AI assistant
Dexterra Group Inc. — Proxy Solicitation & Information Statement 2023
Mar 23, 2023
45842_rns_2023-03-23_b252c16e-39b0-41ee-9706-114daae88824.pdf
Proxy Solicitation & Information Statement
Open in viewerOpens in your device viewer

NOTICE-AND-ACCESS NOTIFICATION FOR THE ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
TO: SHAREHOLDERS OF DEXTERRA GROUP INC.
TAKE NOTICE that Dexterra Group Inc. ("Dexterra") is using the "notice-and-access" provisions under National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer (the "Notice-and-Access Provisions") to send to its beneficial holders and registered holders ("Shareholders") of common shares ("Common Shares") of Dexterra proxy-related materials relating to the Annual and Special Meeting (the "Meeting") of holders of Common Shares which will be held on the 10th day of May, 2023 at 11:00 a.m. EST via live audio webcast at https://web.lumiagm.com/260045440.
As set forth in the Management Information Circular of the Corporation dated March 21, 2023 that has been prepared for the Meeting (the "Information Circular") and the Voting Instruction Form which accompanies this Notice-and-Access Notification, each of the following matters will be voted on at the Meeting:
-
- the election of directors of Dexterra for the ensuing year (information respecting the election of directors may be found in the Information Circular under "Election of Directors";
-
- the appointment of PricewaterhouseCoopers LLP, Chartered Professional Accountants, of Toronto, Ontario, as Auditor of Dexterra for the ensuing year and to authorize the board of directors of Dexterra to fix their remuneration (information respecting the appointment of the auditor may be found in the Information Circular under "Appointment of the Auditor";
-
- to consider and, if deemed appropriate, to pass an ordinary resolution to re-approve Dexterra's stock option plan, as amended, as more particularly described in Schedule B to the Information Circular; and
-
- such other business as may properly be brought before the Meeting or any adjournment thereof.
Shareholders are reminded to review the Information Circular carefully before voting as the Information Circular has been prepared to help you make an informed decision.
The Corporation has elected to use the Notice-and-Access Provisions for the Meeting in respect of mailings to its Shareholders. The Notice-and-Access Provisions are a set of rules developed by the Canadian Securities Administrators that reduce the volume of materials that must be physically mailed to shareholders by allowing a reporting issuer to post a management information circular in respect of a meeting of its shareholders and related materials online.
WEBSITE ADDRESSES WHERE MEETING MATERIALS ARE POSTED
The Information Circular together with related materials have been posted and are available for review on Dexterra's profile on SEDAR at https://sedar.com. The Information Circular and related materials are also available at www.meetingdocuments.com/TSXT/dxt.
HOW TO OBTAIN PAPER COPIES OF MEETING MATERIALS:
Shareholders may request that paper copies of the Meeting materials be sent to them by contacting TSX Trust Company at 1-888-433-6443 or [email protected].
In order to allow Shareholders a reasonable time to receive paper copies of the Information Circular and related materials by mail and to vote their Common Shares, it is recommended that requests for meeting materials should be received on or before April 24, 2023. However, requests for Meeting materials may be made up to one year from the date the Information Circular was filed.
VOTING MY COMMON SHARES (Please note that you cannot vote by returning this notice.)
Registered Shareholders and Non-Objecting Beneficial Owners
Registered Shareholders and Non-Objecting Beneficial Shareholders are reminded that in order to ensure that their Common Shares are voted at the Meeting they have four ways to submit their completed voting instruction form:
| VOTE USING THE INTERNET |
VOTE BY TELEPHONE | VOTE BY FAX | VOTE BY MAIL |
|---|---|---|---|
| www.meeting-vote.com | 1-888-489-5760 | 1-416-595-9593 | TSX Trust Company |
| You will need to provide your 13 digit Control Number, which is found on the voting instruction form |
(toll free Canada and US) You will need to provide your 13 digit Control Number, which is found on the voting instruction form |
(toll free) | Attention: Proxy Department P.O. Box 721 Agincourt, ON M1S 0A1 |
Objecting Beneficial Owners
Objecting Beneficial Shareholders are reminded that in order to ensure that their Common Shares are voted at the Meeting they have three ways to submit their completed voting instruction form:
| VOTE USING THE INTERNET |
VOTE BY TELEPHONE | VOTE BY MAIL |
|---|---|---|
| www.proxyvote.com | 1-800-474-7493 | Data Processing Centre |
| You will need to provide | (For French dial | P.O. Box 3700, Stn |
| your 16 digit Control | 1-800-474-7501) | Industrial Park |
| Number, which is found on | You will need to provide | Markham, Ontario |
| the voting instruction form | your Control Number, | L3R 9Z9 |
| which is found on the | ||
| voting instruction form |
Reference is also made to the discussion in the Information Circular under "Instructions on Voting at the Meeting" for further information on voting.
QUESTIONS AND ADDITIONAL INFORMATION
A Shareholder may also obtain additional information about the Notice-and-Access Provisions by calling TSX Trust Company toll-free at 1-888-433-6443.
DATED at Toronto, Ontario this 21st day of March, 2023.
BY ORDER OF THE BOARD OF DIRECTORS
signed "Christos Gazeas"
Christos Gazeas EVP, Legal, General Counsel and Corporate Secretary