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Collingwood Resources Corp. Proxy Solicitation & Information Statement 2024

Nov 13, 2024

47510_rns_2024-11-13_ccfc0831-2766-4005-a85d-f86a8facda53.pdf

Proxy Solicitation & Information Statement

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COLLINGWOOD RESOURCES CORP.

1180 – 625 Howe Street Vancouver, British Columbia V6C 2T6 Telephone: +1(604) 697-0028

INFORMATION CIRCULAR

(containing information as at October 28, 2024)

For the Annual General and Special Meeting to be held on December 5, 2024

SOLICITATION OF PROXIES

This Information Circular is furnished in connection with the solicitation of proxies by the Management of Collingwood Resources Corp. (the “Company”), for use at the annual general and special meeting (the “Meeting”), of the shareholders of the Company, to be held on Thursday, December 5, 2024 at the time and place and for the purposes set forth in the accompanying Notice of Meeting and at any adjournment thereof. The solicitation will be primarily by mail; however, proxies may be solicited personally or by telephone by the regular officers and employees of the Company. The cost of solicitation will be borne by the Company.

APPOINTMENT AND REVOCATION OF PROXIES

THE PERSONS NAMED IN THE ACCOMPANYING FORM OF PROXY ARE DIRECTORS AND/OR OFFICERS OF THE COMPANY. A SHAREHOLDER HAS THE RIGHT TO APPOINT A PERSON (WHO NEED NOT BE A SHAREHOLDER) TO ATTEND AND ACT FOR HIM OR HER ON HIS OR HER BEHALF AT THE MEETING OTHER THAN THE PERSONS NAMED IN THE ENCLOSED INSTRUMENT OF PROXY. TO EXERCISE THIS RIGHT, A SHAREHOLDER SHALL STRIKE OUT THE NAMES OF THE PERSONS NAMED IN THE INSTRUMENT OF PROXY AND INSERT THE NAME OF HIS NOMINEE IN THE BLANK SPACE PROVIDED OR COMPLETE ANOTHER INSTRUMENT OF PROXY. A PROXY WILL NOT BE VALID UNLESS IT IS DEPOSITED WITH THE COMPANY’S REGISTRAR AND TRANSFER AGENT, TSX TRUST COMPANY (“TSX TRUST”) BY INTERNET AT WWW.VOTEPROXYONLINE.COM; BY MAIL AT 301 – 100 ADELAIDE STREET WEST, TORONTO, ONTARIO, M5H 4H1; BY FAX AT 416-595-9593, BY 11:00 A.M. (PACIFIC DAYLIGHT TIME) ON TUESDAY, DECEMBER 3, 2024, OR IN THE EVENT OF AN ADJOURNMENT, NOT LESS THAN 48 HOURS (EXCLUDING SATURDAYS, SUNDAYS AND HOLIDAYS) BEFORE THE TIME OF THE ADJOURNED MEETING.

The instrument of proxy must be signed by the shareholder or by his attorney in writing, or, if the shareholder is a Company, it must either be under its common seal or signed by a duly authorized officer.

A shareholder who has given a proxy may revoke it at any time before it is exercised. In addition to revocation in any other manner permitted by law, a proxy may be revoked by instrument in writing executed by the shareholder or by his attorney authorized in writing, or, if the shareholder is a corporation, the revocation instrument must either be under its common seal, or signed by a duly authorized officer and deposited at the Company’s Registrar and Transfer Agent, TSX Trust Company (“TSX Trust”) by internet at www.voteproxyonline.com; by mail at 301 – 100 Adelaide Street West, Toronto, Ontario, M5H 4H1; by fax at 416-595-9593 , at any time up to and including the last business day preceding the day of the Meeting, or any adjournment of it, at which the proxy is to be used, or to the Chairman of the Meeting on the day of the Meeting or any adjournment of it. A revocation of a proxy does not affect any matter on which a vote has been taken prior to the revocation.

These security holder materials are being sent to both registered and non-registered owners of the securities. If you are a non-registered owner, and the issuer or its agent has sent these materials directly to you, your name and address

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and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf.

By choosing to send these materials to you directly, the issuer (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions.

VOTING OF SHARES AND EXERCISE OF DISCRETION OF PROXIES

On any poll, the persons named in the enclosed instrument of proxy will vote the shares in respect of which they are appointed. Where directions are given by the shareholder in respect of voting for or against any resolution, the proxy holder will do so in accordance with such direction.

IN THE ABSENCE OF ANY INSTRUCTION IN THE PROXY, IT IS INTENDED THAT SUCH SHARES WILL BE VOTED IN FAVOUR OF THE MOTIONS PROPOSED TO BE MADE AT THE MEETING AS STATED UNDER THE HEADINGS IN THIS INFORMATION CIRCULAR.

The instrument of proxy enclosed, when properly signed, confers discretionary authority with respect to amendments or variations to the matters which may properly be brought before the Meeting. At the time of printing this Information Circular, the Management of the Company is not aware of any such amendments, variations or other matters are to be presented for action at the Meeting. However, if any other matters which are not now known to the Management should properly come before the Meeting, the proxies hereby solicited will be voted on such matters in accordance with the best judgment of the nominee.

In order to approve a motion proposed at the Meeting, a majority of greater than 50% of the votes cast will be required (an “ Ordinary Resolution ”) unless the motion requires a special resolution (a “ Special Resolution ”), in which case a majority of not less than 66⅔% of the votes cast will be required. In the event a motion proposed at the Meeting requires disinterested Shareholder approval, common shares held by Shareholders of the Company who are also “insiders”, as such term is defined under applicable securities laws, will be excluded from the count of votes cast on such motion.

ADVICE TO BENEFICIAL SHAREHOLDERS

The information set forth in this section is of significant importance to many Shareholders as a substantial number of Shareholders do not hold common shares in their own name. Shareholders who do not hold their common shares in their own name (referred to in this information circular as “ Beneficial Shareholders ”) should note that only proxies deposited by Shareholders whose names appear on the records of the Company as the registered holders of common shares can be recognized and acted upon at the Meeting. If common shares are listed in an account statement provided to a Shareholder by a broker, then, in almost all cases, those common shares will not be registered in the Shareholder’s name on the records of the Company. Such common shares will more likely be registered under the name of the Shareholder’s broker or an agent of that broker. In Canada, the vast majority of such common shares are registered under the name CDS & Co. (the registration name for The Canadian Depository for Securities, which acts as nominee for many Canadian brokerage firms). The common shares held by brokers or their agents or nominees can only be voted (for or against resolutions) upon the instructions of the Beneficial Shareholder. Without specific instructions, a broker and its agents are prohibited from voting shares for the broker’s clients. Therefore, Beneficial Shareholders should ensure that instructions respecting the voting of their common shares are communicated to the appropriate person.

There are two kinds of Beneficial Shareholders, those who object to their name being made known to the issuers of securities which they own (“ OBOs ” for Objecting Beneficial Owners) and those who do not object to the issuers of the securities they own knowing who they are (“ NOBOs ” for Non-Objecting Beneficial Owners). Pursuant to National Instrument 54-101 (“ NI 54-101 ”) issuers can obtain a list of their NOBOs from intermediaries for distribution of proxy related materials directly to NOBOs.

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This year, the Company has decided to take advantage of those provisions of NI 54-101 that permit it to directly deliver proxy-related materials to its NOBOs. As a result, NOBOs can expect to receive a scannable Voting Instruction Form (“ VIF ”) from our Transfer Agent, TSX Trust Company (“ TSX Trust ”). These VIFs are to be completed and returned to TSX Trust in the envelope provided or by facsimile. In addition, TSX Trust provides internet voting as described on the VIF itself which contains complete instructions. TSX Trust will tabulate the results of the VIFs received from NOBOs and will provide appropriate instructions at the Meeting with respect to the shares represented by the VIFs they receive.

With respect to Beneficial Shareholders who are OBOs, regulatory rules require intermediaries/brokers to seek voting instructions in advance of Shareholders’ meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by Beneficial Shareholders who are OBOs in order to ensure that their shares are voted at the Meeting. The purpose of the form of proxy or voting instruction form provided to a Beneficial Shareholder who is an OBO by its broker, agent or nominee is limited to instructing the registered holder of the common shares on how to vote such shares on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Investor Communications (“ Broadridge ”). Broadridge typically supplies a voting instruction form, mails those forms to Beneficial Shareholders and asks those Beneficial Shareholders to return the forms to Broadridge or follow specific telephone or other voting procedures. Broadridge then tabulates the results of all instructions received by it and provides appropriate instructions respecting the voting of the shares to be represented at the Meeting. A Beneficial Shareholder receiving a voting instruction form from Broadridge cannot use that form to vote common shares directly at the Meeting. Instead, the voting instruction form must be returned to Broadridge or the alternate voting procedures must be completed well in advance of the Meeting in order to ensure such common shares are voted.

These security holder materials are being sent to both registered and non-registered owners of the shares of the Company. If you are a non-registered owner and the Company or its agent has sent these materials directly to you, your name and address and information about your holdings of securities have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf. In this event, by choosing to send these materials to you directly, the Company (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering these materials to you; and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions.

In accordance with the Provisions of NI 54-101, the Company has elected not to pay for mailing to OBO’s. As a result, OBO’s will only receive paper copies of proxy-related materials if the OBO’s intermediary assumes the costs of delivery.

Although Beneficial Shareholders may not be recognized directly at the Meeting for the purpose of voting common shares registered in the name of their broker, agent or nominee, a Beneficial Shareholder may attend the Meeting as a proxyholder for a shareholder and vote common shares in that capacity. Beneficial Shareholders who wish to attend the Meeting and indirectly vote their common shares as proxyholder for the registered shareholder should contact their broker, agent or nominee well in advance of the Meeting to determine the steps necessary to permit them to indirectly vote their common shares as a proxyholder.

RECORD DATE, VOTING SHARES AND PRINCIPAL HOLDERS THEREOF

The authorized capital of the Company consists of an unlimited number of common shares and an unlimited number of preferred shares having attached thereto the special rights and restrictions as set forth in the Articles of the Company. On October 28, 2024 (the “ Record Date ”), 4,840,016 common shares were issued and outstanding, each share carrying the right to one vote. No Preferred shares have been issued. The Company has no other classes of voting shares.

Any shareholder of record at the close of business on October 28, 2024, who either personally attends the Meeting or who has completed and delivered a Proxy in the manner and subject to the provisions described above, shall be entitled to vote or to have such shareholder’s shares voted at the Meeting.

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At the close of business on October 28, 2024, there were 4,840,016 common shares outstanding. To the best knowledge of the directors and senior officers of the Company, the only persons or corporations who beneficially own, directly or indirectly, or exercise control or direction over, shares carrying more than 10% of the voting rights attached to all outstanding shares of the Company are:

Beneficial Shareholder Number of Shares Owned Percentage of Issued and
Outstanding
Scott Gibson(1) 615,000 12.7%

Notes:

(1) Beneath the Surface Capital Corp., a private corporation, controlled by Scott Gibson, CEO and Director of the Company owns 540,000 common shares and Scott Gibson owns 75,000 common shares directly.

EXECUTIVE COMPENSATION

In accordance with the provisions of applicable securities legislation, the Company had one Named Executive Officer during the financial year ended March 31, 2024, namely Mr. Scott Gibson, CEO, CFO and Corporate Secretary of the Company.

Definitions: For the purpose of this Information Circular:

CEO ” means an individual who acted as chief executive officer of the company, or acted in a similar capacity, for any part of the most recently completed financial year;

CFO ” means an individual who acted as chief financial officer of the company, or acted in a similar capacity, for any part of the most recently completed financial year;

closing market price ” means the price at which the company’s security was last sold, on the applicable date,

  • (1) in the security’s principal marketplace in Canada, or

  • (2) if the security is not listed or quoted on a marketplace in Canada, in the security’s principal marketplace;

company or corporation ” includes other types of business organizations such as partnerships, trust and other unincorporated business entities;

equity incentive plan ” means an incentive plan, or portion of an incentive plan, under which awards are granted and that falls within the scope of IFRS 2 Share-based Payment.

external management company ” includes a subsidiary, affiliate or associate of the external management company.

grant date ” means a date determined for financial statement reporting purposes under IFRS 2 Share-based Payment.

incentive plan ” means any plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period;

incentive plan award ” means compensation awarded, earned, paid, or payable under an incentive plan;

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NEO ” or “ named executive officer ” means each of the following individuals:

  • (1) a CEO;

  • (2) a CFO;

  • (3) each of the three most highly compensated executive officers, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and CFO, at the end of the most recently completed financial year whose total compensation was, individually, more than $150,000, as determined in accordance with subsection 1.3(6) of National Instrument 51-102, Form 51-102F6, for that financial year; and

  • (4) each individual who would be an NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the company, nor acting in a similar capacity, at the end of that financial year;

NI 52-107 ” means National Instrument 52-107 Acceptable Accounting Principles, Auditing Standards and Reporting Currency;

non-equity incentive plan ” means an incentive plan or portion of an incentive plan that is not an equity incentive plan;

option-based award ” means an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights, and similar instruments that have option-like features;

share-based award ” means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, common shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, common share equivalent units, and stock.

STATEMENT OF EXECUTIVE COMPENSATION

Compensation Discussion and Analysis

The Company’s Board of Directors is responsible for adopting appropriate procedures with respect to the compensation of the Company’s executive officers. The Board aims to ensure that total compensation paid to all NEOs is fair and reasonable and is consistent with the Company’s compensation philosophy.

The Board is also responsible for recommending compensation for the directors and granting stock options to the directors, officers and employees of, and consultants to, the Company pursuant to the Company’s share option plan.

The philosophy of the Company in determining compensation is that the compensation should (i) reflect the Company’s current state of development, (ii) reflect the Company’s performance, (iii) reflect individual performance, (iv) align the interests of executives with those of the shareholders, (v) assist the Company in retaining key individuals, and (vi) reflect the Company’s overall financial status.

Compensation Components

The company is currently listed on the TSX Venture Exchange (the “ Exchange ” or “ TSXV ”) as a “Capital Pool Company”. In accordance with Exchange policies, until the Company has completed its Qualifying Transaction (as defined under Exchange policies), compensation of NEOs and directors is comprised exclusively of long-term incentive in the form of stock options granted in accordance with the share option plan.

In establishing levels of compensation, the Board relies on the experience of its members as officers and directors of other reporting issuers in assessing compensation levels taking into account the stage of development of the Company,

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the size of the Company’s assets, available capital, revenues, as well as the particular officer’s level of responsibility, duties, amount of time dedicated to the affairs of the Company and contribution to the Company’s long term success. These other companies are identified in Schedule “B” of this Circular. The purpose of this process is to:

  • understand the competitiveness of current pay levels for each executive position relative to other reporting issuers;

  • identify and understand any gaps that may exist between actual compensation levels and market compensation levels; and

  • establish a basis for developing salary adjustments and short-term and long-term incentive awards.

To date, no specific formulas have been developed to assign a specific weighting to each of these components. Instead, the independent directors consider the Company’s performance and determine compensation based on this assessment.

The Board has not conducted a formal evaluation of the implications of the risks associated with the Company’s compensation policies. Risk management is a consideration of the Board when implementing its compensation policies and the Board do not believe that the Company’s compensation policies result in unnecessary or inappropriate risk taking including risks that are likely to have a material adverse effect on the Company.

Use of Financial Instruments

The Company does not have a policy that would prohibit a NEO or director from purchasing financial instruments, including prepaid variable forward contracts, equity swaps, collars or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the NEO or director. However, management is not aware of any NEO or director purchasing such an instrument.

Option Based Awards

The Company’s stock option plan (the “ Stock Option Plan ”) is used to attract, retain and incentivize qualified and experienced personnel. The Stock Option Plan is an important part of the Company’s long-term incentive strategy for its NEOs, as well as for its other directors, officers, other management, employees and consultants (collectively, “ eligible persons ”), aligning their interests with those of shareholders and permitting them to participate in any appreciation of the market value of the Company’s common shares over a stated period of time. The Stock Option Plan is designed to foster a proprietary interest in stock ownership, and to reinforce a commitment to the Company’s long-term growth, performance and success as well as increasing shareholder value.

The Board reviews the grant of stock options to NEOs and other eligible persons from time to time, based on various factors such as their level of responsibility and their role and importance in the Company achieving its corporate goals, objectives and prospects, and increasing shareholder value. Previous grants of options are taken into account when considering new grants of stock options to NEOs.

The Company has no equity compensation plans other than the Stock Option Plan.

Summary Compensation Table

The following table sets out certain information respecting the compensation paid to the NEOs for the financial years ended March 2024, 2023 and 2022 in which they were acting in the capacity of a NEO.

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Name and
principal
position
(a)
Year
(b)
Salary
($)
(c)
Share-
based
awards
($)
(d)
Option-
based
awards
($)(1)
(e)
Non-equity incentive plan
compensation
($)
Non-equity incentive plan
compensation
($)
Pension
value
($)
(g)
All other
compensation
($)
(h)
Total
compensation
($)
(i)
Annual
incentive plans
(f1)
Long-term
incentive plans
(f2)
Scott Gibson
CEO, CFO
& Corporate
Secretary
2024 Nil Nil Nil Nil Nil Nil Nil Nil
2023 Nil Nil Nil Nil Nil Nil Nil Nil
2022 Nil Nil Nil Nil Nil Nil Nil Nil

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Notes:

  • (1) Grant date fair value calculations are based on the Black-Scholes Option Pricing Model, which was selected as it provides one measure of the theoretical fair value of stock options. Option-pricing models require the use of highly subjective estimates and assumptions including the expected stock price volatility .

Narrative Discussion

The Company’s general compensation strategy for NEOs is discussed above under “ Compensation Discussion and Analysis ”. During the most recently completed financial year, there were no employment agreement or arrangements with NEOs.

Outstanding Share-Based Awards and Option-Based Awards

The following table sets forth particulars of all outstanding share-based and option-based awards granted to the NEO and which were outstanding at March 31, 2024:

Option-based Awards Option-based Awards Share-based Awards Share-based Awards Share-based Awards
Name
(a)
Number of
securities
underlying
unexercised
options
(#)
(b)
Option
exercise price
($)
(c)
Option
expiration
date
(d)
Value of
unexercise
d in-the-
money-
options
($)(1)
(e)
Number of
shares or
units of
shares that
have not
vested
(#)
(f)
Market or
payout value
of share-
based awards
that have not
vested
($)
(g)
Market or
payout value
of share-
based awards
not paid out
or
distributed
($)
(h)
Scott Gibson
CEO, CFO &
Corporate Secretary
10,000(2) $1.00(2) May 8, 2028 Nil Nil Nil Nil

Notes:

  • (1) For options outstanding at the most recently completed financial year and in-the-money on that date, based on the difference between the closing market price of the Company’s shares on the Exchange on March 31, 2024 (being the last day traded prior to fiscal year end) and the exercise price of the option.

  • (2) On August 25, 2021, the Company completed a consolidation of its shares on a 10:1 basis (the “ Share Consolidation ”). The number and price of these stock options have been adjusted to account for the Share Consolidation.

Incentive Plan Awards – Value Vested or Earned During the Year

The following table sets forth particulars of the value vested or earned during the year ended March 31, 2024 in respect of incentive awards to the Named Executive Officer:

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Name Option-based awards–
Value vested during the
year
($)(1)
Share-based awards–Value
vested during the year
($)
Non-equity incentive plan
compensation–Value earned
during the year
($)
Scott Gibson
CEO, CFO & Corporate
Secretary
Nil Nil Nil

Notes:

(1) For options that became vested during the most recently completed financial year and were in-the-money on their vesting date, based on the difference between the closing market price of the Company’s shares on the TSXV on the vesting date and the exercise price of the option.

Narrative Discussion

The grant of stock options to NEOs pursuant to the Company’s Stock Option Plan is discussed above under the heading “ Compensation Discussion and Analysis – Option Based Awards .”

As at March 31, 2024, NEO held 10,000 of the 20,000 issued and outstanding stock options. During the year ended March 31, 2024, the Company granted nil stock options to NEO.

Pension Plan Benefits

No pension, retirement or deferred compensation plans, including defined contribution plans, have been instituted by the Company and none are proposed at this time.

Termination and Change of Control Benefits

During the year ended March 31, 2024, the Company did not have any contracts, agreements, plans or arrangements in place with any NEO that provides for payment following or in connection with any termination, resignation, retirement, a change of control of the Company or a change in an NEO’s responsibilities.

DIRECTOR COMPENSATION

The only arrangement under which directors are compensated by the Company and its subsidiaries for their services in their capacity as directors is that each director is eligible under the Company’s Stock Option Plan to receive grants of stock options, at the discretion of the entire Board of Directors.

Director Compensation Table

The following table sets forth particulars of all compensation paid to directors who were not executive officers during the years ended March 31, 2024, 2024 and 2024:

Name
(a)
Year
(b)
Fees
earned
($)
(c)
Share-
based
awards
($)
(d)
Option-
based
awards
($)
(e)(1)
Non-equity
incentive plan
compensation
($)
(f)
Pension
value
($)
(g)
All other
compensation
($)
(h)
Total
($)
(i)
Jay Sujir(3) 2024 Nil Nil Nil Nil Nil Nil Nil
2023 Nil Nil Nil Nil Nil Nil Nil
2022 Nil Nil Nil Nil Nil Nil Nil
Surita Banger(2) 2024 Nil Nil Nil Nil Nil Nil Nil
2023 Nil Nil Nil Nil Nil Nil Nil
2022 Nil Nil Nil Nil Nil Nil Nil
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Notes:

(1) Grant date fair value calculations are based on the Black-Scholes Option Pricing Model, which was selected as it provides one measure of the theoretical fair value of stock options.

(2) Ms. Banger was appointed as a director of the Company on June 7, 2021.

(3) Mr. Sujir resigned as a director of the Company on July 25, 2024.

Outstanding Share-Based Awards and Option-Based Awards

The following table sets out certain information respecting share-based and option-based awards outstanding at the end of the most recently completed financial year, including awards granted before the most recently completed financial year, for the directors of the Company who were not NEOs.

Name
(a)
Number of
securities
underlying
unexercised
options
(#)
(b)
Option-based Awards
Option
exercise
price
($)
Option
expiration
date
(c)
(d)
Option-based Awards
Option
exercise
price
($)
Option
expiration
date
(c)
(d)
Value of
unexercised
in-the-
money
options(1) ($)
(e)
Share-based Awards
Number of
shares or
units of
shares that
have not
vested
(#)
Market or
payout value
of share-based
awards that
have not
vested
($)
Market or
payout value
of vested
share-based
awards not
paid out or
distributed
($)
(f)
(g)
(h)
Share-based Awards
Number of
shares or
units of
shares that
have not
vested
(#)
Market or
payout value
of share-based
awards that
have not
vested
($)
Market or
payout value
of vested
share-based
awards not
paid out or
distributed
($)
(f)
(g)
(h)
Share-based Awards
Number of
shares or
units of
shares that
have not
vested
(#)
Market or
payout value
of share-based
awards that
have not
vested
($)
Market or
payout value
of vested
share-based
awards not
paid out or
distributed
($)
(f)
(g)
(h)
Jay Sujir 10,000(2) $1.00(2) May 8, 2028 Nil Nil Nil Nil
Surita Banger Nil Nil N/A Nil Nil Nil Nil

Notes:

(1) For options outstanding at the most recently completed financial year and in-the-money on that date, based on the difference between the closing market price of the Company’s shares on the Exchange on March 31, 2024 (being the last day traded prior to fiscal year end) and the exercise price of the option.

(2) The number and price of these stock options have been adjusted to account for the Share Consolidation. Mr. Sujir resigned as a director on July 25, 2024, his stock options expired unexercised on August 25, 2024.

Incentive Plan Awards – Value Vested or Earned During the Year

The following table sets forth particulars of the value vested or earned during the year ended March 31, 2024 in respect of incentive awards to the Directors:

Name Option-based awards–Value
vested during the year
($)(1)
Share-based awards–Value
vested during the year
($)
Non-equity incentive plan
compensation–Value earned
during the year
($)
Jay Sujir Nil Nil Nil
Surita Banger Nil Nil Nil

Notes:

(1) For options that became vested during the most recently completed financial year and were in-the-money on their vesting date, based on the difference between the closing market price of the Company’s shares on the TSXV on the vesting date and the exercise price of the option.

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Narrative Discussion

The grant of stock options to directors pursuant to the Company’s Stock Option Plan is discussed above under the heading “ Compensation Discussion and Analysis – Option Based Awards ”.

During the most recently completed financial year ended March 31, 2024, the Company granted nil options to directors who are not NEOs. As at March 31, 2024, directors who are not NEOs held 10,000 of the 20,000 issued and outstanding stock options.

Securities Authorized for Issuance under Equity Compensation Plans

The following table sets forth information with respect to all compensation plans under which equity securities are authorized for issuance as of March 31, 2024:

Equity Compensation Plan Information as of March 31, 2024

Number of securities to be
issued upon exercise of
outstanding options, warrants
and rights
Weighted-average exercise
price of outstanding options,
warrants and rights
Number of securities
remaining available for
future issuance under equity
compensation plans
(excluding securities reflected
in column (a))(2)
Plan Category (a) (b) (c)
Equity compensation plans
approved by security holders(1)
20,000 $1.00 224,001
Equity compensation plans not
approved by security holders
Nil Nil Nil
TOTAL 20,000 $1.00 224,001

Notes:

(1) Represents the Company’s Stock Option Plan. As discussed under the heading Particulars of Other Matters to be Acted On below, the Company’s Stock Option Plan will be submitted to Shareholders for re-approval at the Meeting.

  • (2) Post Share Consolidation numbers.

For further information on the Company’s equity compensation plans, refer to the heading “Re-Approval of Rolling Stock Option Plan”.

INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS

As of the date hereof, other than indebtedness that has been entirely repaid on or before the date of this information circular or “routine indebtedness” as defined in Form 51-102F5 of National Instrument 51-102 none of:

  • (a) the individuals who are, or at any time since the beginning of the last financial year of the Company were, a director or executive officer of the Company;

  • (b) the proposed nominees for election as a director of the Company; or

  • (c) any associates of the foregoing persons,

is, or at any time since the beginning of the most recently completed financial year has been, indebted to the Company or any subsidiary of the Company, or is a person whose indebtedness to another entity is, or at any time since the beginning of the most recently completed financial year has been, the subject of a guarantee support agreement, letter of credit or other similar arrangement or understanding provided by the Company or any subsidiary of the Company.

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INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON

Except as otherwise disclosed herein:

  • (1) no person who has been a director or executive officer of the Company at any time since the beginning of the last financial year of the Company;

  • (2) no proposed nominee for election as a Director of the Company; or

  • (3) any associate or affiliate of the foregoing persons,

has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matters to be acted upon at the Meeting exclusive of the election of Directors, the appointment of auditors or the transfer to NEX.

INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS

For purposes of the following discussion, “ Informed Person ” means (a) a Director or Executive Officer of the Company; (b) a Director or Executive Officer of a person or company that is itself an Informed Person or a subsidiary of the Company; (c) any person or company who beneficially owns, directly or indirectly, voting securities of the Company or who exercises control or direction over voting securities of the Company or a combination of both carrying more than 10 percent of the voting rights attached to all outstanding voting securities of the Company, other than the voting securities held by the person or company as underwriter in the course of a distribution; and (d) the Company itself if it has purchased, redeemed or otherwise acquired any of its securities, for so long as it holds any of its securities.

Except as disclosed below, elsewhere herein or in the Notes to the Company’s financial statements for the financial year ended March 31, 2024, none of:

  • (1) the Informed Persons of the Company;

  • (2) the proposed nominees for election as a Director of the Company; or

  • (3) any associate or affiliate of the foregoing persons,

has any material interest, direct or indirect, in any transaction since the commencement of the last financial year of the Company or in a proposed transaction which has materially affected or would materially affect the Company or any subsidiary of the Company.

FINANCIAL STATEMENTS

The audited financial statements of the Company for the year ended March 31, 2024, together with the Auditor’s Report of the Company (the “ Financial Statements ”), will be presented to Shareholders at the Meeting. The Financial Statements, the Auditor’s Report thereon together with Management Discussion and Analysis (“ MD&A ”) for the financial year ended March 31, 2024 will be available on SEDAR at www.sedarplus.ca prior to the Meeting. The Notice of Annual General and Special Meeting of Shareholders, Information Circular, Request for Financial Statements (NI 51-102) and form of Proxy will be available from the Company’s Registrar and Transfer Agent, TSX Trust Company (“ TSX Trust ”) at 301 – 100 Adelaide Street West, Toronto, Ontario, M5H 4H1, or from the Company’s head office located at 1180 – 625 Howe Street, Vancouver, BC V6C 2T6.

REQUEST FOR FINANCIAL STATEMENTS

National Instrument 51-102 “Continuous Disclosure Obligations” sets out the procedures for a shareholder to receive financial statements. If you wish to receive financial statements, you may use the enclosed form or provide

  • 12 -

instructions in any other written format. Registered shareholders must also provide written instructions in order to receive the financial statements.

FIXING THE NUMBER OF DIRECTORS AND ELECTION OF DIRECTORS

Management proposes, and the persons named in the accompanying form of proxy intend to vote in favour of, fixing the number of Directors at three (3). Unless a proxy contains express instructions to vote otherwise, it is intended that all proxies received will be voted in favour of the election of Management’s nominees for director. Although Management is nominating three (3) individuals to stand for election, the names of further nominees for Directors may come from the floor at the Meeting.

Each Director of the Company is elected annually and holds office until the next annual general meeting of Shareholders or until his successor is duly elected, unless his office is earlier vacated in accordance with the Articles of the Company. In the absence of instructions to the contrary, the shares represented by Proxy will be voted for the nominees herein listed. Management does not contemplate that any of the nominees will be unable to serve as a Director.

INFORMATION CONCERNING NOMINEES SUBMITTED BY MANAGEMENT

The following table sets out the names of the persons proposed to be nominated by Management for election as a Director, the province or state and country in which each person is ordinarily a resident, the positions and offices which each presently holds with the Company, the period of time for which each person has been a Director of the Company, their respective principal occupation (or employment during the past five years if such nominee is not presently an elected Director) and the number of common shares of the Company which each beneficially owns, or controls or directs, directly or indirectly, as of the date of this Information Circular. The three (3) nominees are currently Directors of the Company.


currently Directors of the

Company.
Name, Province and
Country of Ordinary
Residence(1)
Positions Held with
the Company
Principal Occupation and, IF
NOT at Present an Elected
Director, Occupation During
the Past Five Years(1)
Date First Became
a Director
No. of common
shares
Beneficially
Owned,
Directly or
Indirectly(2)
Scott Gibson(3)
British Columbia, Canada
CEO, CFO, Secretary
& Director
Managing Director of Beneath
the Surface Capital Corp. and
Kitco Gibson Capital Corp.
December 7, 2011 75,000
Doris Meyer(3)
British Columbia, Canada
Director Independent Businesswoman September 9, 2024 50,000
Surita Banger(3)
British Columbia, Canada
Director Independent Businesswoman June 7, 2021 26,316

Notes:

(1) The information as to country of residence and principal occupation, not being within the knowledge of the Company, has been furnished by the respective Directors individually.

(2) The information as to common shares beneficially owned or over which a Director exercises control or direction, not being within the knowledge of the Company, has been furnished by the respective Directors individually. Numbers reflected post Share Consolidation.

(3) Denotes member of Audit Committee

  • 13 -

Other than as listed below, no proposed director (including any personal holding company of a proposed director), is:

  • (1) as at the date of the Information Circular, or has been, within 10 years before the date of this Information Circular, a director, chief executive officer or chief financial officer of any company (including the Company) that:

  • (i) was the subject of a cease trade order (including a management cease trade order which applies to directors or executive officers), an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation that was in effect for a period of more than 30 consecutive days, that was issued while such person was acting in the capacity as director, chief executive officer or chief financial officer;

or

  • (ii) was subject to an order that was issued after such person ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as a director, chief executive officer or chief financial officer;

  • (2) is, as at the date of this Information Circular, or has been within 10 years before the date of the Information Circular, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets;

  • (3) has, within the 10 years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director; or

  • (4) has been subject to:

  • (i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority since December 31, 2000 or before December 31, 2000 the disclosure of which would likely be important to a reasonable security holder in deciding whether to vote for a proposed director; or

  • (ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable security holder in deciding whether to vote for a proposed director.

The Company does not currently have an Executive Committee of its Board of Directors.

ADVANCE NOTICE PROVISIONS

The Company’s Articles of Incorporation contain advance notice provisions (the “ Advance Notice Provisions ”) governing the nomination of directors by shareholders. The Advance Notice Provisions include, among other things, a provision that requires advance notice be given to the Company in circumstances where nomination of persons for election to the Board are made by Shareholders of the Company. The Advance Notice Provisions set a deadline by which shareholders must submit nominations (a " Notice ") for the election of directors to the Company prior to any annual or special meeting of shareholders. The Advance Notice Provisions also set forth the information that a

  • 14 -

shareholder must include in the Notice to the Company and establish the form in which the shareholder must submit the Notice for that notice to be in proper written form.

In the case of an annual meeting of shareholders, a Notice must be provided to the Company not less than 30 days and not more than 65 days prior to the date of the annual meeting. However, in the event that the annual meeting is to be held on a date that is less than 50 days after the date on which the first public announcement of the date of the annual meeting was made, a Notice must be provided to the Company not later than the close of business on the 10[th] day following such public announcement.

As of the date of this information circular, the Company has not received notice of a nomination in compliance with the Advance Notice Provisions.

AUDIT COMMITTEE DISCLOSURE

The charter of the Company’s audit committee and the other information required to be disclosed by Form 52-110F2 is attached to this Information Circular as Schedule “ A ”.

APPOINTMENT AND REMUNERATION OF AUDITORS

The persons named in the enclosed Instrument of Proxy will vote for the appointment of Davidson & Company LLP, Chartered Accountants as auditors for the Company, to hold office until the next annual general meeting of the shareholders, at a remuneration to be fixed by the Board of Directors, and the persons named in the enclosed Proxy intend to vote in favour of such re-appointment.

MANAGEMENT CONTRACTS

Management functions of the Company are not, to any substantial degree, performed by a person or persons other than the Directors or Senior Officers of the Company. The Company is not a party to a Management Contract with any directors or executive officers.

CORPORATE GOVERNANCE

The information required to be disclosed by National Instrument 58-101 Disclosure of Corporate Governance Practices is attached to this information circular as Schedule “ B ”.

PARTICULARS OF OTHER MATTERS TO BE ACTED UPON

APPROVAL OF RENEWAL OF 10% ROLLING STOCK OPTION PLAN

The Company has implemented a 10% rolling Stock Option Plan. Under the policies of the TSXV, a rolling stock option plan, such as the Company’s must be approved by Shareholders on a yearly basis.

Accordingly, at the Meeting, Shareholders will be asked to pass an Ordinary Resolution approving the renewal of the Company’s Stock Option Plan. A summary of the material provisions of the Stock Option Plan are as follows:

An “ Eligible Person ” under the Stock Option Plan is defined as a director, officer, employee, Management Company Employee (as defined in Exchange Policy 4.4 Security Based Compensation ), or consultant of the Company or its subsidiaries, if any, at the time the option is granted, and includes companies that are wholly owned by Eligible Persons; provided that, until such time as the Company completes a Qualifying Transaction (as defined in Exchange Policy 2.4 Capital Pool Companies ), an Eligible Person shall be limited to a director, officer or, where applicable securities laws allow, a consultant whose part is required to evaluate the proposed Qualifying Transaction (as defined in Exchange Policy 2.4 Capital Pool Companies ).

The number of Common Shares subject to each Stock Option, the exercise price (subject to a minimum exercise price equal to the greater of $0.10 and the Discounted Market Price (as defined by the Exchange)), the expiry time, the

  • 15 -

extent to which such Stock Option is exercisable, vesting requirements, and other terms and conditions relating to the Stock Option will continue to generally be determined by the Board; Stock Options may continue to have a term of up to ten years and will continue to be non-assignable and non-transferable. For so long as the Company is a capital pool company, the exercise price for any Stock Option granted will not be less than the greater of the share price on the date of the Company’s initial public offering, and the Discounted Market Price.

The term “ Investor Relations Service Provider ” has been defined in the Stock Option Plan, and as long as the Company remains a capital pool company, no options may be granted to Investor Relations Service Providers. After the completion of a Qualifying Transaction, the maximum aggregate number of Stock Options granted to all Investor Relations Service Providers in any 12-month period shall not exceed 2% of the outstanding Common Shares at the time of the grant.

Investor Relations Service Providers may not receive any compensation involving the issuance or potential issuance of Common Shares other than Stock Options. No more than 1/4 of the Stock Options granted to Investor Relations Service Providers may vest sooner than three months after the Stock Options were granted, and thereafter no more than an additional 1/4 of the Stock Options may vest sooner than six, nine and 12 months, respectively, after the Stock Options were granted.

The aggregate number of Common Shares reserved for issuance under the Stock Option Plan and Common Shares reserved for issuance under any other share compensation arrangement granted or made available by the Company from time to time may not exceed in aggregate such number of Common Shares as is equal to 10% of the Common Shares issued and outstanding at the time of a grant; provided that, for so long as the Company is a capital pool company under the policies of the TSXV, such number cannot exceed 10% of the aggregate number of Common Shares issued and outstanding, which currently is equal to 484,001 Common Shares reserved for issuance under the Stock Option Plan.

The maximum aggregate number of Common Shares issuable pursuant to all security based compensation granted to any one person will not exceed 5% of the issued and outstanding Common Shares at the time of grant. The maximum aggregate number of Common Shares issuable pursuant to all security based compensation granted to all technical consultants will not exceed 2% of the issued and outstanding Common Shares at the time of grant. The maximum aggregate number of Common Shares reserved for issuance to insiders shall not exceed 10% of the outstanding Common Shares at any point in time, and the maximum aggregate number of Common Shares issuable pursuant to all security based compensation granted to insiders (as a group) in any 12-month period shall not exceed 10% of the outstanding Common Shares at the time of the grant.

Subject to the requirements of the policies of the TSXV, upon the occurrence of an Accelerated Vesting Event (as defined in the Stock Option Plan and described below), the Board will have the power to accelerate the vesting of Stock Options. An Accelerated Vesting Event includes the acquisition by certain acquirors (beneficial or otherwise) for the first time, of the ability to cast at least 50% of the votes attached to all shares in the capital of the Company, and also includes certain amalgamations, mergers, arrangements or other business combinations involving the Company.

Other than in the case of (i) death, or (ii) termination for cause, Stock Options will cease to be exercisable no later than the earlier of the Expiry Date (as defined in the Stock Option Plan) and 30 days after the option holder ceases to be a Director, Officer, Employee, Consultant, or Management Company Employee (each as defined in the Stock Option Plan). In the case of death of an option holder that is an Eligible Person, each Stock Option held by such option holder shall be exercisable by the heirs or administrators of such option holder and shall terminate and shall therefore cease to be exercisable no later than the earlier of the Expiry Date and the date which is six months after the date of the option holder’s death. The Board may, in its discretion and subject to the approval of the Exchange, extend the date of the aforementioned terminations in certain circumstances. If an option holder who is an Eligible Person is terminated for cause, each Stock Option held by such option holder shall terminate and shall cease to be exercisable upon the date of such termination for cause.

If an option holder does not carry on as a director, officer or technical consultant of the Company upon completion of the Qualifying Transaction, then such option holder’s options may be exercised within the greater of 12 months after

  • 16 -

the Completion of the Qualifying Transaction and 90 days following cessation of the option holder’s position with the Company, provided that if the cessation of office, directorship, or technical consulting arrangement was by reason of death, the option may be exercised within a maximum period of one year after such death, subject to the expiry date of such option.

Any Common Shares acquired pursuant to the exercise of Stock Options prior to the completion of the Qualifying Transaction, must be deposited in escrow and will be subject to escrow until the Final Qualifying Transaction Exchange bulletin is issued.

In accordance with TSXV Policy 4.4 Security Based Compensation , the Stock Option Plan requires annual approval by shareholders at the Company’s annual general meeting, in accordance with the timing requirements set forth in TSXV Policy 3.2 Filing Requirements and Continuous Disclosure . No Stock Options may be granted or issued until the requisite approval of the Stock Option Plan has been obtained from the shareholders.

The Stock Option Plan contains a “cashless exercise” provision and a “net exercise” provision. The “cashless exercise” provision provides a mechanism for a brokerage firm to facilitate the exercise of a stock option by loaning funds to the option holder. The “net exercise” provision allows for a method of stock option exercise under which the option holder does not make any payment to the issuer for the exercise of their stock options and receives, on exercise, a number of shares equal to the value (current market price less the exercise price) of the stock option valued at the current market price. Pursuant to TSXV Policy 4.4, the current market price must be the 5-day volume weighted average trading price prior to stock option exercise. The “net exercise” provision is not available for use by Investor Relations Service Providers (as defined in TSXV Policy 4.4).

Disinterested shareholder approval is required for any amendment to the Stock Option Plan that results in:

  • (a) any reduction in exercise price of a Stock Option if the option holder is an insider at the time of the proposed amendment;

  • (b) an increase to the limits prescribed by section 4.3 of the Stock Option Plan including any grant that would result in the limits being exceeded;

  • (c) an extension of the expiry date of the Stock Options if the option holder is an Insider at the time of the proposed extension;

  • (d) any benefit to an Insider; and

  • (e) other types of compensation through Common Share issuance.

Other than amendments to fix typographical errors and clarify existing provisions, shareholder approval shall be obtained in accordance with the requirements of the Exchange including without limitation, any amendment that results in;

  • (a) any cancellation and reissuance of a Stock Option;

  • (b) the addition of additional categories of Eligible Person;

  • (c) an increase in the maximum number of Common Shares issuable pursuant to the Stock Option Plan;

  • (d) the method for determining the exercise price of a Stock Option;

  • (e) the maximum term of a Stock Option;

  • (f) the expiry and termination provisions of a Stock Option, including the addition of a blackout period;

  • 17 -

  • (g) any method or formula for calculating prices, values, or amounts under the Stock Option Plan that may result in a benefit to an option holder.

A copy of the Stock Option Plan is available on request from the Company.

The text of the resolution to be passed is as follows. In order to be passed, a majority of the votes cast at the Meeting or in person or by proxy must be voted in favour of the resolution. Management recommends and, unless otherwise directed, the persons named in the enclosed Proxy intend to vote FOR such resolution:

“BE IT RESOLVED THAT the Company’s rolling Stock Option Plan, be and is hereby ratified, confirmed and approved with such additional provisions and amendments, provided that such are not inconsistent with the Policies of the TSXV, as the directors of the Company may deem necessary or advisable.”

OTHER MATTERS

The Management of the Company knows of no other matters to come before the Meeting other than those referred to in the Notice of Meeting. Should any other matters properly come before the Meeting, the common shares represented by the Proxy solicited hereby will be voted on such matters in accordance with the best judgment of the persons voting by proxy.

ADDITIONAL INFORMATION

Additional information relating to the Company is available on SEDAR+ at www.sedar+.ca. Copies of the Company’s financial statements and MDA may be obtained without charge upon request from the Company’s head office at 1180 - 625 Howe Street, Vancouver, BC V6C 2T6, phone (604) 697-0028. Financial information on the Company is provided in its audited financial statements and MD&A for the year ended March 31, 2024.

APPROVAL OF THE DIRECTORS

The contents of this Information Circular and the sending thereof to the shareholders of the company have been approved by the Board of Directors.

DATED at Vancouver, British Columbia, this 28th day of October 2024.

COLLINGWOOD RESOURCES CORP.

“Scott Gibson”

Scott Gibson Chief Executive Officer and a Director of the Company

SCHEDULE “A”

COLLINGWOOD RESOURCES CORP.

FORM 52-110F2 AUDIT COMMITTEE DISCLOSURE

ITEM 1 – THE AUDIT COMMITTEE’S CHARTER

Purpose

The overall purpose of the Audit Committee (the “ Committee ”) is to ensure that the Corporation’s management has designed and implemented an effective system of internal financial controls, to review and report on the integrity of the consolidated financial statements and related financial disclosure of the Corporation and to review the Corporation’s compliance with regulatory and statutory requirements as they relate to financial statements, taxation matters and disclosure of financial information.

Composition, Procedures and Organization

  1. The Committee shall consist of at least three members of the Board of Directors (the “ Board ”), the majority of whom are not executive officers, employees or control persons of the Company or an affiliate of the Company.

  2. The Board, at its organizational meeting held in conjunction with each annual general meeting of the shareholders, shall appoint the members of the Committee for the ensuing year. The Board may at any time remove or replace any member of the Committee and may fill any vacancy in the Committee.

  3. Unless the Board shall have appointed a chair of the Committee, the members of the Committee shall elect a chair and a secretary from among their number.

  4. The quorum for meetings shall be a majority of the members of the Committee, present in person or by telephone or other telecommunication device that permits all persons participating in the meeting to speak and to hear each other.

  5. The Committee shall have access to such officers and employees of the Corporation and to the Corporation’s external auditors, and to such information respecting the Corporation, as it considers to be necessary or advisable in order to perform its duties and responsibilities.

  6. Meetings of the Committee shall be conducted as follows:

  7. (a) the Committee shall meet at least four times annually at such times and at such locations as may be requested by the chair of the Committee. The external auditors or any member of the Committee may request a meeting of the Committee;

  8. (b) the external auditors shall receive notice of and have the right to attend all meetings of the Committee; and

  9. (c) management representatives may be invited to attend all meetings except private sessions with the external auditors.

  10. The internal auditors and the external auditors shall have a direct line of communication to the Committee through its chair and may bypass management if deemed necessary. The Committee, through its chair, may

  11. 2 -

contact directly any employee in the Corporation as it deems necessary, and any employee may bring before the Committee any matter involving questionable, illegal or improper financial practices or transactions.

C. Roles and Responsibilities

1.

The overall duties and responsibilities of the Committee shall be as follows:

  • (a) to assist the Board in the discharge of its responsibilities relating to the Corporation’s accounting principles, reporting practices and intern.al controls and its approval of the Corporation’s annual and quarterly consolidated financial statements and related financial disclosure;

  • (b) to establish and maintain a direct line of communication with the Corporation’s internal and external auditors and assess their performance;

  • (c) to ensure that the management of the Corporation has designed, implemented and is maintaining an effective system of internal financial controls; and

  • (d) to report regularly to the Board on the fulfilment of its duties and responsibilities.

  • The duties and responsibilities of the Committee as they relate to the external auditors shall be as follows:

  • (a) to recommend to the Board a firm of external auditors to be engaged by the Corporation, and to verify the independence of such external auditors;

  • (b) to review and approve the fee, scope and timing of the audit and other related services rendered by the external auditors;

  • (c) review the audit plan of the external auditors prior to the commencement of the audit;

  • (d) to review with the external auditors, upon completion of their audit:

    • (i) contents of their report;

    • (ii) scope and quality of the audit work performed;

    • (iii) adequacy of the Corporation’s financial and auditing personnel;

    • (iv) co-operation received from the Corporation’s personnel during the audit;

    • (v) internal resources used;

    • (vi) significant transactions outside of the normal business of the Corporation;

    • (vii) significant proposed adjustments and recommendations for improving internal accounting controls, accounting principles or management systems; and

    • (viii) the non-audit services provided by the external auditors;

  • (e) to discuss with the external auditors the quality and not just the acceptability of the Corporation’s accounting principles; and

  • (f) to implement structures and procedures to ensure that the Committee meets the external auditors on a regular basis in the absence of management.

  • The duties and responsibilities of the Committee as they relate to the Corporation’s internal auditors are to:

  • 3 -

  • (a) periodically review the internal audit function with respect to the organization, staffing and effectiveness of the internal audit department;

  • (b) review and approve the interna1 audit plan; and

  • (c) review significant internal audit findings and recommendations, and management’s response thereto.

  • The duties and responsibilities of the Committee as they relate to the internal control procedures of the Corporation are to:

  • (a) review the appropriateness and effectiveness of the Corporation’s policies and business practices which impact on the financial integrity of the Corporation, including those relating to internal auditing, insurance, accounting, information services and systems and financial controls, management reporting and risk management;

  • (b) review compliance under the Corporation’s business conduct and ethics policies and to periodically review these policies and recommend to the Board changes which the Committee may deem appropriate;

  • (c) review any unresolved issues between management and the external auditors that could affect the financial reporting or internal controls of the Corporation; and

  • (d) periodically review the Corporation’s financial and auditing procedures and the extent to which recommendations made by the internal audit staff or by the external auditors have been implemented.

The Committee is also charged with the responsibility to:

  • (a) review the Corporation’s quarterly statements of’ earnings, including the impact of unusual items and changes in accounting principles and estimates and report to the Board with respect thereto;

  • (b) review and approve the financial sections of:

  • (i) the annual report to shareholders; ·

  • (ii) the annual information form, if required;

  • (iii) annual and interim MD&A;

  • (iv) prospectuses;

  • (v) news releases discussing financial results of the Corporation; and

  • (vi) other public reports of a financial nature requiring approval by the Board, and report to the Board with respect thereto; ·

  • (c) review regulatory filings and decisions as they relate to the Corporation’s consolidated financial statements;

  • (d) review the appropriateness of the policies and procedures used in the preparation of the Corporation’s consolidated financial statements and other required disclosure documents, and consider recommendations for any material change to such policies;

  • (e) review and report on the integrity of the Corporation’s consolidated financial statements;

  • 4 -

  • (f) review the minutes of any audit committee meeting of subsidiary companies;

  • (g) review with management, the external auditors and, if necessary, with legal counsel, any litigation, claim or other contingency, including tax assessments that could have a material effect upon the financial position or operating results of the Corporation and the manner in which such matters have been disclosed in the consolidated financial statements;

  • (h) review the Corporation’s compliance with regulatory and statutory requirements as they relate to financial statements, tax matters and disclosure of financial information; and

  • (i) develop a calendar of activities to be undertaken by the Committee for each ensuing year and to submit the calendar in the appropriate format to the Board of Directors following each annual general meeting of shareholders.

  • The Committee shall have the authority:

  • (a) to engage independent counsel and other advisors as it determines necessary to carry out its duties,

  • (b) to set and pay the compensation for any advisors employed by the Committee; and

  • (c) to communicate directly with the internal and external auditors.

ITEM 2: COMPOSITION OF THE AUDIT COMMITTEE

The current members of the Committee are Scott Gibson, Doris Meyer and Surita Banger. All of the members are “financially literate” within the meaning used in National Instrument 52-110 (the “ Instrument ”) of the Canadian Securities Administrators. Ms. Meyer and Ms. Banger are “independent” within the meaning of section 1.4 of the Instrument. Mr. Gibson is not “independent” within the meaning used in the Instrument as he acts as the Company’s Chief Executive Officer, Chief Financial Officer and Corporate Secretary.

ITEM 3: RELEVANT EDUCATION AND EXPERIENCE

The relevant education and/or experience of each member of the Audit Committee is as follows:

Mr. Scott Gibson

Mr. Gibson obtained his Bachelor of Commerce degree from the University of British Columbia in 1995. Mr. Gibson has acted as Managing Director of Kitco Gibson Capital since May 2004, and has acted as President of both Sterling Marketing Corp. since June 2013 and Beneath the Surface Capital Corp. since October 2007. Mr. Gibson is a past director of Copperbelt Minerals Corp. and Coast Copper Corp. a company listed on the TSX Venture Exchange. Mr. Gibson has also a partner at Peak Investor Marketing Corp. since July 2016. In addition, Mr. Gibson was the founder of and chairman of Scott F. Gibson & Company Inc., a private company involved in providing marketing services and investor relations to small cap exploration companies from January 2003 to August 2009. Mr. Gibson has also served as president of SG Capital Corp., a private investment company, from February 2007 until October 2011.

Ms. Doris Meyer

Ms. Meyer is an independent businesswoman with over forty years experience in the mining industry as an executive officer and/or director. In her career, she has participated or lead negotiation teams for property acquisitions or dispositions, debt financings, mergers, spin-outs and business acquisitions. She has participated or prepared the regulatory documentation for public listing events or re-organisations, initial public offerings by prospectus, reverse takeovers by joint information circulations, amalgamations pursuant to a plan of arrangement, listing statements for the TSX-V. In her past roles as Chief Financial Officer and Corporate Secretary, Ms. Meyer has developed a knowledge of financial reporting, regulatory compliance and corporate governance. She is currently a non-executive

  • 5 -

independent director of number of publicly listed exploration companies trading on the TSX-V. Ms. Meyer is a past member of the Institute of Chartered Professional Accountants of British Columbia

Ms. Surita Banger

Ms. Banger is a securities paralegal and corporate secretary in the natural resource sector. Ms. Banger has acted as corporate secretary for TSX Venture listed companies and has been responsible for financial reporting compliance. She has worked closely with chief financial officers, auditors and audit committees to complete audits and assist with the preparation of financial statements.

ITEM 4: AUDIT COMMITTEE OVERSIGHT

At no time since the commencement of the Company’s most recently completed financial year was a recommendation of the Committee to nominate or compensate an external auditor (currently, Davidson & Company LLP, Chartered Accountants) not adopted by the Board.

ITEM 5: RELIANCE ON CERTAIN EXEMPTIONS

Since the commencement of the Company’s most recently completed financial year, the Company has not relied on the exemptions contained in sections 2.4, 6.1.1(4), 6.1.1(5), 6.1.1(6) or 8 of the Instrument. Section 2.4 provides an exemption from the requirement that the audit committee must pre-approve all non-audit services to be provided by the auditor, where the total amount of fees related to the non-audit services are not expected to exceed 5% of the total fees payable to the auditor in the fiscal year in which the non-audit services were provided. Sections 6.1.1(4), 6.1.1(5) and 6.1.1(6) provide exemptions from audit committee composition requirements applicable to venture issuers in certain circumstances. Section 8 permits a company to apply to a securities regulatory authority for an exemption from the requirements of NI 52-110, in whole or in part.

ITEM 6: PRE-APPROVAL POLICIES AND PROCEDURES

Formal policies and procedures for the engagement of non-audit services have yet to formulated and adopted. Subject to the requirements of NI 52-110, the engagement of non-audit services is considered by the Company’s Board of Directors, and where applicable by the Audit Committee, on a case-by-case basis.

ITEM 7: EXTERNAL AUDITOR SERVICE FEES (BY CATEGORY)

The aggregate fees charged to the Company by the external auditor for the fiscal years ended March 31, 2024 and 2023 are as follows:

Audit Fees
Audit Related fees
Tax fees
All other fees (non-tax)-quarterly report assistance/prospectus review
FYE 2024
$13,285
nil
$2,250
nil
FYE 2023
$12,381
nil
$2,250
nil
Total Fees: $15,535 $14,631

ITEM 8: EXEMPTION

In respect of the most recently completed financial year, the Company is relying on the exemption set out in section 6.1 of NI 52-110 with respect to compliance with the requirements of Part 3 (Composition of the Audit Committee) and Part 5 (Reporting Obligations) of NI 52-110.

SCHEDULE “B” COLLINGWOOD RESOURCES CORP.

CORPORATE GOVERNANCE

Pursuant to National Instrument 58-101 Disclosure of Corporate Governance Practices the Company is required to and hereby discloses its corporate governance practices as follows.

ITEM 1. BOARD OF DIRECTORS

The Board of Directors of the Company facilitates its exercise of independent supervision over the Company’s management through frequent meetings of the Board.

Mr. Scott Gibson is the Chief Executive Officer, Chief Financial Officer, Corporate Secretary and a director of the Company and is therefore not independent within the meaning of section 1.4 of National Instrument 52-110 Audit Committees (“ NI 52-110 ”).

Ms. Doris Meyer , a current director of the Company is an independent director within the meaning of section 1.4 of NI 52-110.

Ms. Surita Banger , a current director of the Company, is an independent director within the meaning of of NI 51110.

ITEM 2. DIRECTORSHIPS

The current and proposed directors of the Company are currently directors or officers of the following other reporting issuers:

Name of Director Name of Reporting Issuer
Scott Gibson None
Doris Meyer Azarga Metals Corp.
North Shore Uranium Ltd.
Pulsar Helium Inc.
Sun Peak Metals Corp.
Surita Banger None

ITEM 3. ORIENTATION AND CONTINUING EDUCATION

The Board of Directors of the Company briefs all new directors with the policies of the Board of Directors, and other relevant corporate and business information.

ITEM 4. ETHICAL BUSINESS CONDUCT

The Board has found that the fiduciary duties placed on individual directors by the Company’s governing corporate legislation and the common law and the restrictions placed by applicable corporate legislation on an individual director’s participation in decisions of the Board in which the director has an interest have been sufficient to ensure that the Board operates independently of management and in the best interests of the Company.

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Under the corporate legislation, a director is required to act honestly and in good faith with a view to the best interests of the Company and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances, and disclose to the board the nature and extent of any interest of the director in any material contract or material transaction, whether made or proposed, if the director is a party to the contract or transaction, is a director or officer (or an individual acting in a similar capacity) of a party to the contract or transaction or has a material interest in a party to the contract or transaction. The director must then abstain from voting on the contract or transaction unless the contract or transaction (i) relates primarily to their remuneration as a director, officer, employee or agent of the Company or an affiliate of the Company, (ii) is for indemnity or insurance for the benefit of the director in connection with the Company, or (iii) is with an affiliate of the Company. If the director abstains from voting after disclosure of their interest, the directors approve the contract or transaction and the contract or transaction was reasonable and fair to the Company at the time it was entered into, the contract or transaction is not invalid and the director is not accountable to the Company for any profit realized from the contract or transaction. Otherwise, the director must have acted honestly and in good faith, the contract or transaction must have been reasonable and fair to the Company and the contract or transaction be approved by the shareholders by a special resolution after receiving full disclosure of its terms in order for the director to avoid such liability or the contract or transaction being invalid.

ITEM 5. NOMINATION OF DIRECTORS

The Board of Directors is responsible for identifying individuals qualified to become new Board members and recommending to the Board new director nominees for the next annual meeting of the shareholders.

New nominees must have a track record in general business management, special expertise in an area of strategic interest to the Company, the ability to devote the time required, shown support for the Company’s mission and strategic objectives, and a willingness to serve.

ITEM 6. COMPENSATION

The Board of Directors conducts reviews with regard to directors’ compensation once a year. To make its recommendation on directors’ compensation, the Board of Directors takes into account the types of compensation and the amounts paid to directors of comparable publicly traded Canadian companies.

ITEM 7. OTHER BOARD COMMITTEES

There are currently no committees other than the Audit Committee.

ITEM 8. ASSESSMENTS

The Board of Directors monitors the adequacy of information given to directors, communication between the board and management and the strategic direction and processes of the board and committees. On an ongoing annual basis, the Board assesses the performance of the Board as a whole, each of the individual directors and each committee of the Board in order to satisfy itself that each is functioning effectively.