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NOVONIX Ltd — AGM Information 2016
Sep 19, 2016
33557_rns_2016-09-19_affad414-089e-4130-8894-0361986105b6.pdf
AGM Information
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Notice of 2016 Annual General Meeting
10.00am on Friday 21 October 2016 McCullough Robertson Lawyers Level 11, 66 Eagle Street Brisbane, Queensland
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Notice of Annual General Meeting
Notice is given that the Annual General Meeting of Graphitecorp Limited ACN 157 690 830 ( Company ) will be held at:
| Location | McCullough Robertson, Level 11, 66 Eagle Street, Brisbane, Queensland |
|---|---|
| Date | Friday 21 October 2016 |
| Time | 10.00am (Brisbane time) |
Ordinary Business
Financial statements and reports
To consider and receive the financial report, the Directors’ report and the auditor’s report for the year ended 30 June 2016.
Directors’ remuneration report
To consider and, if in favour, pass the following resolution in accordance with section 250R(2) Corporations Act:
- 1 ‘That the Remuneration Report be adopted.’
Note: This Resolution shall be determined under section 250R(2) Corporations Act. Votes must not be cast on this Resolution by Key Management Personnel and closely related parties in contravention of section 250R or 250BD Corporations Act. Restrictions also apply to votes cast as proxy unless exceptions apply.
The Directors abstain, in the interests of corporate governance, from making a recommendation in relation to this Resolution.
Re-election of Mr Gregory Baynton
To consider and, if in favour, pass the following resolution as an ordinary resolution:
- 2 ‘That Mr Gregory Baynton, who retires by rotation in accordance with Listing Rule 14.5 and rule 19.3(a) of the Company’s constitution, and being eligible, be re-elected as a Director of the Company.’
Note: Information about Mr Baynton appears in the Explanatory Memorandum.
The Directors (with Mr Baynton abstaining) unanimously recommend that you vote in favour of this Resolution.
Re-election of Mr Anthony Bellas
To consider and, if in favour, pass the following resolution as an ordinary resolution:
- 3 ‘That Mr Anthony Bellas, who retires by rotation in accordance with Listing Rule 14.5 and rule 19.3(a) of the Company’s constitution, and being eligible, be re-elected as a Director of the Company.’
Note: Information about Mr Bellas appears in the Explanatory Memorandum.
The Directors (with Mr Bellas abstaining) unanimously recommend that you vote in favour of this Resolution.
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Notice of Annual General Meeting
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Notes
| (a) | A Shareholder who is entitled to attend and cast a vote at the Meeting is entitled to appoint a proxy. |
|---|---|
| (b) | The proxy need not be a Shareholder of the Company. A Shareholder who is entitled to cast two or more votes may |
| appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise. | |
| (c) | If you wish to appoint a proxy and are entitled to do so, then complete and return theattachedproxy form. |
| (d) | KMP (or their closely related parties) (as defined in the Corporations Act) appointed as a proxy must not vote on a |
| resolution connected directly or indirectly with the remuneration of KMP if the proxy is undirected unless: | |
| (i) the proxy is the person chairing the Meeting; and |
|
| (ii) the proxy appointment expressly authorises the person chairing the Meeting to vote undirected proxies on that |
|
| resolution. | |
| (e) | If the proxy form specifies the way the proxy is to vote on a particular resolution the proxy need not vote on a show of |
| hands but if the proxy does so, it must vote as specified in the proxy form. | |
| (f) | If the proxy has two or more appointments that specify different ways to vote on the resolution the proxy must not vote on |
| a show of hands. | |
| (g) | If the proxy is the chair of the Meeting, the proxy must vote on a poll or must vote the way specified in the proxy form. |
| (h) | If the proxy is not the chair of the Meeting the proxy need not vote on the poll, but if the proxy does so, the proxy must |
| vote as specified in the proxy form. | |
| (i) | If the proxy form specifies the way the proxy is to vote on a particular resolution and the proxy is not the chair of the |
| Meeting and a poll is demanded and either: |
(i) the proxy is not recorded as attending; or (ii) the proxy does not vote,
the chair of the Meeting is deemed the proxy for that resolution.
(j) A corporation may elect to appoint a representative, rather than appoint a proxy, under the Corporations Act in which case the Company will require written proof of the representative’s appointment which must be lodged with or presented to the Company before the Meeting.
(k) The Company has determined under regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that for the purpose of voting at the Annual General Meeting or an adjourned meeting, securities are taken to be held by those persons recorded in the Company’s register of Shareholders as at 7:00pm (Sydney time) on Wednesday, 19 October 2016.
(l) If you have any queries on how to cast your votes, please call Suzanne Yeates (Company Secretary) on +61 438 173 330 during business hours.
Voting restrictions
The Company will, in accordance with the Listing Rules and Corporations Act, disregard any votes cast:
| Resolution 1 - Directors’ Remuneration Report |
by or on behalf of a member of the Key Management Personnel (KMP) or a closely related party of such a member. If you are a member of KMP or closely related relative of a member of KMP (or acting on behalf of them) and purport to cast a vote that will be disregarded by the Company, you may be liable for an offence for breach of voting restrictions that apply to you under the Corporations Act. |
|---|---|
| Resolution 4 - Approval of allotment and issue of Shares under the JV Transaction |
by or on behalf of Exco Resources Limited and any of its associates. |
| Resolution 5 - Approval of allotment and issue of Shares under the Placement |
by or on behalf of Exco Resources Limited and any of its associates. |
| Resolution 6 - Grant of options to Mr Philip St Baker |
by or on behalf of Mr St Baker and any of his associates. |
However, the Company need not disregard a vote if:
(a) it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
(b) it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
Notice of Annual General Meeting
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Explanatory Memorandum
Graphitecorp Limited ACN 157 690 830 ( Company )
This Explanatory Memorandum accompanies the notice of Annual General Meeting of the Company to be held at the office of McCullough Robertson Lawyers, Level 11, 66 Eagle Street, Brisbane, Queensland on Friday 21 October 2016 at 10.00am (Brisbane time).
The Explanatory Memorandum has been prepared to assist Shareholders in determining how to vote on the resolutions set out in the Notice of Meeting and is intended to be read in conjunction with the Notice of Meeting.
Financial statements and reports
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1 The Corporations Act 2001 (Cth) ( Corporations Act ) requires that the report of the Directors, the auditor’s report and the financial report for the year ended 30 June 2016 be laid before the Annual General Meeting.
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2 Apart from the matters involving remuneration which are required to be voted upon, neither the Corporations Act nor the Constitution requires a vote of Shareholders at the Annual General Meeting on the financial statements and reports.
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3 Shareholders will be given a reasonable opportunity at the meeting to raise questions and make comments on these reports.
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4 In addition to asking questions at the meeting, Shareholders may address written questions to the chairman about the management of the Company or to the Company’s auditor, BDO Audit, if the question is relevant to:
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(a) the content of the auditor’s report; or
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(b) the conduct of its audit of the annual financial report to be considered at the meeting.
Note: Under section 250PA(1) Corporations Act, a Shareholder must submit the question to the Company no later than the fifth business day before the day on which the Annual General Meeting is held.
- 5 Written questions for the auditor must be delivered by 5.00 pm on Friday, 14 October 2016. Please send any written questions for BDO Audit to:
The Company Secretary GPO Box 525 BRISBANE QLD 4001
or via email to: [email protected]
- 6 The financial report, the Directors’ report and the auditor’s report are contained in the Annual Report and available on the Company’s website www.graphitecorp.com.au.
Resolution 1: Remuneration Report
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7 The Corporations Act requires that the Remuneration Report be put to a vote of Shareholders.
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8 The Resolution of Shareholders is advisory only and not binding on the Company. The Board will take the discussion at the meeting into consideration when determining the Company’s remuneration policy and appropriately respond to any concerns Shareholders may raise in relation to remuneration issues.
Explanatory Memorandum
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9 The Remuneration Report:
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(a) reports and explains the remuneration arrangements in place for non-executive Directors, executive Directors and senior management; and
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(b) explains Board policies in relation to the nature and value of remuneration paid to nonexecutive Directors, executives and senior managers within the Company.
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10 The Chairman will give Shareholders a reasonable opportunity to ask questions about, or to make comments on, the Remuneration Report.
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11 The Remuneration Report is contained in the Annual Report. A copy of the Annual Report is available on the Company’s website www.graphitecorp.com.au.
Directors’ Recommendation
- 12 As Resolution 1 relates to matters including the remuneration of the Directors, the Board, as a matter of corporate governance and in accordance with the spirit of section 250R(4) of the Corporations Act, makes no recommendation regarding Resolution 1.
Resolutions 2 and 3: Election of Directors
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13 Rule 19.3(a) of the Company’s Constitution, when read together with Listing Rule 14.5, requires the Company to hold an election or re-election of Directors at every Annual General Meeting. Provided no new Director is standing for election, the Directors to retire under rule 19.3(a) of the Constitution are those who have been in office the longest since being appointed.
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14 In accordance with the Company’s Constitution and Listing Rule 14.5, Mr Baynton and Mr Bellas having been last appointed as Directors of the Company on 6 November 2015 and, being eligible, offer themselves for re-election.
Resolution 2: Re-election of Gregory Baynton
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15 Mr Baynton founded Graphitecorp in April 2012. He has been a Director of Australian exploration companies for over 18 years. He is founder and Executive Director of the investment and advisory firm, Orbit Capital and is also currently a Non-Executive Director of Superloop Limited.
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16 Mr Baynton holds a Bachelor of Business (Accountancy), a Master of Economic Studies (UQ), a Post-graduate Diploma in Applied Finance and Investment (SIA), and a Masters of Business Administration in New Venture Management (QUT) and has experience in: investment banking, merchant banking, infrastructure investment, public company directorships, Queensland Treasury, and the Department of Mines and Energy.
Directors’ Recommendation
- 17 The Directors (with Mr Baynton abstaining), unanimously recommend the re-appointment of Mr Baynton to the Board.
Resolution 3: Re-election of Mr Anthony Bellas
- 18 Mr Bellas was appointed as Chairman of the Company on 11 August 2015. He brings almost 30 years of experience in the public and private sectors. Mr Bellas was previously CEO of the Seymour Group, one of Queensland’s largest private investment and development companies. Prior to joining the Seymour Group, Mr Bellas held the position of CEO of Ergon Energy, a Queensland Government-owned corporation involved in electricity distribution and retailing. Before that, he was CEO of CS Energy, also a Queensland Government-owned corporation and the State’s largest electricity generation company, operating over 3,500 MW of gas-fired and coal-fired plant at four locations.
Explanatory Memorandum
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19 Mr Bellas is also Chairman of Corporate Travel Management Limited, ERM Power Limited and Shine Corporate Ltd and a Director of Loch Exploration Pty Ltd, West Bengal Resources (Australia) Pty Ltd and the Endeavour Foundation.
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20 In 2000, Mr Bellas was heavily involved in formulating the Queensland State Government’s energy strategy as assistant under Treasurer, being responsible for the Industry and Energy Division of Queensland Treasury.
Directors’ Recommendation
- 21 The Directors (with Mr Bellas abstaining), unanimously recommend the re-appointment of Mr Bellas to the Board.
Resolutions 4 and 5: Approval of allotment and issue of Shares under the JV Transaction and Placement
Background
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22 As announced to the market on 29 August 2016, the Company and its joint venture partner, a wholly owned subsidiary of Washington H. Soul Pattinson and Company Limited ( WHSP ) (ASX: SOL), have reached an agreement to merge WHSP’s joint venture interest in the Mount Dromedary Graphite Project ( Project ) into Graphitecorp in return for new Shares in the Company.
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23 As part of the transaction arrangements, Graphitecorp and Exco Resources Limited ( Exco ), the joint venture Partner, entered into a development rights agreement, pursuant to which WHSP has agreed to grant Graphitecorp certain development rights and to relinquish its own priority rights over the project area in exchange for the issue of Shares in Graphitecorp ( JV Transaction ).
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24 In addition, Graphitecorp and Exco have entered into a placement agreement, pursuant to which WHSP has agreed to invest further cash into Graphitecorp at $0.60 per fully paid ordinary share by way of a private placement ( Placement ), settlement of which will occur contemporaneous with settlement of the JV Transaction.
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25 Under the JV Transaction, WHSP will be issued 15,528,818 Shares in Graphitecorp which, together with the shares to be issued under the Placement, will give WHSP voting power of 18.73% in Graphitecorp on completion of the transaction.
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26 The Placement and JV Transaction are subject to the Company obtaining Shareholder approval under Resolutions 4 and 5.
Listing Rule 7.1
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27 Listing Rule 7.1 provides that, subject to certain exemptions, prior approval of Shareholders is required for an issue of securities if the securities will, when aggregated with the securities issued by a company during the previous 12 months, exceed 15% of the number of the shares on issue at the commencement of that 12 month period.
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28 The purpose of Resolutions 4 and 5 is for Shareholders to approve, in accordance with Listing Rule 7.1, the issue of Shares to WHSP pursuant to the JV Transaction and Placement, which will otherwise count towards the 15% limit under Listing Rule 7.1. Additional information regarding the JV Transaction and Placement and the disclosure required by Listing Rule 7.3 is set out below.
Resolution 4: Approval of allotment and issue of Shares under the JV Transaction
- 29 Resolution 4 seeks Shareholder approval for the issue of 15,528,818 fully paid ordinary shares to WHSP under the JV Transaction ( JV Shares ).
Explanatory Memorandum
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30 The JV Shares will be issued in consideration of WHSP granting the rights that it currently holds as a 20% joint venture participant in the Project to Graphitecorp and agreeing to extinguish the metal rights that it holds over the area of the proposed mining lease for the Project (refer to section 8.2 of Graphitecorp’s Replacement Prospectus dated 10 November 2015 for a description of those rights).
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31 WHSP has agreed that the JV Shares will be subject to voluntary escrow until 3 December 2017. The escrow arrangement is subject to customary carve-outs in the event that a takeover bid or other control transaction is made for Graphitecorp.
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32 If Shareholder approval is obtained, the Company intends to issue the JV Shares within five days after the Annual General Meeting, but in any event no later than three months after the Annual General Meeting. The JV Shares will be issued on the same terms as, and rank equally with, the existing issued Shares in the Company.
Directors’ Recommendation
- 33 The Directors unanimously recommend that Shareholders vote in favour in Resolution 4.
Resolution 5: Approval of allotment and issue of Shares under the Placement
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34 In addition to the JV Shares, the Company also proposes to issue WHSP 500,000 fully paid ordinary shares at $0.60 per Share by way of private placement ( Placement Shares ). The funds raised under the Placement will be used to help advance development of the Project.
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35 If Shareholder approval is obtained, the Placement Shares will be issued in conjunction with the JV Shares and will rank equally with the existing Shares in the Company. The Company intends to issue the JV Shares and Placement Shares within five days after the Annual General Meeting, but in any event no later than three months after the Annual General Meeting.
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36 Under the placement agreement, and for so long as WHSP or its related body corporate holds voting power in the Company of at least 10%, WHSP will be entitled to appoint a nominee director to the Board. As announced on 29 August 2016, if Shareholder approval is obtained and the transaction completes, WHSP will appoint Mr Robert Cooper as its nominee to the Board.
Directors’ Recommendation
- 37 The Directors unanimously recommend that Shareholders vote in favour in Resolution 5.
Resolution 6: Grant of Options to Mr Philip St Baker
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38 As announced to the market on 23 June 2016, the Board has agreed, subject to obtaining Shareholder approval, to grant a total of 7,000,000 incentive options ( Options ) to the Company’s Managing Director, Mr Philip St Baker.
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39 The key terms of the Options are as follows:
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(a) each Option will convert into one Share;
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(b) the Options will be issued for no consideration;
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(c) the Options will not be transferrable other than with the written consent of the Board;
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(d) the Options vest and are exercisable as follows:
Explanatory Memorandum
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| Tranche 1 | Tranche 2 | Tranche 3 | |
|---|---|---|---|
| Number of Options |
2,000,000 Options | 3,000,000 Options | 2,000,000 Options |
| Exercise Price | $0.30 per Share | $0.30 per Share | $0.30 per Share |
| Vesting Date | Any time on or before the Tranche 1 Expiry Date provided the Tranche 1 Vesting Price Trigger has been satisfied |
Any time on or before the Tranche 2 Expiry Date provided the Tranche 2 Vesting Price Trigger has been satisfied |
Any time on or before the Tranche 3 Expiry Date provided the Tranche 3 Vesting Price Trigger has been satisfied |
| Expiry Date | 31 December 2017 | 30 June 2019 | 30 June 2019 |
| Vesting Price Trigger |
VWAP of Shares traded on the ASX over any ten consecutive trading day period meets or exceeds $0.50 per Share any time on or before the Tranche 1 Expiry Date |
VWAP of Shares traded on the ASX over any ten consecutive trading day period meets or exceeds $0.90 per Share any time on or before the Tranche 2 Expiry Date |
VWAP of Shares traded on the ASX over any ten consecutive trading day period meets or exceeds $1.20 per Share any time on or before the Tranche 3 Expiry Date |
- 40 The Options will also vest in the event of a change of control, which will be deemed to occur if any person holds voting power in Graphitecorp of 50% or more.
Listing Rule 10.11
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41 Listing Rule 10.11 requires Shareholder approval for any issue of securities by a listed company to a related party. Accordingly, the purpose of Resolution 6 is for Shareholders to approve the grant of Options to Mr St Baker. Importantly, if approval is given under Listing Rule 10.11, approval is not required under Listing Rule 7.1 and the grant of Options will not be included in the Company’s 15% annual placement capacity.
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42 In compliance with the disclosure requirements of Listing Rule 10.13, Shareholders are advised of the following additional particulars in relation to the issue of the Options:
| Allottee | Mr Philip St Baker (or his nominee) |
|---|---|
| Maximum number of securities to be issued |
7,000,000 Options |
| Date by which the Options will be issued |
If Shareholder approval is obtained, the Company intends to issue the Options within five days after the Annual General Meeting, but in any event no later than one month after the Annual General Meeting. |
| Terms of Shares issued upon exercise of the Options |
Any Shares issued upon exercise of the Options will be issued on the same terms as, and rank equally with, the existing issued Shares in the Company. |
| Intended use of funds raised | As the Options will be issued for no consideration no funds will be raised from the issue of the Options. Funds raised through the exercise of the Options will be used for advancement of the Company’s Projects and for additional working capital. |
Explanatory Memorandum
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Financial benefit
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43 In addition to Listing Rule 10.11, section 208(1) of the Corporations Act also provides that a public company must not, without shareholder approval, give a financial benefit to a related party. Mr St Baker is a related party of the Company for the purpose of section 228(2) of the Corporations Act and the issue of Options constitutes giving a financial benefit.
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44 The giving of this financial benefit is designed to incentivise Mr St Baker to maximise the Company’s development and growth and to retain his services within the Company. The Company also considers that equity based incentives, such as the Options, assists in the alignment of Shareholders and Director’s interests. On this basis the Company believes the giving of the benefit, as constituted by the issue of Options to Mr St Baker, is in the best interests of the Company and its Shareholders.
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45 The information below is provided in accordance with sections 217 to 227 of the Corporations Act.
Valuation of the financial benefit
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46 The financial benefit of the Options has been valued for accounting purposes using the MonteCarlo simulation methodology as at 22 June 2016. The valuation of an option calculated by the Monte Carlo methodology is a function of the relationship between a number of variables, being the price of the underlying Share at the time of issue, the exercise price, the time to expiry, the risk free interest rate, the volatility of the Company’s underlying Share price, expected dividends and the correlations and volatilities of the peer group companies.
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47 Inherent in the application of the Monte Carlo methodology are a number of inputs, some of which must be assumed. The data relied upon in applying the methodology is set out in the table below.
| Tranche 1 | Tranche 2 | Tranche 3 | |
|---|---|---|---|
| Exercise price | $0.30 | $0.30 | $0.30 |
| Underlying Share price |
$0.301 | $0.301 | $0.301 |
| Grant date | 22 June 2016 | 22 June 2016 | 22 June 2016 |
| Expiry date | 31 December 2017 | 30 June 2019 | 30 June 2019 |
| Term | 1.5 years | 3 years | 3 years |
| Vesting price trigger | $0.50 | $0.90 | $1.20 |
| Volatility | 99.68% | 91.48% | 91.48% |
| Dividend yield | 0% | 0% | 0% |
| Risk-free rate | 3.25% | 2.75% | 2.75% |
1The closing price of Shares in Graphitecorp immediately after the agreement to grant the Options was entered into.
- 48 Using the Monte Carlo simulation methodology and the inputs set out above, the Options have been ascribed the following values:
| Tranche 1 | Tranche 2 | Tranche 3 | |
|---|---|---|---|
| Call Option Value | $0.13 | $0.15 | $0.13 |
| Total Fair Value | $260,000 | $450,000 | $260,000 |
Explanatory Memorandum
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- 49 It is important to note that the above values are considered to represent the theoretical value for the Options only, and that any change in the variables applied in the Monte Carlo methodology between the date of the valuation and the date the Options are granted would have an impact on their value.
Mr St Baker’s interest in Graphitecorp and remuneration package
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50 Mr St Baker currently has an interest (either directly or indirectly) in:
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(a) 7,976,903 Shares, which are all subject to ASX restriction until 2 December 2017; and
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(b) 1,562,500 performance rights, which all are subject to ASX restriction until 2 December 2017.
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51 If Shareholders approve this Resolution 6, the effect will be to dilute the holdings of existing Shareholders by an equivalent amount as follows:
| **Current share capital1 ** | **Current share capital1 ** | Share capital on exercise of the Options |
Share capital on exercise of the Options |
|
|---|---|---|---|---|
| Shares | % | Shares | % | |
| Mr St Baker | 7,976,903 | 9.3% | 14,976,903 | 16.2% |
| Existing Shareholders | 77,589,962 | 90.7% | 77,589,962 | 83.8% |
| Total | 85,566,865 | 100% | 92,566,865 | 100% |
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1As at 30 August 2016, and assuming Resolutions 4 and 5 are approved by Shareholder.
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52 Excluding the value of the Options, Mr St Baker’s salary package is $300,000 per annum (in recognition of a 60% time commitment), comprising $150,000 per annum cash salary (inclusive of superannuation) and performance rights under the Company’s performance rights plan with a value of $150,000 per annum as follows:
| 2016 Tranche | 2017 Tranche | |
|---|---|---|
| Number of performance rights |
812,000 | 750,000 |
| Vesting Conditions | Graphitecorp’s share price closes at $0.40 on 31 December 20161 |
Graphitecorp’s share price closes at $0.80 on 31 December 2017 |
| Vesting Date | 31 December 20162 | 31 December 2017 |
1Rights will vest on a pro rata basis if, in respect of the 2016 Tranche, Graphitecorp’s share price closes above $0.20 but below $0.40 and, in respect of the 2017 Tranche, Graphitecorp’s share price closes above $0.40 but below $0.80.
2If any 2016 rights do not vest, then the vesting date for those rights is automatically extended to 31 December 2017 and will vest (or lapse) on the same basis as the 2017 Tranche rights.
Directors’ Recommendation
- 53 The Directors (with Mr St Baker abstaining) unanimously recommend that you vote in favour Resolution 6.
Explanatory Memorandum
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Glossary
Capitalised terms in this Notice of Meeting and Explanatory Memorandum have the meaning set out below:
| Term | Definition |
|---|---|
| Annual General Meeting | means the Company’s annual general meeting the subject of this Notice of Meeting. |
| Annual Report | means the 2016 annual report of the Company. |
| ASX | means ASX Limited ACN 008 624 691 or the securities exchange operated by it (as the case requires). |
| Board | means the board of directors of the Company. |
| Company | means Graphitecorp Limited ACN 157 690 830. |
| Corporations Act | means the_Corporations Act 2001_(Cth). |
| Corporations Regulations | means the_Corporations Regulations 2001_(Cth). |
| Directors | means the directors of the Company. |
| Exco | means Exco Resources Limited ACN 080 339 671. |
| Explanatory Memorandum | means the explanatory memorandum attached to the Notice of Meeting. |
| JV Shares | has the meaning set out in paragraph 29. |
| JV Transaction | has the meaning set out in paragraph 23. |
| Key Management Personnel | means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise). |
| Listing Rules | means the listing rules of ASX. |
| Notice of Meeting | means the notice of meeting and includes the Explanatory Memorandum. |
| Options | has the meaning set out in paragraph 38. |
| Placement | has the meaning set out in paragraph 24. |
| Placement Shares | has the meaning set out in paragraph 34. |
| Project | means the Mount Dromedary Graphite Project. |
| Remuneration Report | means the section of the Directors’ report for the 2015 financial year that is included under section 300A(1) Corporations Act. |
| Shares | means the fully paid ordinary shares in the capital of the Company. |
| Shareholder | means a person who is the registered holder of Shares. |
| WHSP | means Washington H. Soul Pattinson and Company Limited ACN 000 002 728. |
| VWAP | means volume weighted average price. |
Explanatory Memorandum
8
ABN 54 157 690 830
LODGE YOUR VOTE
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ONLINE www.linkmarketservices.com.au
BY MAIL Graphitecorp Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia BY FAX +61 2 9287 0309
BY HAND Link Market Services Limited 1A Homebush Bay Drive, Rhodes NSW 2138; or Level 12, 680 George Street, Sydney NSW 2000
ALL ENQUIRIES TO Telephone: +61 1300 554 474
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PROXY FORM
I/We being a member(s) of Graphitecorp Limited and entitled to attend and vote hereby appoint:
APPOINT A PROXY
the Chairman of the OR if you are NOT appointing the Chairman of the Meeting as your proxy, please write the name of the person or Meeting (mark box) body corporate you are appointing as your proxy
or failing the person or body corporate named, or if no person or body corporate is named, the Chairman of the Meeting, as my/our proxy to act on my/our behalf (including to vote in accordance with the following directions or, if no directions have been given and to the extent permitted by the law, as the proxy sees fit) at the Annual General Meeting of the Company to be held at 10:00am on Friday, 21 October 2016 at McCullough Robertson, Level 11, 66 Eagle St, Brisbane QLD 4000 (the Meeting ) and at any postponement or adjournment of the Meeting.
Important for Resolution 1: If the Chairman of the Meeting is your proxy, either by appointment or by default, and you have not indicated your voting intention below, you expressly authorise the Chairman of the Meeting to exercise the proxy in respect of Resolution 1, even though the Resolution is connected directly or indirectly with the remuneration of a member of the Company’s Key Management Personnel ( KMP ). The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business.
VOTING DIRECTIONS
Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting. Please read the voting instructions overleaf before marking any boxes with an T
Resolutions
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For Against Abstain * For Against Abstain
1 Directors’ remuneration report 5 Approval of allotment and issue of
Shares under the Placement
2 Re-election of Mr Gregory Baynton 6 Grant of Options to
Mr Philip St Baker
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3 Re-election of Mr Anthony Bellas
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4 Approval of allotment and issue of Shares under the JV Transaction
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- If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
| Shareholder 1 (Individual) Sole Director and Sole Company Secretary |
Joint Shareholder 2 (Individual) Director/Company Secretary (Delete one) |
Joint Shareholder 3 (Individual) Director |
|---|---|---|
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
GRA PRX1601C
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
YOUR NAME AND ADDRESS
This is your name and address as it appears on the Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
APPOINTMENT OF PROXY
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman of the Meeting as your proxy, please write the name of that individual or body corporate in Step 1. A proxy need not be a shareholder of the Company.
DEFAULT TO CHAIRMAN OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote those proxies as directed. Any undirected proxies that default to the Chairman of the Meeting will be voted according to the instructions set out in this Proxy Form, including where the Resolution is connected directly or indirectly with the remuneration of KMP.
VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT
You may direct your proxy how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the Meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company’s share registry or you may copy this form and return them both together.
To appoint a second proxy you must:
- (a) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
LODGEMENT OF A PROXY FORM
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 10:00am on Wednesday, 19 October 2016, being not later than 48 hours before the commencement of the Meeting. Any Proxy Form received after that time will not be valid for the scheduled Meeting.
Proxy Forms may be lodged using the reply paid envelope or:
ONLINE
www.linkmarketservices.com.au
Login to the Link website using the holding details as shown on the Proxy Form. Select ‘Voting’ and follow the prompts to lodge your vote. To use the online lodgement facility, shareholders will need their “Holder Identifier” (Securityholder Reference Number (SRN) or Holder Identification Number (HIN) as shown on the front of the Proxy Form).
BY MAIL
Graphitecorp Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
BY FAX
+61 2 9287 0309
BY HAND
delivering it to Link Market Services Limited* 1A Homebush Bay Drive Rhodes NSW 2138
or
Level 12 680 George Street Sydney NSW 2000
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During business hours (Monday to Friday, 9:00am–5:00pm)
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(b) return both forms together.
SIGNING INSTRUCTIONS
You must sign this form as follows in the spaces provided:
Individual: where the holding is in one name, the holder must sign. Joint Holding: where the holding is in more than one name, either shareholder may sign.
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A form of the certificate may be obtained from the Company’s share registry or online at www.linkmarketservices.com.au.
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.