AI assistant
Hapbee Technologies, Inc. — AGM Information 2021
Aug 16, 2021
47920_rns_2021-08-16_6b20fab9-e4ee-4137-9a9b-67fa0b08e885.pdf
AGM Information
Open in viewerOpens in your device viewer
HAPBEE TECHNOLOGIES, INC.
NOTICE IS HEREBY GIVEN THAT AN ANNUAL GENERAL AND SPECIAL MEETING (the “ Meeting ”) of shareholders of Hapbee Technologies, Inc. (the “ Company ”) will be held as a virtual only meeting via video conference on the 14[th] day of September, 2021 at 1:00 p.m. (Vancouver time) for the following purposes, all as more particularly described in the Company’s management information circular (the “ Information Circular ”):
-
to receive and consider the audited financial statements of the Company for the financial period ended December 31, 2020, and the report of the auditor thereon;
-
to elect the board of directors of the Company for the ensuing year;
-
to appoint the auditor of the Company for the ensuing year and to authorize the board of directors of the Company to fix the auditor’s remuneration;
-
to consider and, if thought advisable, to pass, with or without variation, an ordinary resolution as set forth in the accompanying Information Circular, to approve the Company’s Stock Option Plan;
-
to consider and, if thought advisable, to pass, with or without variation, an ordinary resolution as set forth in the accompanying Information Circular, to approve by disinterested shareholder approval the Company’s Stock Option Plan;
-
to consider and, if thought advisable, to pass, with or without variation, an ordinary resolution as set forth in the accompanying Information Circular, to approve by disinterested shareholder approval the Company’s Restricted Stock Unit Plan; and
-
to transact such other business as may be properly brought before the Meeting or any adjournment thereof.
Accompanying this Notice is the Information Circular, a form of proxy (“ Proxy ”), or voting instruction form (“ VIF ”) and a reply card for use by shareholders who wish to receive the Company’s interim and/or annual financial statements. The accompanying Information Circular provides additional information relating to the matters to be dealt with at the Meeting and is supplemental to and expressly made a part of this Notice.
This year, as part of its corporate social responsibility in response to COVID-19, and in order to mitigate potential risks to the health and safety of its shareholders, employees, communities and other stakeholders, the Meeting will be held in virtual only format , which will be conducted via video conference commencing at 1:00 p.m. (PST) on September 14, 2021. No shareholders or guests will be able to attend this Meeting in person. The Meeting will be deemed to be held at 25[th] Floor, 700 West Georgia Street, Vancouver, British Columbia, Canada. Shareholders may attend the Meeting by contacting the Company by email at [email protected] or by phone at 425-638-3642 to obtain a web link that will permit them to attend the Meeting by video conference.
All shareholders may attend the Meeting in person or be represented by proxy. Shareholders who do not plan on attending the Meeting in person are requested to complete, date and sign the enclosed form of proxy and return it in the envelope provided. A proxy or VIF will not be valid unless it is delivered to the Company’s registrar and transfer agent, Computershare Investor Services Inc. (“ Computershare ”), Proxy Department, by any of the following methods: (i) by mail addressed to 135 West Beaver Creek, PO Box 300, Richmond Hill, Ontario L4B 4R5; (ii) by facsimile to 1-866-249-7775; or (iii) by telephone at 1-866-732-8683, or online at www.investorvote.com, no later than 1:00 p.m. on September 10, 2021 or not less than two business days, prior to any adjournment thereof.
Only registered shareholders and duly appointed proxyholders will be entitled to attend, ask questions and vote at the Meeting online. Non-registered shareholders (being shareholders who beneficially own shares that are registered in the name of an intermediary such as a bank, trust company, securities broker or other nominee, or in the name of the depositary of which the intermediary is a participant) who have not duly appointed themselves as proxyholder will be able to attend the Meeting online as guests, but guests will not be able to vote or ask questions at the Meeting.
Shareholders of the Company who wish to appoint a person other than the Company proxyholders identified on the form of proxy (including a non-registered shareholder who wishes to appoint themselves as proxyholder in order to attend the Meeting online) must carefully follow the instructions in the Information Circular and on the Proxy or VIF accompanying this Notice of Annual General and Special Meeting. Nonregistered shareholders located in the United States must also provide Computershare with a duly completed legal proxy if they wish to vote at the Meeting or appoint a third party as their proxyholder.
The board of directors of the Company has fixed the record date for the Meeting at the close of business on August 5, 2021 (the “ Record Date ”). Each shareholder is entitled to one vote for each Subordinate Voting Share in the capital of the Company and 100 votes for each Multiple Voting Share in the capital of the Company shown as registered in the shareholder's name on the list of shareholders prepared as of the Record Date.
DATED this 10[th ] day of August, 2021.
BY ORDER OF THE BOARD OF DIRECTORS
(signed) “Chris Rivera”
Chris Rivera Chairman, President and Director