Norben Tea & Exports Ltd — AGM Information 2021

Jul 19, 2021

l9'h July,2o2l NORBEN TEA & EXPORTS LTD e lN ; t"Cl:i j',,,,F1il*ijpL{rilC.nse,

The Secretary BSE Limited Phiroze Jeejeebhoy Towers 25tn Floor, Dalal Street, MUMBAI _ 4OO OO1.

Dear Sir,

Sub :Notice of the 3l't Annual General Meetins

In terms of Regulation 30 of the SEBI (Listing obligation and Disclosure Requirements) Regulation,2015, we hereby submit the Notice Jorr"rrirt th; 3l'. ^A";;al General Meeting (AGM) of the shareholders _of the Company to be held through video conferencing ("vc") or other Audio visual Means 1.,bAVM,,) on wedn.iarr;';;; August, 2021 at 10:30 A.M. (IST).

{!iu gf tne Company is being held through Video Conferencing (,.VC,,) or other Audio Visual Means ("OAVM") in accordance with the relevant circulais irrr.6 uy trre Ministry of Corporate Affairs, Government of India and Securities Exchange Board of traiu.

The Notice for the Annual General Meeting of the Company is being sent through electronic mode to those shareholders whose e-mail ID-'s are regisiered with the -Company/Register and Share Transfer Agent and the Depositories. The aforesaid Notice has also been uploaded on the website orthe company i.e.ww*.norbentea.com.

This is for your information and record.

Thanking you,

Yours faithfully, For NORtsEN TEA & EXPORTS LTD

ttt u. fta-t.do--,.-

Company Sccretary MIRA HALDER Membership No.445343

Encl.: As above.

NOTICE

NO'I'ICE is hereby given that the 3l'tAnnual General Meeting of the Members of the Company rvill lre held on Wednesday, the 11ft August, 2021 at 10:30 a.m. IST through Video Conferencing ("vc") / other Audio visual Means ("OAVM") to transact the following business:

oRDINARY BUSINESS

'lo receive, consider and adopt the Audited Financial Statement of the Company for the year ended on 3l't March, 2021 together with the Report of the Board of Directors and Auditors thereon and in this regard, pass the following resolutions as an Ordinary Resolution:

"RESOLVED THAT the audited financial statement of the Company for the financial year ended March 31,2021 and the reports of the Board of Directors and Auditors thereon laid before this meeting, be and are hereby considered and adopted."

'fo appoint Mr. BalkrishanAgarwal (DIN:08 599472), who retires by rotation and being eligible, offers himself for re-appointment as a Director and in this regard, pass the lbllowing resolution as an Ordinary Resolution: .,1

"RESOLVED THAT pursuant to the provisions of Section 152 of the Companies Act, ll0l3, Mr. Balkrishan Agarwal (DIN:08599472), who retires by rotation at this meeting rrnd being eligible has offered himself for re-appointment, be and is hereby re-appointed ai ^tDirector of the Company, liable to retire by rotation.,,

I.(egd.Olfice : l5B, HemantaBasuSarani, 3'd Floor Kolkata - ⁷⁰⁰001.

By Order of the Board For NORBEN TEA & EXPORTS LTD.

Date : 26th June, 2021. MANOJ KUMAR DAGA (Mg.Director) DIN:00123386

Ir{O'tES:

• I' ln view of the outbreak of the Covid-19 pandemic and continuing restriction imposed on lnovement of peoples at several places in the country, the Ministry of Corporate Affairs ("MCA") vide its Circular No.2012020 dated May 5,2020 read with Circular No.l412020 dated April 8,2020 and CircularNoJT/2020 dated April 13, Z)2}(collectively refered to us "MCA Circulars") and other applicable circulars issued by the Securities and Exchange lloard of India (SEBD have permitted the holding of the Annual General Meeting ("AGM") through VC / OAVM, without the physical presence of the Members at ^a common venue. In compliance with the provisions of the Companies Act, 2013 (,,Act,), SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations") and MCA Circulars, the AGM of the Company is being held through VC / OAVM.
• 1. Pursuant to the provisions of section 91 of the Companies Act, 2013 the Register of Members and the Share Transfer books of the Company will remain closed from Thursday, 5th August, 2021to Wednesday, I lsAugust,202l (Uot-t auyr inclusive) for annual closing.
• 1. Since the physical attendance of Members has been dispensed with, the facility for appointment of proxies by the members will not be available fo. this AGM and henCe the Attendance Slip, Route Map and Proxy Form are not annexed to this notice.
• 1. The Company will conduct the AGM through VC/OAVM from its Registered Office i.e. l58 Hemanta Basu Sarani,3'd Floor, fokata-ZOO00l.Which shall be dJemed to be venue of the meeting.
• 1. Corporate members intending to authorize their representative(s) to attend the Meeting are requested to send a scanned copy of the board resolution (pdfljpeg format) authorlzing their representative to attend and vote on their behalf at the M".ting. The said Board Itesolution/Authorization shall be sent to the Company by email through its registered email address to investorcare@norbentea. com.
• 1. '[he Company is providing facility for voting by electronic means (e-voting) through un electronic voting system which will include remote e-voting as prescribed by tf,e Companies (Management and Aclministration) Rules, 2014 as presently in force and the business set out in the Notice will be transacted through such voting. Information and instructions including details of user id and password relaiing to e-votin! are provided in the Notice under Note No.l7
• 1. Members holding shares in physical mode are requested to intimate changes in their address alongwith proof of address/bank mandate io the Registrar and Share Transfer Agents (RTA), MCS Share Transfer Agent Limited. Members holding shares in electronic mode are requested to send the intimation for change of address / bank mandate to their respective Depository Participant.
• ⁸ Members who hold shares in physical form in multiple folios in identical names or joint holding in the same order of names are requested to write to the Company,s RTA, enclosing their share certificates to enable the Company to consolidate their tritaings into ^a single folio.
• 1. Shareholders are also requested to take immediate action to demat their shares to avail easy liquidity since trading of shares of the Company are under compulsory demat mode as per the regulation of SEBI and also to prevent any loss of physical Shar" Certificate (if already complied with, please ignore this).
• 1. The Securities and Exchange Board of India (SEBD has mandated the submission of Permanent Account Number (PAN) by every participant in Securities market. Members holding shares in electronic form are, therefore, requested to submit their pAN to their Depository Participants with whom they are maintaining their demat accounts. Members holding shares in physical form can submit their PAN details to the R&T Agent or to the Itegistered Office of the Company.

• ^I1. 'l'o prevent fraudulent transactions, members are advised to exercise due diligence and notify the Company of any change in address or demise of any member as soon as possible. Members are also advised not to leave their demat account(s) dormant for long. Periodic statement of holdings should be obtained from the concerned Depositoi Participant and holdings should be verified.

• 1. Details under Regulation 36(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 with the Stock Exchange in respect of the Director seeking re-appointment at the Annual General Meeting, form an integral part of the notice. The Director has furnished the requisite declaration for his/her re-appointment.
• I3. Electronic copy of the Notice and Annual Report of the 31'tAnnual General Meeting of the Company inter alia indicating the process and manner of e-voting is being sent toall the lnembers whose email IDs are registered with the Company/Depository Participants(s) for communication purposes.

fn terms of SEBI Circular No.SEBVHO/CFD/CMDL|CINP1202O179 dated May 12, ZO2O and Circular No.SEBI/HO/CFD/CMD2/CLNP1202L1ll dated January 15, 2021owing to the difficulties involved in despatching of physical/hard copies of full annual r.po.t to shareholders are being sent in electronic mode to members those email address is registered with the Company or the Depository Participant (s). The members who have not updated their email address are requested to do so immediately since the requirement of sending physical copies of annual report are dispensed with.

• 1. The Register of Directors and Key Managerial Personnel and their shareholding maintained under Section 170 of the Companies Act, 2013 and the Register of Contracti and Arrangements in which Directors are interested maintained under Section 189 of the Act and all other documents referred to in the Notice will be available for inspection in electronic mode.
• 1. Members holding shares in physical form can now avail the facility of nomination in respect of shares held by them pursuant to the Companies Act, 2013. The prescribed Form ' (Form SH 13) can be obtained from the Share Department of the Company. Members desiring to avail this facility may send their Nomination Form (in duplicat.; auty filled in, to the Company or its Share Transfer Agents, MCS Share Transfer Agent Limited of 383, Lake Gardens, I't Floor, Kolkata -7OOO45,by quoting their respective-Folio Numbers.
• 16.Members may also note that theNotice of the 3l'tAnnual General Meeting, the Annual Report for 2020-21will also be available on the Company's website www.norbentea.com. Even after registering for e-communication, members are entitled to receive such communication in physical form, upon making a request for the same, by post free of cost. For any eommunication, the shareholders may also send requests to the Company's investor email id: investorcare@norbentea.com.

17. PROCEDURE & INSTRUCTION FOR REMOTE E-VOTING, E-VOTING AND JOINING THE AGM THROUGH VC/OAVM ARE AS FOLLOWS

• As you are aware, in view of the situation arising due to COVID-19 global pandemic, the general meetings of the companies shall be conducted as per the guidelines issued by the Minis!ry of Corporate Affairs (MCA) vide Circular No.14t2020 dated April 8, 2020, Cirtutar No.1712020 dated April 13,2020 and Circular No.2012020 dated'lMay'05, 2020. The forthcoming Annual General Meeting will thus be held through video conferencing (VC) or other audio visual means (OAVM). Hence, Members can attend and participate in the ensuing Annual General Meeting through VC/OAVM. I
• Pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015 2

(as amended), and MCA Circulars dated April 08, 2020, April 13, 2020 and May OS,2020 the Company is providing facility of remote e-voting to its Members in respect of the business to be transacted at the Annual General fUeeiing. For this purpose, the Company has entered into an agreement with Central Depository Services irnciiay Limited tcbsr_l for.facilit-ating voting through electronic means, as the iuthorized e-Voting's ageniy. Th6 facility of casting votes by a member using remote e-voting as well as the-e-voiing system on the date of the Annual General Meeting will be provided by CDSL.

• 1. The Members can join the Annual General Meeting in the VC/OAVM mode 15 minutes before and after the scheduled time of the commenc-ement of the Meeting by following the procedure mentioned in the Notice. The facility of participation at tnJRnnual General Meeting through VC/OAVM will be made available to atleast 1000 members on first come first served basis. This will not include large Shareholders (Shareholders holding Zo/o ot more shareholding), Promoters, lnstitutional lnvestors, Directors, Key Maiagerial Personnel, the Chairpersons of the Audit Committee, Nomination and i?emuneration Committee and Stakeholders Relationship Committee, Auditors etc. who are allowed to attend the Annual General Meeting without restriction on account of first come first served basis.
• 1. The attendance of the Members attending the Annual General Meeting through VC/OAVM will be counted for the purpose of ascertaining the quorum under Sectioi tos of the Companies Act, 2013.
• 1. Pursuant to MCA Circular No.14l2O2O dated April 08, 2020, the facility to appoint proxy to attend and cast vote for the members is not available for this Annual General Meeting. However, in pursuance of Section 112 and Section 113 of the Companies Act, 2011, representatives of the members such as the President of lndia or the Governor of a State or body corporate can attend the Annual General Meeting through VC/OAVM and cast their votes through e-voting.
• 1. ln line with the Ministry of Corporate Affairs (MCA) Circular No.17lZO2O dated April 13, 2020, the Notice calling the Annual General Meeting has been uploaded on the website of the Company at www.norbentea.com. The Notice cin also be accessed from the websites of the Stock Exchanges i.e. BSE Limited and National Stock Exchange of lndia Limited at www.bseindia.com and www.nseindia.com respectively. The Annual General Meeting Notice is also disseminated on the website of CDSL (agency for providing the Remote e- Voting facility and e-voting system during the Annual 'GeneraI Meeting i.e. www.evotinqindia. com.
• The Annual General Meeting has been convened through VC/OAVM in compliance with applicable provisions of the Companies Act, 2013 read with MCA Circular No.14l2O2O dated April 8, 2020 and MCA Circular No.1712020 dated April 13, 2020 and MCA Circular No.2012020 dated May 05, 2020. 7
• ln continuation of this Ministry's General Circular No.20t2020, dated 05th May, 2OZ0 and after due examination, it has been decided to allow companies whose AGMs were due to be held in the year 2A20, or become due in the year 2021, to conduct theirAGMs on or before 31.12.2021, in accordance with the requirements provided in paragraphs 3 and 4 of the General Circular No.2012020 as per MCA Circular No.\2t2OZi Oat6O January 13, 2021. 8

THE INTRUCTIONS OF SHAREHOLDERS FOR E.VOTING AND JOININGVTRTUAL MEETINGSARE AS UNDER:

• (i) The voting period begins on 8th August, 2021 (9.00 am) and ends on 10th August,2021 and (5.00pm). During this period shareholders' of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date of 4th August,.2Q21 may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.
• (ii) Shareholders who have already voted prior to the meeting date would not be entitled to vote at the meeting venue.
• (iii) Pursuant to SEBI Circular No.SEBVHO/CFDiCMDlClRIPl2020l242 dated09.12.2020, under Regulation 44 of Securities and Exchange Board of lndia (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are required to provide remote e-voting facility to its shareholders, in respect of all shareholders' resolutions. However, it has been observed that the participation by the public non-institutional shareholders/retail shareholders is at a negligible level.

Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in lndia. This necessitates registration on various ESPs and maintenance of multiple user lDs and passwords by the shareholders.

ln order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders, by way of ^a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants. Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

(iu) In terms of SEBI Circular No.SEBl/HO/CFD/CMD/ClR/P/2020/242dated December 9. ²⁰²⁰ on e-Voting facility provided by Listed Companies. Individual shareholders holding securities in demat mode ?re allowed to vote through their demat account maintained with Depositories and Depositorv Participants. Shareholders are advised to update their mobile number and email Td in their demat accorrnfs in order to access e-Voti ll ^o facilitv

Pursuant to abovesaid SEBI Circular, Login method for e-Voting and joining virtual meetings for lndividual shareholders holding securities in Demat mode GDSL / NSDLis given below:

Type of	Login Method
shareholders
Individual Shareholders holding securities in Demat mode with CDSL	1) Users who have opted for CDSL Easi / Easiest facility, can login through their existing user id and password. Option will be made available to reach e-Voting page without any further authentication. The URL for users to login to Easi / Easiest arehttps://web.cdslindia.com/myeasi/home/loein or visit www.cdslindia.com and click on Login icon and select New System Myeasi. 2) After successful login the Easi / Easiest user will be able to see the e-Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page of the e-Voting service provider for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. Additionally, there is also links provided to access the system of all e-Voting Service Providers i.e. CDSLAISDL/KARVY/LINKINTIME, so that the user can visit the e-Voting service providers' website directly. 3) If the user is not registered for Easi/Easiest, option to register is availableathttps ://web.cdslindi 4) :Alternatively, the user can directly access e-Voting page by providing Demat Account Number and PAN No. from a e-Voting link available on www.cdsl click india.com page or home on https://evoting.cdslindia.comlEvoting/EvotingloginThe system will
Individual Shareholders holding	authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e-Voting option where the evoting is in progress and also able to directly access the system of all e-Voting Service Providers. l) If you are already registered for NSDL IDeAS facility, please visit the e Services website of NSDL. Open web browser by typing the following URL: https://eservices.nsdl.com either on a Personal Computer or on a mobile. Once
securities in demat mode with NSDL	the home page of e-Services is launched, click on the "Beneficial Owner" icon under "Login" which is available under 'IDeAS' section. A new screen will open. You will have to enter your User ID and Password. After successful authentication, you will be able to see e-Voting services. Click on "Access to e-Voting" under e-Voting services and you will be able to see e-Votingpage. Click on company name or e-Voting service provider name and you will be re directed to e-Voting service provider website for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting.

2) lf the user is not registered for IDeAS e-Services, option to register is available at https://eservices.nsdl.com. Select "Register Online for IDeAS "Portal or cl ick at https ://eservices.nsdl.com/SecureWeb/IdeasDirectRe gi sp 3) :Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https:/lwww.evoting.nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon "Login" which is available under 'shareholder/Member' section. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or e-Voting service provider name and you will be redirected to e-Voting service provider website for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting

Individual Shareholders (holding securities in demat mode) login through their Depository Participants

You can also login using the login credentials of your demat account through your Depository Participant registered with NSDL/CDSL for e-Voting facility. After Successful login, you will be able to see e-Voting option. Once you click on e-Voting option, you will be redirected to NSDL/CDSL Depository site after successful authentication, wherein you can see e-Voting feature. Click on company name or e-Voting service provider name and you will be redirected to e-Voting service provider website for casting your vote during the remote e Voting period or joining virtual meeting & voting during the meeting.

Important note: Members who are unable to retrieve User ID/ Password are advised to use ser ID available at

Helndesk for I ual Shareholders securities in demat mode anv technical issues related to loein throueh Depositorv i.e. CDSL and NSDL

Login type	Helpdesk details
Individual Shareholders holding securities in Demat mode with CDSL	Members facing any technical issue in login can contact CDSL helpdesk by sending a request at hel pdesk.evotins@cdslindia.com orcontact at022- 23058738 and22- 23058542-43.
Individual Shareholders holding securities in Demat mode with NSDL	Members facing any technical issue in login can contact NSDL helpdesk by sending a request at evoting@nsdl.co.in or call at toll free no.: 1800 1020 990 and 1800 22 44 30

• (v) Login method for e-Voting and joining virtual meetings forPhysical shareholders and shareholders other than individual holding in Demat form.
• 1) The shareholders should log on to the e-voting website www.evotinqindia.com.
• 2) Click on "Shareholders" module.
• 3) Now enter your User lD
  • a. For CDSL: 16 digits beneficiary lD,
  • b. For NSDL: 8 Character DP lD fottowed by I Digits Client tD,
  • c. Shareholders holding shares in Physical Form should enter'Folio Number registered with the Company.
• 4) Next enter the lmage Verification as displayed and Click on Login
• 5) lf you are holding shares in demat form and had logged on to www.evotingindia.com and voted on an earlier e-voting of any company, then your existing password is to be used.
• 6) lf you are a first-time user follow the steps given below

	For Physical shareholders and other than individ
	shareholders holding shares in Demat.
PAN	alpha-numeric *PAN issued by lncome Tax Enter your lOdigit Department (Applicable for both demat shareholders as weil as physical shareholders)
	Shareholders who have not updated their PAN with the a Company/Depository Participant are requested to use the sequence number sent by Company/RTA or contact Company/RTA.
Dividend	Enter the Dividend Bank Details or Date of Birth (in dd/mm lyyyy
Bank	format) as recorded in your demat account or in the company
Details	records in order to login.
OR Date of Birth (DoB)	o lf both the details are not recorded with the depository or company, please enter the member id / folio number in the Dividend Bank details field.

• (vi) After entering these details appropriately, click on "SUBMlT" tab.

• Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach 'Password Creation' menu wherein they are required to mandatorily enter their togin password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they ar6 eligible to vote, provided that company opts for e-voting through CDSL platform. lt is strongly recommended not to share your password with any otheiperson and take utmost care to keep your password confidential. (vii)

• (viii) For shareholders holding shares in physicalform, the details can be used only for e-voting on the resolutions contained in this Notice.

• (ix) Click on the EVSN for the relevant on which you choose to vote.
• On the voting Page, you will see "RESOLUTION DESCRIPTION" and against the same the option "YES/NO'for voting. Select the option YES or NO as desired. The option yES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution. (x)
• Click on the "RESOLUTIONS FILE LINK" if you wish to view the entire Resolution details. (xi)
• After selecting the resolution, you have decided to vote on, click on "SUBMIT'. A confirmation box will be displayed. lf you wish to confirm your vote, click on "OK", else to change your vote, click on 'cANcEL" and accordingly modify your vote. (xii)
• Once you "CONFIRM" your vote on the resolution, you will not be allowed to modify your vote. (xiii)
• You can also take a print of the votes cast by clicking on "Click here to print" option on the Voting page. (xiv)
• (xv) lf a demat account holder has forgotten the login password then Enter the User lD and the image verification code and click on Forgot Password & enter the details as prompted by the system.
• (xvi) Additional Facility for Non - lndividual Shareholders and Custodians -For Remote Voting only.
• a Non-lndividual shareholders (i.e. other than lndividuals, HUF, NRI etc.) and Custodians are required to log on to www.evotinqindia.com and register themselves in the "Corporates" module.
• a A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emai led to helpdesk.evotinq@cdslindia. com.
• a After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(!; for which
• a they wish to vote on. The list of accounts linked in the login should be mailed to helpdesk.evoting@cdslindia.com and on approval of the accounts they would be able to cast their vote.
• a A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the C_ustodian, if any, should be uploaded in PDF foimat in the iystem for the scrutinizer to verify the same.
• a Alternatively Non lndividual shareholders are required to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at the email addrJss via investorcare@norbentea.com, if they have voted from individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

INSTRUCTIONS FOR SHAREHOLDERSATTENDING THE ANNUAL GENERAL MBETING THROUGH VCiOAVM & E-VOTING DURING MEETING ARE AS UNDER:

• l. The procedure for attending meeting &e-Voting on the day of the Annual General Meetingis same as the instructions mentioned above for e-voting.
• 1. The link for VC/OAVM to attend meeting will be available where the EVSN of Company will be displayed after successful login as per the instructions mentioned above for evoting.
• 1. Shareholders who have voted through Remote e-Voting will be eligible to attend the meeting. However, they will not be eligible to vote at the Annual General Meeting.
• 1. Shareholders are encouraged to join the Meeting through Laptops / IPads for better experience.
• 1. Further shareholders will be required to allow Camera and use Internet with a good speed to avoid any disturbance during the meeting.
• 1. Please note that Participants Connecting from Mobile Devices or Tablets or through Laptop connecting via Mobile Hotspot may experience Audio/Video loss due to Fluctuation in their respective network. It is therefore recommended to use Stable Wi-Fi or LAN Connection to mitigate any kind of aforesaid glitches.
• 1. Shareholders who would like to express their views/ask questions during the meeting may register themselves as a speaker by sending their request in advance atleastlO days prior to meeting mentioning their name, demat account number/folio number, email id, mobile number at investorcare@norbentea.com. The shareholders who do not wish to speak during the AGM but have queries may send their queries in advance l0 days prior to meeting mentioning their name, demat account number/folio number, email id, mobile number at investorcare@norbentea.com. These queries will be replied to by the company suitably by email.
• 1. Those shareholders who have registered themselves as a speaker will only be allowed to express their views/ask questions during the meeting.
• 1. Only those shareholders, who are present in the Annual General Meeting through VC/OAVM facility and have not casted their vote on the Resolutions through remote e-Voting and are otherwise not barred from doing so, shall be eligible to vote through e-Voting system available during the Annual General Meeting.
• 1. If any Votes are cast by the shareholders through the e-voting available during the Annual General Meeting and if the same shareholders have not participated in the meeting through VC/OAVM facility, then the votes cast by such shareholders shall be considered invalid as the facility of e-voting during the meeting is available only to the shareholders attending the meeting.

PROCESS FOR THOSE SHARE,HOLDERS WHOSE EMAIL/MOBILE NO. ARE NOT REGISTERED WITH THE COMPANY/DEPOSITORIES.

1. For Physical shareholders- please provide necessary details like Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to Company/RTA email id.

2. For Demat shareholders -, Please update your email id & mobile no. with your respective Depository Participant (DP)

3. For Individual Demat shareholders - Please update your email id & mobile no. with your respective Depository Participant (DP) which is mandatory while e-Voting & joining virtual meetings through Depository.

lf you have any queries or issues regarding attending Annual General Meeting& e-Voting from the CDSL e-Voting System, you can write an email to helpdesk.evoting@cdslindia.com or contact at 022-230587 38 and 022-230585421 43.

All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Sr. Manager, (CDSL, ) Central Depository Services (lndia) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to helpdesk.evotinq@cdslindia.com or call on 022-23058542143.

Details of Directors seeking appointment and re-appointment at the forthcoming Annual General Meeting [Pursuant to Regulation 36(3) of the SEBI (Listing Obligation and Disclosure Requirement) Regulations,20l5 and Secretarial Standard 2 on General Meetingsl

Name of the Director	Mr. BalkrishanAganryal
Date of Birth	07-09-1985
Nationality	Indian
Date of Appointment on the Board	I l'November,2019
Qualifications	C.A
Expertise in specific functional area	Accounts, Finance
Number of shares held in the Companv	Nil
List of the directorships held in other companies*	Nil
Number of Board Meetings attended during the year 2020-21
Chairman/ Member in the Committees of the Boards of	Member in :
companies in which he is Director*	l.Stakeholders Relationship Committee
	2.Audit Committee
	3.Nomination & Remuneration Committee
	4.Share Transfer Committee
Relationships between Directors inter-se	None
Remuneration details (Including Sitting Fees & Commission)	Rs.12,500/-

*Directorship includes Directorship of Public Companies & Committee membership includes only Audit Committee and Stakeholders' Relationship Committee of Public Limited Company (whether Listed or not).

By Order of the Board For NORBEN TEA & EXPORTS LTD.

Regd.Office: l58, Hemanta Basu Sarani, 3rd Floor, Kolkata-700001. MANOJ KUMAR DAGA

(Mg. Director)

Date:26th June,202l DIN:00123386