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Chatham Rock Phosphate Limited — AGM Information 2021
Oct 27, 2021
44467_rns_2021-10-27_594beb67-5a4c-4191-aba2-a8b41b312774.pdf
AGM Information
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CHATHAM ROCK PHOSPHATE LIMITED
Level 1, 93 The Terrace Wellington 6011, New Zealand
NOTICE OF ANNUAL GENERAL MEETING
TAKE NOTICE that the 2021 Annual General Meeting of Chatham Rock Phosphate Limited (the "Company") will be held at the Company’s office located at Level 1, 93 The Terrace, Wellington, New Zealand on:
Tuesday, November 16, 2021
at the hour of 5:00 o'clock in the afternoon (Wellington time) for the following purposes:
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to receive the Report of the Directors;
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to receive the financial statements of the Company for its fiscal year ended March 31, 2021 and the report of the Auditors thereon;
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to appoint Auditors for the ensuing year and to authorize the Directors to fix their remuneration;
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to determine the number of directors and to elect directors; and
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to consider and, if thought fit, to approve the Company’s stock option plan, which makes a total of 10% of the issued and outstanding shares of the Company available for issuance thereunder, as described in the accompanying Information Circular dated October 12, 2021.
The board of directors has fixed the close of business on October 12, 2021 as the Record Date for determining holders of Shares who are entitled to vote at the Meeting.
Accompanying this Notice are an Information Circular and Form of Proxy.
The Company is requesting that shareholders consider their personal circumstances when deciding whether to attend the Meeting in person. In order to comply with New Zealand social distancing measures the number of shareholders able to physically attend the meeting may be limited. At the date of this notice Wellington is in Alert Level 2 and capacity at the meeting will be limited to 10 people. While we hope that Alert level 1 will be in place by the time of the meeting we are asking that any shareholders that wish to attend RSVP a place as soon as possible to [email protected].
Accordingly, the Company strongly encourages shareholders to submit their vote by proxy ahead of the meeting in accordance with the instructions described below and in the Information Circular.
Persons who have within 14 days of the date of the Meeting: (i) COVID-19 symptoms, (ii) been in close contact with another person with COVID-19 symptoms, or (iii) travelled outside of New Zealand, cannot attend the Meeting and should therefore vote only by proxy. The Company also
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reserves the right to further change the location, date and time of the meeting, based on developments with the COVID-19 pandemic.
Proxies are being solicited by the Board and management of the Company. Shareholders who are unable to attend the Meeting in person and who wish to ensure that their Shares will be voted at the Meeting are requested to complete, date and sign the enclosed form of proxy, or another suitable form of proxy, and deliver it in accordance with the instructions set forth in the form of proxy and in the Circular.
Shareholders who are not Registered Shareholders but who plan to attend the Meeting must follow the instructions set forth in the voting instruction form or proxy form sent to them. If you hold your Shares in a brokerage account, you are not a Registered Shareholder.
DATED this 12th day of October, 2021. BY ORDER OF THE BOARD OF DIRECTORS
Chris Castle, President
s/ “ Chris Castle”