MOIL Limited — AGM Information 2018

Sep 27, 2018

MOIL LIMITED (A Government of India Enterprise) Regd. Off.: MOIL Bbawan, 1A Katol Road, NAGPUR- 440 013

Website: www.moil.nic.in, E-Mail ID: compliance@moil.nic.in, Ph.: 0712-2806182, Fax: 0712-2591661 , CIN: L99999MH1962GOI012398

CS/NSE-BSE/20 18-19/280

Date: 27.09.2018

To, The GM (Listing), National Stock Exchange of India Ltd, Exchange Plaza, Plot No.C-1, G Block, BandraKurla Complex, Bandra (East), Mumbai - 400053

To, Listing Department BSE Limited PhirozeJeejeebhoy Towers Dalal Street Mumbai- 400001

Sub : Proceeding of 56th Annual General Meeting of the Company held on 27.09.2018.

Stock NSE: MOIL Code: BSE: 533286 ISIN: INE490G01020

Dear Sir/Madam,

Pursuant to SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 as well as Section 108 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014, the company had provided E-voting facility to the shareholders of the Company in respect of all the items to be transacted at the 56th Annual General Meeting (AGM) of the Company held on Thursday, September 27, 2018 at MOIL Ltd., Golden Jubilee Hall, West Court Premises, in-frontof S.P. (Ex-Govt.) High School, Katol Road, Nagpur- 440 013.

The e-voting period commenced on 24th September, 2018 at 9.00 a.m. and ended on 26th September, 2018 at 5.00 p.m. with cut-off date for determining eligibility of shareholders for e-voting being 20th September, 2018.

The Company has also provided voting through ballot papers at the said AGM for all the resolutions.

Shri Amit. K. Rajkotiya, Practicing Company Secretary, who was appointed as a Scrutinizer has submitted his report to the Chairman.

Pursuant to Regulation 30 of the SEBI (LODR) Regulations, 2015, proceedings of the said 56th AGM held on 27.09.2018 are enclosed herewith.

The above are also uploaded on the Company's website www .n1oil.nic.in

This is for your kind information please.

Thanking you,

Yours faithfully,

For mited

N.D. Pandey (Company Secretary & Compliance officer)

Proceedings of the 56th Annual General Meeting held during 11:30 A.M to 12:45 P.M. on 27th September, 2018 at MOIL Ltd., Golden Jubilee Hall, West Court Premises, In-front-of Z.P. (Ex-Govt.) High School, Katol Road, Nagpur- 440 013.

• (I) Company Secretary welcomed Shareholders and Auditors.
• (II) Company Secretary confirmed presence of quorum to Chairman, who declared meeting to be in order.
• (Ill) Company Secretary introduced CMD and Directors/officials to the shareholders.
• (IV) Company Secretary informed about presence nominees/representatives of Governor of Maharashtra and Governor of Madhya Pradesh.
• (V) Company Secretary informed to shareholders about availability of registers of Directors, KMP, Shareholding, Contract, Reports and other related documents/reports of Auditors for their inspection.
• (VI) With the permission of the shareholders, notice calling the 56th AGM of the Company along with Board's Report, Balance Sheet etc. were taken as read. The Reports of C&AG and Statutory Auditors' were not required to be read at the meeting, as there was no comments/observation. The Chairman informed the shareholders about observation of Secretarial Auditor in its report with regard to Composition of the Board.
• (VII) Chairman explained the objective and implications of the proposed resolutions on the business set out in the notice of this AGM.
• (VIII) Chairman informed shareholders that in compliance with provisiOns of listing regulations as well as of the Companies act, 2013 read with the Companies (Management and Administration) Rules, 2014, the Company had provided e-voting facility to the members as on the cut-off date i.e. September, 20, 2018 for a period of 3 days from September, 24, 2018 to September, 26, 2018 to enable them to cast their vote electronically on the items mentioned in the notice of AGM. Mr. Amit Rajkotiya, practicing company secretary had been appointed as scrutinizer for the purpose of e-voting and physical voting process.
• (IX) The shareholders were informed about voting system through ballot paper made available at the venue.
• (X) It was informed that the result of the polling process (ballot) along with thee-voting process shall be posted on the website of the company, after its approval by the Chairman subsequent to due process of scrutinization of the voting by the scrutinizer, Mr. Amit Rajkotiya, practicing company secretary.

(XI) The resolutions related to following items of business, as per the Notice of AGM, were transacted (through e-voting and ballot papers):

Resolution	Items I Resolutions
No.
Ordinary Business
1	Adoption of Audited Financial Statements (including consolidated financial
	statements) for the financial year ended March 31, 2018 and reports of the Board
	of Directors and the Auditors thereon.- Ordinary Resolution
2	Declaration of final dividend for the financial year 20 17-18. - Ordinary
	Resolution
3	To consider continuation of the appointment of Shri Dipankar Shome, Director
	(Production & Planning) (DIN: 06435854), as a Director liable to retire by
	rotation - Ordinary Resolution
4	To consider continuation of the appointment of Shri Rakesh Tumane, Director
	(Finance) (DIN: 06639859), as a Director liable to retire by rotation- Ordinary
	Resolution
5	Fixation of remuneration of the Statutory Auditors of the Company for the year
	2018-19- Ordinary Resolution
Special Business
6	Ratification of remuneration of the Cost Auditors of the Company for the year
	2018-19- Ordinary Resolution
7	Approval of continuation of Shri Vijayaraghavan M. Chariar (DIN-06554220), as
	an Independent Director of the Company- Ordinary Resolution

• (XII) Chairman invited questions on the resolutions and general workings of the company and replied to the same.
• (XIII) Chairman declared the closure of the meeting.
• (XIV) Company Secretary proposed a vote of thanks to the Chair.
• (XV) Thereafter the eligible Shareholders, who had not voted electronically, cast their votes on the resolutions through ballot paper.

******

N.D. andey

(Company Secretary & Compliance officer)