Skip to main content

AI assistant

Sign in to chat with this filing

The assistant answers questions, extracts KPIs, and summarises risk factors directly from the filing text.

Kinepolis Group NV Proxy Solicitation & Information Statement 2020

May 4, 2020

3971_rns_2020-05-04_d3bbf5bb-dd22-4ea5-b681-d8de51f967ae.pdf

Proxy Solicitation & Information Statement

Open in viewer

Opens in your device viewer

{0}------------------------------------------------

VOTING LETTER ORDINARY GENERAL MEETING 13 MAY 2020

IN ACCORDANCE WITH THE ROYAL DECREE OF APRIL 9, 2020 THE ULTIMATE DATE FOR DELIVERY OF THE VOTING LETTER FORM IS MAY 9, 2020. THE SHAREHOLDERS ARE HOWEVER REMINDED OF THE FACT THAT THE CONDITIONS FOR ADMISSION TO THE GENERAL MEETINGS REMAIN UNCHANGED AND THAT THE FORMALITIES RELATED THERETO NEED TO BE FULFILLED BY MAY 7, 2020.

A COPY OF THIS VOTING LETTER,DULY SIGNED, MUST HAVE BEEN COMMUNICATED TO THE COMPANY NO LATER THAN ON MAY 9, 2020 BY E-MAIL TO [email protected] OR BY REGULAR MAIL TO KINEPOLIS GROUP NV, LEGAL DEPARTMENT, THE OFFICE I, MOUTSTRAAT 132-146, 9000 GENT.

The undersigned
(Physical persons: name, domicile and national registration number)

Or
(Legal entities: corporate name, legal form, corporate registered office and enterprise number)

Represented by:
owner ofvoting shares in the public limited company "KINEPOLIS GROUP NV"
with registered office at 1020 Brussels, Eeuwfeestlaan 20, Enterprise Number VAT BE
0415.928.179 RLP Brussels

Votes in the following way on the Ordinary General Meeting which will be held on 13 May 2020:

Agenda and proposal of resolutions for the Ordinary General Meeting Free translation

1. Examination and discussion of the annual reports of the board of directors on the statutory and consolidated financial statements relating to the fiscal year ending 31 December 2019.

This point does not require a voting.

2. Examination and discussion of the auditor's report on the statutory financial statements relating to the fiscal year ending 31 December 2019 and of the auditor's report on the consolidated financial statements relating to the fiscal year ending 31 December 2019.

This point does not require a voting.

{1}------------------------------------------------

3. Examination, discussion and approval of the statutory financial statements relating to the fiscal year ending 31 December 2019, including the allocation of the result.

Proposal for resolution:

Approval of the statutory financial statements for the fiscal year ending 31 December 2019, including the following allocation of the result in the amount of 53 947 276,12 euro:

  • Addition to the "unavailable reserve own shares": 2 707 808,74 euro
  • Addition to the profit carried forward: 51 239 467,38 euro
Vote instruction – Agenda item n°3:
APPROVAL REJECTION ABSTENTION
4. Examination and discussion of the consolidated financial statements for the fiscal year
ending 31 December 2019.
This point does not require a voting.
5. Discharge of the directors
Proposal for resolution:
Granting discharge, by separate vote, to each of the directors for the exercise of their
mandate during the fiscal year ending 31 December 2019.
Vote instruction – Agenda item n°5:
5.1 Discharge Pentascoop NV with Mr. Joost Bert as permanent representative
APPROVAL REJECTION ABSTENTION
5.2 Discharge Mr. Eddy Duquenne
APPROVAL REJECTION ABSTENTION
5.3 Discharge Mr. Philip Ghekiere
APPROVAL REJECTION ABSTENTION
5.4 Discharge SDL Advice BV with Ms. Sonja Rottiers as permanent representative
APPROVAL REJECTION ABSTENTION
5.5 Discharge Mavac BV with Ms. Marleen Vaesen as permanent representative
APPROVAL REJECTION ABSTENTION
5.6 Discharge 4F BV with Mr. Ignace Van Doorselaere as permanent representative
APPROVAL REJECTION ABSTENTION

{2}------------------------------------------------

5.7 Discharge Marion Debruyne BV with Ms. Marion Debruyne as permanent
representative
APPROVAL REJECTION ABSTENTION
5.8
Discharge
Pallanza
Invest BV
representative
with
Mr.
Geert
Vanderstappen
as permanent
APPROVAL REJECTION ABSTENTION
representative 5.9 Discharge Van Zutphen Consulting BV with Ms. Annelies van Zutphen as permanent
APPROVAL REJECTION ABSTENTION
5.10 Discharge Gobes Comm. V. with Mr. Rafaël Decaluwé as permanent representative
APPROVAL REJECTION ABSTENTION
6. Discharge of the auditor
Proposal for resolution:
Granting discharge to the auditor for the exercise of his mandate during the fiscal year
ending 31 December 2019.
Vote instruction – Agenda item n°6:
APPROVAL REJECTION ABSTENTION
7. Reappointment and appointment of directors
7.1. Proposal for resolution:
of the ordinary annual meeting to be held in 2024.
Reappointment, on proposal of the board of directors assisted for this purpose by the
Nomination and Remuneration Committee, of Pentascoop NV, VAT BE 0405.117.332, with
as permanent representative Mr. Joost Bert, as director, for a period running until the end
Vote instruction – Agenda item n°7.1:
APPROVAL
7.2 Proposal for resolution:
REJECTION
Reappointment, on proposal of the board of directors assisted for this purpose by the
Nomination and Remuneration Committee, of Mr. Eddy Duquenne, as director, for a
period running until the end of the ordinary annual meeting to be held in 2024.
ABSTENTION
Vote instruction – Agenda item n°7.2:
APPROVAL
REJECTION ABSTENTION

{3}------------------------------------------------

7.3 Proposal for resolution:

Reappointment, on proposal of the board of directors assisted for this purpose by the Nomination and Remuneration Committee, of Mr. Philip Ghekiere, as director, for a period running until the end of the ordinary annual meeting to be held in 2024.

Vote instruction – Agenda item n°7.3:
APPROVAL REJECTION ABSTENTION
7.4 Proposal for resolution:
Reappointment, on proposal of the board of directors assisted for this purpose by the
Nomination and Remuneration Committee, of SDL Advice BV, registered at the Register of
Legal Entities of Ghent (department of Bruges) under number VAT BE 0830 460 154, with as
permanent representative Mrs. Sonja Rottiers, as director, for a period running until the end
of the ordinary annual meeting to be held in 2022.
The abovementioned director as well as her permanent representative meet the criteria
of independence included in Article 7:87 of the Belgian Companies and Associations
Code and in article 3.5 of the Corporate Governance Code 2020.
Vote instruction – Agenda item n°7.4:
APPROVAL REJECTION ABSTENTION
7.5 Proposal for resolution:
Reappointment, on proposal of the board of directors assisted for this purpose by the
Nomination and Remuneration Committee, of Mavac BV, registered at the Register of
Legal Entities of Brussels under number VAT BE 0824 965 994, with as permanent
representative Mrs. Marleen Vaesen, as director, for a period running until the end of the
ordinary annual meeting to be held in 2022.
The abovementioned director as well as her permanent representative meet the criteria
of independence included in Article 7:87 of the Belgian Companies and Associations
Code and in article 3.5 of the Corporate Governance Code 2020.
Vote instruction – Agenda item n°7.5:
APPROVAL REJECTION ABSTENTION
8. Determination independent director's mandate
Proposal for resolution:
On proposal of the board of directors assisted for this purpose by the Nomination and
Remuneration
Committee,
director
Marion
Debruyne
BV
with
as
permanent
representative Mrs. Marion Debruyne will for the remaining period of her mandate be
considered again as independent director as from January 1, 2020 , as she as well as her
permanent representative meet the new criteria of independence included in Article 7:87
of the Belgian Companies and Associations Code and in article 3.5 of the Corporate
Governance Code 2020.
Vote instruction – Agenda item n°8:
APPROVAL REJECTION ABSTENTION

{4}------------------------------------------------

9. Determination of the remuneration of the board of directors

Proposal for resolution:

In accordance with Article 21 of the articles of association, the General Meeting determines the envelope for the global remuneration of the entire board of directors for the year 2020 at a total amount of 918.414 euro, which includes the remuneration to be received by the directors in their capacity as a member of the committees.

Vote instruction – Agenda item n°9:
APPROVAL REJECTION ABSTENTION
10. Examination and approval of the Remuneration report, as included in the reports of
the board of directors on the statutory and consolidated financial statements.
Proposal for resolution:
Approval of the Remuneration report as included in the reports of the board of directors
on the statutory and consolidated financial statements.
Vote instruction – Agenda item n°10:
APPROVAL REJECTION ABSTENTION
11. Granting of rights in accordance with Article 7:151 of the Companies and Associations
Code
Proposal for resolution
The general shareholders' meeting takes note of, approves and ratifies, in accordance
with article 7:151 of the Companies and Associations Code:
- the stipulations of the Credit Agreement initially dated February 15, 2012, as amended
and coordinated from time to time and most recently on December 16, 2019,
between, on the one hand, the Company and some of its subsidiaries and, on the
other hand, BNP Paribas Fortis NV, KBC Bank NV, ING Belgium NV and Belfius Bank NV
and the other agreements entered into by the Company in this respect granting rights
to third parties that have a significant influence on the equity of the Company or
create a significant debt or liability for it, if the exercise of these rights is dependent on
a change of control exercised over it, including, but not limited to, articles 12, 27 and
28 of the Credit Agreement regarding the possibility for the financial institutions
  • the stipulations of the Information Memorandum dated July 5, 2019, regarding the private placement for 225.000.000 euro of bonds and of the agreements entered into by the Company in this respect, granting rights to third parties that have a significant influence on the equity of the Company or create a significant debt or liability for it, if the exercise of these rights is dependent on a change of control exercised over it,

Agreement) over the Company.

concerned to no longer grant loans under the Credit Agreement and require payment of existing loans if other natural persons or legal entities than Kinohold Bis (or its legal successors) and/or Mr Joost Bert gain control (as defined in the Credit

{5}------------------------------------------------

including, but not limited to Clause 6 (b) of the General Conditions of the Information Memorandum entitling each bondholder to oblige the Company to reimburse all or some of the bonds under the conditions stated in the Information Memorandum if other natural persons or legal entities than Kinohold Bis (or its legal successors) and/or Mr Joost Bert gain control (as defined in the Information Memorandum) over the Company.

Vote instruction – Agenda item n°11:
APPROVAL REJECTION ABSTENTION
12. Delegation of powers
Proposal for resolution:
The meeting grants a proxy to each member of the board of directors, as well as to Mrs.
Hilde Herman, electing domicile at the registered office of the Company for these
purposes, each acting alone and with power of substitution, to draw up, execute and sign
all documents, instruments, operations and formalities, and to give all necessary and
expedient instructions, in order to implement the previous resolutions, as well as to perform
all formalities relating to the registration/modification of the data in the Crossroads Bank
for Enterprises, and, if applicable, the tax authorities.
Vote instruction – Agenda item n°12:
APPROVAL REJECTION ABSTENTION
Done aton2020
Signature shareholder