective the moment a |
| shareholders' meeting convened on an urgent | shareholders' meeting convened on an urgent |
| basis elects a new Board of Directors. | basis elects a new Board of Directors. |
| 10.14 Loss of the independence requirements | 10.14 Loss of the independence requirements |
| by a director is not a cause of removal if the | by a director is not a cause of removal if the |
| number of directors still in possession of the | number of directors still in possession of the |
| legal independence requirements is not lower | legal independence requirements is not lower |
| than the minimum specified by the laws and/or | than the minimum specified by the laws and/or |
| regulations in force. | regulations in force. |
| 10.15 At its first meeting, the Board of | |
| Directors shall appoint a Chairman, if the | |
| shareholders' meeting has not already done | |
| so, and if necessary, a Vice Chairman. | |
| 10.15 If the Chairman is absent or unavailable, | 10.16 In case of absence or impediment of the |
| the Chief Executive Officer chairs the meeting; if | Chairman to perform his/her duties, in turn, the |
| the latter is also absent or unavailable, the | Vice Chairman or the CEO shall act in his/her |
| meeting is chaired by another director appointed | stead; should he/shethey be absent or could not |
| by the majority of those present. | attend the board, another director, elected by the |
| majority of the attendees may act in his/hertheir | |
| stead. | |
| 10.16 The Board of Directors shall appoint a |
10.1617 The Board of Directors shall appoint a |
| Secretary, who need not be a director. | Secretary, who need not be a director. |
| 10.17 Until the shareholders' meeting resolves | 10.1718 Until the shareholders' meeting |
| otherwise, the directors shall not be subject to | resolves otherwise, the directors shall not be |
| the prohibition contemplated in article 2390 of | subject to the prohibition contemplated in article |
| the Italian Civil Code. | 2390 of the Italian Civil Code. |
| Article 11 | Article 11 |
| 11.1 The Board of Directors shall conduct the | 11.1 The Board of Directors shall conduct the |
| management of the company and is accordingly | management of the company and is accordingly |
| vested with the broadest powers of |
vested with the broadest powers of |
| administration, except for those remitted by law | administration, except for those remitted by law |
| or by these By-laws to the authority of the | or by these By-laws to the authority of the |
| shareholders' meeting. 11.2 Within the limits established by law, the Board of Directors shall be authorized to decide on the amendment of the By-laws to conform with statutory provisions, the relocation of the Company's registered office within Italy, and the opening and closing of secondary headquarters, subsidiaries, technical and administrative, branches, management offices, agencies and satellite offices, in Italy and abroad. |
shareholders' meeting. 11.2 Within the limits established by law, the Board of Directors shall resolve on the incorporation into Pirelli & C. S.p.A. or demerger in favour of Pirelli & C. S.p.A. of the companies in which Pirelli & C. S.p.A. owns at least the 90 percent of the shares or quotas, on the reduction of the share capital in the event of withdrawal of the shareholder in the cases permitted by law, on the amendment of the By-laws to conform with statutory provisions, the relocation of the Company's registered office within Italy, and the opening and closing of secondary headquarters, subsidiaries, technical and administrative, |
|---|---|
| 11.3 In case of urgent matters, transactions with related parties of greater or lesser importance, as defined in the Procedure for related-party transactions adopted by the Board of Directors of the Company, which do not pertain to the shareholders' meeting and need not be approved thereby, may be entered into also by derogating from the respective authorization processes required in the Procedure, as long as this happens at the terms laid down therein. 11.4 The Board of Directors and the Board of Statutory Auditors shall be kept informed, also by corporate bodies with delegated powers, on the activities carried out, the general performance of operations and their foreseeable development, and the transactions of material economic, financial and equity-related significance concluded by the Company or its subsidiaries; in particular, said corporate bodies with delegated powers shall report on transactions in which they have an interest, directly or on behalf of third parties, or that are influenced by the party that performs management and coordination activities, if any. Such reports shall be made promptly, on a quarterly basis at the least, in a written memorandum. 11.5 For the ordinary management of the Company, the Board of Directors delegates management powers to a director who shall be |
branches, management offices, agencies and satellite offices, in Italy and abroad. 11.3 In case of urgent matters, transactions with related parties of greater or lesser importance, as defined in the Procedure for related-party transactions adopted by the Board of Directors of the Company, which do not pertain to the shareholders' meeting and need not be approved thereby, may be entered into also by derogating from the respective authorization processes required in the Procedure, as long as this happens at the terms laid down therein. 11.4 The Board of Directors and the Board of Statutory Auditors shall be kept informed, also by corporate bodies with delegated powers, on the activities carried out, the general performance of operations and their foreseeable development, and the transactions of material economic, financial and equity-related significance concluded by the Company or its subsidiaries; in particular, said corporate bodies with delegated powers shall report on transactions in which they have an interest, directly or on behalf of third parties, or that are influenced by the party that performs management and coordination activities, if any. Such reports shall be made promptly, on a quarterly basis at the least, in a written memorandum. 11.5 For the ordinary management of the Company, the Board of Directors delegates management powers to a director who shall be |
| the CEO, with legal representation of the Company for the powers delegated. 11.6 The Board of Directors may establish one or more committees with consulting and propositional functions, also for purposes of adjusting the corporate governance structure in |
the CEO, with legal representation of the Company for the powers delegated. 11.6 The Board of Directors may establish one or more committees with consulting and propositional functions, also for purposes of adjusting the corporate governance structure in |
| line with the recommendations issued from time to time by the pertinent authorities. 11.7 The Board of Directors shall appoint - with the consent of the Board of Statutory Auditors - the manager responsible for preparing the Company's financial reports. His office shall expire at the same time as that of the Board of Directors that appointed him/her, unless annulment for good cause, with the consent of the Board of Statutory Auditors. 11.8 The manager responsible for preparing the Company's financial reports must be an expert on administration, finances and auditing of companies and satisfy the integrity qualifications required to be a directors. Failing of such qualifications shall determine the termination of the office to be resolved by the Board of Directors within thirty days since the acknowledgement of the defect. |
line with the recommendations issued from time to time by the pertinent authorities. 11.7 The Board of Directors shall appoint - with the consent of the Board of Statutory Auditors - the manager responsible for preparing the Company's financial reports. His office shall expire at the same time as that of the Board of Directors that appointed him/her, unless annulment for good cause, with the consent of the Board of Statutory Auditors. 11.8 The manager responsible for preparing the Company's financial reports must be an expert on administration, finances and auditing of companies and satisfy the integrity qualifications required to be a directors. Failing of such qualifications shall determine the termination of the office to be resolved by the Board of Directors within thirty days since the acknowledgement of the defect. 11.9 The Board of Directors can appoint and revoke General Managers, Deputy General Managers, Directors and Deputy Directors, determining their powers and competences. The appointment and dismissal of Directors and Deputy Directors may be granted by the Board of Directors to Chief Executive Officers and General Managers. |
|---|---|
| Article 12 | Article 12 |
| 12.1 The Board shall meet, at the invitation of the Chairman or whoever acts in his/her stead, at the Company's registered office or at any other venue stated in the letter of convocation, whenever he/she deems it appropriate in the best interests of the Company or receives a written request to do so from the CEO or one fifth of the directors in office. 12.2 The meeting of the Board of Directors can also be convened by the Board of Statutory Auditors, or by a single Statutory auditor, subject to prior notice given to the Chairman of the Board of Directors. 12.3 The Chairman shall give advance notice of the matters to be discussed at Board meetings and arrange for adequate information on the questions to be examined to be provided to all the directors, taking account of the circumstances of each case. 12.4 Board meetings shall be called by letter, telegram, fax or e-mail, to be sent to each |
12.1 The Board shall meet, at the invitation of the Chairman or whoever acts in his/her stead, at the Company's registered office or at any other venue stated in the letter of convocation, whenever he/she deems it appropriate in the best interests of the Company or receives a written request to do so from the CEO or one fifth of the directors in office. 12.2 The meeting of the Board of Directors can also be convened by the Board of Statutory Auditors, or by a single Statutory auditor, subject to prior notice given to the Chairman of the Board of Directors. 12.3 The Chairman (or the person acting in his place) shall give advance notice of the matters to be discussed at Board meetings and arrange for adequate information on the questions to be examined to be provided to all the directors, taking account of the circumstances of each case. 12.4 Board meetings shall be called by letter, telegram, fax or e-mail, to be sent to each |
| director and standing member of the Board of Statutory Auditors at least five days prior (or in urgent cases, with at least six hours' notice) to the date scheduled for the meeting. 12.5 Even when a Board meeting is not formally called, resolutions of the Board of Directors shall nevertheless be valid if adopted in the presence of all the Board members in office and all the standing members of the Board of Statutory Auditors. 12.6 Board meetings may, if the Chairman or whoever acts in his/her stead verifies the necessity, be attended by means of telecommunications systems that permit all attendees to participate in the discussion and obtain information on an equal basis. 12.7 The meetings of the Board of Directors shall be considered held at the place in which the Chairman and the Secretary shall be simultaneously located. 12.8 Resolutions of the Board of Directors shall only be valid if adopted in the presence of the majority of Board members and by majority vote. 12.9 Resolutions of the Board of Directors, including those adopted at meetings held via telecommunications, must be recorded in a specific minutes book and signed by the Chairman and the Secretary of the meeting. Any copies of and extracts from minutes that have not been drawn up by a notary public shall be certified as true copies by the Chairman. |
director and standing member of the Board of Statutory Auditors at least five days prior (or in urgent cases, with at least six hours' notice) to the date scheduled for the meeting. 12.5 Even when a Board meeting is not formally called, resolutions of the Board of Directors shall nevertheless be valid if adopted in the presence of all the Board members in office and all the standing members of the Board of Statutory Auditors. 12.6 Board meetings may, if the Chairman or whoever acts in his/her stead verifies the necessity, be attended by means of telecommunications systems that permit all attendees to participate in the discussion and obtain information on an equal basis. 12.7 The meetings of the Board of Directors shall be considered held at the place in which the Chairman and the Secretary shall be simultaneously located. 12.8 Resolutions of the Board of Directors shall only be valid if adopted in the presence of the majority of Board members and by majority vote. 12.9 Resolutions of the Board of Directors, including those adopted at meetings held via telecommunications, must be recorded in a specific minutes book and signed by the Chairman and the Secretary of the meeting. Any copies of and extracts from minutes that have not been drawn up by a notary public shall be certified as true copies by the Chairman or by the Secretary. |
|---|---|
| Article 13 | Article 13 |
| 13.1 The legal representation of the company vis-à-vis third parties and in court proceedings shall pertain severally to the Chairman of the Board of Directors and, within the limits of the powers granted by the Board of Directors, to the CEO, if appointed. 13.2 Each of the aforementioned shall in any event be vested with all powers to bring legal actions and file petitions before any judicial authority and at all levels of jurisdiction, including in appeal and Supreme Court proceedings, to file statements and charges in criminal cases, to sue on behalf of the Company in criminal proceedings, to bring legal proceedings and file petitions before all administrative jurisdictions, to intervene and protect the company's interests in any proceedings and claims concerning the |
13.1 The legal representation of the company vis-à-vis third parties and in court proceedings shall pertain severally to the Chairman of the Board of Directors and, within the limits of the powers granted by the Board of Directors, to the Vice Chairman and to the CEO, if appointed. 13.2 Each of the aforementioned shall in any event be vested with all powers to bring legal actions and file petitions before any judicial authority and at all levels of jurisdiction, including in appeal and Supreme Court proceedings, to file statements and charges in criminal cases, to sue on behalf of the Company in criminal proceedings, to bring legal proceedings and file petitions before all administrative jurisdictions, to intervene and protect the company's interests in any proceedings and claims concerning the |
| company and to grant the mandates and powers of attorney required for such purpose. 13.3 The Board of Directors and, within the limits of the powers granted to them by said Board, the Chairman of the Board and, if appointed, and the CEO shall be authorized to grant the power to represent the Company vis-à-vis third parties and in court proceedings to managers and staff in general and, when necessary, to third parties. |
company and to grant the mandates and powers of attorney required for such purpose. 13.3 The Board of Directors and, within the limits of the powers granted to them by said Board, the Chairman of the Board and, if appointed, the Vice Chairman and the CEO shall be authorized to grant the power to represent the Company vis-à-vis third parties and in court proceedings to managers and staff in general and, when necessary, to third parties. |
|---|---|
| BOARD | BOARD |
| OF | OF |
| STATUTORY | STATUTORY |
| AUDITORS | AUDITORS |
| Article 16 | Article 16 |
| 16.1 The Board of Statutory Auditors shall be | 16.1 The Board of Statutory Auditors shall be |
| composed of five effective and three alternate | composed of five effective and three alternate |
| auditors, who must be in possession of the | auditors, who must be in possession of the |
| requisites established under applicable laws and | requisites established under applicable laws and |
| regulations; to this end, it shall be borne in mind | regulations; to this end, it shall be borne in mind |
| that the fields and sectors of business closely | that the fields and sectors of business closely |
| connected with those of the Company are those | connected with those of the Company are those |
| stated in the Company's purpose, with particular | stated in the Company's purpose, with particular |
| reference | reference |
| to | to |
| companies | companies |
| or | or |
| corporations | corporations |
| operating in the financial, industrial, banking, | operating in the financial, industrial, banking, |
| insurance and real estate sectors and in the | insurance and real estate sectors and in the |
| services field in general. | services field in general. |
| 16.2 The ordinary shareholders' meeting shall | 16.2 The ordinary shareholders' meeting shall |
| elect the Board of Statutory Auditors and | elect the Board of Statutory Auditors and |
| determine | determine |
| its | its |
| remuneration. | remuneration. |
| The | The |
| minority | minority |
| shareholders shall be entitled to appoint one | shareholders shall be entitled to appoint one |
| effective auditor and one alternate auditor. | effective auditor and one alternate auditor. |
| 16.3 The Board of Statutory Auditors shall be | 16.3 The Board of Statutory Auditors shall be |
| appointed in compliance with applicable laws | appointed in compliance with applicable laws |
| and regulations and with the exception of the | and regulations and with the exception of the |
| provisions of paragraph 17 of this article 16, on | provisions of paragraph 17 of this article 16, on |
| the | the |
| basis | basis |
| of | of |
| slates | slates |
| presented | presented |
| by | by |
| the | the |
| shareholders in which candidates are listed by | shareholders in which candidates are listed by |
| consecutive number. | consecutive number. |
| 16.4 Each slate shall contain a number of | 16.4 Each slate shall contain a number of |
| candidates which does not exceed the number | candidates which does not exceed the number |
| of members to be appointed. | of members to be appointed. |
| 16.5 Shareholders who, alone or together with | 16.5 Shareholders who, alone or together with |
| other shareholders, represent at least 1 percent | other shareholders, represent at least 1 percent |
| of the shares with voting rights in the ordinary | of the shares with voting rights in the ordinary |
| shareholders' meeting or the minor percentage, | shareholders' meeting or the minor percentage, |
| according | according |
| to | to |
| the | the |
| regulations | regulations |
| issued | issued |
| by | by |
| Commissione Nazionale per le Società e la | Commissione Nazionale per le Società e la |
| Borsa for the submission of slates for the | Borsa for the submission of slates for the |
| appointment of the Board of Directors shall be | appointment of the Board of Directors shall be |
| entitled to submit slates. | entitled to submit slates. |
| 16.6 Each shareholder may present or take part | 16.6 Each shareholder may present or take part |
| in the presentation of only one slate. | in the presentation of only one slate. |
|---|---|
| The slates of candidates, signed by those | 16.7 The slates of candidates, signed by those |
| presenting them, must be filed at the registered | presenting them, must be filed at the registered |
| offices of the Company at least twenty-five days | offices of the Company at least twenty-five days |
| prior to the date fixed for the Meeting called to | prior to the date fixed for the Meeting called to |
| appoint the members of the Board of Statutory | appoint the members of the Board of Statutory |
| Auditors, unless more time is allowed for the | Auditors, unless more time is allowed for the |
| presentation of candidates in the cases |
presentation of candidates in the cases |
| envisaged by law and/or the regulations. They | envisaged by law and/or the regulations. They |
| are made available to the public at the registered | are made available to the public at the registered |
| office, on the Company website and in the other | office, on the Company website and in the other |
| ways specified by Commissione Nazionale per | ways specified by Commissione Nazionale per |
| la Società e la Borsa regulations at least 21 days | la Società e la Borsa regulations at least 21 days |
| before the date of the general meeting. | before the date of the general meeting. |
| Without limitation to any further documentation | Without limitation to any further documentation |
| required by applicable rules, including any | required by applicable rules, including any |
| regulatory provisions, a personal and |
regulatory provisions, a personal and |
| professional curriculum including also the offices | professional curriculum including also the offices |
| held in management and supervisory bodies of | held in management and supervisory bodies of |
| other companies, of the individuals standing for | other companies, of the individuals standing for |
| election must accompany the slates together | election must accompany the slates together |
| with the statements in which the individual | with the statements in which the individual |
| candidates agree to: | candidates agree to: |
| - their nomination |
- their nomination |
| - declare, under their own liability, that |
- declare, under their own liability, that |
| there are no grounds for their ineligibility | there are no grounds for their ineligibility |
| or incompatibility, and that they meet the | or incompatibility, and that they meet the |
| requisites prescribed by law, by these | requisites prescribed by law, by these |
| By-laws and by regulation for the |
By-laws and by regulation for the |
| position. | position. |
| Any changes that occur up to the date of the | Any changes that occur up to the date of the |
| Shareholders' meeting must be promptly notified | Shareholders' meeting must be promptly notified |
| to the Company. | to the Company. |
| 16.8 Any slates submitted without complying | 16.8 Any slates submitted without complying |
| with the foregoing provisions shall be |
with the foregoing provisions shall be |
| disregarded. | disregarded. |
| 16.9 Each candidate may appear on only one | 16.9 Each candidate may appear on only one |
| slate, on penalty of losing the right to be elected. | slate, on penalty of losing the right to be elected. |
| 16.10 Each slate comprises two sections: one | 16.10 Each slate comprises two sections: one |
| for candidates for the office of standing Auditor | for candidates for the office of standing Auditor |
| and the other for candidates to the position of | and the other for candidates to the position of |
| alternate Auditor. The first candidate in each | alternate Auditor. The first candidate in each |
| section shall be selected from among those | section shall be selected from among those |
| registered in the Register of Chartered |
registered in the Register of Chartered |
| Accountants who has worked on external audits | Accountants who has worked on external audits |
| for a period of not less than three years. In | for a period of not less than three years. In |
| compliance with the regulations in force from | compliance with the current provisions |
| time to time concerning gender balance, slates - | relating to gender balance,In order to ensure |
| considering both sections - that contain three or | gender balance, slates that - taking account of |
| more candidates must include candidates of | both sections - present a number of candidates |
| different gender both in the section of the slate | equal to or exceeding three, must include |
| for standing auditors the section for alternate | candidates of each gender at least to the |
| auditors. | minimum extent required by law and / or pro |
| tempore regulations in force, as specified in | |
|---|---|
| the notice of call of the shareholders' | |
| meeting, both in the section for standing | |
| statutory auditors and in the section for |
|
| alternates. | |
| 16.11 Each person entitled to vote may vote for | 16.11 Each person entitled to vote may vote for |
| only one slate. | only one slate. |
| 16.12 The Board of Statutory Auditors shall be | 16.12 The Board of Statutory Auditors shall be |
| elected as specified below: | elected as specified below: |
| a) four effective members and two alternate | a) four effective members and two alternate |
| members shall be chosen from the slate | members shall be chosen from the slate |
| which obtains the highest number of votes | which obtains the highest number of votes |
| (known as the majority slate), in the |
(known as the majority slate), in the |
| consecutive order in which they are listed | consecutive order in which they are listed |
| thereon; | thereon; |
| b) the remaining standing member and the | b) the remaining standing member and the |
| other alternate member shall be chosen from | other alternate member shall be chosen from |
| the slate which obtains the highest number | the slate which obtains the highest number |
| of votes cast by the shareholders after the | of votes cast by the shareholders after the |
| first slate (known as the minority slate), in the | first slate (known as the minority slate), in the |
| consecutive order in which they are listed | consecutive order in which they are listed |
| thereon; if several slates obtain the same | thereon; if several slates obtain the same |
| number of votes, a new vote between said | number of votes, a new vote between said |
| slates will be cast by all those entitled to vote | slates will be cast by all those entitled to vote |
| attending the meeting, and the candidates | attending the meeting, and the candidates |
| on the slate which obtains the simple | on the slate which obtains the simple |
| majority of the votes will be elected. | majority of the votes will be elected. |
| 16.13 The chair of the Board of Statutory | 16.13 The chair of the Board of Statutory |
| Auditors shall pertain to the standing member | Auditors shall pertain to the standing member |
| listed as the first candidate on the minority slate. | listed as the first candidate on the minority slate. |
| 16.14 Should application of the slate voting | 16.14 Should application of the slate voting |
| mechanism not obtain, considering the standing | mechanism not obtain, considering the standing |
| and alternate auditors separately, the minimum | and alternate auditors separately, the minimum |
| number of statutory auditors belonging to the | number of statutory auditors belonging to the |
| less represented gender envisaged by the laws | less represented gender envisaged by the laws |
| and/or regulations in force at the time, the | and/or regulations in force at the time, the |
| candidate belonging to the most represented | candidate belonging to the most represented |
| gender and elected, indicated with the highest | gender and elected, indicated with the highest |
| progressive number of each section from the | progressive number of each section from the |
| slate that obtained the largest number of votes, | slate that obtained the largest number of votes, |
| is replaced by the first candidate belonging to | is replaced by the first candidate belonging to |
| the less represented gender not already elected | the less represented gender not already elected |
| from the same section of that slate, pursuant to | from the same section of that slate, pursuant to |
| the sequential order of presentation. | the sequential order of presentation. |
| 16.15 The position of a standing auditor which | 16.15 The position of a standing auditor which |
| falls vacant due to his/her death, forfeiture or | falls vacant due to his/her death, forfeiture or |
| resignation shall be filled by the first alternate | resignation shall be filled by the first alternate |
| auditor chosen from the same slate as the | auditor chosen from the same slate as the |
| former. If this replacement does not allow the | former. If this replacement does not allow the |
| Board of Statutory Auditors to be reconstructed | Board of Statutory Auditors to be reconstructed |
| in compliance with current regulations, including | in compliance with current regulations, including |
| those governing gender balance, recourse is | those governing gender balance, recourse is |
| made to the second alternate auditor drawn from | made to the second alternate auditor drawn from |
the same slate. If, subsequently, it becomes necessary to replace another Auditor drawn from the slate that obtained the largest number of votes, recourse is made to the other alternate auditor drawn from the same slate. Should it be necessary to replace the Chairman of the Board of Statutory Auditors, the chair is taken by the second auditor on the same slate as the Chairman to be replaced, always provided that the replacement satisfies the requirements for the position established by law and/or the Articles and complies with the gender balance requirements envisaged by the laws and/or regulations in force at the time; if it is not possible to make replacements in accordance with the above criteria, a Shareholders' Meeting will be called to supplement the Board of Statutory Auditors with resolutions adopted by a relative majority of the votes cast.
16.16 When the shareholders' meeting is required, pursuant to the provisions of the foregoing paragraph or to the law, to appoint the standing and/or alternate members needed to complete the Board of Statutory Auditors, it shall proceed as follows: if auditors elected from the majority slate have to be replaced, the appointment shall be made by relative majority vote without slate constraints, without prejudice, whatever the circumstances, to compliance with the gender balance as provided by law and/or regulation in force at the time; if, however, auditors elected from the minority slate have to be replaced, the shareholders' meeting shall replace them by relative majority vote, selecting them where possible from amongst the candidates listed on the slate on which the auditor to be replaced appeared and in any event in accordance with the principle of necessary representation of minorities to which this By-Laws ensure the right to take part to the appointment of the Board of Statutory Auditors, without prejudice, whatever the circumstances, to compliance with the gender balance as provided by law and/or regulation in force at the time. The principle guaranteeing representation for the minorities is respected if the auditors elected were previously candidates on the minority slate or on slates other than that which, at the time of appointing the Board of Statutory Auditors, obtained the largest number of votes. 16.17 If only one slate is presented, the Shareholders' Meeting votes on it; if the slate obtains a relative majority of the votes cast, the
the same slate. If, subsequently, it becomes necessary to replace another Auditor drawn from the slate that obtained the largest number of votes, recourse is made to the other alternate auditor drawn from the same slate. In the event of the replacement of the Chairman of the Board of Statutory Auditors, the chair shall pertain to the statutory auditor of the same slate as the outgoing Chairman, following the order contained in the slate, subject in all cases to observance of the requirements in law and/or in the Company By-laws for holding that office and to compliance with gender balance as provided by law and/or regulation currently in force; if it proves impossible to effect substitutions and replacements under the foregoing procedures, a shareholders' meeting shall be called to complete the Board of Statutory Auditors which shall adopt resolutions by relative majority vote. 16.16 When the shareholders' meeting is required, pursuant to the provisions of the foregoing paragraph or to the law, to appoint the standing and/or alternate members needed to complete the Board of Statutory Auditors, it shall proceed as follows: if auditors elected from the majority slate have to be replaced, the appointment shall be made by relative majority vote without slate constraints, without prejudice, whatever the circumstances, to compliance with the gender balance as provided by law and/or regulation in force at the time; if, however, auditors elected from the minority slate have to be replaced, the shareholders' meeting shall replace them by relative majority vote, selecting them where possible from amongst the candidates listed on the slate on which the auditor to be replaced appeared and in any event in accordance with the principle of necessary representation of minorities to which this By-Laws ensure the right to take part to the appointment of the Board of Statutory Auditors, without prejudice, whatever the circumstances, to compliance with the gender balance as provided by law and/or regulation in force at the time. The principle guaranteeing representation for the minorities is respected if the auditors elected were previously candidates on the minority slate or on slates other than that which, at the time of appointing the Board of Statutory Auditors, obtained the largest number of votes. 16.17 If only one slate is presented, the Shareholders' Meeting votes on it; if the slate obtains a relative majority of the votes cast, the
2) to grant the Board of Directors – and on its behalf the Executive Vice Chairman and Chief Executive Officer in office – all the broadest powers and all the necessary authority to implement the aforementioned resolutions and to fulfil every act and/or formality necessary for the same to be recorded in the Companies Register, accepting and introducing formal or non-substantial amendments, additions or deletions that may be required by the competent authorities."
The Board of Directors Milan, 2 March 2020