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Beijing Airdoc Technology Co., Ltd. — Proxy Solicitation & Information Statement 2022
Oct 24, 2022
50474_rns_2022-10-24_bfb1fa1e-bb00-453c-b456-00fbf63bf4e7.pdf
Proxy Solicitation & Information Statement
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION
If you are in doubt about this circular, you should consult your stockbroker, other registered dealer in securities, bank manager, solicitor, professional accountant or other professional adviser.
If you have sold or transferred all your shares in Beijing Airdoc Technology Co., Ltd. , you should at once hand this circular together with the form of proxy to the purchaser or transferee or to the bank, stockbroker or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
Hong Kong Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited take no responsibility for the contents of this circular, make no representation as to its accuracy or completeness and expressly disclaim any liability whatsoever for any loss howsoever arising from or in reliance upon the whole or any part of the contents of this circular.
This circular appears for information purpose only and does not constitute an invitation or offer to acquire, purchase or subscribe for any securities of the Company.
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Beijing Airdoc Technology Co., Ltd. 北京鷹瞳科技發展股份有限公司
(A joint stock company incorporated in the People’s Republic of China with limited liability)
(Stock Code: 2251)
(1) APPLICATION FOR THE H SHARE FULL CIRCULATION;
(2) PROPOSED GRANT OF AUTHORIZATION TO DEAL WITH MATTERS RELATED TO THE APPLICATION FOR THE H SHARE FULL CIRCULATION;
(3) PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION;
(4) PROPOSED AMENDMENTS TO THE RULES OF PROCEDURE OF THE GENERAL MEETING; AND NOTICE OF THE EXTRAORDINARY GENERAL MEETING
A notice convening the EGM of Beijing Airdoc Technology Co., Ltd. to be held at Room 21, 4th Floor, Building 2, A2 Yard, West Third Ring North Road, Haidian District, Beijing, PRC on Thursday, November 10, 2022 at 11:00 a.m. is set out on pages 52 to 54 of this circular. A form of proxy for use at the EGM is also enclosed. Such form of proxy is also published on the websites of the Stock Exchange ( www.hkexnews.hk ) and the Company ( www.airdoc.com ).
Shareholders who intend to appoint a proxy to attend the EGM shall complete and return the enclosed form of proxy in accordance with the instructions printed thereon not less than 24 hours before the time fixed for holding the EGM (i.e. not later than 11:00 a.m. on Wednesday, November 9, 2022) or any adjournment thereof (as the case may be). Completion and return of the form of proxy will not preclude Shareholders from attending and voting in person at the EGM if they so wish. The Company strongly recommends you monitor the development of the COVID-19 situation and to assess, based on the latest epidemic prevention policies, the necessity for attending the Extraordinary General Meeting in person. References to dates and time in this circular are to Hong Kong dates and time.
PRECAUTIONARY MEASURES FOR THE EGM
To safeguard the health and safety of Shareholders and to prevent the spreading of coronavirus disease (COVID-19) pandemic, the following measures will be implemented at the EGM:
• mandatory body temperature check; • compliance with the latest epidemic prevention policies of the PRC government and presentation of the corresponding health certificate; • mandatory wearing of surgical face masks; and • no refreshments for attendees.
The Company reserves the right to deny entry into or require any person to leave the EGM venue if such person:
(i) refuses to comply with any of the above precautionary measures; (ii) is having a body temperature of over 37.4 degree Celsius; and/or (iii) has any flu-like symptoms.
For the health and safety of Shareholders, the Company would like to encourage the Shareholders to appoint the chairman of the EGM as their proxy to vote on the relevant resolutions at the EGM, instead of attending the EGM in person.
October 25, 2022
CONTENTS
| Page | |
|---|---|
| DEFINITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 1 |
| LETTER FROM THE BOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 3 |
| APPENDIX I — THE H SHARE FULL CIRCULATION PLAN . . . . . . . . . . . . . . |
24 |
| APPENDIX II — THE AMENDED RULES OF PROCEDURE OF |
|
| THE GENERAL MEETING . . . . . . . . . . . . . . . . . . . . . . . . . . . | 29 |
| NOTICE OF THE EXTRAORDINARY GENERAL MEETING . . . . . . . . . . . . . . . . . . | 52 |
– i –
DEFINITIONS
In this circular, the following expressions have the following meanings unless the context requires otherwise:
“Articles of Association” the articles of association of the Company, as amended from time to time
-
“Board of Directors” or “Board” the board of Directors
-
“China” or the “PRC”
-
the People’s Republic of China, but for the purpose of this circular and for geographical reference only and except where the context requires, references in this circular to China and the PRC do not include Hong Kong, the Macau Special Administrative Region of the PRC and Taiwan
-
“Company” Beijing Airdoc Technology Co., Ltd. (北京鷹瞳科技發展股 份有限公司), a joint stock company incorporated in the PRC with limited liability on September 9, 2015
-
“Conversion and Listing” upon obtaining all relevant approvals (including approvals from the CSRC and the Stock Exchange) and having complied with all applicable laws, rules and regulations, such Unlisted Shares shall be converted into H Shares and the Company will apply to the Stock Exchange for the listing of, and permission to deal in, such H Shares on the Main Board
-
“CSRC” China Securities Regulatory Commission (中國證券監督管 理委員會)
-
“Director(s)” the director(s) of the Company
-
“EGM” the 2022 first extraordinary general meeting of the Company to be held at 11:00 a.m. on Thursday, November 10, 2022
“H Share(s)” overseas listed foreign share(s) in the share capital of the Company with a nominal value of RMB1.00 each, which is(are) subscribed for and traded in Hong Kong dollars and listed on the Stock Exchange
– 1 –
DEFINITIONS
“H Share Full Circulation” the application proposed by the Company for the partial conversion of Unlisted Shares into H Shares and the listing and circulation of such Shares on the Main Board of the Stock Exchange “H Share Registrar” Tricor Investor Services Limited “Hong Kong” the Hong Kong Special Administrative Region of the PRC “Latest Practicable Date” October 19, 2022, being the latest practicable date prior to the printing of this circular for ascertaining certain information in this circular “Listing Rules” the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited “Notice of the EGM” the notice of EGM dated October 25, 2022, a copy of which is set out on pages 52 to 54 of this circular “PRC Company Law” the Company Law of the People’s Republic of China “RMB” Renminbi Yuan, the lawful currency of China “Rules of Procedure of the rules of procedure of the general meeting of the the General Meeting” Company, as amended from time to time “Share(s)” shares in the share capital of our Company, with a nominal value of RMB1.00 each, comprising Unlisted Shares and H Shares “Shareholder(s)” holder(s) of the Share(s) “Stock Exchange” The Stock Exchange of Hong Kong Limited “Unlisted Share(s)” domestic share(s) in the share capital of the Company with a nominal value of RMB1.00 each, which is(are) subscribed for and paid up in Renminbi by domestic investors and currently not listed on any stock exchange
– 2 –
LETTER FROM THE BOARD
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Beijing Airdoc Technology Co., Ltd. 北京鷹瞳科技發展股份有限公司
(A joint stock company incorporated in the People’s Republic of China with limited liability) (Stock Code: 2251)
Executive Directors: Mr. ZHANG Dalei (張大磊) (Chairman and chief executive officer) Mr. GAO Fei (高斐) Dr. CHEN Yuzhong (陳羽中) Mr. CHEN Hailong (陳海龍)
Non-Executive Directors: Mr. CHEN Xin (陳欣) Ms. WANG Mi (王謐)
Independent Non-executive Directors: Mr. NG Kong Ping Albert (吳港平) Mr. WU Yangfeng (武陽豐) Mr. HUANG Yanlin (黃彥林)
Head Office, Registered Office and Principal Place of Business in the PRC: Room 21, 4th Floor, Building 2, A2 Yard West Third Ring North Road Haidian District Beijing PRC
Principal Place of Business in Hong Kong: Room 1901, 19/F, Lee Garden One 33 Hysan Avenue Causeway Bay Hong Kong
October 25, 2022
To the Shareholders:
Dear Sir or Madam,
(1) APPLICATION FOR THE H SHARE FULL CIRCULATION;
(2) PROPOSED GRANT OF AUTHORIZATION TO DEAL WITH MATTERS RELATED TO THE APPLICATION FOR THE H SHARE FULL CIRCULATION;
(3) PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION;
- (4) PROPOSED AMENDMENTS TO THE RULES OF PROCEDURE OF THE GENERAL MEETING;
AND
NOTICE OF THE EXTRAORDINARY GENERAL MEETING
I. INTRODUCTION
The purpose of this circular is to provide you with the Notice of the EGM and the information reasonably necessary to enable you to make an informed decision on whether to vote for or against the proposed resolutions at the EGM.
– 3 –
LETTER FROM THE BOARD
At the EGM, the following resolutions will be proposed to consider, and (if thought fit) approve:
-
(1) the application for the H Share Full Circulation;
-
(2) the grant of authorization to the Board of Directors and its delegated persons to deal with matters related to the application for the H Share Full Circulation;
-
(3) the proposed amendments to the Rules of Procedure of the General Meeting; and
-
(4) the proposed amendments to the Articles of Association.
II. DETAILS OF THE RESOLUTIONS
Ordinary Resolutions
(1) Application for the H Share Full Circulation
On October 10, 2022, the Board of Directors resolved to approve the application for the H Share Full Circulation. An ordinary resolution will be proposed at the EGM for the Shareholders to consider and approve the application for the H Share Full Circulation, the details of which are set out in the Appendix I to this circular.
As of the Latest Practicable Date, the Company has not applied to the CSRC for the H Share Full Circulation and details of the implementation plan of the H Share Full Circulation and the Conversion and Listing have not been finalized. The Company will make further announcement(s) on the progress of the H Share Full Circulation and the Conversion and Listing in accordance with the Inside Information Provision under Part XIVA of the Securities and Futures Ordinance (Chapter 571 of the Laws of Hong Kong) and/or the requirements of the Listing Rules.
The H Share Full Circulation and the Conversion and Listing are subject to other relevant procedures as required by the CSRC, the Stock Exchange and other domestic and overseas regulatory authorities. Shareholders and potential investors of the Company are advised to exercise caution when dealing in the securities of the Company.
– 4 –
LETTER FROM THE BOARD
- (2) Proposed grant of Authorization to the Board of Directors and its delegated persons to deal with matters related to the H Share Full Circulation
A ordinary resolution will be proposed at the EGM for the Shareholders to consider and approve on the grant of authorization to the Board of Directors and its delegated persons to deal with matters related to the application for the H Share Full Circulation.
The Shareholders who applied for the H Share Full Circulation have agreed to authorize the Board and/or its delegated persons to apply to the CSRC, the Stock Exchange and other relevant regulatory authorities for the H Share Full Circulation, and be responsible for handling matters relating to the H Share Full Circulation.
It is proposed at the EGM that Board and its delegated persons (unless otherwise authorized by the Board, such delegated persons shall be the chairman of the Board, the secretary to the Board and the management of the Company) be authorized to handle all matters relating to the H Share Full Circulation at their sole discretion. The scope of authorization includes but is not limited to:
-
(a) implementing and adjusting the specific plan for the H Share Full Circulation in accordance with the implementation rules, new regulations, guidance opinions, national policies formulated by the competent authorities and the review opinions or requirements of the relevant regulatory authorities on the matters relating to the H Share Full Circulation on the basis of the full circulation plan determined by the Company;
-
(b) dealing with the reporting matters in relation to the H Share Full Circulation, including but not limited to preparing, producing, amending, signing, supplementing, submitting, reporting, implementing and announcing the relevant reporting documents and other legal documents in relation to the H Share Full Circulation in accordance with the requirements of the relevant regulatory authorities, and signing, amending, supplementing, submitting, reporting and implementing various legal documents in relation to the H Share Full Circulation on behalf of the Company;
-
(c) being responsible for obtaining and handling all the matters in relation to all approvals and permits from the CSRC, the Stock Exchange and/or any other relevant domestic and overseas authorities for the H Share Full Circulation, handling the cross-border transfer registration and overseas centralized custody for the Unlisted Shares, foreign exchange registration and listing on the Main Board of the Stock Exchange in accordance with the relevant laws and regulations and the authorized/approved plan on behalf of the Company; and
– 5 –
LETTER FROM THE BOARD
- (d) taking all necessary actions on behalf of the Company, to the extent permitted by applicable laws and regulations and the Articles of Association, to determine and handle all other matters relating to the application for the H Share Full Circulation.
(3) Proposed Amendments to the Rules of Procedure of the General Meeting
A resolution will be proposed at the EGM for the Shareholders to consider and approve the amendments to the Rules of Procedure of the General Meeting. The Board has resolved to approve the proposal of making housekeeping amendments to the Rules of Procedure of the General Meeting, the details of which are set out below:
| No. | Article before amendments | Article after amendments | ||
|---|---|---|---|---|
| 1. | Article 24 | Article 24 | ||
| Voting at general meetings shall be |
Voting at general meetings shall be |
|||
| conducted by show of hands unless the | conducted by show of hands unless the | |||
| following persons require voting by ballot | following persons require voting by ballot | |||
| before or after voting by show of hands: | before or after voting by show of hands: | |||
| (I) chairman of the meeting; |
(I) chairman of the meeting; |
|||
| (II) at least two shareholders with voting |
(II) at least two shareholders with voting |
|||
| rights or proxies thereof; | rights or proxies thereof; | |||
| (III) shareholder(s) (including proxies |
(III) shareholder(s) (including proxies |
|||
| thereof) severally or jointly holding | thereof) severally or jointly holding | |||
| more than 10% (inclusive) of shares | more than 10% (inclusive) of shares | |||
| with voting rights at the meeting. | with voting rights at the meeting. |
– 6 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | ||
|---|---|---|---|---|
| Unless anybody requires voting by ballot, | Unless anybody requires voting by ballot, | |||
| the chairman of the meeting shall announce | the chairman of the meeting shall announce | |||
| the result of voting by show of hands on | the result of voting by show of hands on | |||
| proposals, which result shall be recorded in | proposals, which result shall be recorded in | |||
| the minutes as final evidence, without |
the minutes as final evidence, without |
|||
| specifying the number or percentage of pros | specifying the number or percentage of pros | |||
| for or cons against the resolutions adopted | for or cons against the resolutions adopted | |||
| at the meeting. | at the meeting. | |||
| The request for voting by ballot may be | When voting by ballot, vote counters shall | |||
| revoked by the person tendering the |
count the votes after the end of the meeting | |||
| request. | and record the result in the meeting |
|||
| minutes. | ||||
| The request for voting by ballot may be | ||||
| revoked by the person tendering the |
||||
| request. |
The amended Rules of Procedure of the General Meeting is set out in the Appendix II to this circular.
Special Resolution
(1) Proposed Amendments to the Articles of Association
Reference is made to the announcement of the Company dated October 10, 2022 in relation to, among others, the proposed amendments to the Articles of Association.
Pursuant to the PRC Company Law, the regulatory rules of the CSRC and the Stock Exchange and other relevant laws, regulations, regulatory documents and the Articles of Association, and in light of the needs to enhance and optimize corporate governance, the Company proposes to make certain amendments to the Articles of Association.
– 7 –
LETTER FROM THE BOARD
The Board has resolved to approve the proposal of making housekeeping amendments to the Articles of Association, the details of which are set out below:
No. Article before amendments Article after amendments 1. Article 1 Article 1 These Articles of Association are These Articles of Association are formulated in accordance with the Company formulated in accordance with the Company Law of the People’s Republic of China Law of the People’s Republic of China (hereafter referred to as the “ Company (hereafter referred to as the “ Company Law ”), the Securities Law of the People’s Law ”), the Securities Law of the People’s Republic of China (the “ Securities Law ”), Republic of China (the “ Securities Law ”), the Special Regulations of the State Council the Special Regulations of the State Council on the Overseas Offering and Listing of on the Overseas Offering and Listing of Shares by Joint Stock Limited Companies Shares by Joint Stock Limited Companies (hereafter referred to as the “ Special (hereafter referred to as the “ Special Regulations ”), the Mandatory Provisions Regulations ”), the Mandatory Provisions for the Articles of Association of the for the Articles of Association of the Companies to be Listed Overseas (hereafter Companies to be Listed Overseas (hereafter referred to as the “ Mandatory referred to as the “ Mandatory Provisions ”), the Letter of the Opinion on Provisions ”), the Letter of the Opinion on the Supplemental Amendments to the the Supplemental Amendments to the Articles of Association of Companies to be Articles of Association of Companies to be Listed in Hong Kong (CSRC Overseas Listed in Hong Kong (CSRC Overseas Letter [1995] No. 1), the Opinions on Letter [1995] No. 1), the Opinions on Further Promoting the Regular Operation of Further Promoting the Regular Operation of Companies Listed Abroad and Deepening Companies Listed Abroad and Deepening the Reform, the Reply of the State Council the Reform, the Reply of the State Council on Adjusting the Provisions Applicable to on Adjusting the Provisions Applicable to the Notice Period and Other Matters of the the Notice Period and Other Matters of the General Meeting of Shareholders by General Meeting of Shareholders by Overseas Listed Companies (State Council Overseas Listed Companies (State Council Letter [2019] No. 97) and the Rules Letter [2019] No. 97) and the Rules Governing the Listing of Securities on the Governing the Listing of Securities on the Stock Exchange of Hong Kong Limited Stock Exchange of Hong Kong Limited (hereafter referred to as the “ Hong Kong (hereafter referred to as the “ Hong Kong Listing Rules ”) as well as other relevant Listing Rules ”) as well as other relevant laws, administrative regulations and laws, administrative regulations and normative documents, and referred to the normative documents, and referred to the Guideline on the Articles of Association of Guideline on the Articles of Association of Listed Companies (Revised in 2019) for the Listed Companies (Revised in 20 ~~19~~ 22 ) for purposes of safeguarding the legitimate the purposes of safeguarding the legitimate rights and interests of Beijing Airdoc rights and interests of Beijing Airdoc Technology Co., Ltd. (hereafter referred to Technology Co., Ltd. (hereafter referred to as the “ Company ”), its shareholders and as the “ Company ”), its shareholders and creditors and regulating the organization creditors and regulating the organization and conducts of the Company. and conducts of the Company.
– 8 –
LETTER FROM THE BOARD
No. Article before amendments Article after amendments 2. Article 39 Article 39 If the directors, supervisors, senior If the directors, supervisors, senior management of the Company or the management of the Company or the shareholders holding shares of the Company shareholders holding shares of the Company up to 5% or more sell their shares within up to 5% or more sell their shares or other six months upon buying or buy back the securities with equity nature within six shares within six months upon such selling, months upon buying or buy back the shares the resulting revenue shall be transferred to within six months upon such selling, the the Company and the board of directors of resulting revenue shall be transferred to the the Company shall take back such revenue. Company and the board of directors of the However, the six month sales restriction on Company shall take back such revenue. selling shares shall not apply to the However, the six month sales restriction on securities firms buying and holding the selling shares shall not apply to the remaining shares up to 5% or more upon securities firms buying and holding the underwriting. remaining shares up to 5% or more upon underwriting.
If the board of directors does not implement in accordance with the aforesaid provisions, The shares or other equity securities held the shareholders shall have the right to by a director, a supervisor, an officer, or a demand the board of directors to perform natural person shareholder as mentioned in the same within thirty days. If the board of the preceding paragraph shall include the directors fails to perform within the above shares or other equity securities held by his period, the shareholders shall have the right or her spouse, parents, and children to file a lawsuit to the People’s Court in through his, her or any other person’s their own names for the benefits of the account. Company.
If the board of directors does not implement If the board of directors of the Company in accordance with ~~the aforesaid provisions~~ does not perform in accordance with the the first paragraph of this article , the first paragraph of this article, the shareholders shall have the right to demand responsible directors shall be held jointly the board of directors to perform the same liable according to the law. within thirty days. If the board of directors fails to perform within the above period, the shareholders shall have the right to file a lawsuit to the People’s Court in their own names for the benefits of the Company. If the board of directors of the Company does not perform in accordance with the first paragraph of this article, the responsible directors shall be held jointly liable according to the law.
– 9 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | ||||||
|---|---|---|---|---|---|---|---|---|
| 3. | Article 57 | Article 57 | ||||||
| The | Shareholders holding ordinary Shares | The | Shareholders holding ordinary Shares | |||||
| shall | enjoy the following rights: | shall | enjoy the following rights: | |||||
| (I) | to be entitled to dividends and other | (I) | to be entitled to dividends and other | |||||
| forms of distributions in proportion to | forms of distributions in proportion to | |||||||
| the number of Shares; | the number of Shares; | |||||||
| (II) | to propose, convene and preside over, | (II) | to propose, convene and preside over, | |||||
| to attend or appoint a proxy to attend | to attend or appoint a proxy to attend | |||||||
| general meetings and to exercise | the | general meetings and to exercise | the | |||||
| corresponding voting rights |
in | corresponding voting rights |
in | |||||
| accordance with laws; | accordance with laws; | |||||||
| (III) | to supervise the operation activities | of | (III) | to supervise the operation activities | of | |||
| the Company, and to make suggestions | the Company, and to make suggestions | |||||||
| and enquiries accordingly; | and enquiries accordingly; | |||||||
| (IV) | to transfer, bestow or pledge |
the | (IV) | to transfer, bestow or pledge |
the | |||
| Shares held by them in accordance | Shares held by them in accordance | |||||||
| with the laws, administrative |
with the laws, administrative |
|||||||
| regulations and the Articles |
of | regulations and the Articles |
of | |||||
| Association; | Association; | |||||||
| (V) | to obtain relevant information |
in | (V) | to obtain relevant information |
in | |||
| accordance with the Articles |
of | accordance with the Articles |
of | |||||
| Association, including: | Association, including: | |||||||
| 1. | to obtain a copy of the Articles | of | 1. | to obtain a copy of the Articles | of | |||
| Association, subject to payment of | the | Association, subject to payment of | the | |||||
| cost of such copy; | cost of such copy; | |||||||
| 2. | to inspect and copy, subject |
to | 2. | to inspect and copy, subject |
to | |||
| payment of a reasonable charge: | payment of a reasonable charge: | |||||||
| (1) | all parts of the register of members | (1) | all parts of the register of members | |||||
| (the list of all shareholders at the close | (the list of all shareholders at the close | |||||||
| of trading on the record date of | the | of trading on the record date of | the | |||||
| Company’s latest periodic report); | Company’s latest periodic report); |
– 10 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | ||||
|---|---|---|---|---|---|---|
| (2) | personal particulars of each of the | (2) | personal particulars of each of the | |||
| directors, supervisors, general manager | directors, supervisors, general manager | |||||
| and other senior management of the | and other senior management of the | |||||
| Company, including: | Company, including: | |||||
| (a) | current and previous names and |
(a) | current and previous names and |
|||
| aliases; | aliases; | |||||
| (b) | main address (domicile); | (b) | main address (domicile); | |||
| (c) | nationality; | (c) | nationality; | |||
| (d) | full-time and all other part-time |
(d) | full-time and all other part-time |
|||
| occupations and duties; | occupations and duties; | |||||
| (e) | identification documents and their |
(e) | identification documents and their |
|||
| numbers; | numbers; | |||||
| (3) | the status of the Company’s share |
(3) | the status of the Company’s share |
|||
| capital; | capital; | |||||
| (4) | the latest audited financial statements | (4) | the latest audited financial statements | |||
| of the Company, and the reports of the | of the Company, and the reports of the | |||||
| Board, auditors and supervisors; | Board, auditors and supervisors; | |||||
| (5) | reports of the aggregate par value, | (5) | reports of the aggregate par value, | |||
| number of shares, highest and lowest | number of shares, highest and lowest | |||||
| prices paid by the Company in respect | prices paid by the Company in respect | |||||
| of each class of shares bought back by | of each class of shares bought back by | |||||
| the Company since the end of the last | the Company since the end of the last | |||||
| accounting year and all the expenses | accounting year and all the expenses | |||||
| paid by the Company therefor; | paid by the Company therefor; | |||||
| (6) | copy of the latest annual review report | (6) | copy of the latest annual review report | |||
| which has been filed with the |
which has been filed with the |
|||||
| competent administration for industry | competent ~~administration for industry~~ | |||||
| and commerce or other competent |
~~and~~ ~~commerce~~ administrations for |
|||||
| authorities; | market regulation or other competent | |||||
| authorities; |
– 11 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | |||||
|---|---|---|---|---|---|---|---|
| (7) | minutes of general meetings (only |
(7) | minutes of general meetings (only |
||||
| available for shareholders’ inspection) | available for shareholders’ inspection) | ||||||
| and copies of the Company’s |
and copies of the Company’s |
||||||
| resolutions of general meetings, Board | resolutions of general meetings, Board | ||||||
| meetings and meeting of Board of |
meetings and meeting of Board of |
||||||
| Supervisors, as well as special |
Supervisors, as well as special |
||||||
| resolutions; | resolutions; | ||||||
| (8) | counterfoils of corporate bonds. | (8) | counterfoils of corporate bonds. | ||||
| The Company shall deposit the |
The Company shall deposit the |
||||||
| documents in clauses (1) to (7) above | documents in clauses (1) to (7) above | ||||||
| (other than clause (2)) and other |
(other than clause (2)) and other |
||||||
| applicable documents at its Hong |
applicable documents at its Hong |
||||||
| Kong address as required by the Hong | Kong address as required by the Hong | ||||||
| Kong Listing Rules available for free | Kong Listing Rules available for free | ||||||
| inspection of the public and the |
inspection of the public and the |
||||||
| holders of overseas-listed shares |
holders of overseas-listed shares |
||||||
| (except for the minutes of the general | (except for the minutes of the general | ||||||
| meeting for the inspection of |
meeting for the inspection of |
||||||
| shareholders only). | shareholders only). | ||||||
| The Company may refuse any |
The Company may refuse any |
||||||
| inspecting or copying request which | inspecting or copying request which | ||||||
| involves commercial secrets and |
involves commercial secrets and |
||||||
| insider information on the Company | insider information on the Company | ||||||
| and privacy of relevant personnel. | and privacy of relevant personnel. | ||||||
| (VI) | in the event of the termination or | (VI) | in the event of the termination or | ||||
| liquidation of the Company, the right | liquidation of the Company, the right | ||||||
| to participate in the distribution of the | to participate in the distribution of the | ||||||
| remaining assets of the Company |
remaining assets of the Company |
||||||
| according to the number of shares |
according to the number of shares |
||||||
| held; | held; |
– 12 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| (VII) | with respect to shareholders who vote | (VII) | with respect to shareholders who vote | ||||||
| against any resolution adopted at | the | against any resolution adopted at | the | ||||||
| general meeting on the merger |
or | general meeting on the merger |
or | ||||||
| demerger of the Company, the right to | demerger of the Company, the right to | ||||||||
| demand the Company to acquire | the | demand the Company to acquire | the | ||||||
| shares held by them; | shares held by them; | ||||||||
| (VIII) | any other rights required by laws, |
(VIII) | any other rights required by laws, |
||||||
| administrative regulations, departmental | administrative regulations, departmental | ||||||||
| rules or the Articles of Association. | rules or the Articles of Association. | ||||||||
| 4. | Article 67 | Article 67 | |||||||
| The | general meeting is the organ |
of | The | general meeting is the organ |
of | ||||
| authority of the Company, which exercises | authority of the Company, which exercises | ||||||||
| its | following functions and powers |
in | its | following functions and powers |
in | ||||
| accordance with the law: | accordance with the law: | ||||||||
| (I) | determining the Company’s business | (I) | determining the Company’s business | ||||||
| policies and investment plans; | policies and investment plans; | ||||||||
| (II) | electing and replacing directors |
and | (II) | electing and replacing directors |
and | ||||
| supervisors not appointed from employee | supervisors not appointed from employee | ||||||||
| representatives, and determining matters | representatives, and determining matters | ||||||||
| concerning remunerations to directors |
concerning remunerations to directors |
||||||||
| and supervisors; | and supervisors; | ||||||||
| (III) | examining and approving reports | of | (III) | examining and approving reports | of | ||||
| the Board of Directors; | the Board of Directors; | ||||||||
| (IV) | examining and approving reports | of | (IV) | examining and approving reports | of | ||||
| the Board of Supervisors; | the Board of Supervisors; | ||||||||
| (V) | examining and approving |
the | (V) | examining and approving |
the | ||||
| Company’s annual financial budget |
Company’s annual financial budget |
||||||||
| and final account proposals; | and final account proposals; |
– 13 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | ||||||
|---|---|---|---|---|---|---|---|---|
| (VI) | examining and approving the |
(VI) | examining and approving the |
|||||
| Company’s profit distribution plans |
Company’s profit distribution plans |
|||||||
| and losses making up plans; | and losses making up plans; | |||||||
| (VII) | adopting resolutions concerning the |
(VII) | adopting resolutions concerning the |
|||||
| increase or decrease of the Company’s | increase or decrease of the Company’s | |||||||
| registered capital; | registered capital; | |||||||
| (VIII) | passing resolutions relating to the |
(VIII) | passing resolutions relating to the |
|||||
| issuance of bonds, any type of |
issuance of bonds, any type of |
|||||||
| securities, warrants and other similar | securities, warrants and other similar | |||||||
| securities by the Company, as well as | securities by the Company, as well as | |||||||
| the listing; | the listing; | |||||||
| (IX) | making resolution on merger, division, | (IX) | making resolution on merger, division, | |||||
| dissolution and liquidation or form |
dissolution and liquidation or form |
|||||||
| change of the Company; | change of the Company; | |||||||
| (X) | modifying the Articles of Association; | (X) | modifying the Articles of Association; | |||||
| (XI) | considering and approving proposals | (XI) | considering and approving proposals | |||||
| raised by shareholder(s), individually | raised by shareholder(s), individually | |||||||
| or collectively representing over 3% of | or collectively representing over 3% of | |||||||
| the Company’s voting shares; | the Company’s voting shares; | |||||||
| (XII) | adopting resolution on engagement, |
(XII) | adopting resolution on engagement, |
|||||
| dismissing or discontinuing the |
dismissing or discontinuing the |
|||||||
| appointment of an accounting firm; | appointment of an accounting firm; | |||||||
| (XIII) | examining and approving external |
(XIII) | examining and approving external |
|||||
| guarantees matters which should be | guarantees matters which should be | |||||||
| submitted to the general meeting for | submitted to the general meeting for | |||||||
| examination; | examination; |
– 14 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | |||||
|---|---|---|---|---|---|---|---|
| (XIV) examining purchase or sale of material | (XIV) examining purchase or sale of material | ||||||
| assets of the Company that exceed | assets of the Company that exceed | ||||||
| 25% of the Company’s total audited | 25% of the Company’s total audited | ||||||
| assets in the latest period within one | assets in the latest period within one | ||||||
| year; | year; | ||||||
| (XV) reviewing equity incentive scheme; | (XV) reviewing equity incentive scheme and | ||||||
| employee stock ownership scheme; | |||||||
| (XVI) examining other matters which shall | |||||||
| be decided by the general meeting | (XVI) examining other matters which shall | ||||||
| according to the laws, administrative | be decided by the general meeting | ||||||
| regulations, departmental rules, the |
according to the laws, administrative | ||||||
| listing rules of the stock exchange | regulations, departmental rules, the |
||||||
| where the Company’s shares are listed | listing rules of the stock exchange | ||||||
| or the Articles of Association. | where the Company’s shares are listed | ||||||
| or the Articles of Association. | |||||||
| (XVII)examining material transactions and | |||||||
| connected transaction which should | (XVII)examining material transactions and | ||||||
| be submitted to the general meeting | connected transaction which should | ||||||
| for examination in accordance with | be submitted to the general meeting | ||||||
| the relevant laws, administrative |
for examination in accordance with | ||||||
| regulations, regulatory rules of the | the relevant laws, administrative |
||||||
| place where the Company’s shares | regulations, regulatory rules of the | ||||||
| are listed as well as the Articles of | place where the Company’s shares | ||||||
| Association; | are listed as well as the Articles of | ||||||
| Association; | |||||||
| (XVIII)examining and approving changes in | |||||||
| use of the raised capital. | (XVIII)examining and approving changes in | ||||||
| use of the raised capital. | |||||||
| If | the laws, administrative regulations, |
||||||
| departmental rules and regulations or rules | If | the laws, administrative regulations, |
|||||
| of the stock exchange provide otherwise on | departmental rules and regulations or rules | ||||||
| the | matters to be considered and the |
of the stock exchange provide otherwise on | |||||
| standard related to the matters to be |
the | matters to be considered and the |
|||||
| considered, it shall prevail. Subject to the | standard related to the matters to be |
||||||
| mandatory provisions of laws and |
considered, it shall prevail. Subject to the | ||||||
| regulations and the relevant laws and |
mandatory provisions of laws and |
||||||
| regulations of the place of listing, the |
regulations and the relevant laws and |
||||||
| general meeting may authorize or delegate | regulations of the place of listing, the |
||||||
| the | board of directors to handle the matters | general meeting may authorize or delegate | |||||
| it authorizes or delegates. | the | board of directors to handle the matters | |||||
| it authorizes or delegates. |
– 15 –
LETTER FROM THE BOARD
No. Article before amendments Article after amendments 5. Article 71 Article 71 The location for the Company to convene a The location for the Company to convene a general meeting shall be the Company’s general meeting shall be the Company’s domicile or other places specified in the domicile or other places specified in the notice of the general meeting. The general notice of the general meeting. The general meeting will set up an assembly room and meeting will set up an assembly room and be held in the form of live meeting, and the be held in the form of live meeting, and the location of meeting shall be clear and location of meeting shall be clear and specific. specific. A general meeting may be held by fax, telephone call or video conference and resolutions may be made therethrough, provided that the shareholders’ opinions are fully expressed, and the general meeting is legal and effective. 6. Article 77 Article 77 Where the Board of Supervisors or Where the Board of Supervisors or shareholders decide to convene the general shareholders decide to convene the general meeting on its/their own initiative, it/they meeting on its/their own initiative, it/they shall send out a written notice to the Board shall send out a written notice to the Board of Directors, and shall put on the records of of Directors and shall file with the relevant the dispatched office of the China Securities stock exchange ~~put on the records of the~~ Regulatory Commission and the Stock ~~dispatched office of the China Securities~~ Exchange at the locality of the Company. ~~Regulatory Commission and the Stock~~ Before the resolution of the general meeting ~~Exchange at the locality of the Company.~~ is announced, the proportion of shares held Before the resolution of the general meeting by the summoning shareholders shall be no is announced, the proportion of shares held less than 10%. by the summoning shareholders shall be no less than 10%. 7. Article 90 Article 90 In the annual general meeting, the Board In the annual general meeting, the Board and Board of Supervisors shall report their and Board of Supervisors shall report their work during the past year to the general work during the past year to the general meeting. Each independent non-executive meeting. ~~Each~~ The independent director shall also present a work report. non-executive director s ~~shall~~ may also present a work report ~~.~~ through the representative nominated by them.
– 16 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | ||||
|---|---|---|---|---|---|---|
| 8. | Article 102 | Article 102 | ||||
| The | following matters shall be approved by | The | following matters shall be approved by | |||
| special resolutions at a general meeting: | special resolutions at a general meeting: | |||||
| (I) | increase or reduction of the |
(I) | increase or reduction of the |
|||
| Company’s registered capital or |
Company’s registered capital or |
|||||
| issuance of any class of shares, |
issuance of any class of shares, |
|||||
| warrants and other similar securities; | warrants and other similar securities; | |||||
| (II) | issuance of corporate bonds or other | (II) | issuance of corporate bonds or other | |||
| securities by the Company and listing | securities by the Company and listing | |||||
| thereof; | thereof; | |||||
| (III) | the division, merger, dissolution and | (III) | the division, spin-off, merger, |
|||
| liquidation of the Company or form | dissolution and liquidation of the |
|||||
| change of the Company; | Company or form change of the |
|||||
| Company; | ||||||
| (IV) | the amendments to the Articles of |
|||||
| Association; | (IV) | the amendments to the Articles of |
||||
| Association; | ||||||
| (V) | the Company’s acquisition or disposal | |||||
| of major assets within one year with | (V) | the Company’s acquisition or disposal | ||||
| the transaction amount exceeding 25% | of major assets within one year with | |||||
| of the latest audited total assets of the | the transaction amount exceeding 25% | |||||
| Company; | of the latest audited total assets of the | |||||
| Company; | ||||||
| (VI) | formulation, modification and |
|||||
| implementation of the share incentive | (VI) | formulation, modification and |
||||
| plan scheme; | implementation of the share incentive | |||||
| plan scheme; | ||||||
| (VII)repurchase of the Company’s shares; | ||||||
| (VII)repurchase of the Company’s shares; | ||||||
| (VIII) | any other matter specified in the laws, | |||||
| administrative regulations, the Hong | (VIII) | any other matter specified in the laws, | ||||
| Kong Listing Rules or the Articles of | administrative regulations, the Hong | |||||
| Association and approved by an |
Kong Listing Rules or the Articles of | |||||
| ordinary resolution at the general |
Association and approved by an |
|||||
| meeting of shareholders resolving such | ordinary resolution at the general |
|||||
| matters that may have material impact | meeting of shareholders resolving such | |||||
| on the Company and shall be approved | matters that may have material impact | |||||
| by a special resolution. | on the Company and shall be approved | |||||
| by a special resolution. |
– 17 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | |||||
|---|---|---|---|---|---|---|---|
| 9. | Article 126 | Article 126 | |||||
| The | Board is responsible to the general | The | Board is responsible to the general | ||||
| meeting and exercises the following |
meeting and exercises the following |
||||||
| functions and powers: | functions and powers: | ||||||
| (I) | to convene a general meeting and |
(I) | to convene a general meeting and |
||||
| report to the meeting on the work of | report to the meeting on the work of | ||||||
| the Board; | the Board; | ||||||
| (II) | to implement the resolutions of the | (II) | to implement the resolutions of the | ||||
| general meeting; | general meeting; | ||||||
| (III) | to decide on the business plan and | (III) | to decide on the business plan and | ||||
| investment scheme of the Company; | investment scheme of the Company; | ||||||
| (IV) | to formulate the annual financial |
(IV) | to formulate the annual financial |
||||
| budgetary plans and final accounting | budgetary plans and final accounting | ||||||
| plans of the Company; | plans of the Company; | ||||||
| (V) | to formulate the profit distribution |
(V) | to formulate the profit distribution |
||||
| plan and loss recovery plan of the | plan and loss recovery plan of the | ||||||
| Company; | Company; | ||||||
| (VI) | to formulate plans of increasing or | (VI) | to formulate plans of increasing or | ||||
| decreasing the Company’s registered | decreasing the Company’s registered | ||||||
| capital, and issuing corporate bonds or | capital, and issuing corporate bonds or | ||||||
| other securities, and listing plans; | other securities, and listing plans; | ||||||
| (VII)to formulate plans for substantial |
(VII)to formulate plans for substantial |
||||||
| acquisition, repurchase of shares, or | acquisition, repurchase of shares, or | ||||||
| merger, division, dissolution and |
merger, division, dissolution and |
||||||
| change of corporate form of the |
change of corporate form of the |
||||||
| Company; | Company; |
– 18 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | |||||
|---|---|---|---|---|---|---|---|
| (VIII) | to decide on the outbound investment, | (VIII) | to decide on the outbound investment, | ||||
| acquisition and disposal of assets, |
acquisition and disposal of assets, |
||||||
| asset mortgage, external guarantee, |
asset mortgage, external guarantee, |
||||||
| consigned financial management, |
consigned financial management, |
||||||
| connected transactions, and external |
connected transactions, donation, and | ||||||
| financing of the Company within the | external financing of the Company |
||||||
| authority granted by the general |
within the authority granted by the | ||||||
| meeting; | general meeting; | ||||||
| (IX) | to determine the setup of the |
(IX) | to determine the setup of the |
||||
| Company’s internal management |
Company’s internal management |
||||||
| structure; | structure; | ||||||
| (X) | to appoint or dismiss the general |
(X) | to appoint or dismiss_, or determine the_ | ||||
| manager of the Company; to appoint | renumeration, reward and punishment | ||||||
| or dismiss senior officers such as chief | of, the general manager_, the secretary_ | ||||||
| financial officer according to the |
of the board of directors and other | ||||||
| nomination of the general manager, | officers of the Company; to appoint or | ||||||
| and to decide on matters of |
dismiss senior officers such as chief | ||||||
| remuneration, rewards and |
financial officer according to the |
||||||
| punishments; | nomination of the general manager, | ||||||
| and to decide on matters of |
|||||||
| (XI) | to formulate the basic management |
remuneration, rewards and |
|||||
| system of the Company; | punishments; | ||||||
| (XII) | to formulate the amendment to the | (XI) | to formulate the basic management |
||||
| Articles of Association; | system of the Company; | ||||||
| (XIII) | to request the general meeting to |
(XII) | to formulate the amendment to the | ||||
| engage or replace the accounting firm | Articles of Association; | ||||||
| that provides audit service for the |
|||||||
| Company; | (XIII) | to request the general meeting to |
|||||
| engage or replace the accounting firm | |||||||
| (XIV) | to decide on the investment, |
that provides audit service for the |
|||||
| acquisition or disposal of assets, |
Company; | ||||||
| financing, connected transactions and | |||||||
| other matters required to be decided | (XIV) | to decide on the investment, |
|||||
| by the Board pursuant to the Hong | acquisition or disposal of assets, |
||||||
| Kong Listing Rules; | financing, connected transactions and | ||||||
| other matters required to be decided | |||||||
| by the Board pursuant to the Hong | |||||||
| Kong Listing Rules; |
– 19 –
LETTER FROM THE BOARD
| No. | Article before amendments | Article after amendments | ||
|---|---|---|---|---|
| (XV) to debrief the work report of the |
(XV) to debrief the work report of the |
|||
| general manager of the Company and | general manager of the Company and | |||
| check the works of the general |
check the works of the general |
|||
| manager; | manager; | |||
| (XVI) to review, supervise, evaluate, manage | (XVI) to review, supervise, evaluate, manage | |||
| and approve the material sustainable | and approve the material sustainable | |||
| development matters; | development matters; | |||
| (XVII)to manage the information disclosure | (XVII)to manage the information disclosure | |||
| of the Company according to laws and | of the Company according to laws and | |||
| regulations, the Hong Kong Listing | regulations, the Hong Kong Listing | |||
| Rules and the internal rules and |
Rules and the internal rules and |
|||
| regulations of the Company; | regulations of the Company; | |||
| (XVIII)to decide on other major affairs of the | (XVIII)to decide on other major affairs of the | |||
| Company, except for the matters that | Company, except for the matters that | |||
| shall be resolved by the general |
shall be resolved by the general |
|||
| meeting as specified in the Company | meeting as specified in the Company | |||
| Law and the Articles of Association; | Law and the Articles of Association; | |||
| (XIX) Other functions and powers set out in | (XIX) Other functions and powers set out in | |||
| and granted by the relevant laws, |
and granted by the relevant laws, |
|||
| administrative regulations, |
administrative regulations, |
|||
| departmental rules and Articles of |
departmental rules and Articles of |
|||
| Association. | Association. | |||
| When the Board makes resolutions on the | When the Board makes resolutions on the | |||
| aforesaid matters, save for the matters set | aforesaid matters, save for the matters set | |||
| out in paragraphs (VI), (VII) and (XII) | out in paragraphs (VI), (VII) and (XII) | |||
| which require consent by more than |
which require consent by more than |
|||
| two-thirds of the Directors through voting, | two-thirds of the Directors through voting, | |||
| the remaining matters may be approved by | the remaining matters may be approved by | |||
| more than half of the Directors through | more than half of the Directors through | |||
| voting. | voting. | |||
| The Board shall make explanations to the | The Board shall make explanations to the | |||
| general meeting on the nonstandard audit | general meeting on the nonstandard audit | |||
| opinion issued by the certified public |
opinion issued by the certified public |
|||
| accountants on the Company’s financial |
accountants on the Company’s financial |
|||
| reports. | reports. |
– 20 –
LETTER FROM THE BOARD
Save for the above amendments to the Articles of Association, other provisions of the Articles of Association remain unchanged. In the event of any discrepancy between the English translation and the Chinese version of the proposed amendments to the Articles of Association, the Chinese version shall prevail.
A special resolution will be proposed at the EGM for the Shareholders to consider and approve, among other things, the above amendments to the Articles of Association. The amended Articles of Association shall become effective on the date of passing the relevant resolution at the EGM. Prior to the passing of the relevant resolution at the EGM, the prevailing Articles of Association shall remain valid.
III. THE EGM
The EGM will be held at Room 21, 4th Floor, Building 2, A2 Yard, West Third Ring North Road, Haidian District, Beijing, PRC on Thursday, November 10, 2022 at 11:00 a.m.. Notice convening the EGM is set out on pages 52 to 54 of this circular and published on the websites of the Stock Exchange ( www.hkexnews.hk ) and of the Company ( www.airdoc.com ).
IV. CLOSURE OF REGISTER OF MEMBERS OF H SHARES
The register of members of H Shares will be closed from Monday, November 7, 2022 to Thursday, November 10, 2022, both days inclusive, during which period no transfer of H Shares will be registered, in order to determine the holders of the H Shares of the Company who are entitled to attend and vote at the forthcoming EGM to be held on Thursday, November 10, 2022.
To be eligible to attend and vote at the EGM, all properly completed transfer documents must be lodged with the Company’s H Share Registrar, Tricor Investor Services Limited at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong not later than 4:30 p.m. on Friday, November 4, 2022.
V. PROXY ARRANGEMENT
The form of proxy of the EGM is enclosed and published on the websites of the Stock Exchange and the Company.
If you intend to appoint a proxy to attend the EGM, you are required to complete and return the accompanying form of proxy in accordance with the instructions printed thereon. For holders of H Shares, the form of proxy should be returned to the Company’s H Share Registrar, Tricor Investor Services Limited, at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong, not less than 24 hours before the time fixed for holding the EGM (i.e. not later than 11:00 a.m. on
– 21 –
LETTER FROM THE BOARD
Wednesday, November 9, 2022) or any adjourned meeting thereof. Completion and return of the form of proxy will not preclude you from attending and voting in person at the EGM or at any other adjourned meeting should you so wish.
VI. VOTING BY POLL
Any vote of Shareholders at the EGM must be taken by poll except where the chairman of the EGM, in good faith, decides to allow a resolution which relates purely to a procedural or administrative matter to be voted on by a show of hands. The Company shall publish the poll results announcement in the manner prescribed under Rule 13.39(5) of the Listing Rules. Accordingly, the chairman of the EGM will exercise his power under the Articles of Association to demand a poll in relation to all the proposed resolutions at the EGM.
To the best of the Directors’ knowledge, information and belief, none of the Shareholders is required to abstain from voting on the above resolutions at the EGM.
VII. RECOMMENDATION
The Board considers that all the resolutions proposed at the EGM are in the best interests of the Company and the Shareholders as a whole. Accordingly, the Board recommends the Shareholders to vote in favor of these proposed resolutions.
– 22 –
LETTER FROM THE BOARD
VIII. RESPONSIBILITY STATEMENT
This circular, for which the Directors collectively and individually accept full responsibility, includes particulars given in compliance with the Listing Rules for the purpose of giving information with regard to the Company. The Directors, having made all reasonable enquiries, confirm that to the best of their knowledge and belief the information contained in this circular is accurate and complete in all material respects and not misleading or deceptive, and there are no other matters the omission of which would make any statement herein or this circular misleading.
By order of the Board Beijing Airdoc Technology Co., Ltd. Mr. ZHANG Dalei Chairman of the Board
Hong Kong, October 25, 2022
– 23 –
THE H SHARE FULL CIRCULATION PLAN
APPENDIX I
Details of the application for the proposed conversion of 27,482,883 Unlisted Shares into H Shares are as follows:
1. SCOPE OF SHARES THAT CAN BE APPLIED FOR CONVERSION INTO H SHARES
The Company has two classes of shares, namely the H Shares and the Unlisted Shares. All Unlisted Shares can be applied for conversion into H Shares.
2. THE INTENTION OF THE APPLICATION FOR THE H SHARE FULL CIRCULATION
As of October 10, 2022, the total share capital of the Company is 103,568,013 shares, which consists of 25,934,118 H Shares and 77,633,895 Unlisted Shares, accounting for 25.04% and 74.96% of the total share capital of the Company, respectively.
After communication with all Shareholders holding Unlisted Shares, as of October 10, 2022, 27,482,883 Unlisted Shares were intended for the application for the H Share Full Circulation, which account for 49.54% of all Unlisted Shares and 26.54% of the total share capital of the Company. Upon completion of the H Share Full Circulation, the total number of H Shares shall become 53,417,001 Shares, accounting for 51.58% of the total share capital of the Company.
Details of the intention of each of the holders of Unlisted Shares to apply for the H Share Full Circulation are as follows:
- (1) Holders of Unlisted Shares participating in the application for the H Share Full Circulation
| Percentage | ||||||
|---|---|---|---|---|---|---|
| Number | of full | |||||
| Shareholding | of shares | circulation in | ||||
| Number of | percentage of | proposed for full | Unlisted Shares | |||
| No. | Name of shareholder | Class of Share | Unlisted Shares | Unlisted Shares | circulation | held |
| 1. | ZHANG Dalei | Unlisted Shares | 17,248,854 | 16.65% | 5,174,656 | 30.00% |
| 2. | GAO Fei | Unlisted Shares | 883,357 | 0.85% | 441,679 | 50.00% |
| 3. | Yadong Beichen Venture | Unlisted Shares | 10,272,503 | 9.92% | 6,848,335 | 66.67% |
| Investment Co., Ltd. | ||||||
| 4. | Beijing Shi Ji Si Su Technology | Unlisted Shares | 5,942,699 | 5.74% | 5,942,699 | 100.00% |
| Co., Ltd. |
– 24 –
APPENDIX I
THE H SHARE FULL CIRCULATION PLAN
| No. Name of shareholder Class of Share 5. Beijing Airdoc Universe Technology Center L.P. Unlisted Shares 6. Suqian Airdoc Technology Center (Limited Partnership) Unlisted Shares 7. Suzhou Zhilang Guangcheng Venture Center (Limited Partnership) Unlisted Shares 8. Beijing Jiuhe Yunteng Investment Center (Limited Partnership) Unlisted Shares 9. CHEN Mingqiang Unlisted Shares 10. CITIC Securities Investment Co., Ltd. Unlisted Shares 11. Suzhou Zhilang Fengcheng Venture Investment Center (Limited Partnership) Unlisted Shares 12. Tianjin Xishan Partner Technology Partnership (Limited Partnership) Unlisted Shares 13. Ningbo Xingbangyu Business Management Consulting Partnership (Limited Partnership) Unlisted Shares 14. Nanjing Fanghua Equity Investment Fund (Limited Partnership) Unlisted Shares Total |
Number of Unlisted Shares 5,331,308 4,166,665 3,145,697 2,908,289 1,912,760 1,442,606 593,530 586,093 114,253 925,927 55,474,541 |
Shareholding percentage of Unlisted Shares 5.15% 4.02% 3.04% 2.81% 1.85% 1.39% 0.57% 0.57% 0.11% 0.89% 53.56% |
Number of shares proposed for full circulation 2,995,945 410,234 943,709 1,454,145 956,380 1,442,606 178,059 117,219 114,253 462,964 27,482,883 |
Percentage of full circulation in Unlisted Shares held 56.20% 9.85% 30.00% 50.00% 50.00% 100.00% 30.00% 20.00% 100.00% 50.00% |
|---|---|---|---|---|
| 49.54% |
– 25 –
APPENDIX I
THE H SHARE FULL CIRCULATION PLAN
- (2) Holders of Unlisted Shares not participating in the application for the H Share Full Circulation
| Number of | Percentage of | |||||
|---|---|---|---|---|---|---|
| Shareholding | shares proposed | full circulation | ||||
| Number of | percentage of | for full | in Unlisted | |||
| No. | Name of shareholder | Class of Share | Unlisted Shares | Unlisted Shares | circulation | Shares held |
| 1. | Ping An Healthtech Co., Ltd. | Unlisted Shares | 7,169,737 | 6.92% | 0 | 0.00% |
| 2. | Jinan Chanyan Zhongxiang Equity | Unlisted Shares | 2,314,816 | 2.24% | 0 | 0.00% |
| Investment Management Center | ||||||
| (Limited Partnership) | ||||||
| 3. | Shenzhen Kaiyan Mingzhi | Unlisted Shares | 2,311,521 | 2.23% | 0 | 0.00% |
| Investment Fund (Limited | ||||||
| Partnership) | ||||||
| 4. | Ruizhixin (Shenzhen) Technology | Unlisted Shares | 1,442,606 | 1.39% | 0 | 0.00% |
| Industry Development Co., Ltd. | ||||||
| 5. | CITIC (Shenzhen) Venture Capital | Unlisted Shares | 1,442,606 | 1.39% | 0 | 0.00% |
| Equity Investment Fund | ||||||
| Partnership (Limited | ||||||
| Partnership) | ||||||
| 6. | Xinyu Hangneng Asset | Unlisted Shares | 1,157,408 | 1.12% | 0 | 0.00% |
| Management Partnership | ||||||
| (Limited Partnership) | ||||||
| 7. | Guoke Kaiyan I (Shenzhen) | Unlisted Shares | 751,744 | 0.73% | 0 | 0.00% |
| Intelligent Medical Investment | ||||||
| Fund (Limited Partnership) | ||||||
| 8. | Shanghai Morong Investment | Unlisted Shares | 696,925 | 0.67% | 0 | 0.00% |
| Center (Limited Partnership) |
– 26 –
APPENDIX I
THE H SHARE FULL CIRCULATION PLAN
| No. Name of shareholder Class of Share 9. Shanghai Nengjun Chuangye Venture Investment Center (Limited Partnership) Unlisted Shares 10. China Everbright Healthcare Co., Ltd. Unlisted Shares 11. Beijing Fuhoinnovation Venture Investment Management Center (Limited Partnership) Unlisted Shares 12. Sansheng Guojian Pharmaceutical (Shanghai) Co., Ltd. Unlisted Shares 13. Wenzhou Haiyin Qianshao Equity Investment Fund (Limited Partnership) Unlisted Shares 14. Aranya Holding Group Co., Limited Unlisted Shares 15. Suqian Zhongyou Technology Center (Limited Partnership) Unlisted Shares Total |
Number of Unlisted Shares 516,243 462,961 763,014 231,481 115,743 462,961 2,319,588 22,159,354 |
Shareholding percentage of Unlisted Shares 0.50% 0.45% 0.74% 0.22% 0.11% 0.45% 2.24% 21.40% |
Number of shares proposed for full circulation 0 0 0 0 0 0 0 0 |
Percentage of full circulation in Unlisted Shares held 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% |
|---|---|---|---|---|
| — |
The number of Unlisted Shares to be applied for conversion under the H Share Full Circulation shall be adjusted accordingly upon the occurrence of events including bonus issue and the conversion of capital reserve to share capital of the Company prior to the completion of the share conversion.
– 27 –
THE H SHARE FULL CIRCULATION PLAN
APPENDIX I
3. COMPLETION TIME OF THE H SHARE FULL CIRCULATION
The Company shall complete the H Share Full Circulation as and when appropriate within the validity period of the approval documents obtained from the CSRC in relation to the H Share Full Circulation and within 12 months after the passing of the relevant resolution(s) of the H Share Full Circulation at the EGM.
4. CONDITIONS FOR THE H SHARE FULL CIRCULATION
The H Share Full Circulation is subject to the fulfilment of the following conditions precedent:
-
(1) the approval of the proposed H Share Full Circulation having been obtained at the EGM;
-
(2) the authorization from the Shareholders to the Board having been obtained at the EGM;
-
(3) the approval of the proposed H Share Full Circulation by the relevant PRC administrative and regulatory authority (i.e. the CSRC); and
-
(4) the Listing Committee of the Stock Exchange granting the listing of, and permission to deal in, all the H Shares converted from Unlisted Shares under the H Share Full Circulation.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Beijing Airdoc Technology Co., Ltd.
Rules of Procedure for the General Meeting of Shareholders
Chapter 1 General Provisions
Article 1 To regulate the behaviors of Beijing Airdoc Technology Co., Ltd. (the “ Company ”) and to ensure the Company’s shareholders’ general meetings to exercise authority according to the law, these Rules of Procedure have been hereby established in accordance with the relevant provisions of the Company Law of the People’s Republic of China (the “ Company Law ”), the Securities Law of the People’s Republic of China, the Mandatory Provisions for Articles of Association of Companies to be Listed Overseas, the Special Provisions of the State Council on the Offering and Listing of Shares Overseas by Joint Stock Limited Companies, the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the “ Hong Kong Listing Rules ”), and other relevant laws, administrative regulations and normative documents, as well as the Articles of Association of Beijing Airdoc Technology Co., Ltd. (the “ Articles of Association ”).
Article 2 The Company shall convene the general meeting in strict accordance with the relevant provisions of laws, administrative regulations, the Hong Kong Listing Rules, the Articles of Association and these Rules of Procedure, to ensure that shareholders can exercise their rights in accordance with the law.
The Board of Directors of the Company shall earnestly perform its duties and organize the general meeting conscientiously and punctually. All directors of the Company shall be diligent and responsible to ensure the normal convening of the general meeting and the exercise of their authorities in accordance with the law.
Article 3 The general meeting shall exercise its authority within the scope stipulated in the Company Law and other relevant laws and regulations, as well as the Articles of Association.
Article 4 There are two types of general meetings: the annual general meetings and the extraordinary general meetings. Annual general meeting shall be held once every year within six months after the end of the last accounting year.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
-
Article 5 Extraordinary general meeting shall be held when it is required. The Board shall hold an extraordinary general meeting within two months after the date on which any of the following circumstances occur:
-
(I) the number of directors is less than the number stipulated by the Company Law or less than two-thirds of the number specified in the Articles of Association;
-
(II) the outstanding losses of the Company amounted to one-third of the Company’s total paid-in share capital;
-
(III) shareholders individually or jointly holding 10% or more of the outstanding shares of the Company with voting rights request in writing (the number of the shares held is calculated based on the date that shareholders made such written request);
-
(IV) whenever the Board of Directors considers it necessary;
-
(V) when the Board of Supervisors proposes so;
-
(VI) other circumstances as provided by laws, administrative regulations, departmental regulations, regulatory rules of the place where the Company’s shares are listed or these Rules of Procedure.
Chapter 2 Convening of General Meetings
Article 6 The general meeting shall be convened by the Board. If the Board is unable or fails to fulfill the obligation of convening the general meetings, the Board of Supervisors shall convene such meetings. If the Board of Supervisors does not convene such meetings, the shareholders individually or jointly holding no less than 10% of the Company’s shares for no less than 90 consecutive days may convene such meetings on their own.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Independent directors shall have the right to propose for an extraordinary general meeting of shareholders to the Board of Directors. The Board of Directors shall give a written reply on agreeing or disagreeing to convene an extraordinary general meeting of shareholders according to the provisions of the laws, administrative regulations, Hong Kong Listing Rules and these Rules of Procedure within 10 days after receiving a proposal put forward by independent directors on convening an extraordinary general meeting of shareholders. Directors will issue a notice to convene a shareholders’ general meeting within 5 days after making the resolution where it agrees to convene an extraordinary general meeting of shareholders; where the Board of Directors disagree to convene an extraordinary general meeting, it shall explain the reasons and make a public notice.
If the securities regulators of the place where shares of the Company are listed provide otherwise, such provisions shall prevail.
Article 7
If shareholders require convening an extraordinary general meeting or class meeting, the following procedure shall be followed:
-
(I) Shareholders solely or jointly holding more than 10% of shares with voting rights at the general meeting to be convened may sign one or several written requests with the same format and content to propose to the Board to convene the extraordinary general meeting or class meeting, and specify the topics of the meeting. The Board shall convene the extraordinary general meeting or class meeting responsively after receipt of the aforesaid written request. The aforesaid amount of shareholding is calculated on the day when the shareholders tender the written request.
-
(II) If the Board fails to issue a notice of meeting within 30 days after receipt of the aforesaid written request, the shareholders tendering the said request may request the Board of Supervisors to convene an extraordinary general meeting or class meeting.
-
(III) If the Board of Supervisors fails to issue a notice of meeting within 30 days after receipt of the aforesaid written request, the shareholders individually or jointly holding more than 10% of shares with voting rights at the meeting to be convened for 90 consecutive days may by themselves convene a meeting within 4 months after the Board receives the said request, and the convening procedure shall to the extent possible be the same as the procedure by which the Board convenes the general meeting.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Where the shareholders convene a meeting because the Board or the Board of Supervisors fails to convene the meeting pursuant to the aforesaid provision, the reasonable expenses incurred shall be borne by the Company and shall be deducted from the monies payable by the Company to the defaulting directors or supervisors.
Chapter 3 Proposals and Notices of General Meeting
Article 8
When the Company convenes a general meeting, shareholders individually or jointly holding more than 3% of the shares of the Company may submit an interim proposal in writing to the convener 10 days before the general meeting is held. The convener shall issue a supplementary notice of the general meeting within 2 days after receiving the proposal and incorporate the matters falling within the scope of duties of the general meeting into the agenda of such meeting. The new agenda shall be tabled to the general meeting for consideration.
Unless it is prescribed by the preceding paragraph, the convener shall, after sending out a notice on the general meeting, not amend the proposal as mentioned in the aforesaid notice or add any new proposal.
The general meeting shall not vote on or make a resolution for any proposal that is not listed in the notice on the general meeting or that is inconsistent with these Rules of Procedure.
Article 9
The Company shall notify all registered shareholders of the annual general meeting twenty business days (excluding the day on which the notice is sent and the day on which the meeting is held) prior to the date of the meeting. An extraordinary general meeting shall be notified to all registered shareholders fifteen days (and not less than ten business days) prior to the meeting (excluding the day on which the notice is sent and the day on which the meeting is held), and the extraordinary general meeting shall not resolve matters not stated in the notice. If otherwise provided by laws, regulations and the securities regulatory authority of the place where the Company’s shares are listed, such provisions shall prevail.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Except as otherwise provided by the Articles of Association, the notice of the general meeting shall be delivered to shareholders (with or without voting rights at the general meeting) personally or by postage prepaid mails at the address of the recipient subject to those recorded in the register of shareholders, or subject to compliance with the applicable laws and regulations and the listing rules of the place where the shares of the Company are listed, be published at the Company’s website and the website designated by the Hong Kong Stock Exchange. If an announcement shall be made to the shareholders of overseas-listed foreign shares pursuant to the Articles of Association, the relevant announcement shall be published in the manner required by the Hong Kong Listing Rules. The notice of the general meeting to the shareholders of domestic shares may also be made by way of announcement.
The public notice in the preceding paragraph shall be published in one or more newspapers designated by the security regulatory authority of the State Council for the period between 20 to 25 business days (excluding the day on which the notice is sent and the day on which the meeting is held) before the date of the general meeting and between 15 to 20 days (not less than 10 business days, excluding the day on which the notice is sent and the day on which the meeting is held) before the date of the extraordinary general meeting. After the publication of such notice, the holders of domestic shares shall be deemed to have received the notice of the relevant shareholders’ general meeting.
The “business day” mentioned in these Rules shall mean the date on which the Hong Kong Stock Exchange opens for securities trading.
Article 10 An extraordinary general meeting shall not decide on any matter not stated in the notice of the meeting.
Article 11 A notice of the shareholders’ general meeting shall be in writing and including following contents:
-
(I) shall state the time, venue and date of the meeting;
-
(II) shall describe the matters and proposals to be discussed at the meeting;
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
-
(III) shall provide such information and explanations as are necessary for the shareholders to exercise an informed judgment on the proposals before them; this principle includes (but not limited to) the terms of the proposed transaction must be provided in detail together with the proposed contract (if any), and the cause and effect of such proposal must be properly explained while the Company proposes a merger, repurchase of shares, reorganizing the share capital or restructuring the Company in any other way;
-
(IV) in the event that any of the Directors, Supervisors, general manager and other senior management has material interests at stake in matters to be discussed, the nature and extent of the interests at stake shall be disclosed. If the matters to be discussed affect any Director, Supervisor, general manager and other senior management as a shareholder in a manner different from how they affect the same type of other shareholders, the difference shall be explained;
-
(V) shall include the full text of any special resolution to be proposed for approval at the meeting;
-
(VI) shall contain a conspicuous statement that a shareholder who is entitled to attend and vote at the meeting may appoint one or more proxies to attend and vote at the meeting on his/her behalf and such proxy needs not to be a shareholder of the Company;
-
(VII) shall specify the date and place for the delivery of proxy forms for voting;
-
(VIII) shall state the names and telephone numbers of the standing contact persons for the meeting;
-
(IX) other matters required by laws, administrative regulations and normative documents.
Notices and supplementary notices of a shareholders’ meeting shall fully and completely disclose all detailed contents of all proposals. For matters to be discussed that require opinions from the independent directors, the opinions of the independent directors and reasons thereof shall be simultaneously disclosed with the notices or supplementary notices of the shareholders’ meeting.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Article 12 Notices of the general meeting may be delivered through the following means:
-
(I) By hand;
-
(II) By fax, electronic mail or mail;
-
(III) By way of publishing information on websites designated by the Company and the Hong Kong Stock Exchange, subject to the laws, administrative regulations and the listing rules of stock exchange of the place where the Company’s shares are listed;
-
(IV) By way of announcement;
-
(V) By any other means as agreed by the Company or the recipient or as accepted by the recipient after the notice is received;
-
(VI) By any other means as approved by the relevant regulatory authorities of the place where the Company’s shares are listed or as specified in the Articles of Association.
Unless the context otherwise specifies, the “notices” referred to in these Rules shall mean, in respect to announcements made to the holders of domestic shares or the announcements to be published in the People’s Republic of China as required by the relevant requirements and the Articles of Association, the publication of an announcement in newspapers in the People’s Republic of China, and such newspapers shall have been prescribed under the laws and administrative regulations of the People’s Republic of China or by the securities regulatory authority of the State Council.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
For notices issued by the Company to the holders of overseas-listed foreign shares by way of announcement, the Company shall on the same day submit its electronic version available for real-time publication to the Hong Kong Stock Exchange through the e-submission system of the Hong Kong Stock Exchange for release on the website of the Hong Kong Stock Exchange in accordance with the local listing rules, or publish an announcement in newspapers (including the publication of an advertisement in newspapers) in accordance with the local listing rules. The announcement shall at the same time also be published on the Company’s website. In addition, unless otherwise required in the Articles of Association, the notice shall be delivered to each of the registered addresses as set forth in the register of holders of overseas-listed foreign shares by personal delivery or prepaid mail, so as to give the shareholders sufficient notice and time to exercise their rights or act in accordance with the terms of the notice.
The Company’s holders of overseas-listed foreign shares can, in writing, select to receive corporate communication by electronic means or by mail that the Company shall send to shareholders, and they can also select to receive Chinese or English version only, or both. Shareholders can give written notice in advance to the Company within reasonable time to revise the method and language version of receiving foregoing information under appropriate procedures.
Shareholders or directors who wish to prove that certain notices, documents, information or written statements have been served on the Company shall provide evidence showing the same has been served to the correct address by ordinary means or by prepaid mail within the specified period of time.
Notwithstanding the aforesaid provision which specifies providing and/or dispatching written corporate communication to shareholders, as for the means by which the Company provides and/or dispatches its corporate communication to shareholders according to the Hong Kong Listing Rules, if the Company has obtained shareholders’ prior written consent or deemed consent according to the relevant laws and regulations and the Hong Kong Listing Rules as amended from time to time, the Company may dispatch or provide corporate communication to its shareholders by electronic means or by publishing information via its website. Corporate communication includes, but is not limited to circulars, annual reports, interim reports, quarterly reports, notices of shareholders’ general meetings, and other types of corporate communication as specified in the Hong Kong Listing Rules.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
-
Article 13 For a notice of the Company delivered by hand, the notice shall be deemed to be received upon signing (or affixing the seal) by the recipient on the note of receipt and the receipt date shall be the date of serve. If the notice is delivered by post, it shall be deemed to have been received after 48 hours from the date upon which the post office receives the notice. If the notice is delivered by way of fax or electronic mail or by way of publishing information on websites, it shall be deemed to have been received on the date it is sent or published. If the notice is delivered by way of announcement, it shall be deemed to have been received on the date on which the announcement is first published. Such announcement shall be published on the newspapers that satisfy the relevant requirements.
-
Article 14 In the event that the listing rules of the stock exchange of the place where the Company’s shares are listed stipulate that the Company shall send, post, distribute, issue, announce or otherwise provide relevant documents of the Company in English and Chinese, and if the Company has made appropriate arrangement to confirm whether the shareholders intend to receive either the English or the Chinese version, the Company may (as per the preference stated by the shareholders) only send the English version or the Chinese version to the shareholders concerned to the extent permitted by applicable laws and regulations and pursuant to the applicable laws and regulations.
-
Article 15 The accidental omission to give notice of a meeting to, or the failure to receive the notice of a meeting by any person entitled to receive such notice, shall not invalidate the meeting or the resolutions adopted thereat.
Chapter 4 Appointment of Proxy by Shareholders
-
Article 16 Any shareholders entitled to attend and vote at a general meeting shall have the right to appoint one or more persons (who need not be a shareholder or shareholders) as his/her proxies to attend and vote on his/her behalf. Such proxy may exercise the following rights according to his/her entrustment by the shareholder:
-
(I) the shareholder’s right to speak at the general meeting;
-
(II) the right to severally or jointly request to vote by ballot;
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
- (III) save as otherwise stipulated by the applicable rules governing the listing of securities or other securities laws and regulations, the exercise of voting right by a show of hand or ballot. Where there is more than one proxy, the said proxies shall vote by ballot.
Article 17 The appointment of a proxy by a shareholder shall be in writing and signed by the appointer or the agent authorized by the shareholders in writing; or if the appointer is a legal person, shall be affixed with the legal person’s seal or signed by its director or formally authorised agent.
Article 18 The power of attorney for voting shall be deposited at the domicile of the Company or such other place as specified in the notice of meeting at least 24 hours prior to the meeting at which the proxy is authorized to vote or 24 hours before the specified voting time. Where such a power of attorney for voting is signed by a person authorized by the appointer, the power of attorney authorizing signature or other authorization documents shall be notarized. The notarized power of attorney or other authorization documents shall, together with the power of attorney for voting, be deposited at the Company’s domicile or at such other place as specified in the notice of meeting.
Where the appointer is a legal person, its legal representative or a person authorized by the Board or other decision-making body shall attend the general meeting of the Company as a representative.
If the shareholder is a Recognized Clearing House (or agent thereof), the said shareholder may authorize one or more persons as he/she deems appropriate to act as his/her proxy at any general meeting or class meeting; however, where several persons are thus authorized, the power of attorney shall clearly state the number and class of the shares represented by each of the persons thus authorized. The power of attorney shall be signed by the persons authorized by the Recognized Clearing House. The person thus authorized may represent the Recognized Clearing House (or agent thereof) in exercising its rights at any meeting (without being required to present share certificate, certified power of attorney and/or further evidence of due authorization) as if that person is an individual shareholder of the Company.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Article 19 A corporation may execute a form of proxy under the hand of a duly authorised officer. Any form issued by the Board of Directors of the Company to the shareholders for the appointment of proxies shall give the shareholders free choice to instruct their proxies to cast an affirmative or negative vote and enable the shareholders to give separate instructions on each matter to be voted during discussions at the meeting. The power of attorney shall specify that in the absence of instructions from the shareholder, the proxy may vote as he/she thinks fit.
Save as provided above, the aforesaid power of attorney shall also specify the number of shares to be represented by the proxy, the name of the proxy; whether or not the proxy has any voting right(s); whether or not the proxy has any voting right(s) in respect of interim proposals which may possibly be included in the agenda of the general meeting; and, if the proxy has such voting right(s), specific instructions as to the exercise of those voting rights; the date of issue and validity period. If several persons are appointed as the shareholder’s proxies, the power of attorney shall specify the number of shares to be represented by each proxy.
Any proxy attending a general meeting on behalf of a shareholder shall present his/her identity certificate and power of attorney signed by the appointer or the appointer’s legal representative, which power of attorney shall specify the date of issue. Where a legal person shareholder appoints its legal representative to attend the meeting, the legal representative shall present his/her identity certificate and the copy of the notarized certified resolutions of the Board or other authorities of the legal person appointing the said legal representative or other certified copy permitted by the Company.
Article 20
If, before voting, the appointer has passed away, lost his/her ability to act, withdrawn the appointment, withdrawn the authorisation to sign the power of attorney, or transferred relevant shares, the vote cast by the proxy in accordance with the power of attorney shall remain valid so long as the Company has not received the written notice regarding such matters before the commencement of relevant meeting.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Chapter 5 Holding of General Meetings
Article 21
General meetings shall be convened and presided over by the chairman. Where the chairman cannot or does not fulfil the duty thereof, the Board of Directors may designate a director of the Company to convene and preside over the meeting in proxy; if no person is designated to preside over the meeting, the attending shareholders may elect a person to preside over the meeting; if for any reason the shareholders cannot elect a person to preside over the meeting, the shareholder (including proxies thereof) holding the most voting shares among the attending shareholders shall preside over the meeting
If the board of directors cannot perform or fails to perform the duties of convening a general meeting of the shareholders, the Board of Supervisors shall convene and preside over the meeting in a timely manner. If the Board of Supervisors does not convene and preside over the meeting, shareholders who hold more than 10% of the Company’s shares individually or collectively for more than ninety consecutive days may convene and preside over the meeting themselves.
A general meeting convened by the Board of Supervisors itself shall be presided over by the chairman of the Board of Supervisors. Where the chairman of the Board of Supervisors cannot or does not fulfil the duty thereof, more than half of the supervisors may jointly elect a supervisor to preside over the meeting.
General meetings independently convened by the shareholders shall be presided over by a representative recommended by the convener. If no chairman of the meeting has been so recommended, shareholders present at the meeting shall choose one person to act as the chairman of the meeting. If for any reason, the shareholders shall fail to elect a chairman, then the shareholder (including a proxy) holding the largest number of shares carrying the right to vote thereat shall be the chairman of the meeting.
Where a general meeting is held and the chairman of the meeting violates the rules of procedure which makes it difficult for the general meeting to continue, a person may be elected at the general meeting to act as chairman, subject to the approval of more than half of the attending shareholders having the voting rights. If for any reason the shareholders cannot elect a person to preside over the meeting, the shareholder (including proxies thereof) holding the most voting shares among the attending shareholders shall preside over the meeting.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Chapter 6 Voting on General Meetings
Article 22 Resolutions of a general meeting are divided into ordinary resolutions and special resolutions.
Ordinary resolutions shall be passed by votes representing more than half of the voting rights held by shareholders (including proxies thereof) attending the general meeting.
Special resolutions shall be passed by votes representing more than two thirds of voting rights held by shareholders (including proxies thereof) attending the general meeting.
A shareholder (including his proxy) attending the meeting shall vote in favor of or against each resolution relating to every matter which has been put to vote at the relevant meeting. Any vote which is not filled or filled wrongly or with unrecognizable writing or not cast will be deemed as having waived your voting rights, and the corresponding poll will be counted as “Abstain”. When the Company calculates the voting results on this matter, abstention votes are included in the number of votes with voting rights and participation.
Article 23
Shareholders (including proxies thereof) who vote at a general meeting shall exercise their voting rights in proportion to the amount of voting shares they represent. Each share carries the right to one vote. However, the Company has no voting right for the shares it holds, and such part of shares shall be excluded from the total number of voting shares represented by the shareholders attending the general meeting.
When the shareholders’ general meeting considers connected transactions, the connected shareholders shall not participate in the voting provided that applicable laws, regulations or the listing rules of the stock exchange on which the Company’s shares are listed requires. His/her shares held with voting rights will not be counted within the total number of valid votes. The public announcement on the voting results of the shareholders’ general meeting shall fully disclose the voting results of the non-connected party shareholders.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
According to applicable laws and regulations and the Hong Kong Listing Rules, where any shareholder is required to waive his/her voting rights or is restricted to cast only affirmative or negative vote on a certain resolution, any vote cast by the said shareholder or proxy thereof in violation of the relevant provisions or restrictions shall not be counted into the voting results.
Article 24 Voting at general meetings shall be conducted by show of hands unless the following persons require voting by ballot before or after voting by show of hands:
(I) chairman of the meeting;
(II) at least two shareholders with voting rights or proxies thereof;
(III) shareholder(s) (including proxies thereof) severally or jointly holding more than 10% (inclusive) of shares with voting rights at the meeting.
Unless anybody requires voting by ballot, the chairman of the meeting shall announce the result of voting by show of hands on proposals, which result shall be recorded in the minutes as final evidence, without specifying the number or percentage of pros for or cons against the resolutions adopted at the meeting.
When voting by ballot, vote counters shall count the votes after the end of the meeting and record the result in the meeting minutes.
The request for voting by ballot may be revoked by the person tendering the request.
Article 25 If the issue required to be voted by ballot relates to election of chairman or termination of meeting, voting by ballot shall be conducted immediately; in respect of other issues required to be voted by ballot, the chairman may decide the time of voting by ballot, and the meeting may proceed to consider other issues, and the voting results shall be deemed as resolutions passed at the said meeting.
Article 26 In casting of votes, shareholders (including proxy thereof) with voting rights who are entitled to two or more votes are not required to cast all their votes in favour of or against a resolution.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
- Article 27 In the event of equality of votes, the chairman of the meeting shall, whether by show of hands or on a poll, have a casting vote.
Article 28
The following matters shall be approved by ordinary resolutions at a general meeting:
-
(I) working reports of the Board and the Board of Supervisors;
-
(II) profit distribution proposals and loss recovery proposals formulated by the Board;
-
(III) appointment and removal of members of the Board and the Board of Supervisors (excluding employee representative supervisors), their remunerations and methods of payment;
-
(IV) annual financial budgets and final accounts, balance sheets, income sheets and other financial statements of the Company;
-
(V) annual reports of the Company;
-
(VI) other matters than those that should be passed by special resolutions pursuant to the laws, administrative regulations, regulatory rules of the place where the Company’s shares are listed or the Articles of Association.
-
Article 29 The following matters shall be approved by special resolutions at a general meeting:
-
(I) increase or reduction of the Company’s registered capital or issuance of any class of shares, warrants and other similar securities;
-
(II) issuance of corporate bonds or other securities by the Company and listing thereof;
-
(III) the division, merger, dissolution and liquidation of the Company or form change of the Company;
-
(IV) the amendments to the Articles of Association;
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
-
(V) the Company’s acquisition or disposal of major assets within one year with the transaction amount exceeding 30% of the latest audited total assets of the Company;
-
(VI) formulation, modification and implementation of the share incentive plan scheme;
-
(VII) repurchase of the Company’s shares;
-
(VIII) any other matter specified in the laws, administrative regulations, the Hong Kong Listing Rules or the Articles of Association and approved by an ordinary resolution at the general meeting of shareholders resolving such matters that may have material impact on the Company and shall be approved by a special resolution.
-
Article 30 If the general meeting requires all the directors, supervisors and senior management members of the Company to attend the meeting, they shall attend the meeting. The directors, supervisors and senior management members attending or present at the meeting shall answer or explain inquiries made by shareholders except that the business secrets of the Company are involved and cannot be disclosed at the general meeting.
-
Article 31 The chairman of the meeting shall be responsible for determining whether a resolution has been passed pursuant to voting results. His/her decision, which shall be final and conclusive, shall be announced at the meeting and recorded in the minutes.
-
Article 32 If the chairman of the meeting has any doubts about the voting result of a proposed resolution, he may arrange recounting of the votes. If the chairman of the meeting does not arrange re-counting of the votes, a shareholder or proxy attending the meeting who dissent from the result announced by the chairman of the meeting shall be entitled to request re-counting of votes immediately after such announcement of voting result, in which case the chairman of the meeting shall immediately arrange recounting of the votes.
-
Article 33 The method and procedure for nomination of directors and supervisors (excluding employee representative supervisors) to be elected at a general meeting are as follows:
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
-
(I) shareholder(s) severally or jointly holding more than 3% of the outstanding voting shares of the Company may propose in writing director candidates or supervisor candidates who are not employee representatives to the general meeting, but the number of nominees shall comply with the Articles of Association and shall not exceed the number of directors or supervisors to be elected. The said proposals shall be submitted to the Company at least 7 days before convening of the general meeting.
-
(II) directors or supervisors may propose a list of director or supervisor candidates as per the number specified in the Articles of Association and the number of the directors or supervisors to be elected and submit it to the Board of Directors and the Board of Supervisors for examination respectively. After the Board of Directors or the Board of Supervisors examined the list and resolved on the candidates of directors or supervisors, they shall submit the results to the general meeting through written proposal.
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(III) the written notice of the intention to nominate director candidates or supervisor candidates who are not employee representatives and the nominee’s will to accept the nomination, as well as relevant written documents about the information of the nominee shall be submitted to the Company at least 7 days before convening of the general meeting (The 7-day notice period shall start no earlier than the next day after the issue of the notice of the meeting for such election designated and end no later than 7 days prior to the general meeting). The Board of Directors and the Board of Supervisors shall provide shareholders with the brief biographies and background information of the director or supervisor candidates.
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(IV) the period given by the Company to nominate director or supervisor candidates and nominees for submitting the aforesaid notice and documents (the period shall be calculated from the day following the date of issue of the notice of general meeting) shall not be less than 7 days.
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(V) the director or supervisor candidates shall be voted on separately at the general meeting.
In the event of a temporary vacancy of director or supervisor, the Board or the Board of Supervisors shall propose to elect or replace one at the general meeting.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Chapter 7 Special Voting Procedures for Class Shareholders
Article 34
Shareholders who hold different classes of shares shall be class shareholders.
Class shareholders shall enjoy rights and assume obligations in accordance with laws, administrative regulations, the Hong Kong Listing Rules and the Articles of Association.
In addition to Shareholders of other classes of shares, Shareholders of Domestic Shares and overseas-listed shares shall be deemed Shareholders of different classes. If the share capital of the Company includes non-voting shares, the word “non-voting” shall be inserted into the names of such shares.
Where the share capital includes shares with different voting rights, the words “limited voting rights” or “restricted voting rights” shall be inserted into the name of each class of shares (other than those with the most favorable voting rights).
Article 35 If the Company intends to change or abrogate the rights of class shareholders, it may do so only after such change or abrogation has been approved by way of a special resolution at the general meeting and by a separate class meeting convened by the affected shareholders of that class in accordance with Articles 37 to 41 of these Rules. The quorum required for the class meeting held for this purpose (but not including an adjournment) shall be the holders representing at least one third of the outstanding shares of that class.
Where the rights of class shareholders are altered or repealed due to changes in domestic and foreign laws, administrative regulations and listing rules at the place of listing, as well as decisions made by domestic and foreign regulatory authorities according to law, the approval of general meeting or class meeting is not required.
The act of the holders of Domestic Shares of the Company to transfer all or part of the shares they hold to the foreign investors and trade them on the overseas market, or the act of converting all or part of the Domestic Shares to the overseas-listed shares and trading them on the overseas stock exchange shall not be regarded as the Company’s intention to change or abolish the rights of class Shareholders.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Article 36 The rights of shareholders of a certain class shall be deemed to have been changed or abolished in the following circumstances:
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(I) to increase or decrease the number of shares of such class, or to increase or decrease the number of shares of a class having voting rights, distribution rights or other privileges equal or superior to those of the shares of such class;
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(II) to effect an exchange of all or part of the shares of such class into shares of another class, or to effect an exchange or create a right of exchange of all or part of the shares of another class into the shares of such class;
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(III) to remove or reduce rights to accrued dividends or cumulative dividends attached to shares of such class;
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(IV) to reduce or remove a dividend preference or property distribution preference during the liquidation of the Company attached to shares of such class;
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(V) to add, remove or reduce share conversion rights, options, voting rights, transfer rights, preemptive rights to rights issues or rights to acquire securities of the Company attached to shares of such class;
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(VI) to remove or reduce rights to receive amounts payable by the Company in a particular currency attached to shares of such class;
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(VII) to create a new class of shares with voting rights, distribution rights or other privileges equal or superior to those of the shares of such class;
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(VIII) to restrict or impose additional restrictions on the transfer of ownership of shares of such class;
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(IX) to issue rights to subscribe for, or convert into, shares of such class or another class;
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(X) to increase the rights and privileges of shares of another class;
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(XI) to restructure the Company where the proposed restructuring will result in different classes of shareholders having to bear liability to different extents;
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
- (XII)to amend or cancel the articles under the Articles of Association.
Article 37 Shareholders of the affected class, whether or not originally having the right to vote at general meetings, shall have the right to vote at class meetings in respect of matters referred to in paragraphs (II) to (VIII) or (XI) to (XII) of Article 36 hereof, except that the interested shareholders shall not have the right to vote at the class meetings.
For the purposes of the preceding paragraph, the term “interested shareholders” shall have the following meanings:
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(I) if the Company has made a buy-back offer to all shareholders in the same proportion or has bought back its own shares through public trading on stock exchanges in accordance with Article 32 of the Articles of Association, the controlling shareholders as defined in Article 64 of the Articles of Association shall be the “interested shareholders”;
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(II) if the Company has bought back its own shares by agreement outside stock exchanges in accordance with Article 32 of the Articles of Association, holders of shares in relation to such agreement shall be the “interested shareholders”;
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(III) under a restructuring proposal of the Company, shareholders who will bear liability in a proportion smaller than that of the liability borne by other shareholders of the same class, or shareholders who have an interest in a restructuring proposal of the Company that is different from the interest in such restructuring proposal of other shareholders of the same class shall be the “interested shareholders”.
Article 38
Resolutions of class meeting may be passed only by more than two-thirds of the voting rights of that class represented at the meeting in accordance with Article 113 of the Articles of Association.
Article 39 To hold a class meeting, the Company shall issue a written notice with reference to the time requirement for convening annual and extraordinary general meetings under Article 79 of the Articles of Association, and notify all the Shareholders of the relevant class listed on the register of shareholders of the matters to be considered at the meeting and the meeting date and place by way of announcement.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Article 40 The notice of a class meeting shall be served only to the shareholders entitled to vote at the meeting.
The procedures according to which a class meeting is held shall, to the extent possible, be identical to the procedures according to which a general meeting is held. Provisions of the Articles of Association relevant to procedures for the holding of general meetings shall be applicable to class meetings.
Article 41 In addition to Shareholders of other classes of shares, Shareholders of domestic shares and overseas-listed shares shall be deemed Shareholders of different classes.
The special voting procedures for approval by a class of shareholders shall not apply:
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(I) where, as approved by way of a special resolution of the general meeting, the Company issues, either separately or concurrently, domestic shares and overseas listed shares every 12 months, and the number of the domestic shares and overseas listed shares intended to be issued does not exceed 20% of the outstanding shares of the respective class;
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(II) Where the plan for the issuance of domestic shares and overseas-listed shares upon the establishment of the Company is completed within 15 months after being approved by the securities regulatory authorities under the State Council;
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(III) Where, with the approval of the securities regulatory authorities under the State Council, the Shareholders of domestic shares of the Company transfer all or part of the Shares held by them to foreign investors and list them on overseas stock exchanges; or all or part of the unlisted shares (including Domestic Shares and Foreign Shares) issued by the Company are converted into overseas-listed shares.
Chapter 8 Minutes of General Meetings
Article 42 Minutes of general meetings shall be recorded.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
Article 43 If ballots are counted at a general meeting, the counting result shall be recorded in the meeting minutes. The minutes together with the attendance record of shareholders and the powers of attorney of the proxies shall be kept at the domicile of the Company. Article 44 Shareholders may have access to copies of the minutes free of charge during the office hours of the Company. If any shareholder asks for copies of relevant meeting minutes, the Company shall send out the said copies within 7 days upon receipt of reasonable expenses.
Chapter 9 Implementation of Resolutions of General Meetings and Information Disclosure
Article 45 Upon conclusion of a general meeting, disclosure shall be made in accordance with relevant laws, regulations and the listing rules of the place(s) in which the shares of the Company are listed.
The Board of Directors is responsible for the implementation of the resolutions passed at the general meeting and may ask for the general manager to organize relevant staff to implement the resolutions in detail; for resolutions need to be implemented by the Board of Supervisors, they shall be organized and implemented by the Board of Supervisors directly.
Chapter 10 Supplementary Provisions
Article 46 The matters not covered in these Rules of Procedure shall be implemented in accordance with the relevant national laws, administrative regulations, regulatory documents, the listing rules of the place where the shares of the Company are listed and the Articles of Association. Article 47 In case of any contradiction with the requirements under any laws, administrative regulations, regulatory documents, the listing rules of the place where the shares of the Company are listed and the Articles of Association, those laws, administrative regulations, regulatory documents, the listing rules of the place where the shares of the Company are listed and the Articles of Association shall prevail. Article 48 In these Rules of Procedure, the meaning of the meaning of “no less than” and “more than” includes the underlying number, while “less than” does not include the underlying number.
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APPENDIX II THE AMENDED RULES OF PROCEDURE OF THE GENERAL MEETING
| **Article ** | 49 | These Rules of Procedure are passed at the general meeting of the Company and |
|---|---|---|
| shall come into effect and be implemented on the date when the overseas listed | ||
| foreign shares, upon approval by the relevant departments of the PRC and the | ||
| relevant regulatory authorities, are listed and traded on the Hong Kong Stock | ||
| Exchange. | ||
| **Article ** | 50 | The power of interpretation of these Rules of Procedure shall be vested in the |
| Company’s Board of Directors. |
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NOTICE OF THE EXTRAORDINARY GENERAL MEETING
==> picture [41 x 37] intentionally omitted <==
Beijing Airdoc Technology Co., Ltd. 北京鷹瞳科技發展股份有限公司
(A joint stock company incorporated in the People’s Republic of China with limited liability) (Stock Code: 2251)
NOTICE OF THE EXTRAORDINARY GENERAL MEETING
NOTICE IS HEREBY GIVEN THAT the 2022 first extraordinary general meeting (the “ EGM ”) of Beijing Airdoc Technology Co., Ltd. (the “ Company ”) will be held on Thursday, November 10, 2022 at 11:00 a.m. at Room 21, 4th Floor, Building 2, A2 Yard, West Third Ring North Road, Haidian District, Beijing, PRC for the Shareholders to consider and, if thought fit, approve the following resolutions of the Company. Unless the context otherwise requires, capitalized terms used herein shall have the same meanings as those defined in the circular of the Company dated October 25, 2022 (the “ Circular ”).
ORDINARY RESOLUTIONS
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to consider and approve the application for the H Share Full Circulation;
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to consider and approve the grant of authorization granted to the Board of Directors and its delegated persons to deal with matters related to the application for the H Share Full Circulation; and
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to consider and approve the proposed amendments to the Rules of Procedure of the General Meeting.
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NOTICE OF THE EXTRAORDINARY GENERAL MEETING
SPECIAL RESOLUTION
- to consider and approve the proposed amendments to the Articles of Association.
Details of the above resolutions submitted to the EGM are set out in the Circular.
By order of the Board Beijing Airdoc Technology Co., Ltd. Mr. ZHANG Dalei Chairman of the Board
Hong Kong, October 25, 2022
Notes:
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All resolutions at the EGM will be taken by poll (except where the chairman decides to allow a resolution relating to a procedural or administrative matter to be voted on by a show of hands) pursuant to the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited. The results of the poll will be published on the websites of the Company at ( www.airdoc.com ) and Hong Kong Exchanges and Clearing Limited at ( www.hkexnews.hk ) after the EGM.
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Any shareholder entitled to attend and vote at the EGM convened by the above notice is entitled to appoint one or more proxies to attend and vote instead of him/her. A proxy need not be a shareholder of the Company.
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In order to be valid, the instrument appointing a proxy together with the power of attorney or other authority, if any, under which it is signed, or a notarially certified copy of such power of attorney or authority, must be completed and returned to the Company’s headquarters and registered office in the PRC (for holders of domestic shares) or the H share registrar of the Company, Tricor Investor Services Limited, at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong (for holders of H shares), at least 24 hours before the EGM (i.e. before 11:00 a.m. on Wednesday, November 9, 2022) or any adjourned meeting thereof. Completion and return of the form of proxy will not preclude a shareholder from attending and voting at the EGM or any adjourned meeting thereof should he/she so wish.
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For the purpose of determining the list of holders of H shares who are entitled to attend the EGM, the H share register of members of the Company will be closed from Monday, November 7, 2022 to Thursday, November 10, 2022, both days inclusive, during which period no transfer of shares will be registered. In order to be eligible to attend and vote at the EGM, unregistered holders of the shares shall ensure all properly completed transfer documents accompanied by the relevant share certificates must be lodged with the Company’s H share registrar, Tricor Investor Services Limited, at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong not later than 4:30 p.m. on Friday, November 4, 2022 for registration.
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In case of joint shareholders, the vote of the senior joint shareholder who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the votes of the other joint shareholder(s) and for this purpose, seniority will be determined by the order in which the names stand in the register of members of the Company in respect of the joint shareholding.
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Shareholders who attend the meeting in person or by proxy shall bear their own travelling and accommodation expenses.
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NOTICE OF THE EXTRAORDINARY GENERAL MEETING
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A shareholder or his/her proxy should produce proof of identity when attending the EGM.
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Notes for the meeting:
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(1) Please contact the Office of the Board of the Company no later than two days before the convening of the EGM (i.e. before 11:00 a.m. on Tuesday, November 8, 2022), and complete the declaration of personal health information, including their basic personal information, epidemiological history screening, health monitoring condition, and vaccination status. Any person who does not comply with the pandemic prevention requirements or guidelines of the government and/or regulatory authorities will not be able to enter the venue of the EGM.
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(2) Upon arrival at the meeting venue on the day of the EGM, please cooperate with the implementation of the epidemic prevention and control requirements such as registration for meeting attendance, health information query and confirmation, and temperature detection, and strictly abide by the epidemic prevention regulations of local government. Please wear a mask at all times during the meeting and keep necessary distance according to the meeting arrangement.
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(3) Contact information of the meeting:
The Office of the Board of Beijing Airdoc Technology Co., Ltd. Address: Room 21, 4th Floor, Building 2, A2 Yard, West Third Ring North Road, Haidian District, Beijing Postal code: 100089 Phone: (86) 15810644868 Email: [email protected]
- References to dates and time in this notice are to Hong Kong dates and time.
As of the date of this notice, the Board comprises Mr. ZHANG Dalei, Mr. GAO Fei, Dr. CHEN Yuzhong and Mr. CHEN Hailong as executive Directors; Mr. CHEN Xin and Ms. WANG Mi as non-executive Directors; and Mr. NG Kong Ping Albert, Mr. WU Yangfeng and Mr. HUANG Yanlin as independent non-executive Directors.
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