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Canada Rare Earth Corp. — Proxy Solicitation & Information Statement 2022
Nov 23, 2022
43842_rns_2022-11-22_42548e69-1fdc-4615-bcf4-ad5e559cda72.pdf
Proxy Solicitation & Information Statement
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CANADA RARE EARTH CORP.
MANAGEMENT INFORMATION CIRCULAR
As at November 14, 2022 unless otherwise noted
SOLICITATION OF PROXIES
This Information Circular is furnished in connection with the solicitation of proxies by the management of Canada Rare Earth Corp. (“CREC” or the “Company”), at the time and place and for the purposes set forth in the Notice of Meeting.
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Note: The term "shareholder" as defined in the Business Corporations Act S.B.C. 2002, c.57 (the "Act"), except in section 385, means a person whose name is entered in a securities register of a company as a registered owner of a share of the company or, until such an entry is made for the company:
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(a) in the case of a company incorporated before the coming into force of the Act, a subscriber, or
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(b) in the case of a company incorporated under the Act, an incorporator.
APPOINTMENT OF PROXYHOLDER
A duly completed form of proxy will constitute the person(s) named in the enclosed form of proxy as the proxyholder for the shareholder (the “Registered Shareholder”). The persons whose names are printed in the enclosed form of proxy for the Meeting are officers or directors of CREC (the “Management Proxyholders”).
A Registered Shareholder has the right to appoint a person other than a Management Proxyholder to represent the Registered Shareholder at the Meeting by striking out the names of the Management Proxyholders and by inserting the desired person's name in the blank space provided or by executing a proxy in a form similar to the enclosed form. A proxyholder need not be a Registered Shareholder.
The persons named in the accompanying Form of Proxy are nominees of CREC’s management. shareholder desiring to appoint some other person (who need not be a shareholder) to represent him at the meeting may do so either by:
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(a) STRIKING OUT THE PRINTED NAMES AND INSERTING THE DESIRED PERSON'S NAME IN THE BLANK SPACE PROVIDED IN THE FORM OF PROXY; OR
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(b) BY COMPLETING ANOTHER PROPER FORM OF PROXY.
The completed proxy must be deposited at the office of Computershare Trust Company of Canada, 8[th] Floor, 100 University Ave., Toronto, Ontario M5J 2Y1, attention: Proxy Department not less than 48 hours (excluding Saturdays, Sundays and holidays) before the time fixed for the meeting.
A shareholder who has given a proxy may revoke it by an instrument in writing delivered to the office of Computershare Trust Company of Canada, Corporate Trust Department, or to the registered office of CREC, 2110, 650 West Georgia Street, Vancouver, BC V6B 4N8, at any time up to and including the last business day
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preceding the day of the meeting, or any adjournment thereof, or to the Chairman of the meeting or any adjournment thereof, or in any other manner provided by law.
VOTING OF PROXIES
If the instructions as to voting indicated in the proxy are certain, the shares represented by the proxy will be voted on any poll and where a choice with respect to any matter to be acted upon has been specified in the proxy, the shares will be voted on any poll in accordance with the specifications so made. IF A CHOICE IS NOT SO SPECIFIED, IT IS INTENDED THAT THE PERSON DESIGNATED BY MANAGEMENT IN THE ACCOMPANYING FORM OF PROXY WILL VOTE THE SHARES REPRESENTED BY THE PROXY IN FAVOUR OF EACH MATTER IDENTIFIED ON THE FORM OF PROXY AND FOR THE NOMINEES OF MANAGEMENT FOR DIRECTORS AND AUDITOR.
The form of proxy accompanying this Information Circular confers discretionary authority upon the named proxyholder with respect to amendments or variations to the matters identified in the accompanying Notice of Meeting and with respect to any other matters which may properly come before the meeting. As of the date of this Information Circular, the management of CREC knows of no such amendment or variation or matters to come before the meeting other than those referred to in the accompanying Notice of Meeting.
NON-REGISTERED HOLDERS
Only Registered Shareholders or duly appointed proxyholders are permitted to vote at the Meeting. Most shareholders of CREC are “non-registered” shareholders because the Shares they own are not registered in their own names but are instead registered in the name of the brokerage firm, bank or trust company through which they purchased the Shares. More particularly, a person is not a Registered Shareholder in respect of Shares which are held on behalf of that person (the “Non-Registered Holder”) but which are registered either: (a) in the name of an intermediary (an “Intermediary”) that the Non-Registered Holder deals with in respect of the Shares (Intermediaries include, among others, banks, trust companies, securities dealers or brokers and trustees of administrators of self-administered RRSPs, RRIFs, RESPs and similar plans); or (b) in the name of a clearing agency (such as The Canadian Depository for Securities Limited (“CDS”)), of which the Intermediary is a participant.
Non-Registered Holders who have not objected to their Intermediary disclosing certain ownership information about themselves to CREC are referred to as “NOBOs”. Those Non-Registered Holders who have objected to their Intermediary disclosing ownership information about themselves to CREC are referred to as “OBOs”.
In accordance with the requirements of National Policy 54-101, Communication with Beneficial Owners of Securities of a Reporting Issuer, of the Canadian Securities Administrators, CREC has elected to send the notice of meeting, this information circular and proxy (collectively the “Meeting Materials”) directly to the NOBOs, and indirectly through Intermediaries to the OBOs.
The Intermediaries (or their service companies) are responsible for forwarding the Meeting Materials to each OBO, unless the OBO has waived the right to receive them.
Meeting Materials sent to Non-Registered Holders who have not waived the right to receive Meeting Materials are accompanied by a request for voting instructions (a “VIF”). This form is instead of a proxy. By returning the VIF in accordance with the instructions noted on it a Non-Registered Holder is able to instruct the Registered Shareholder how to vote on behalf of the Non-Registered Shareholder. VIFs, whether provided by CREC or by an Intermediary, should be completed and returned in accordance with the specific instructions noted on the VIF.
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In either case, the purpose of this procedure is to permit Non-Registered Holders to direct the voting of the Shares which they beneficially own. Should a Non-Registered Holder who receives a VIF wish to attend the Meeting or have someone else attend on his/her behalf, the Non-Registered Holder may request a legal proxy as set forth in the VIF, which will grant the Non-Registered Holder or his/her nominee the right to attend and vote at the Meeting. Non-Registered Holders should carefully follow the instructions set out in the VIF including those regarding when and where the VIF is to be delivered.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
CREC is authorized to issue an unlimited number of Common Shares without par value (the “Common Shares”) and an unlimited number of preference shares without par value, of which 209,907,696 Common Shares are issued and outstanding.
Only the holders of Common Shares are entitled to vote at the Meeting and the holders of Common Shares are entitled to one vote for each Common Share held. The directors of CREC fixed November 14, 2022 as the record date for the determination of the shareholders entitled to vote at the Meeting.
Each shareholder is entitled to one vote for each common share registered in his/her/its name on the list of shareholders.
To the knowledge of the directors and senior officers of the Company, the only persons or companies that beneficially own, directly or indirectly, or exercise control or direction over shares carrying more than 10% of the voting rights attached to all outstanding shares of the Company as at the date of the Record Date are:
| Shareholder Name | Number of Shares Held | Percentage of Issued Shares |
|---|---|---|
| RareX Limited | 24,579,658 | 11.70% |
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INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Other than as disclosed elsewhere herein, none of the following persons has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon other than the election of directors or the appointment of auditors:
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(a) any director or executive officer of CREC at any time since the commencement of CREC’s last completed financial year;
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(b) any proposed nominee for election as a director of CREC; and
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(c) any associate or affiliate of any of the foregoing persons.
ANNUAL MEETING BUSINESS
Election of Directors
The number of directors on the board of directors is currently set at four. Management of the Company proposes to nominate the persons named in the following table for election as Directors of the Company. The term of each of the current directors of the Company will expire at the Meeting and each Director elected will hold office until the next Annual General Meeting or until his successor is duly elected or appointed, unless his office is earlier vacated in accordance with the Articles of the Company or he becomes disqualified to act as a Director. In the absence of instructions to the contrary, proxies given pursuant to the solicitation by the management of the Company will be voted for the nominees set out below. Management does not contemplate that any of the nominees will be unable to serve as a director.
The following information concerning the proposed nominees has been furnished by each of them:
| Name and Present Office Held |
Director Since | # of Shares Beneficially Owned, Directly or Indirectly, or Over Which Control or Direction is Exercised at the Date of This Information Circular |
Principal Occupation and if not at Present an Elected Director, Occupation During the Past Five (5) Years |
|---|---|---|---|
| Tracy A. Moore, President, CEO and Director(1) |
September 2012 | 10,187,141 | Mr. Moore is CEO of Canada Rare Earth Corp. |
| Peter Shearing, COO and Director(2)(3) |
September 2012 | 10,444,231 | Mr. Shearing is COO of Canada Rare Earth Corp. |
| Gordon Fretwell, Director(1)(2)(3) |
December 2015 | 9,414,667 | Mr. Fretwell is a self-employed solicitor in Vancouver practicing primarily in the areas of corporate and securities law. |
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| Name and Present Office Held |
Director Since | # of Shares Beneficially Owned, Directly or Indirectly, or Over Which Control or Direction is Exercised at the Date of This Information Circular |
Principal Occupation and if not at Present an Elected Director, Occupation During the Past Five (5) Years |
|---|---|---|---|
| Mark Peters, Director(1)(2)(3) | March 2017 | 82,500 | Mr. Peters is a CPA with over 20 years’ experience in finance and taxation, working primarily with Canadian and US public corporations. He is the CFO of Hunter Dickinson Services Inc. (HDSI), a diversified global mining group with over 25 years’ success in mineral development. Mr. Peters is also CFO of Northern Dynasty Minerals Ltd., a publicly traded companyon the TSX. |
NOTES:
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(1) Member of Audit Committee
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(2) Member of Compensation Committee (3) Member of Corporate Governance Committee
No proposed director is being elected under any arrangement or understanding between the proposed director and any other person or company except the directors and executive officers of the Company acting solely in such capacity.
The Company has established a number of committees, the current members of which are as follows:
| Audit | Compensation | Corporate Governance |
|---|---|---|
| Mark Peters Tracy Moore Gordon Fretwell |
Mark Peters Peter Shearing Gordon Fretwell |
Gordon Fretwell Peter Shearing Mark Peters |
Audit Committee Disclosure
The Company is required to disclose certain information relating to its audit committee pursuant to National Instrument 52-110, Audit Committees . Reference is made to the Company’s disclosure in their MD&A, which may be found on SEDAR at www.sedar.com.
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STATEMENT OF EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Compensation of Officers
For the financial year ended March 31, 2022, the objective of the Company’s compensation strategy was to ensure that compensation for its Named Executive Officers (“NEOs”) was sufficiently attractive to recruit, retain and motivate high performing individuals to assist CREC in achieving its goals.
Compensation for the NEOs is composed primarily of three components: base fees, milestone-based incentives, and stock-based compensation.
Base Fees:
Base Fees form an essential component of CREC’s compensation strategy as they are key to the Company remaining competitive. These fees are fixed and therefore not subject to uncertainty and can be used as the base to determine other elements of compensation and benefits.
In determining the base fees of executive officers, the Compensation Committee considers the following:
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a) the recommendations of the Chief Executive Officer of the Company (other than with respect to the compensation of the President and Chief Executive Officer);
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b) the particular responsibilities related to the position;
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c) the experience, expertise and level of the executive officer;
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d) the executive officer’s length of service to the Company; and
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e) the executive officer’s overall performance based on informal feedback.
There is no mandatory framework that determines which of the above-referenced factors may be more or less important and the emphasis placed on any of these factors is at the discretion of the Compensation Committee and may vary among the executive officers. In respect of the base fees paid to the Chief Executive Officer, the Board of Directors also broadly considered the performance of the Chief Executive Officer against the Company’s performance in the previous year. The Company does not engage in benchmarking and did not focus on any particular performance metric.
Milestone-Based Incentives
The Compensation Committee, in collaboration with the Board of Directors and the NEOs, establishes specific milestone-based incentives in the form of cash pay-outs that are awarded to the NEOs once the specific milestones have been achieved. The milestones are established with specific timing and documentation requirements that determine whether the milestone-based incentive has been earned by the NEOs. These milestone-based incentives and the associated milestones are revised on an annual basis to align with the Company’s objectives and strategy.
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Long-Term Incentives:
The Compensation Committee believes that granting stock options to officers, directors, consultants and employees encourages retention and more closely aligns the interests of such key personnel with the interests of Shareholders while at the same time not drawing on the limited cash resources of the Company.
CREC does not utilize a set of formal objective measures to determine long-term incentive entitlements, rather, long-term incentive grants, such as stock options, to NEOs are determined in a discretionary manner on a case by case basis, having consideration to the number of options previously granted. There are no other specific quantitative or qualitative measures associated with option grants and no specific weights are assigned to any criteria individually, rather, the performance of the Company is broadly considered as a whole when determining the number of stock based compensation (if any) to be granted and CREC does not focus on any particular performance metric.
NEO Compensation
The Board of Directors:
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a) will periodically review the terms of reference for the Company’s NEOs and recommend any changes;
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b) will review the compensation of the NEOs and make recommendations; and
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c) reviews, and if appropriate recommends for approval, any agreements between the Company and the NEOs, including protections in the event of a change of control or other special circumstances, as appropriate.
The components of the NEO compensation are the same as those that apply to the other senior executive officers of the Company, namely base salary and long-term incentives in the form of stock options.
The Compensation Committee reviews and ensures that the compensation of the NEOs complies with the principles underlying the Company’s overall compensation philosophy. The Board of Directors believes that the compensation paid to each NEO during the most recently completed fiscal year was commensurate with the NEO’s position, experience and performance.
Named Executive Officers
Pursuant to applicable securities regulations, the Company must disclose the compensation paid to its NEOs. This includes the Company’s Chief Executive Officer, the Chief Operating Officer, the Company’s Chief Financial Officer and the other three most highly compensated executive officers provided that disclosure is not required for those executive officers, other than the Chief Executive Officer, Chief Operating Officer and Chief Financial Officer, whose total compensation did not exceed $150,000 . During the fiscal year ended March 31, 2022, the Named Executive Officers were:
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(a) Tracy A. Moore, Chief Executive Officer;
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(b) Peter S. Shearing, Chief Operating Officer;
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(c) Anthony Wong, Chief Financial Officer (appointed August 16, 2021); and
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(d) Michael Lee, Chief Financial Officer (resigned August 16, 2021).
The following table sets forth, for the periods indicated, the compensation of the Named Executive Officers.
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Summary Compensation Table
| Name and principal position |
Year | Salary ($) |
Share- based awards ($) |
Option- based awards ($) |
Non-equity incentive plan compensation ($) |
Non-equity incentive plan compensation ($) |
Pensi on value ($) |
All other compensati on ($) |
Total compensa tion ($)* |
|---|---|---|---|---|---|---|---|---|---|
| Annual incenti ve plans |
Long- term incenti ve plans |
||||||||
| Tracy A. Moore President, CEO & Director |
2022 | Nil | Nil | 100,645(1) | Nil | Nil | Nil | 204,000 | 304,645 |
| 2021 | Nil | Nil | 63,622(2) | Nil | Nil | Nil | 204,000 | 267,622 | |
| 2020 | Nil | Nil | 1,270(3) | Nil | Nil | Nil | 204,000 | 205,270 | |
| Peter S. Shearing COO and Director |
2022 | Nil | Nil | 100,645(1) | Nil | Nil | Nil | 204,000 | 304,645 |
| 2021 | Nil | Nil | 63,622(2) | Nil | Nil | Nil | 204,000 | 267,622 | |
| 2020 | Nil | Nil | 1,270(3) | Nil | Nil | Nil | 204,000 | 205,270 | |
| Anthony Wong(b)(c) CFO |
2022 | Nil | Nil | 19,996(2) | Nil | Nil | Nil | 7,500 | 27,496 |
| 2021 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Michael Lee(a)(c) CFO |
2022 | Nil | Nil | 1,200(1) | Nil | Nil | Nil | Nil | 1,200 |
| 2021 | Nil | Nil | 11,093(2) | Nil | Nil | Nil | 13,688 | 24,781 |
- Senior management elected to defer a significant portion of their compensation in order for the Company to have greater amounts of working capital to support purchases and sales.
(a) Michael Lee resigned as CFO of CREC August 16, 2021
(b) Anthony Wong was appointed CFO of CREC August 16, 2021
(c) Compensation for Michael Lee and Anthony Wong is based upon estimated time spent providing services to the company, Mr Lee did not serve the company on a full-time basis.
Notes:
(1) Grant date fair value of the Options of $0.066 per Option based on the Black Scholes option pricing model with the following assumptions dividend yield of 0%; volatility of 126.15%; risk-free interest rate
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of 0.5%; and expected life of 5 years.
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(2) Grant date fair value of the Options of $0.08 per Option based on the Black Scholes option pricing model with the following assumptions: dividend yield of 0%; volatility of 158.99%; risk-free interest rate of 0.5%; and expected life of 5 years.
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(3) Grant date fair value of the Options of $0.058 per Option based on the Black Sholes option pricing model with the following assumptions: dividend yield of 0%; volatility of 179.80%; risk free interest rate of 1.58%v and expected life of 5 years.
Incentive Plan Awards
The following table sets forth details for all awards currently outstanding for each of the NEOs at the end of the most recently completed financial year:
| Option-based Awards | Option-based Awards | Share-based Awards | Share-based Awards | |||
|---|---|---|---|---|---|---|
| Name and principal position |
Number of securities underlying unexercised options (#) |
Option exercise price ($) |
Option expiration date |
Value of unexercised in-the-money options ($) (1) |
Number of shares or units of shares that have not vested (#) |
Market or payout value of share- based awards that have not vested ($) |
| Tracy A. Moore President, CEO & Director |
750,000 1,000,000 |
$0.07 $0.11 |
2021-10-26 2026-03-11 |
Nil Nil |
Nil Nil |
Nil Nil |
| Peter Shearing Director, COO |
500,000 750,000 1,000,000 |
$0.05 $0.07 $0.11 |
2022-12-04 2025-10-26 2026-03-11 |
Nil Nil |
Nil Nil |
Nil Nil |
| Anthony Wong CFO |
500,000 | $0.085 | 2026-08-16 | Nil | 250,000 | Nil |
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Incentive Plan Awards – Value Vested or Earned During the Year
| Name and principal position |
Option based awards – Value vested during the year ($) |
Share based awards – Value vested during the year ($) |
Non-equity incentive plan compensation – Value earned during the year |
|
|---|---|---|---|---|
| Tracy A. Moore President, CEO & Director |
2022 | 100,645 | Nil | Nil |
| 2021 | 437,500 | Nil | Nil | |
| 2020 | 375,000 | Nil | Nil | |
| Peter Shearing Director, COO |
2021 | 100,645 | Nil | Nil |
| 2021 | 437,500 | Nil | Nil | |
| 2020 | 375,000 | Nil | Nil | |
| Anthony Wong(a) CFO |
2022 | 21,496 | Nil | Nl |
| 2021 | Nil | Nil | Nil |
(a) Anthony Wong was appointed CFO of CREC August 16, 2021.
Pension Plan Benefits and Deferred Compensation Plans
The Company and its subsidiaries do not have any pension plan arrangements in place, nor do they have any deferred compensation plans.
Director Compensation
The Company has no arrangements, standard or otherwise, pursuant to which Directors are compensated by the Company or its subsidiaries for their services in their capacity as Directors, or for committee participation, involvement in special assignments or for services as consultants or experts during the most recently completed financial year or subsequently, up to and including the date of this information circular.
The Company has a Stock Option Plan for the granting of incentive stock options to the officers, employees and directors. The purpose of granting such options is to assist the Company in compensating, attracting, retaining and motivating the Directors of the Company and to closely align the personal interests of such persons to that of the shareholders.
The following table sets forth information concerning individual grants of options to purchase securities of the Company made during the most recently completed financial year to the Directors of the Company (not including compensation paid to NEO’s, whose compensation is as a director is fully reflected in the chart above entitled “ Summary Compensation Table” ):
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| Name | Fees Earned ($) |
Share- based awards ($) |
Option- based awards ($) |
Non-equity incentive plan compensation ($) |
Pension value ($) |
All other compensat ion ($) |
Total compensation ($) |
|---|---|---|---|---|---|---|---|
| Gordon Fretwell |
Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| Mark Peters | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
The following table sets forth details for all awards currently outstanding for each of the directors, not including the NEOs, at the end of the most recently completed financial year:
| Option-based Awards | Option-based Awards | Share-based Awards | Share-based Awards | |||
|---|---|---|---|---|---|---|
| Name and principal position |
Number of securities underlying unexercised options (#) |
Option exercise price ($) |
Option expiration dare |
Value of unexercised in-the-money options ($) (1) options (#) |
Number of shares or units of shares that have not vested (#) |
Market or payout value of share- based awards that have not vested ($) |
| Gordon Fretwell, Director |
800,000 500,000 150,000 |
$0.05 $0.05 $0.07 |
2022-12-04 2021-03-22 2025-10-26 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
| Mark Peters, Director |
250,000 200,000 150,000 |
$0.05 $0.05 $0.07 |
2022-12-04 2024-03-22 2025-10-26 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
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Incentive Plan Awards – Value Vested or Earned During the Year
| Name and principal position |
Year | Option based awards – Value vested during the year ($) |
Share based awards – Value vested during the year ($) |
Non-equity incentive plan compensation – Value earned during the year |
|---|---|---|---|---|
| Gordon Fretwell, Director |
2022 | 7,592 | Nil | Nil |
| 2021 | 162,500 | Nil | Nil | |
| Mark Peters, Director | 2022 | 7,507 | Nil | Nil |
| 2021 | 87,500 | Nil | Nil |
CORPORATE GOVERNANCE
Effective June 30, 2005, National Instrument 58-101 Disclosure of Corporate Governance Practices (“NI 58101”) and National Policy 58-201 Corporate Governance Guidelines (“NP 58-201”) were adopted in each of the provinces and territories of Canada. NI 58-101 requires issuers to disclose the corporate governance practices that they have adopted. NP 58-201 provides guidance on corporate governance practices.
The Board believes that good corporate governance improves corporate performance and benefits all shareholders. The Canadian Securities Administrators (the “CSA”) have adopted National Policy 58-201 Corporate Governance Guidelines , which provides non-prescriptive guidelines on corporate governance practices for reporting issuers such as the Company. In addition, the CSA have implemented National Instrument 58101 Disclosure of Corporate Governance Practices , which prescribes certain disclosure by the Company of its corporate governance practices. This section sets out the Company’s approach to corporate governance and addresses the Company’s compliance with NI 58-101.
1. Board of Directors
Directors are considered to be independent if they have no direct or indirect material relationship with the Company. A “material relationship” is a relationship which could, in the view of the Company’s Board of Directors, be reasonably expected to interfere with the exercise of a director’s independent judgment. 2 of the 4 members of the Board are independent: Mark Peters and Gordon Fretwell. The non-independent directors are Tracy A. Moore (President and Chief Executive Officer) and Peter R. Shearing (Chief Operating Officer).
Management has been delegated the responsibility for meeting defined corporate objectives, implementing approved strategic and operating plans, carrying on the Company’s business in the ordinary course, managing cash flow, evaluating new business opportunities, recruiting staff and complying with applicable regulatory requirements. The board facilitates its independent supervision over management by reviewing and approving long-term strategic, business and capital plans, material contracts and business transactions, and all debt and equity financing transactions. Through its audit committee, the Board examines the effectiveness of the Company’s internal control processes and management information systems.
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2. Directorships
Certain directors are also directors of other public companies as follows:
Gordon Fretwell Pucara Gold Ltd., Galiano Gold Inc., RE Royalties Ltd.
Cease Trade Orders, Bankruptcies, Penalties or Sanctions
None of the individuals named above is or has been within the past ten years a director, chief executive officer or chief financial officer of any company that:
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a) was subject to a cease trade order or similar order or an order that denied the relevant company access to any exemption under securities legislation that was in effect for a period of ore than 30 consecutive days that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or
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b) was subject to a cease trade order or similar order that denied the relevant company access to any exemption under securities legislation that was in effect for a period of more than 30 consecutive days that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
Except as disclosed below, none of the individuals named above is or has been within the past ten years, a director or executive officer of any company that, while that person was acting in that capacity or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, or has, within the past ten years become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold assets of the proposed director.
Mr. Fretwell was a director of TSX-V listed Lignol Energy Corporation (“ Lignol ”) until May 1, 2015. Lignol went into receivership on August 22, 2014.
3. Orientation and Continuing Education
Orientation and education of new members of the Board is conducted informally by management and members of the Board. The orientation provides background information on the Company’s history, performance and strategic plans.
4. Other Board Committees
The Board has no other committees other than the Audit Committee, the Compensation Committee and the Corporate Governance Committee.
5. Assessments
The Board monitors on an on-going basis the adequacy of information given to directors, communication between the Board and management and the strategic direction and processes of the Board and committees.
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INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
None of the current or former directors, executive officers, employees of the Company, the proposed nominees for election to the board of directors of the Company, or their respective associates or affiliates, are or have been indebted to the Company since the beginning of the last completed financial year.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
No director or executive officer of the Company or any proposed nominee of management of the Company for election as a director of the Company, nor any associate or affiliate of the foregoing persons has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, since the beginning of the Company’s last financial year in matters to be acted upon at the Meeting, other than the election of directors or the appointment of auditors.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
None of the persons who were directors or executive officers of the Company or a subsidiary of the Company at any time during the Company’s last financial year, the proposed nominees for election to the board of directors of the Company, any person or company who beneficially owns, directly or indirectly, or who exercises control or direction over (or a combination of both) more than 10% of the issued and outstanding common shares of the Company, nor any associate or affiliate of any such person, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any transaction since the commencement of the Company’s most recently completed financial year or in any proposed transaction, which has materially affected or would materially affect the Company except as set out herein.
MANAGEMENT CONTRACTS
No management functions of the Company are to any substantial degree performed by a person or company other than the directors or executive officers of the Company.
APPOINTMENT OF AUDITOR
Management of the Company proposes to nominate DeVisser Gray, Chartered Accountants, for appointment as auditors of the Company to hold office until the next Annual General Meeting of the shareholders at remuneration to be fixed by the directors. DeVisser Gray, Chartered Accountants has been the Company’s auditors since May 2009.
Shareholders will be asked to consider and, if thought fit, to pass an ordinary resolution, in substantially the following form, subject to such changes as may be recommended by legal counsel or required by regulatory authorities:
“Resolved as an ordinary resolution that Devisser Gray, Chartered Accountants be appointed as the Company’s auditor until the next annual meeting of shareholders following the Meeting, or until it resigns or is removed from office by the Company, with remuneration to be approved by the Board.”
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AUDIT COMMITTEE
The Audit Committee reviews the annual and quarterly financial statements of the Company, oversees the annual audit process, the Company’s internal accounting controls, the resolution of issues identified by the Company’s auditors and recommends to the Board the firm of independent auditors to be nominated for appointment by the shareholders at the next annual general meeting. In addition, the Audit Committee meets annually with the external auditors of the Company.
Composition of Audit Committee
The Company is required to have an Audit Committee comprised of not less than three directors, a majority of whom are not officers, control persons or employees of the Company or of an affiliate of the Company. The Company’s current Audit Committee consists of Mark Peters, Tracy Moore, and Gordon Fretwell, two of whom (being Mark Peters and Gordon Fretwell) are independent. National Instrument 52-110 Audit Committees , (“NI 52-110”) provides that a member of an audit committee is “independent” if the member has no direct or indirect material relationship with the Company, which could, in the view of the Company’s board of directors, reasonably interfere with the exercise of the member’s independent judgment.
Financial Literacy
NI 52-110 provides that an individual is “financially literate” if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company’s financial statements.
All of the directors of the Company are financially literate as that term is defined.
Audit Committee Charter
The Audit Committee Charter is also available upon request to the Company’s Corporate Secretary.
Audit Committee Oversight
Since the commencement of the Company’s most recently completed financial year, the Audit Committee has not made any recommendations to nominate or compensate an external auditor which were not adopted by the board of directors of the Company.
Reliance on Certain Exemptions
Since the commencement of the Company’s most recently completed financial year, the Company has not relied on:
-
(a) the exemption in section 2.4 ( De Minimis Non-audit Services) of NI 52-110; or
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(b) an exemption from NI 52-110, in whole or in part, granted under Part 8 (Exemptions).
Pre-Approval Policies and Procedures
The Board of Directors has adopted a pre-approval policy requiring that the Audit Committee pre-approve the audit and non-audit services performed by the independent auditor in order to assure that the provision of such services do not impair the auditor’s independence.
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Audit Fees
The following table sets forth the fees paid during the last two fiscal years by the Company to De Visser Gray, Chartered Accountants for services rendered:
| Fiscal 2021 $ |
Fiscal 2022 $ |
|
|---|---|---|
| Audit Fees | 27,200 | 26,500 |
| Audit Related Fees | Nil | Nil |
| Tax Fees | 1,700 | 2,500 |
| All Other Fees | Nil | Nil |
| Totals | 28,900 | 29,000 |
Exemption
The Company is a “venture issuer” as defined in NI 52-110 and is relying on the exemption in section 6.1 of NI 52-110 relating to Parts 3 ( Composition of Audit Committee ) and 5 ( Reporting Obligations ).
ADDITIONAL INFORMATION
Additional information relating to the Company may be found on SEDAR at www.sedar.com. Financial information is provided in the Company’s audited financial statements and MD&A for its years ended March 31, 2021 and March 31, 2022. Shareholders may contact the Company at 2110, 650 West Georgia Street, Vancouver, BC V6B 4N8 or by telephone at 604-638-8886 to request copies of the Company’s financial statements and MD&A including audited financial statements.
BOARD APPROVAL
The contents of this Circular have been approved and its mailing authorized by the directors of the Company.
CERTIFICATE
The foregoing contains no untrue statement of a material fact and does not omit to state a material fact that is required to be stated or that is necessary to make a statement not misleading in the light of the circumstances in which it was made.
DATED at Vancouver, British Columbia, this 16[th] day of November, 2022
ON BEHALF OF THE BOARD OF DIRECTORS
“Tracy A. Moore”
Tracy A. Moore President
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