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Batero Gold Corp. — Proxy Solicitation & Information Statement 2023
Apr 13, 2023
46331_rns_2023-04-13_e1027ba9-c2e1-4764-90e5-4556afcfdcec.pdf
Proxy Solicitation & Information Statement
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NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING MANAGEMENT PROXY CIRCULAR
FOR THE
ANNUAL GENERAL AND SPECIAL MEETING OF
SHAREHOLDERS
TO BE HELD VIRTUALLY ON
MAY 11, 2023 AT 11:00 A.M. (EST)
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2 Toronto Street, Suite 230, Toronto, Ontario, Canada, M5C 2B5 Tel: +51 999714192
NOTICE OF ANNUAL GENERAL AND SPECIAL
MEETING OF SHAREHOLDERS
TAKE NOTICE that the annual general and special meeting (the “ Meeting ”) of shareholders of BATERO GOLD CORP. (the “ Company ”) will be held as a virtual meeting on Thursday, May 11, 2023 at 11:00 a.m. (EST Eastern Standard Time) for the following purposes:
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To receive the audited financial statements of the Company for the financial year ended August 31, 2022 and the report of the auditor thereon;
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To fix the number of directors of the Company for the ensuing year at three (3);
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To elect directors of the Company for the ensuing year;
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To appoint an auditor of the Company for the ensuing year;
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To approve the adoption of a new share option plan of the Company, as described in the information circular (the “ Information Circular ”), dated April 3, 2023, for the Meeting, which accompanies this notice of the Meeting (this “ Notice ”); and
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To consider any permitted amendment to or variation of any matter identified in this Notice, and to transact such other business as may be properly brought before the Meeting or any adjournment or postponement thereof.
The Information Circular contains details of matters to be considered at the Meeting. No other matters are contemplated, however any permitted amendment to or variation of any matter identified in this Notice may properly be considered at the Meeting.
We encourage shareholders to vote their common shares prior to the Meeting by following the voting instructions in the accompanying Information Circular. See “ Important Information with Respect to the Virtual Meeting ” and “ Voting Securities ” in the Information Circular for details on how to participate and vote at the Meeting.
Registered shareholders or their duly-appointed proxy-holders may join the Meeting by sending a request to Ivo Alfonso Bravo via email at [email protected] at least 24-hours prior to the date and time of the Meeting. Shareholder information will then be verified and a link and passcode to the virtual Meeting will then be provided by email prior to the Meeting.
The board of directors of the Company has fixed April 3, 2023 as the record date (the “ Record Date ”) for determination of persons entitled to receive this Notice. Only shareholders of record at the close of business on the Record Date who either: (a) virtually attend the Meeting; or (b) complete, sign and deliver a form of proxy in the manner and subject to the provisions described in the Information Circular, will be entitled to vote or to have their Common Shares voted at the Meeting.
Those shareholders who do not receive voting materials ahead of the Meeting should contact their broker or Computershare Investor Services Inc., the Company’s transfer agent, to receive voting authorization.
Email: [email protected]
Telephone: +51 999714192
DATED at Toronto, Ontario the 3[rd] day of April, 2023.
BY ORDER OF THE BOARD OF DIRECTORS
“Gonzalo de Losada”
Gonzalo de Losada President and Chief Executive Officer
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2 Toronto Street, Suite 230, Toronto, Ontario, Canada, M5C 2B5 Tel: +51 999714192
INFORMATION CIRCULAR
(as at April 3, 2023 unless indicated otherwise)
This Information Circular is furnished in connection with the solicitation of proxies by the management of Batero Gold Corp. (the “Company”) for use at the annual general and special meeting (the “Meeting”) of its shareholders to be held on May 11, 2023 for the purposes set forth in the accompanying notice of the Meeting (the “Notice”).
In this Information Circular, references to the “Company”, “we” and “our” refer to Batero Gold Corp. The “board of directors” or the “Board” refers to the board of directors of the Company. “Common Shares” means common shares without par value in the capital of the Company. “Batero Shareholders”, “Shareholders” and “shareholders of the Company” refer to the shareholders of the Company. “Registered Shareholders” means Shareholders whose names appear on the records of the Company as the registered holder of Common Shares. “Beneficial Shareholders” means shareholders who do not hold Common Shares in their own name and “intermediaries” refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Beneficial Shareholders.
IMPORTANT INFORMATION WITH RESPECT TO THE VIRTUAL MEETING
The Meeting will be held in a virtual-only format conducted via live webcast online. The virtual-only format will mitigate risk to the health and safety of our communities, Shareholders, and other stakeholders. In addition, the virtual format permits a broader base of Shareholders to participate in the Meeting, regardless of their geographical location compared to an in-person meeting only.
Although the Meeting will be held virtually, Shareholders will be afforded the same opportunities to vote and ask questions at the Meeting as they would at an in-person meeting. Shareholders can participate online using their smartphone, tablet or computer. Registered Shareholders and Beneficial Shareholders who have duly appointed themselves as proxyholder and registered their appointments with Computershare Investor Services Inc. (“ Computershare ”) will be able to listen, ask questions, and vote, in real time, during the Meeting, provided they are connected to the internet and properly follow the instructions below.
Shareholders will be able to ask questions immediately before and during the Meeting by typing their question into the “chat” tab of the virtual meeting platform. Shareholders may also submit their questions in advance by sending them by email to Ivo Alfonso Bravo via email at [email protected] no later than 11:00 a.m. (EST), on Tuesday, May 9, 2023. Questions relating to the business of the Meeting will be answered during the Meeting while all other questions will be addressed following the Meeting. Notwithstanding the above, to ensure the Meeting is conducted in a manner that is fair to all Shareholders, the Chair of the Meeting may exercise discretion in responding to the questions, including the order in which the questions are answered, the grouping of the questions and the amount of time devoted to any question. In addition, similar questions may be aggregated by the Chair.
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Attendees are recommended to log in at least thirty minutes before the Meeting starts. It is important that Shareholders remain connected to the internet at all times during the Meeting in order to vote.
Registered Shareholders and Beneficial Shareholders who have duly appointed themselves as proxyholder and registered their appointments with Computershare, may join the Meeting by sending a request to Ivo Alfonso Bravo via email at [email protected] at least 24-hours prior to the Meeting, and a link to the virtual Meeting and a contact for a technical support person will be provided by email prior to the Meeting.
Voting on all matters will be conducted by show of hands during the Meeting or by poll if requested. For further information, see “ Voting Securities ” below. If you have already voted by proxy, it is important that you do not vote again during the Meeting unless you intend to change your initial vote.
As always, we encourage Shareholders to vote their Common Shares prior to the Meeting by following the voting instructions in this Information Circular.
Those Shareholders who do not receive voting materials ahead of the Meeting should contact their broker or Computershare Investor Services Inc., the Company’s transfer agent, to receive voting authorization.
We also encourage Registered Shareholders or appointed proxyholders to check our website one week prior to the date of the Meeting for updates.
GENERAL PROXY INFORMATION
Solicitation of Proxies
The solicitation of proxies will be primarily by mail, but proxies may be solicited personally or by telephone by directors, officers and regular employees of the Company. The Company will bear all costs of this solicitation. We have arranged for intermediaries to forward the meeting materials to Beneficial Shareholders held of record by those intermediaries and we may reimburse the intermediaries for their reasonable fees and disbursements in that regard.
Appointment of Proxyholders
The individuals named in the accompanying form of proxy (the “ Proxy ”) are officers and/or directors of the Company. If you are a shareholder entitled to vote at the Meeting, you have the right to appoint a person or company other than either of the persons designated in the Proxy (who is not required to be a shareholder), to attend and act for you and on your behalf at the Meeting. You may do so either by inserting the name of that other person in the blank space provided in the Proxy or by completing and delivering another suitable form of proxy.
Voting by Proxyholder
The persons named in the Proxy will vote or withhold from voting the Common Shares represented thereby in accordance with your instructions on any ballot that may be called for. If you specify a choice with respect to any matter to be acted upon, your Common Shares will be voted accordingly. The Proxy confers discretionary authority on the persons named therein with respect to:
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(a) each matter or group of matters identified therein for which a choice is not specified, other than the appointment of an auditor and the election of directors;
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(b) any amendment to or variation of any matter identified therein; and
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(c) any other matter that properly comes before the Meeting.
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In respect of a matter for which a choice is not specified in the Proxy, the management appointee acting as a proxyholder will vote in favour of each matter identified on the Proxy and, if applicable, for the nominees of management for directors and auditors as identified in the Proxy.
Registered Shareholders
Registered Shareholders (a shareholder whose name appears on the records of the Company as the registered holder of Common Shares) may wish to vote by proxy whether or not they are able to virtually attend the Meeting. Registered Shareholders who choose to submit a Proxy may do so by:
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(a) completing, dating and signing the Proxy and returning it to Computershare, by fax within North America at (866) 249-7775 and outside North America at (416) 263-9524, by mailing the Proxy to 8th Floor, 100 University Avenue Toronto, Ontario, M5J 2Y1, or by hand delivering the Proxy at 3rd Floor, 510 Burrard Street, Vancouver, British Columbia, V6C 3B9; or
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(b) using a touch-tone phone to transmit voting choices to the toll-free number given in the Proxy. Registered Shareholders who choose this option must follow the instructions of the voice response system and refer to the enclosed Proxy for the toll-free number and the Proxy access number; or
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(c) via the internet at Computershare’s website, www.investorvote.com. Registered Shareholders must follow the instructions that appear on the screen and refer to the enclosed Proxy for the Proxy access number,
in all cases ensuring that the Proxy is received at least 48 hours (excluding Saturdays, Sundays and holidays) before the Meeting or any adjournment or postponement thereof at which the Proxy is to be used.
Beneficial Shareholders
The following information is of significant importance to Beneficial Shareholders (a shareholder who do not hold Common Shares in their own name). Beneficial Shareholders should note that the only proxies that can be recognized and acted upon at the Meeting are those deposited by Registered Shareholders or as set out in the following disclosure.
If Common Shares are listed in an account statement provided to a shareholder by a broker, then in almost all cases those Common Shares will not be registered in the shareholder’s name on the records of the Company. Such Common Shares will more likely be registered under the names of intermediaries. In Canada, the vast majority of such Common Shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depository Services Inc., which acts as nominee for many Canadian brokerage firms), and, in the United States of America (the “ United States ” or the “ US ”), under the name of Cede & Co. (the registration name for The Depository Trust Company, which acts as depositary for many U.S. brokerage firms and custodian banks).
Intermediaries are required to seek voting instructions from Beneficial Shareholders in advance of meetings of Shareholders. Every intermediary has its own mailing procedures and provides its own return instructions to clients.
There are two kinds of Beneficial Shareholders – those who object to their identity being made known to the issuers of securities which they own (called “ OBOs ” for “ Objecting Beneficial Owners ”) and those who do not object to the issuers of the securities they own knowing their identity (called “ NOBOs ” for “ Non-Objecting Beneficial Owners ”).
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Non-Objecting Beneficial Owners
The Company is relying on the provisions of National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer that permit it to deliver proxy-related materials directly to its NOBOs. As a result, NOBOs can expect to receive a scannable voting instruction form (“ VIF ”) from Broadridge Financial Solutions Inc. (“ Broadridge ”). The VIF is to be completed and returned to Broadridge as set out in the instructions provided on the VIF. Broadridge will tabulate the results of the VIFs received from NOBOs and will provide appropriate instructions at the Meeting with respect to the Common Shares represented by the VIFs they receive.
These security holder materials are being sent to both registered and non-registered owners of the Common Shares of the Company. If you are a non-registered owner, and the Company or its agent has sent these materials directly to you, your name, address and information about your holdings of securities, were obtained in accordance with applicable securities regulatory requirements from the intermediary holding securities on your behalf.
By choosing to send these materials to you directly, the Company (and not the intermediary holding securities on your behalf) has assumed responsibility for: (a) delivering these materials to you; and (b) carrying out your voting instructions. Please return your VIF as specified in the request for voting instructions that was sent to you.
Objecting Beneficial Owners
Beneficial Shareholders who are OBOs should follow the instructions of their intermediary carefully to ensure that their Common Shares are voted at the Meeting.
The Proxy supplied to you by your broker will be similar to the Proxy provided to Registered Shareholders by the Company. However, its purpose is limited to instructing the intermediary on how to vote your Common Shares on your behalf. Most brokers delegate responsibility for obtaining instructions from clients to Broadridge in Canada and in the United States. Broadridge mails a VIF in lieu of the Proxy provided by the Company. The VIF will name the same persons as the Company’s Proxy to represent your Common Shares at the Meeting. You have the right to appoint a person (who need not be a shareholder of the Company, and who can be you) other than any of the persons designated in the VIF to represent your Common Shares at the Meeting. To exercise this right, insert the name of the desired representative, who may be you, in the blank space provided in the VIF. The completed VIF must then be returned to Broadridge in accordance with Broadridge’s instructions. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting and the appointment of any shareholder’s representative. If you receive a VIF from Broadridge, the VIF must be completed and returned to Broadridge in accordance with its instructions well in advance of the Meeting in order to have your Common Shares voted or to have an alternate representative duly appointed to attend the Meeting and vote your Common Shares at the Meeting.
Notice to Shareholders in the United States
This solicitation of proxies involves securities of an issuer located in Canada and is being effected in accordance with the corporate laws of the Province of British Columbia, Canada and the securities laws of applicable provinces of Canada. The proxy solicitation rules under the United States Securities Exchange Act of 1934 , as amended, are not applicable to the Company or this solicitation, and this solicitation has been prepared in accordance with the disclosure requirements of the securities laws of applicable provinces of Canada. Shareholders should be aware that disclosure requirements under the securities laws of applicable provinces of Canada differ from the disclosure requirements under United States securities laws.
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The enforcement by Shareholders of civil liabilities under United States federal securities laws may be affected adversely by the fact that the Company is incorporated under the Business Corporations Act (British Columbia) (the “ Business Corporations Act ”), as amended, and its directors and executive officers are residents of countries that, and a substantial portion of its assets and the assets of such persons, are located outside the United States. Shareholders may not be able to sue a foreign company or its officers or directors in a foreign court for violations of United States federal securities laws. It may be difficult to compel a foreign company and its officers and directors to subject themselves to a judgment by a United States court.
Revocation of Proxies
In addition to revocation in any other manner permitted by law, a registered shareholder who has given a proxy may revoke it by:
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(a) executing a Proxy bearing a later date or by executing a valid notice of revocation, either of the foregoing to be executed by the registered shareholder or the registered shareholder’s authorized attorney in writing, or, if the shareholder is a corporation, under its corporate seal by an officer or attorney duly authorized, and by delivering the Proxy bearing a later date to Computershare at the address set forth in the Proxy, or to the Company at the address of the registered office of the Company at Suite 230, 2 Toronto Street, Toronto Ontario, Canada, M5C 2B5, at any time up to and including the last business day that precedes the day of the Meeting or, if the Meeting is adjourned or postponed, the last business day that precedes any reconvening thereof, or to the chairman of the Meeting on the day of the Meeting or any reconvening thereof, or in any other manner provided by law; or
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(b) virtually attending the Meeting and voting the registered shareholder’s Common Shares.
A revocation of a Proxy will not affect a matter on which a vote is taken before the revocation.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
To the best of the Company’s knowledge, except as otherwise disclosed herein, no person who has been a director or executive officer of the Company at any time since the beginning of the Company’s last completed financial year, nor any proposed nominee for election as a director of the Company, nor any associate or affiliate of the foregoing persons, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted on at the Meeting other than the election of directors or the appointment of auditors.
Directors and executive officers of the Company may, however, be interested in the adoption of the New Option Plan (as defined below) as detailed under “ Particulars of Matters to be Acted Upon – Adoption of the New Option Plan ,” as such persons would be entitled to participate in the New Option Plan.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
Record Date
The Board has fixed April 3, 2023 as the record date (the “ Record Date ”) for determination of persons entitled to receive notice of the Meeting. Only Shareholders of record at the close of business on the Record Date who either: (a) virtually attend the Meeting; or (b) complete, sign and deliver a Proxy in the manner and subject to the provisions described above, will be entitled to vote or to have their Common Shares voted at the Meeting.
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Voting Securities
The Company’s authorized share capital consists of an unlimited number of Common Shares without par value, and an unlimited number of preferred shares without par value. The Common Shares are listed for trading on the TSX Venture Exchange (the “ TSXV ”) under the symbol “BAT”. As of April 3, 2023, there were 115,182,383 Common Shares and no preferred shares issued and outstanding. The quorum for the transaction of business at the Meeting is at least one person who is, or who represents by proxy, one or more Shareholders who, in the aggregate, hold at least 5% of the Common Shares entitled to be voted at the Meeting.
Subject to any special rights or restrictions attached to any shares (and to restrictions imposed on joint Shareholders): (a) on a vote by a show of hands, every person present who is a shareholder or proxy holder and entitled to vote on the matter has one vote; and (b) by poll, if requested, every shareholder entitled to vote on the matter has one vote in respect of each Common Share entitled to be voted on the matter and held by that shareholder and may exercise that vote either in person or by proxy. If there are joint Shareholders registered in respect of any share: (a) any one of the joint Shareholders may vote at any meeting of Shareholders, personally or by proxy, in respect of the share as if that joint shareholder were solely entitled to it; or (b) if more than one of the joint Shareholders are present at any meeting of Shareholders, personally or by proxy, and more than one of them votes in respect of that share, then only the vote of the joint shareholder present whose name stands first on the central securities register in respect of the share will be counted. No group of Shareholders of the Company has the right to elect a specified number of directors, nor are there cumulative or similar voting rights attached to the Common Shares.
To the knowledge of the directors and executive officers of the Company, the only person or company that beneficially owned, directly or indirectly, or exercised control or direction over, Common Shares carrying more than 10% of the voting rights attached to all outstanding Common Shares of the Company as at April 3, 2023 was:
| Shareholder Name | Number of Common Shares Held |
Percentage of Issued and Outstanding Common Shares |
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|---|---|---|---|---|---|
| Michelle Navarro-Grau Dyer | 27,986,400(1)(2) | 24.3% |
Notes[: ]
- 13,493,200 of the Common Shares held by Ms. Dyer are held by Seymour Business Company Inc. a company beneficially controlled by Ms. Dyer.
2. 1,105,200 of the Common Shares held by Ms. Dyer are held by Thatagata Investments Corp. a company beneficially controlled by Ms. Dyer.
VOTES NECESSARY TO PASS RESOLUTIONS
Except as otherwise disclosed herein, a simple majority of affirmative votes cast at the Meeting is required to pass the resolutions described herein. If there are more nominees for election as directors or appointment of the Company’s auditor than there are vacancies to fill, those nominees receiving the greatest number of votes will be elected or appointed, as the case may be, until all such vacancies have been filled. If the number of nominees for election or appointment is equal to the number of vacancies to be filled, all such nominees will be declared elected or appointed by acclamation.
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PARTICULARS OF MATTERS TO BE ACTED UPON
Presentation of Financial Statements
The audited consolidated financial statements of the Company as at and for the financial year ended August 31, 2022 (the “ Financial Statements ”), together with the auditor’s reports (the “ Auditor’s Report ”) thereon will be presented to Shareholders at the Meeting, but no vote thereon is required. The Financial Statements, Auditor’s Report and related management’s discussion and analysis are available under the Company’s profile on SEDAR at www.sedar.com.
Fixing the Number of Directors
The Board of Directors presently consists of three (3) directors and management proposes, and the persons named in the accompanying Proxy intend to vote in favour of, fixing the number of directors for the ensuing year at three (3).
In the absence of instructions to the contrary, proxyholders intend to vote the Common Shares represented by each Proxy, properly executed, FOR fixing the number of Directors at three (3) for the ensuing year.
Election of Directors
The current directors will cease to hold office immediately before the election of directors at the Meeting. Unless the director’s office is vacated earlier in accordance with the provisions of the Business Corporations Act or the terms of the articles of the Company (the “ Articles ”), each director elected at the Meeting will hold office until immediately before the election of directors at the next annual general meeting of Shareholders, or, if no director is then elected, until a successor is elected, or until he otherwise ceases to hold office under the Business Corporations Act or the terms of the Articles.
None of the proposed nominees for election as a director of the Company are proposed for election pursuant to any arrangement or understanding between the nominee and any other person or company, except the directors and senior officers of the Company acting solely in such capacity.
Each of the three (3) director nominees have agreed to stand for election. If, however, one or more of them should become unable to stand for election, it is likely that one or more other persons would be nominated for election at the Meeting. Although management is nominating three (3) individuals to stand for election, the names of further nominees for directors may come from the floor at the Meeting.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT EACH SHAREHOLDER VOTE “FOR” THE ELECTION OF THE NOMINEES SET OUT BELOW AS DIRECTORS. Unless authority to do so with respect to one or more directors is withheld, the persons designated as proxyholders in the accompanying Proxy intend to vote the Common Shares represented by such Proxy, properly executed, FOR the election of each of the nominees set forth in the disclosure below.
The Company’s management does not contemplate that any of the nominees below will be unable to serve as a director, but if that should occur for any reason prior to the Meeting, it is intended that discretionary authority will be exercised by the persons designated in the accompanying Proxy to vote the Common Shares represented by such Proxy, properly executed, FOR the election of any other person or persons in place of any nominee or nominees unable to serve, unless authority to do so with respect to the nominee or nominees unable to serve is withheld.
Information Concerning Nominees Submitted by Management
The following disclosure sets out, as at April 3, 2023, for each of management’s nominees for election
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as directors: (a) the nominee’s name and the nominee’s province or state, and country of residence; (b) the nominee’s principal occupation, business or employment for the five (5) preceding years, unless the nominee is now a director and was elected to the present term of office by a vote of security holders at a meeting, the notice of which was accompanied by an information circular; (c) the period of time during which each has been a director of the Company; (d) the members of each committee of the Board; and (e) the number of Common Shares beneficially owned, or controlled or directed, directly or indirectly, by the nominee:
| Name, and Province or State and Country of Residence |
Occupation, Business or Employment(1) |
Period as a Director of the Company |
Common Shares Beneficially Owned or Controlled(2) |
|---|---|---|---|
| GONZALO DE LOSADA(3) President, CEO, Chairman, and Director Lima, Peru |
President and CEO of Antioquia Gold Inc. since April 18, 2017. President and CEO of Batero Gold Corp. since June 22, 2017. CEO of Cori Puno S.A.C. since April 1, 2017. CEO and Director of Inmobiliaria Vistamar S.A. since 2016. |
Since June 22, 2017 |
Nil |
| JUAN DAVID URIBE(3)(4) Director Bogotá, D.C. Colombia |
Lawyer. Senior Partner of the law firm of Uribe Trías Valencia S.A.S., practicing mainly in the natural resource and corporate law sectors. |
Since January 4, 2013 |
8,694,487(5) |
| ERNESTO BENDEZÚ(3)(4) Director Lima, Peru |
Lawyer. Legal Manager for Consorcio Minero Horizonte S.A. for more than 15 years; Director of Antioquia Gold Inc. since June 2011. |
Since February 27, 2015 |
Nil |
Notes:
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The information as to principal occupation, business or employment may not be within the knowledge of the management of the Company and has been furnished by the respective nominees.
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The information as to Common Shares beneficially owned, or controlled or directed, directly or indirectly, is not within the knowledge of management of the Company and has been furnished to the Company by the respective nominees or has been extracted from insider reports available at www.sedi.ca.
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Members of the audit committee of the Company (the “ Audit Committee ”).
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Members of the compensation and corporate governance committee of the Company (the “ Compensation and Corporate Governance Committee ”).
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Of the 8,694,487 Common Shares held by Mr. Uribe; 3,157,287 are held in his own name; 4,558,000 are held through Dragon Red Group Inc. a company controlled by Mr. Uribe; and 979,200 are held by Quentos Internacional S.A.
Cease Trade Orders, Bankruptcies, Penalties and Sanctions
No proposed director of the Company:
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(a) is, as at the date of this Information Circular, or has been, within 10 years before the date of this Information Circular, a director, chief executive officer or chief financial officer of any company (including the Company) that (i) was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days (an “order”) that was issued while the proposed director was acting in the capacity as director,
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chief executive officer or chief financial officer, or (ii) was subject to an order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer;
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(b) is, as at the date of this Information Circular, or has been within 10 years before the date of this Information Circular, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or
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(c) has, within the 10 years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
No proposed director has been subject to:
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(a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
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(b) any other penalties or sanctions imposed by a court or regulatory body that would be likely to be considered important to a reasonable security holder in deciding whether to vote for a proposed director.
Appointment of Auditor
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT EACH SHAREHOLDER VOTE “FOR” THE APPOINTMENT OF D&H GROUP LLP, CHARTERED ACCOUNTANTS AS AUDITOR. Unless authority to do so is withheld, the persons designated as proxyholders in the accompanying Proxy intend to vote the Common Shares represented by such Proxy, properly executed, FOR the appointment of D&H Group LLP, Chartered Accountants (“ D&H Group ”), as auditor of the Company to serve until the close of the next annual general meeting of Shareholders and the authorization of the directors to fix the remuneration of the auditor. D&H Group have been auditors of the Company since July 7, 2014.
Adoption of New Share Option Plan
On April 3, 2023, the Board approved the adoption of a new share option plan (the “ New Option Plan ”) of the Company. The New Option Plan will replace the Company’s existing share option plan which was dated for reference November 15, 2010 (the “ Existing Option Plan ”) and approved by Shareholders at the annual and special meeting of Shareholders held on December 16, 2010. The purpose of adopting the New Option Plan is to bring the Company’s share option plan in line with the current TSX Venture Exchange (“ TSXV ”) Policy 4.4 – Security Based Compensation (the “ Amended Policy 4.4 ”). The information below is a summary of the New Option Plan and should be read in conjunction with full text of the New Option Plan which is appended hereto as Schedule A. Any definitions or capitalized terms used or referenced below have the same meaning ascribed to them in the New Option Plan.
The New Share Option Plan is a “rolling up to 10%” plan that is administered by the Board. Under the New Share Option Plan, The maximum number of Common Shares issuable at any time pursuant to outstanding stock options (“ Options ”) under the New Option Plan in aggregate with any other Security
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Based Compensation, shall be equal to 10% of the Outstanding Issue, as measured as at the date of any Option grant, at the discretion of Board to Eligible Participants. As of the date of this Information Circular, there are 11,518,238 Common Shares reserved for options to be granted, being 10% of the 115,182,383 issued and outstanding Common Shares. All options granted under the New Share Option Plan expire on a date not later than 10 years after the date of grant of such options. The purpose of the New Option Plan is to recognize the contributions made by directors, officers, employees and consultants of the Company and to create an incentive for their continuing service to the Company.
The New Share Option Plan is subject to the following limits and restrictions:
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(a) the maximum number of Common Shares issuable to all Investor Relations Services Providers pursuant to any Options granted in any 12-month period to any Investor Relations Service Providers shall not exceed 2% of the Outstanding Issue in any 12-month period, in each case measured as of the date of grant of an Option;
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(b) the maximum number of Common Shares issuable to any one Consultant pursuant to any Security Based Compensation granted or issued a 12-month period shall not exceed 2% of the Outstanding Issue;
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(c) the maximum number of Common Shares issuable to Eligible Participants who are Insiders of the Company (as a group), at any time, pursuant to any Options in aggregate with any other Security Based Compensation, shall not exceed 10% of the Outstanding Issue from time to time, unless the Company has obtained the requisite disinterested shareholder approval;
-
(d) The maximum number of Common Shares issuable to Eligible Participants who are Insiders of the Company (as a group), within any 12-month period, pursuant to any Options in aggregate with any other Security Based Compensation, shall not exceed 10% of the Outstanding Issue from time to time, unless the Company has obtained the requisite disinterested shareholder approval; and
-
(e) the maximum number of Common Shares issuable to any one Participant pursuant to any Options, in aggregate with any other Security Based Compensation granted or issued in any 12-month period shall not exceed 5% of the Outstanding Issue, unless the Company has obtained the requisite disinterested shareholder approval.
The following is a summary of the other material terms of the New Share Option Plan:
-
(a) the exercise price of any Options shall be determined and approved by the Board when such Option is granted but shall not be less than the Discounted Market Price (as defined in Policy 1.1 – Interpretation of the TSXV) of such Shares at the time of the grant;
-
(b) the Board shall determine the term of each Option at the time of granting the particular Option, which shall not be more than 10 years from the date the Option is granted;
-
(c) Participants cannot assign or transfer any Options;
-
(d) the Board shall, from time to time (in accordance with the Amended Policy 4.4) determine the relevant vesting provisions of any Options, including any Performance Criteria;
-
(e) the Board has the right to accelerate the date upon which any Option becomes exercisable notwithstanding the vesting schedule set forth for such Option;
-
(f) any Options granted to any Investor Relations Service Provider must vest in stages over a period of not less than 12 months such that no more than one-quarter of the Options vest in
-
11 -
any three month period, with the first vesting stage to occur no sooner than three months after the grant date of such Options;
-
(g) where a Participant ceases to be an Eligible Participant for cause, any vested or unvested Option granted to such Participant shall terminate automatically and become void immediately;
-
(h) where a Participant ceases to be an Eligible Participant without cause, including by resignation of the Participant, any unvested Option granted to such Participant shall terminate and become void immediately and any vested Option granted to such Participant may be exercised by such Participant within the earlier of 30 days after the Termination Date, or the expiry date of the Option, unless otherwise determined by the Board, notwithstanding that any such Options shall not be exercisable for more than 12 months following the Termination Date;
-
(i) where a Participant ceases to be an Eligible Participant by reason of retirement or permanent disability, any unvested Option shall terminate and become void immediately, and any vested Option will cease to be exercisable on the earlier of the 90 days from the date of retirement or the date on which the Participant ceases his or her service relationship with the Company by reason of permanent disability, and the expiry date of the Option;
-
(j) where a Participant ceases to be an Eligible Participant by reason of death, any vested Option as at the date of such Participant’s death may be exercised by the liquidator, executor or administrator, as the case may be, of the estate of the Participant within 12 months after the Participant’s death or prior to the expiration of the original term of the Options, whichever occurs earlier;
-
(k) in the event of a Change of Control, where within 12 months following the Change of Control a Participant who was also an Officer, Employee or Consultant prior to the Change of Control is terminated or constructively dismissed, or a Director ceases to act in such capacity, then all unvested Options shall vest and become exercisable, and any such Options shall remain open for exercise until the earlier of their expiry date and the date that is 90 days after such termination or dismissal, provided that the Board may, in its discretion, modify the terms of the New Option Plan or the Options to assist the Participants to tender a Change of Control transaction;
-
(l) no Dividend Equivalents shall be granted in connection with an Option; and
-
(m) the Board may from time to time, subject to applicable law and any TSXV or regulatory requirements, suspend or terminate the New Option Plan at any time, or amend or revise the terms of the New Option Plan or of any Option granted under the New Option Plan and the Option Agreement relating thereto, provided that no such amendment, revision, suspension or termination shall in any manner adversely affect any Option previously granted to an Optionee under the New Option Plan without the consent of that Optionee and the board shall obtain shareholder approval (or disinterested shareholder approval, as applicable) to make certain amendments.
A copy of the New Share Option Plan may be obtained upon request from the Company’s Chief Financial Officer at Suite 230, 2 Toronto Street, Toronto, Ontario, Canada, M5C 2B5, Tel: +51 999714192. Copies of the New Share Option Plan will be provided free of charge to security holders of the Company. The Company may require payment of a reasonable charge from any person or company who requests a copy of the New Share Option Plan and who is not a security holder of the Company.
- 12 -
In accordance with the Amended Policy 4.4, the Company must obtain shareholder approval at the time the New Share Option Plan is implemented, yearly thereafter at the Company’s annual meeting of Shareholders and at the time of any amendment of such plan. Therefore, at the Meeting, the Shareholders will be asked to consider and, if deemed appropriate to pass the following ordinary resolution approving the implementation of the New Share Option Plan with or without variation (the “ New Share Option Plan Resolution ”):
“ BE IT RESOLVED , as an ordinary resolution of the Shareholders, that the New Share Option Plan, be and is hereby ratified and approved.”
An ordinary resolution is a resolution passed at the Meeting by a simple majority of the votes cast by Shareholders voting Common Shares at the Meeting.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT EACH SHAREHOLDER VOTE “FOR” THE NEW SHARE OPTION PLAN RESOLUTION. Unless otherwise indicated, the persons designated as proxyholders in the accompanying Proxy intend to vote the Common Shares represented by such Proxy, properly executed, FOR the New Share Option Plan Resolution.
AUDIT COMMITTEE
The Audit Committee’s Charter
The Company’s Audit Committee charter (the “ Audit Committee Charter ”) sets out the Audit Committee’s mandate and responsibilities and is attached as Schedule B hereto.
Composition of the Audit Committee
The current members of the Audit Committee are Gonzalo de Losada, Juan David Uribe, and Ernesto Bendezu. Juan David Uribe and Ernesto Bendezu are independent within the meaning of National Instrument 52-110 Audit Committees (“ NI 52-110 ”). Gonzalo de Losada is not independent as he is an executive officer of the Company. All members of the Audit Committee are financially literate within the meaning of NI 52-110.
Relevant Education and Experience
The following is a summary of the education and experience of each Audit Committee member that is relevant to the performance of his responsibilities as an Audit Committee member:
-
Gonzalo de Losada: Mr. de Losada has significant experience in both private and public companies. He has been the President and CEO of Antioquia Gold Inc. since April 18, 2017. Antioquia Gold Inc. is a Canadian TSX-listed company with mining properties in Colombia not currently in production. He has been the CEO of Consorcio Minero Horizonte (CMH) since September 1, 2020. CMH is an operating mining company in Peru that produces approximately 180,000 ounces of gold per year. He has also been the CEO and a Director of Inmobiliaria Vistamar S.A. since 2016, a company involved in the development of a hotel project in Lima, Peru.
-
Juan David Uribe: Mr. Uribe is a Senior Partner of the law firm of Uribe Trías Valencia S.A.S. He is a mining and contracts lawyer, practicing mainly in the natural resource and corporate law sectors. Previously, Mr. Uribe was corporate counsel with TVX Colombia, Newcrest, and Hewlett Packard Company among other multinational corporations with a presence in Colombia. For more than ten years, he was an executive in the Colombian financial sector working as Board Member of QBE Insurance Company, Senior Credit Vice President of Banco Latino, Colombia, and as National Credit Manager of Caja de Crédito Agrario Industrial y
-
13 -
Minero among others. Mr. Uribe has a Law Degree and a Masters in Commerce Law from Universidad de Los Andes, Bogotá D.C.
- Ernesto Bendezu: Mr. Bendezu is a lawyer with over 20 years of experience in the mining business.
Such education and experience provides each member with:
-
an understanding of the accounting principles used by the issuer to prepare its financial statements;
-
the ability to assess the general application of such accounting principles in connection with the accounting for estimates, accruals and provisions;
-
experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the issuer’s financial statements, or experience actively supervising individuals engaged in such activities; and
-
an understanding of internal controls and procedures for financial reporting.
Audit Committee Oversight
At no time since the commencement of the Company’s most recently completed financial year was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board.
Reliance on Certain Exemptions
At no time since the commencement of the Company’s most recently completed financial year has the Company relied on:
-
(a) the exemption in section 2.4 ( De Minimis Non-audit Services ) of NI 52-110;
-
(b) the exemption in subsection 6.1.1(4) ( Circumstance Affecting the Business or Operations of the Venture Issuer ) of NI 52-110;
-
(c) the exemption in subsection 6.1.1(5) ( Events Outside Control of Member ) of NI 52-110;
-
(d) the exemption in subsection 6.1.1(6) ( Death, Incapacity or Resignation ) of NI 52-110; or
-
(e) an exemption from NI 52-110, in whole or in part, granted under Part 8 ( Exemptions ).
Pre-Approval Policies and Procedures
The Audit Committee pre-approves fees for non-audit services.
External Auditor Service Fees
The aggregate fees billed by the Company’s auditors, in the last two (2) fiscal years are shown in the table below.
- 14 -
| Nature of Services | Auditors fees for the Year Ended August 31, 2022 |
Auditors fees for the Year Ended August 31, 2021 |
|---|---|---|
| Audit Fees(1) | $39,457 | $33,403 |
| Audit Related Fees(2) | $Nil | $Nil |
| Tax Fees(3) | $3,955 | $2,250 |
| All Other Fees(4) | $Nil | $Nil |
| TOTAL | $43,412 | $35,653 |
Notes:
-
“Audit Fees” include fees necessary to perform the annual audit and quarterly review of the Company’s interim financial statements. Audit Fees include fees for review of tax provisions and for accounting consultations on matters reflected in the financial statements. Audit Fees also include audit or other attest services required by legislation or regulation, such as comfort letters, consents reviews of securities filings and statutory audits.
-
“Audit-Related Fees” include services that are traditionally performed by the auditor. These audit-related services include employee benefit audits, due diligence assistance, accounting consultations on proposed transactions, internal control reviews and audit or attest services not required by legislation or regulation.
-
“Tax Fees” include fees for all tax services other than those included in “Audit Fees” and “Audit-Related Fees”. This category includes fees for tax compliance, tax planning and tax advice. Tax planning and tax advice includes assistance with tax audits and appeals, tax advice related to mergers and acquisitions, and requests for rulings or technical advice from tax authorities.
-
“All Other Fees” include all other non-audit services.
Exemption
The Company is a “venture issuer” as defined in NI 52-110 and is relying upon the exemption in section 6.1 of NI 52-110 relating to Parts 3 ( Composition of Audit Committee ) and 5 ( Reporting Obligations ).
STATEMENT OF CORPORATE GOVERNANCE
General
Corporate governance refers to the policies and structure of the board of directors of a company, whose members are elected by and are accountable to the Shareholders. Corporate governance encourages establishing a reasonable degree of independence of the board of directors from executive management and the adoption of policies to ensure the board of directors recognizes the principles of good management. The Board is committed to sound corporate governance practices, as such practices are both in the interests of the Company and Shareholders and help to contribute to effective and efficient decision-making.
The Company has adopted corporate governance policies, codes and charters, including the Audit Committee Charter, a Compensation and Corporate Governance Committee Charter, a Code of Business Conduct and Ethics and a Corporate Disclosure Policy, all of which are available on the Company’s website at www.baterogold.com.
Constitution and Independence of the Board
Directors are considered to be independent if they have no direct or indirect material relationship with the Company. A “material relationship” is a relationship which could, in the view of the Board, be reasonably expected to interfere with the exercise of a director’s independent judgment.
- 15 -
Ernesto Bendezu and Juan David Uribe are independent members of the current Board. Gonzalo de Losada is not independent as he is an executive officer of the Company. The Board facilitates its independent supervision over management by holding periodic Board meetings to discuss the operation of the Company and by ensuring representation on the Board by directors who are independent of management.
Directorships
In addition to the Company, Gonzalo de Losada and Ernesto Bendezu are currently directors of Antioquia Gold Inc., a company listed on the TSXV. Other than Gonzalo de Losada and Ernesto Bendezu, no current directors of the Company are also directors of other reporting issuers (or the equivalent).
Orientation and Continuing Education
The Company does not provide a formal orientation or education program for new directors. However, any new directors will be educated about the nature and operation of the Company’s business, current issues, corporate strategy and the role of the Board, its committees and its directors by the current directors and senior officers of the Company.
The Board encourages directors to participate in continuing education opportunities in order to ensure that directors maintain or enhance their skills and abilities as directors, and maintain a current and thorough understanding of the Company’s business.
Ethical Business Conduct
The Board has adopted a written Code of Business Conduct and Ethics, which is included in the Company’s Corporate Governance Manual. The Company’s Code of Business Conduct and Ethics clearly sets out the Company’s standard requirements for honest and ethical conduct of its management and employees pertaining to conflicts of interest, timely disclosure, compliance with the law and accountability. The Code of Business Conduct and Ethics also clearly states the Company’s requirements for fair dealing, and its corporate position on conflicts of interest and corporate opportunities and gifts, confidentiality and corporate assets, intellectual property, reporting and the effects of violations.
The Board has a number of procedures in place designed to ensure that directors exercise independent judgment in a matter where a director or officer has a material interest. In the limited circumstances where such an interest arises, the relevant director must declare his interest and refrain from voting, and the Compensation and Corporate Governance Committee considers the transaction in advance of its consideration by the Board.
Nomination of Directors
The Board’s Compensation and Corporate Governance Committee periodically reviews the size of the Board and any possible requirement for an increase or decrease in members of the Board. It also recruits and reviews candidates for the position of director and selects the most appropriate for submission to the Board as a whole for consideration as a potential director nominee.
Compensation and Corporate Governance Committee
The Compensation and Corporate Governance Committee’s mandate and responsibilities relating to nomination of directors are detailed in the Compensation and Corporate Governance Committee Charter, and include:
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16 -
-
(a) to recommend to the Board the criteria for Board membership. In making its recommendation, the committee considers the competencies and skills that the Board, as a whole, should possess and the competencies and skills of each current director. The committee reviews with the Board, on an annual basis, the requisite skills and criteria for Board members as well as the composition and size of the Board as a whole in order to ensure that the Board has the requisite expertise, that its membership consists of persons with sufficiently diverse and independent backgrounds, and that its membership consists of an appropriate mix of inside, outside and independent directors;
-
(b) to identify and recommend to the Board individuals qualified to become Board members, consistent with criteria approved by the Board. The committee also recommends to the Board the nominees for election as directors at any meeting of Shareholders, as applicable, and the persons to be appointed by the Board to fill any vacancies on the Board. The committee may adopt procedures regarding director candidates proposed by the Shareholders;
-
(c) to recommend to the Board corporate governance and ethics principles and policies that are applicable to the Company. The committee monitors legislation, regulatory policies and best industry practices dealing with corporate governance and, from time to time as it deems appropriate, reviews and reassesses the adequacy of the Company’s corporate governance principles and practices and recommend any proposed changes to the Board;
-
(d) to consider questions of independence and possible conflicts of interest of members of the Board and of senior managers and make recommendations regarding such matters to the Board, including the criteria for determining director independence;
-
(e) to annually recommend assignments to committees of the Board, including recommendations as to chairmen of committees of the Board, review and make recommendations to the Board concerning the types, duties, functions, size and operation of committees of the Board, review the adequacy of all of the Board committees’ charters and make recommendations to the Board for any changes to such charters;
-
(f) to annually oversee evaluation of the Board and its committees to determine whether the Board, its members and its committees are functioning effectively; and to determine the nature of evaluation, supervise the conduct of evaluation and prepare an assessment of performance of the Board and its committees, which evaluations are to be discussed with the Board;
-
(g) to determine the appropriate compensation necessary to retain and motivate the directors and the president and CEO, and to advise the Board accordingly;
-
(h) to manage Board and committee succession planning; and
-
(i) to monitor communications with Shareholders regarding matters of corporate governance.
Other Board Committees
The Board has no committees other than the Audit Committee and the Compensation and Corporate Governance Committee.
Assessments
The Board monitors the adequacy of information given to directors, communication between the Board and management and the strategic direction and processes of the Board and its committees. This function is carried out by the Compensation and Corporate Governance Committee whose evaluations and assessments are used in connection with its duty of evaluating and recommending persons as nominees for the position of director of the Company.
- 17 -
STATEMENT OF EXECUTIVE COMPENSATION
Named Executive Officers
In this section “Named Executive Officer” or “NEO” means the Chief Executive Officer (the “ CEO ”), the Chief Financial Officer (“ CFO ”) and each of the three (3) most highly compensated executive officers, other than the CEO and CFO, who were serving as executive officers at the end of the most recently completed financial year and whose total compensation was more than $150,000, as well as any additional individuals for whom disclosure would have been provided except that the individual was not serving as an executive officer of the Company at the end of the most recently completed financial year.
Compensation Discussion and Analysis
Compensation Governance
The Board has established a Compensation and Corporate Governance Committee, whose function, generally, is to assist the Board in carrying out its responsibilities relating to executive and director compensation, including reviewing and recommending director compensation, overseeing the Company’s base compensation structure and equity-based compensation programs, recommending compensation of the Company’s officers and employees, and evaluating the performance of officers generally and in light of annual goals and objectives, as further discussed above under “ Statement of Corporate Governance – Compensation and Corporate Governance Committee ”. The Board assumes responsibility for reviewing and monitoring the long-range compensation strategy for the senior management of the Company although the Compensation and Corporate Governance Committee guides it in this role. The Company’s Compensation and Corporate Governance Committee receives independent competitive market information on compensation levels for executives.
The current members of the Compensation and Corporate Governance Committee are Juan David Uribe and Ernesto Bendezu.
For a description of the direct experience that is relevant to their responsibilities in executive compensation, and the skills and experience that enable Messrs. Uribe and Bendezu to make decisions on the suitability of the Company’s compensation and governance policies and practices, see “ Audit Committee – Relevant Education and Experience ” above.
The Compensation and Corporate Governance Committee’s mandate and responsibilities are detailed in the Compensation and Corporate Governance Committee Charter, and include:
-
(a) recommending to the Board the form and amount of compensation to be paid by the Company to directors for service on the Board and on Board committees. The committee reviews director compensation at least annually;
-
(b) an annual review of the Company’s base compensation structure and the Company's incentive compensation, stock option and other equity-based compensation programs and recommendation of changes in or additions to such structure and plans to the Board as needed;
-
(c) recommending to the Board the annual base compensation of the Company's executive officers and senior managers (collectively the “ Officers ”);
-
(d) recommending to the Board the range of increase or decrease in the annual base compensation for non- Officer personnel providing services to the Company;
-
18 -
-
(e) recommending to the Board about annual corporate goals and objectives under any incentive compensation plan adopted by the Company for Officers and non-Officer personnel providing services to the Company, and establish incentive compensation participation levels for Officers and non-officer personnel providing services to the Company under any such incentive compensation plan. In determining the incentive component of compensation, the Compensation and Corporate Governance Committee will consider the Company’s performance and relative shareholder return, the values of similar incentive at comparable companies and the awards given in past years;
-
(f) evaluating the performance of officers generally and in light of annual corporate goals and objectives under any incentive compensation plan and recommendation to the Board of incentive compensation payable to Officers under any such incentive compensation plan;
-
(g) a periodic review with the Chairman and Chief Executive Officer of their assessments of corporate officers and senior managers and succession plans, and make recommendations to the Board regarding appointment of officers and senior managers;
-
(h) overseeing the performance evaluation and incentive compensation of non-Officer personnel providing services to the Company; and
-
(i) administration of the Company's stock option and other equity-based compensation plans and determining the annual grants of stock options and other equity-based compensation.
Philosophy and Objectives
Compensation for senior management of the Company is designed to ensure that the level and form of compensation achieves certain objectives, including to:
-
(a) attract and retain qualified and effective executives;
-
(b) assist in motivating the short and long-term performance of these executives; and
-
(c) align their interests with those of the Shareholders.
In compensating its senior management, the Company has employed a combination of base salary, performance-based cash incentives and equity participation through the New Share Option Plan.
Base Salary
In the Board’s view, paying base salaries which are competitive in the markets in which the Company operates is a first step to attracting and retaining talented, qualified and effective executives. Base salaries for executive officers are evaluated against the responsibilities inherent in the position held and each individual’s experience and past performance, as well as by reference to the competitive marketplace for management talent at other mineral exploration companies of similar stage of development, market capitalization and size.
Performance-Based Cash Incentives
The Company’s objective is to achieve certain strategic objectives and milestones. Although the Company currently does not have a formal performance-based cash incentive program in place, in the past the Board has approved executive bonus compensation when the Company has met its strategic objectives and milestones and when sufficient cash resources were available for the granting of bonuses, based on recommendations of the Compensation and Corporate Governance Committee.
- 19 -
Equity Participation
The Company believes that encouraging its executives and employees to become Shareholders is the best way of aligning their interests with those of its Shareholders. Equity participation is proposed to be accomplished through the New Share Option Plan.
The Company is seeking shareholder approval of the New Option Plan at the Meeting. The New Option Plan will replace the Existing Option Plan. A summary of the New Option Plan is set out under “ Particulars of Other Matters to be Acted Upon – Adoption of New Share Option Plan ” above and should be read in conjunction with the full text of the New Share Option Plan, which is appended hereto as Schedule A.
Actions, Decisions or Policies Made After August 31, 2022
Given the evolving nature of the Company’s business, the Board continues to review and redesign the overall compensation plan for senior management, so as to continue to address the objectives identified above. No actions, decisions or policies have been made since August 31, 2022 that could affect a reasonable person’s understanding of NEO compensation for the financial year ended August 31, 2022.
Risk Assessment
Neither the Company nor the Compensation and Corporate Governance Committee has undertaken a formal evaluation of the implications of the risks associated with the Company’s compensation policies and practices. Risk management is a consideration of the Compensation and Corporate Governance Committee when reviewing compensation policies and the Company and the Corporate Governance and Compensation Committee does not believe that the Company’s compensation policies and practices result in unnecessary or inappropriate risk taking, including risks that are likely to have a material adverse effect on the Company.
Hedging Policy
Although the Company has not adopted a policy disallowing NEOs and directors from purchasing financial instruments designed to hedge or offset a decrease in market value of Common Shares or any other securities of the Company granted as compensation or held, directly or indirectly, by an NEO or director, the Company is not aware of any NEOs or directors having purchased such financial instruments.
Summary Compensation Table
The following table sets out information concerning the compensation earned or awarded to the NEOs during the Company’s two most recently completed financial years ended August 31, 2022 and 2021
| Total compensation ($) |
Nil Nil |
Nil | Nil | N/A | Nil | Notes: 1. Financial years ended August 31. 2. Mr. Bravo was appointed as CFO on November 1, 2020 and replaced Ms. Barbotto, who was appointed as CFO on September 1, 2019. Ms. Barbotto resigned as CFO of the company on October 30, 2020. |
|
|---|---|---|---|---|---|---|---|
| All other compensation ($) |
Nil Nil |
Nil | Nil | N/A | Nil | ||
| Pension value ($) |
Nil Nil |
Nil | Nil | N/A | Nil | ||
| Non-equity incentive plan compensation **($) ** |
Long- term incentive plans |
Nil Nil |
Nil | Nil | N/A | Nil | |
| Annual incentive plans |
Nil Nil |
Nil | Nil | N/A | Nil | ||
| Option- based awards ($) |
Nil Nil |
Nil | Nil | N/A | Nil | ||
| Share- based awards ($) |
Nil Nil |
Nil | Nil | N/A | Nil | ||
| Salary ($) |
Nil Nil |
Nil | Nil | N/A | Nil | ||
| Yr(1) | 2022 2021 |
2022 | 2021 | 2022 | 2021 | ||
| Name and principal position |
GONZALO DE LOSADA President and CEO |
IVO ALFONSO BRAVO(2) | CFO | PATRICIA BARBOTTO FERRER Former CFO |
- 21 -
The fair value of the options in the above table is estimated using the Black-Scholes option pricing model, as is standard practice. However, option pricing models require the input of highly subjective assumptions, particularly as to the expected volatility of the stock. Changes in these assumptions can materially affect the fair value estimate and therefore it is management’s view that the existing models may not provide a single reliable measure of the fair value of the Company’s stock option grants. The Company uses an option-pricing model because there is no market for which options may be freely traded and in any event the Company does not allow its employee options to be traded. Readers are cautioned not to assume that the value derived from the model is the value that an optionee might receive if the options were freely-traded, nor assume that these amounts are the same as those reported by the employee as income received for tax purposes. For financial statement purposes, the fair value of options is charged to the statement of operations rateably over the vesting period.
Incentive Plan Awards
For further information about the New Share Option Plan, see “ Securities Authorized for Issuance Under Equity Compensation Plans ” below and “ Particulars of Other Matters to be Acted Upon – Adoption of New Share Option Plan ” above.
Outstanding Option-based and Share-based Awards
The following table sets out all option-based awards and share-based awards outstanding as at August 31, 2022 for each NEO. This table includes awards granted before the most recently completed financial year.
| Name Gonzalo de Losada Ivo Alfonso Bravo |
Option-based Awards | Option-based Awards | Share-based Awards | Share-based Awards | Share-based Awards | ||
|---|---|---|---|---|---|---|---|
| Number of securities underlying unexercised options (#) Nil Nil |
Option exercise price ($) Nil Nil |
Option expiration date Nil Nil |
Value of unexercised in-the- money options(1) Nil Nil |
Number of shares or units of shares that have not vested (#) Nil Nil |
Market or payout value of share- based awards that have not vested ($) Nil Nil |
Market or payout value of vested share-based awards not paid out or distributed ($) Nil Nil |
Note:
- The value of the unexercised “in-the-money options” at the financial year end is the difference between the option exercise price and the market value of the underlying stock on the TSXV. The market value is the closing price of the Common Shares on the TSXV on August 31, 2022 being the last day the Common Shares traded on the TSXV during the fiscal year ended August 31, 2022, which was $0.04 .
Incentive Plan Awards – Value Vested or Earned During the Year ended August 31, 2022
The following table sets out the value of option-based and share-based awards vested, and the value earned of non-equity incentive plan compensation, during the year ended August 31, 2022, for each NEO:
- 22 -
| Name | Option-based awards - Value vested during the year ($) |
Share-based awards - Value vested during the year ($) |
Non-equity incentive plan compensation - Value earned during the year ($) |
|---|---|---|---|
| Gonzalo de Losada | Nil | Nil | Nil |
| Ivo Alfonso Bravo | Nil | Nil | Nil |
Termination and Change of Control Benefits
As of the date hereof, the Company has no contracts, agreements, plans or arrangements that provide for payments to an NEO at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Company or a change in an NEO’s responsibilities.
Director Compensation
Directors are primarily compensated pursuant to the grant of incentive stock options in accordance with the policies of the TSXV. The purpose of granting such options is to assist the Company in compensating, attracting, retaining and motivating the directors of the Company and to closely align the personal interests of such persons to that of the Shareholders.
Director Compensation Table
The following table sets out the amounts of compensation provided to the directors, excluding a director for whom disclosure is made above in his capacity as an NEO, for the Company’s most recently completed financial year ended August 31, 2022:
| Name Ernesto Bendezu Juan David Uribe |
Fees earned ($) Nil Nil |
Share- based awards ($) Nil Nil |
Option- based awards ($) Nil Nil |
Non-equity incentive plan compensation ($) Nil Nil |
Pension value ($) Nil Nil |
All other compensation ($) Nil Nil |
Total ($) Nil Nil |
|---|---|---|---|---|---|---|---|
Incentive Plan Awards
For further information about the New Share Option Plan, see “ Securities Authorized for Issuance Under Equity Compensation Plans ” below and “ Particulars of Other Matters to be Acted Upon – Adoption of New Share Option Plan ” above.
Outstanding Option-based and Share-based Awards
The following table sets out all option-based awards and share-based awards outstanding as at August 31, 2022 for each director, excluding a director for whom disclosure is made above in his capacity as an NEO. This table includes awards granted before the most recently completed financial year.
Option-based Awards Share-based Awards
- 23 -
| Name Ernesto Bendezu Juan David Uribe |
Number of securities underlying unexercised options (#) Nil Nil |
Option exercise price ($) Nil Nil |
Option expiration date Nil Nil |
Value of unexercis ed in-the- money options(1) ($) Nil Nil |
Number of shares or units of shares that have not vested (#) Nil Nil |
Market or payout value of share- based awards that have not vested ($) Nil Nil |
Market or payout value of vested share-based awards not paid out or distributed ($) Nil Nil |
|---|---|---|---|---|---|---|---|
Note:
1. The value of the unexercised “in-the-money options” at the financial year end is the difference between the option exercise price and the market value of the underlying stock on the TSXV. The market value is the closing price of the Common Shares on the TSXV on August 31, 2022 being the last day the Common Shares traded on the TSXV during the fiscal year ended August 31, 2022, which was $0.04 .
Incentive Plan Awards – Value Vested or Earned During the Year ended August 31, 2022
The following table sets out the value of option-based and share-based awards vested, and the value earned of non-equity incentive plan compensation, during the year ended August 31, 2022, for each director, excluding a director for whom disclosure is made above in his capacity as an NEO:
| Name | Option-based awards - Value vested during the year ($) |
Share-based awards - Value vested during the year ($) |
Non-equity incentive plan compensation - Value earned during the year ($) |
|---|---|---|---|
| Ernesto Bendezu | Nil | Nil | Nil |
| Juan David Uribe | Nil | Nil | Nil |
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out equity compensation plan information as at the end of the financial year ended August 31, 2022.
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Equity Compensation Plan Information
| Plan Category | Column (a) Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights |
Column (b) Weighted- Average Exercise Price of Outstanding Options, Warrants and Rights |
Column (c) Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in Column (a))(1) |
|---|---|---|---|
| Equity compensation plans approved by security holders |
Nil | Nil | Nil |
| Equity compensation plans not approved by security holders(1) |
Nil | Nil | 11,518,238 |
| Total | Nil | Nil | 11,518,238 |
Notes:
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For a summary of the material features of the New Share Option Plan, see “ Particulars of Other Matters to be Acted Upon – Adoption of New Share Option Plan ” above.
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The maximum number of Common Shares issuable at any time pursuant to outstanding Options under the New Share Option Plan, in aggregate with any other Security Based Compensation (as defined in the Amended TSXV Policy 4.4), shall be equal to 10% of the issued and outstanding Common Shares, as measured as at the date of any Option grant.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No executive officers or directors, or former executive officers or directors, nor any associate of such individuals, is as at the date hereof, or has been since the beginning of the financial year ended August 31, 2022, indebted to the Company or any of its subsidiaries in connection with a purchase of securities or otherwise. In addition, no indebtedness of these individuals to another entity has been the subject of a guarantee, support agreement, letter of credit or similar arrangement or understanding of the Company or any of its subsidiaries.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as disclosed herein, no informed person of the Company, any proposed director of the Company, or any associate or affiliate of any informed person or proposed director, has had any material interest, direct or indirect, in any transaction since the commencement of the Company’s most recently completed financial year or in any proposed transaction which has materially affected or would materially affect the Company or any of its subsidiaries.
An “informed person” means a director or executive officer of a reporting issuer; a director or executive officer of a person or company that is itself an informed person or subsidiary of a reporting issuer; any person or company who beneficially owns, or controls or directs, directly or indirectly, voting shares of a reporting issuer or a combination of both carrying more than 10% of the voting rights attached to all outstanding voting securities of the reporting issuer; and a reporting issuer that has purchased, redeemed or otherwise acquired any of its securities, for so long as it holds any of its securities.
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MANAGEMENT CONTRACTS
There are no management functions of the Company, which were to any substantial degree performed by a person or company other than the directors or executive officers of the Company during the most recently completed financial year.
ADDITIONAL INFORMATION
Financial information is provided in the audited consolidated financial statements of the Company for the year ended August 31, 2022 and in the related management discussion and analysis, which will be placed before Shareholders at the Meeting. Additional information relating to the Company can be found on SEDAR at www.sedar.com. Copies of the Company’s audited consolidated financial statements and management’s discussion and analysis for the year ended August 31, 2022 will be available upon request from the Company’s to Ivo Alfonso Brafo at Suite 230, 2 Toronto Street, Toronto Ontario, Canada, M5C 2B5, Tel: +51 999714192. Copies of these documents will be provided free of charge to security holders of the Company. The Company may require payment of a reasonable charge from any person or company who is not a security holder of the Company, who requests a copy of any such document.
OTHER MATTERS
As of the date of this Information Circular, the Board is not aware of any other matters which may come before the Meeting other than as set forth in the Notice of Meeting that accompanies this Information Circular. If any other matter properly comes before the Meeting, it is the intention of the persons named in the enclosed Proxy to vote the Common Shares represented thereby in accordance with their best judgment on such matter.
The contents of this Information Circular and its distribution to Shareholders have been approved by the Board.
DATED at Toronto, Canada the 3[rd] day of April, 2023.
BY ORDER OF THE BOARD OF DIRECTORS
“Gonzalo de Losada”
Gonzalo de Losada President and Chief Executive Officer
SCHEDULE A
NEW OPTION PLAN
See Attached.
BATERO GOLD CORP.
SHARE OPTION PLAN
Batero Gold Corp. hereby establishes a share option plan for certain Eligible Partipants (as defined below).
ARTICLE 1 INTERPRETATION
Section 1.1 Definitions.
Where used herein or in any amendments hereto or in any communication required or permitted to be given hereunder, the following terms shall have the following meanings, respectively, unless the context otherwise requires:
“ Blackout Period ” means a period of time during which there is a prohibition on certain Participants exercising their Options pursuant to the internal trading policies of the Company as the result of the bona fide existence of undisclosed material information;
“ Board ” means the board of directors of the Company or, if the Board so elects, a committee of Directors (which may consist of only one Director) appointed by the Board;
“ Business Day ” means a day other than a Saturday, Sunday or statutory holiday, when banks are generally open for business in British Columbia for the transaction of banking business;
“ Cashless Exercise Right ” has the meaning ascribed thereto in Error! Reference source not found. hereof;
“ Change of Control ” includes situations where after giving effect to the contemplated transaction and as a result of such transaction:
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(i) any one Person holds a sufficient number of Shares or resulting company to affect materially the control of the Company or resulting company, or;
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(ii) any combination of Persons, acting in concert by virtue of an agreement, arrangement, commitment or understanding, holds in total a sufficient number of Shares or its successor to affect materially the control of the Company or its successor,
where such Person or combination of Persons did not previously hold a sufficient number of Shares to materially affect control of the Company or its successor and, in the absence of evidence to the contrary, any Person or combination of Persons acting in concert by virtue of an agreement, arrangement, commitment or understanding, holding more than 20% of the Shares or resulting company is deemed to materially affect control of the Company or resulting company;
“ Company ” means Batero Gold Corp., a corporation existing under the Business Corporations Act (British Columbia) and its Subsidiaries;
“ Consultant ” means a Person, other than a Director, Officer or Employee, that:
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(i) is engaged to provide on an ongoing bona fide basis, consulting, technical, management or other services to the Company or a Subsidiary, other than services provided in relation to a Distribution (as defined in Policy 1.1 – Intrepretation of the Exchange);
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(ii) provides the services under a written contract between the Company or a Subsidiary and the individual or the Consultant Company (as defined in the Exchange Policy), as the case may be; and
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(iii) in the reasonable opinion of the Company, spends or will spend a significant amount of time and attention on the affairs and business of the Company or a Subsidiary;
“ Director ” means a director of the Company as may be elected or appointed from time to time;
“ Dividend Equivalent ” means a cash credit equivalent in value to a dividend paid on Shares credited to a Participant in accordance with their holding of Options;
“ Effective Date ” has the meaning ascribed thereto in Section 6.10 hereof;
“ Eligible Participants ” means any Director, Officer, Employee or Consultant;
“ Employee ” means;
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(i) an individual who is considered an employee under the Income Tax Act (Canada) and for whom income tax, employment insurance and Canada Pension Plan deductions must be made at source;
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(ii) an individual who works full-time for the Company providing services normally provided by an employee and who is subject to the same control and direction by the Company over the details and methods of work as an employee of the Company, as the case may be, but for whom income tax deductions are not made at source; or
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(iii) an individual who works for the Company on a continuing and regular basis for a minimum of 20 hours per week providing services normally provided by an employee and who is subject to the same control and direction by Company over the details and methods of work as an employee Company, but for whom income tax deductions are not made at source;
“ Exchange ” means the TSX Venture Exchange or any successor principal Canadian stock exchange upon which the Shares may become listed;
“ Exchange Policy ” means Policy 4.4 – Security Based Compensation of the Exchange.
“ Exchange Share Limits ” means: (i) the maximum number of Shares issuable to any one Participant pursuant to any Security Based Compensation granted or issued in any 12month period shall not exceed 5% of the Outstanding Issue (unless requisite disinterested shareholder approval has been obtained in accordance with the Exchange Policy); (ii) the maximum number of Shares issuable to any one Consultant pursuant to any Security Based Compensation granted or issued a 12-month period shall not exceed 2% of the Outstanding Issue; and (iii) the maximum number of Shares issuable to all Investor Relations Services Providers pursuant to any Options granted in any 12-month period to any Investor Relations Service Providers shall not exceed 2% of the Outstanding Issue in any 12-month period, in each case measured as of the date of grant of an Option;
“ Exercise Notice ” means a notice in writing signed by a Participant and stating the Participant’s intention to exercise a particular Option, if applicable;
“ Insider ” has the meaning set out in Policy 1.1 – Intrepretation of the Exchange;
“ Investor Relations Service Provider ” includes any Consultant that performs Investor Relations Activities and any Director, Officer, Employee or Management Company Employee whose role and duties primarily consist of Investor Relations Activities (as defined in Policy 1.1 – Interpretation of the Exchange);
“ Management Company Employee ” means an individual employed by a corporation, incorporated association or organization, body corporate, partnership, trust, fund, association and any other entity other than an individual providing management services to the Company, which services are required for the ongoing successful operation of the business enterprise of the Company;
“ Market Value ” means at any date when the market value of Shares is to be determined, (i) if the Shares are listed on the Exchange, the volume weighted average trading price of the Shares on the Exchange for the five trading days immediately preceding the relevant time as it relates to an Option; or (ii) if the Shares are not listed on any stock exchange, the value as is determined solely by the Board, acting reasonably and in good faith and such determination shall be conclusive and binding on all Persons;
“ NEX ” means the board on which former Exchange and Toronto Stock Exchange issuers that do not meet Exchange continued listing requirements for Tier 2 Issuers may continue to trade;
“ Officer ” means an officer (as defined under applicable securities laws) of the Company;
“ Option ” means a right granted by the Company to a Participant entitling such Participant to acquire a designated number of Shares from treasury at the Option Price, but subject to the provisions hereof;
“ Option Agreement ” means a document evidencing the grant of Options and the terms and conditions thereof;
“ Option Price ” has the meaning ascribed thereto in Section 3.1 hereof;
“ Option Term ” has the meaning ascribed thereto in Section 3.4 hereof;
“ Previous Plan ” has the meaning ascribed thereto in Section 2.4(2) hereof;
“ Outstanding Issue ” means the number of Shares that are issued and outstanding, on a non-diluted basis;
“ Participants ” means Eligible Participants that are granted Options under the Plan;
“ Performance Criteria ” means specified criteria, other than the mere continuation of employment or the mere passage of time, the satisfaction of which is a condition for the grant, exercisability, vesting or full enjoyment of an Option;
“ Performance Period ” means the period determined by the Board at the time any Option is granted or at any time thereafter during which any Performance Criteria and any other vesting conditions specified by the Board with respect to such Option are to be measured;
“ Person ” means an individual, corporation, company, cooperative, partnership, trust, unincorporated association, entity with juridical personality or governmental authority or body, and pronouns which refer to a Person shall have a similarly extended meaning;
“ Plan ” means this Share Option Plan, including any amendments or supplements hereto made after the effective date hereof;
“ Security Based Compensation ” includes any Deferred Share Unit, Performance Share Unit, Restricted Share Unit, Securities for Services, Stock Appreciation Right, Stock Purchase Plan (as those terms are defined in the Exchange Policy), Options, any security purchase from treasury by a Participant which is financially assisted by the Company by any means whatsoever, and any other compensation or incentive mechanism involving the issuance or potential issuance of securities of the Company from treasury to a Participant, including securities issued under Part 6 of the Exchange Policy, and for greater certainty, does not include:
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(i) arrangements which do not involve the issuance from treasury or potential issuance from treasury of securities of the Company;
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(ii) arrangements under which Security Based Compensation is settled solely in cash and/or securities purchased on the secondary market; and
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(iii) Shares for Services and Shares for Debt arrangements under Policy 4.3 – Shares for Debt of the Exchange that have been conditionally accepted by the Exchange prior to November 24, 2021;
“ Security Based Compensation Plan ” includes any Stock Option Plan, DSU Plan, PSU Plan, RSU Plan, SAR Plan, SP Plan (and/or any other compensation or incentive mechanism involving the issuance or potential issuance of securities of the Company from treasury to a Participant (as those terms are defined in the Exchange Policy) excluding any Shares for Services arrangement that has been conditionally accepted by the Exchange under Policy 4.3 – Shares for Debt of the Exchange prior to November 24, 2021);
“ Shares ” means the common shares in the share capital of the Company;
“ Subsidiary ” means a corporation, company or partnership that is controlled, directly or indirectly, by the Company;
“ Tax Act ” means the Income Tax Act (Canada) and its regulations thereunder, as amended from time to time;
“ Termination ” means that a Participant has ceased to be an Eligible Participant, including for greater certainty, the earliest date on which both of the following conditions are met: (i) the Participant has ceased to be employed by, or otherwise have a service relationship with, the Company or any Subsidiary thereof for any reason whatsoever; and (ii) the Participant is not a member of the Board nor a Director;
“ Termination Date ” means (i) in the event of a Participant’s resignation, the date on which such Participant ceases to be a Director, Officer, Employee or Consultant and (ii) in the event of the termination of the Participant’s employment, or position as a Director or Officer, or Consultant, the effective date of the termination as specified in the notice of termination provided to the Participant by the Company or the Subsidiary, as the case may be, and, for greater certainty, without regard to any period of notice, pay in lieu of notice, or severance that may follow the Termination Date pursuant to the terms of the Participant’s employment or services agreement (if any), the applicable employment standards legislation or the common law (if applicable), and regardless of whether the Termination was lawful or unlawful, except as may otherwise be required to meet minimum standards prescribed by the applicable standards legislation;
“ United States ” means the United States of America, its territories and possessions, any State of the United States and the District of Columbia;
“ U.S. Participant ” means any Participant who, at any time during the period from the date an Option is granted to the date such Option is exercised, redeemed, or otherwise paid to the Participant, is subject to income taxation in the United States on the income received for services provided to the Company or a Subsidiary and who is not otherwise exempt from United States income taxation under the relevant provisions of the U.S. Tax Code or the Canada-U.S. Income Tax Convention, as amended;
“ U.S. Securities Act ” means the United States Securities Act of 1933, as amended; and
“ U.S. Tax Code ” means the United States Internal Revenue Code of 1986, as amended; and “Vested Options” has the meaning described thereto in Section 4.2(5) hereof.
Section 1.2 Interpretation.
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(1) Whenever the Board is to exercise discretion or authority in the administration of the terms and conditions of this Plan, the term “discretion” or “authority” means the sole and absolute discretion of the Board.
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(2) The provision of a table of contents, the division of this Plan into Articles, Sections and other subdivisions and the insertion of headings are for convenient reference only and do not affect the interpretation of this Plan.
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(3) In this Plan, words importing the singular shall include the plural, and vice versa and words importing any gender include any other gender.
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(4) The words “including”, “includes” and “include” and any derivatives of such words mean “including (or includes or include) without limitation”. As used herein, the expressions “Article”, “Section” and other subdivision followed by a number, mean and refer to the specified Article, Section or other subdivision of this Plan, respectively.
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(5) Unless otherwise specified in the Participant’s Option Agreement, all references to money amounts are to Canadian currency.
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(6) For purposes of this Plan, the legal representatives of a Participant shall only include the administrator, the executor or the liquidator of the Participant’s estate or will.
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(7) If any action may be taken within, or any right or obligation is to expire at the end of, a period of days under this Plan, then the first day of the period is not counted, but the day of its expiry is counted.
ARTICLE 2
PURPOSE AND ADMINISTRATION OF THE PLAN; GRANTING OF OPTIONS
Section 2.1 Purpose of the Plan.
The purpose of the Plan is to recognize the contributions made by the Eligible Participants and to create an incentive for their continuing service to the Company.
Section 2.2 Implementation and Administration of the Plan.
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(1) The Plan shall be administered and interpreted by the Board. No provision herein shall prevent the Board from adopting any additional Security Based Compensation Plans or other compensation arrangements, subject to any required approvals.
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(2) Subject to Article 5 and any applicable rules of the Exchange, the Board may, from time to time, as it may deem expedient, adopt, amend and rescind rules and regulations or vary
the terms of this Plan and/or any Option hereunder for carrying out the provisions and purposes of the Plan and/or to address tax or other requirements of any applicable jurisdiction.
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(3) Subject to the provisions of this Plan, the Board is authorized, in its sole discretion, to make such determinations under, and such interpretations of, and take such steps and actions in connection with, the proper administration and operations of the Plan as it may deem necessary or advisable. The Board may delegate to Officers or other managers of the Company, or committees thereof, the authority, subject to such terms as the Board shall determine, to perform such functions, in whole or in part. Any such delegation by the Board may be revoked at any time at the Board’s sole discretion. The interpretation, administration, construction and application of the Plan and any provisions hereof made by the Board, or by any Officer, manager, committee or any other Person to which the Board delegated authority to perform such functions, shall be final and binding on the Company and all Eligible Participants.
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(4) No member of the Board or any Person acting pursuant to authority delegated by the Board hereunder shall be liable for any action or determination taken or made in good faith in the administration, interpretation, construction or application of the Plan or any Option granted hereunder. Members of the Board or and any person acting at the direction or on behalf of the Board, shall, to the extent permitted by law, be fully indemnified and protected by the Company with respect to any such action or determination.
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(5) The Plan shall not in any way fetter, limit, obligate, restrict or constrain the Board with regard to the allotment or issuance of any Shares or any other securities in the capital of the Company. For greater clarity, the Company shall not by virtue of this Plan be in any way restricted from declaring and paying stock dividends, repurchasing Shares or varying or amending its share capital or corporate structure.
Section 2.3 Participation in this Plan.
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(1) The Company makes no representation or warranty as to the future Market Value of the Shares or with respect to any income tax matters affecting any Participant resulting from the grant of an Option, the exercise of an Option or transactions in the Shares or otherwise in respect of participation under the Plan. Neither the Company, nor any Directors, Officers, Employees, shareholders or agents of the Company shall be liable for anything done or omitted to be done by such Person or any other Person with respect to the price, time, quantity or other conditions and circumstances of the issuance of Shares hereunder, or in any other manner related to the Plan. For greater certainty, no amount will be paid to, or in respect of, a Participant under the Plan or pursuant to any other arrangement, and no additional Options will be granted to such Participant to compensate for a downward fluctuation in the price of the Shares, nor will any other form of benefit be conferred upon, or in respect of, a Participant for such purpose. The Company does not assume and shall not have responsibility for the income or other tax consequences resulting to any Participant and each Participant is advised to consult with his or her own independent tax advisors.
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(2) Participants (and their legal representatives) shall have no legal or equitable right, claim, or interest in any specific property or asset of the Company. No asset of the Company shall be held in any way as collateral security for the fulfillment of the obligations of the Company under this Plan. Unless otherwise determined by the Board, this Plan shall be unfunded. To the extent any Participant or his or her estate holds any rights by virtue of a grant of Options under this Plan, such rights (unless otherwise determined by the Board) shall be no greater than the rights of an unsecured creditor of the Company.
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(3) The Company shall not offer financial assistance to any Participant in regards to the exercise of any Option granted under this Plan.
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(4) The Board may also require that any Eligible Participant in the Plan provide certain representations, warranties and certifications to the Company to satisfy the requirements of applicable laws, including, without limitation, exemptions from the registration requirements of the U.S. Securities Act, and applicable United States state securities laws.
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(5) In connection with an Option to be granted to any Employee, Consultant or Management Company Employee, it shall be the responsibility of such Person and the Company to confirm that such Person is a bona fide Employee, Consultant or Management Company Employee for the purposes of their respective participation under the Plan.
Section 2.4 Shares Subject to the Plan.
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(1) Subject to adjustment pursuant to Article 5 hereof, the Shares that may be acquired by Participants under this Plan shall consist of authorized but unissued Shares.
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(2) The maximum number of Shares issuable at any time pursuant to outstanding Options under this Plan, which includes outstanding options under the Company’s former share option plan (the “ Previous Plan ”), in aggregate with any other Security Based Compensation, shall be equal to 10% of the Outstanding Issue, as measured as at the date of any Option grant.
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(3) No Option that can be settled in Shares issued from treasury may be granted if such grant would have the effect of causing the total number of Shares subject to such Option to exceed the limitations herein with respect to the total percentage of the Outstanding Issue reserved for issuance pursuant to the settlement of Options, including with respect to the percentage in the above Section 2.4(2) and the Exchange Share Limits.
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(4) The Plan is an “evergreen” plan, meaning Shares covered by Options which have been exercised or settled, as applicable, and Options which expire or are forfeited, surrendered, cancelled or otherwise terminated or lapse for any reason without having been exercised, will be available for subsequent Option grants under the Plan and the number of Options that may be granted under the Plan increases if the total number of issued and outstanding Shares increases. Shares will not be deemed to have been issued pursuant to the Plan with respect to any portion of an Option that is settled in cash.
Section 2.5 Limits with Respect to other Security Based Compensation, Insiders, Individual Limits and Annual Grant Limits.
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(1) The maximum number of Shares issuable to Eligible Participants who are Insiders of the Company (as a group), at any time, under this Plan, in aggregate with any other Security Based Compensation, shall not exceed 10% of the Outstanding Issue from time to time (unless the Company has obtained the requisite disinterested shareholder approval in accordance with the Exchange Policy).
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(2) The maximum number of Shares issued to Eligible Participants who are Insiders of the Company (as a group), within any 12-month period, under this Plan, in aggregate with any other Security Based Compensation, shall not exceed 10% of the Outstanding Issue from time to time (unless the Company has obtained the requisite disinterested shareholder approval in accordance with the Exchange Policy).
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(3) Subject to the Exchange Policy, any Option granted pursuant to the Plan and any securities issued pursuant to any other Security Based Compensation, prior to a Participant becoming an Insider, shall be excluded from the purposes of the limits set out in Section 2.5(1) and Section 2.5(2).
Section 2.6 Granting of Options.
Any Option granted under the Plan shall be subject to the requirement that, if at any time the Company shall determine that the listing, registration or qualification of the Shares subject to such Option, if applicable, upon any stock exchange or under any law or regulation of any jurisdiction, or the consent or approval of any stock exchange or any governmental or regulatory body, is necessary as a condition of, or in connection with, the grant of such Options or exercise of any Option or the issuance or purchase of Shares thereunder, if applicable, such Option may not be accepted or exercised in whole or in part unless such listing, registration, qualification, consent or approval shall have been effected or obtained on conditions acceptable to the Board. Nothing herein shall be deemed to require the Company to apply for or to obtain such listing, registration, qualification, consent or approval.
Section 2.7 NEX
If the Company is on notice to have its listing transferred to NEX, it shall not be permitted to grant Options unless it has publicly disclosed that it is on notice to have its listing transferred to NEX.
Section 2.8 Exchange Vesting Restrictions.
While the Shares are listed for trading on the Exchange, any Options granted to any Investor Relations Service Provider must vest in stages over a period of not less than 12 months such that no more than one-quarter of the Options vest in any three month period, with the first vesting stage to occur no sooner than three months after the grant date of such Options, in accordance with the vesting restrictions set out in Section 4.4(c) of the Exchange Policy.
ARTICLE 3 OPTIONS
Section 3.1 Granting of Options.
Subject to the provisions set forth in this Plan and any shareholder or regulatory approval which may be required, the Board shall, from time to time by resolution, in its sole discretion, (i) designate the Eligible Participants who may receive Options under the Plan, (ii) fix the number of Options, if any, to be granted to each Eligible Participant and the date or dates on which such Options shall be granted, (iii) determine the price per Share to be payable upon the exercise of each Option (the “ Option Price ”) and the relevant vesting provisions and the Option Term (as defined below), the whole subject to the terms and conditions prescribed in this Plan or in any Option Agreement, and any applicable rules of the Exchange.
Section 3.2 Dividend Equivalents
For the avoidance of doubt, no Dividend Equivalents shall be granted in connection with an Option.
Section 3.3 Option Price.
The Option Price for Shares that are the subject of any Option shall be determined and approved by the Board when such Option is granted but shall not be less than the Discounted Market Price (as defined in Policy 1.1 – Interpretation of the Exchange) of such Shares at the time of the grant.
Section 3.4 Option Term.
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(1) The Board shall determine, at the time of granting the particular Option, the period during which the Option is exercisable, which shall not be more than 10 years from the date the Option is granted (“ Option Term ”).
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(2) Should the expiration date for an Option fall within a Blackout Period or within 10 Business Days following the expiration of a Blackout Period, such expiration date shall be automatically extended to all Options under this Plan under the same terms and conditions without any further act or formality to that date which is the 10[th] Business Day after the end of the Blackout Period, such 10[th] Business Day to be considered the expiration date for such Option for all purposes under the Plan, provided that the automatic extension of an Option will not be permitted where the Participant or the Company is subject to a cease trade order (or similar order under securities laws) in respect of the Company’s securities.
Section 3.5 Exercise of Options.
Prior to its expiration or earlier termination in accordance with the Plan, each Option shall be exercisable at such time or times and/or pursuant to the achievement of such Performance Criteria and/or other vesting conditions as the Board may determine in its sole discretion at the time of granting the particular Option. For greater certainty, any exercise of Options by a Participant shall be made in accordance with any insider trading policies implemented by the Company.
Section 3.6 Method of Exercise and Payment of Purchase Price.
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(1) Subject to the provisions of the Plan, an Option granted under the Plan shall be exercisable (from time to time as provided in Section 3.5 hereof) by the Participant (or by the liquidator, executor or administrator, as the case may be, of the estate of the Participant) by delivering a fully completed Exercise Notice to the Company at its registered office or give notice in such other manner as the Company may from time to time designate, which notice shall specify the number of Shares in respect of which the Option is being exercised and shall be accompanied by full payment, by certified cheque, wire transfer or bank draft or any other form of payment deemed acceptable by the Board of the purchase price for the number of Shares specified therein and, if required by Section 6.1, the amount necessary to satisfy any taxes.
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(2) Upon the exercise, the Company shall, as soon as practicable after such exercise but no later than 10 Business Days following such exercise, forthwith cause the transfer agent and registrar of the Shares either to:
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(a) deliver to the Participant (or to the liquidator, executor or administrator, as the case may be, of the estate of the Participant) a certificate in the name of the Participant representing in the aggregate such number of Shares as the Participant (or to the liquidator, executor or administrator, as the case may be, of the estate of the Participant) shall have then paid for and as are specified in such Exercise Notice; or
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(b) in the case of Shares issued in uncertificated form, cause the issuance of the aggregate number of Shares as the Participant (or the liquidator, executor or administrator, as the case may be, of the estate of the Participant) shall have then paid for and as are specified in such Exercise Notice to be evidenced by a book position on the register of the shareholders of the Company to be maintained by the transfer agent and registrar of the Shares.
Section 3.7 Option Agreements.
Options shall be evidenced by an Option Agreement, substantially in such form as attached hereto as Schedule A. If there is any inconsistency between the terms of the Option Agreement and this Plan, the terms of this Plan shall govern.
ARTICLE 4 GENERAL CONDITIONS
Section 4.1 General Conditions Applicable to Options.
Each Option, as applicable, shall be subject to the following conditions:
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(1) Vesting Period . Each Option granted hereunder shall vest in accordance with the terms of the Option Agreement entered into in respect of such Option, and in accordance with the Exchange Policy. The Board has the right to accelerate the date upon which any Option becomes exercisable notwithstanding the vesting schedule set forth for such Option, regardless of any adverse or potentially adverse tax consequence resulting from such acceleration.
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(2) Employment . Notwithstanding any express or implied term of this Plan to the contrary, the granting of an Option pursuant to the Plan shall in no way be construed as a guarantee by the Company to the Participant of employment or another service relationship with the Company. The granting of an Option to a Participant shall not impose upon the Company any obligation to retain the Participant in its employ or service in any capacity. Nothing contained in this Plan or in any Option granted under this Plan shall interfere in any way with the rights of the Company in connection with the employment, retention or termination of any such Participant. The loss of existing or potential profit in Shares underlying Options granted under this Plan shall not constitute an element of damages in the event of termination of a Participant’s employment or service in any office or otherwise.
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(3) Grant of Options . Eligibility to participate in this Plan does not confer upon any Eligible Participant any right to be granted Options pursuant to this Plan. Granting Options to any Eligible Participant does not confer upon any Eligible Participant the right to receive nor preclude such Eligible Participant from receiving any additional Options at any time. The extent to which any Eligible Participant is entitled to be granted Options pursuant to this Plan will be determined in the sole discretion of the Board. Participation in the Plan shall be entirely voluntary and any decision not to participate shall not affect an Eligible Participant’s relationship or employment with the Company.
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(4) Rights as a Shareholder . Neither the Participant nor such Participant’s personal representatives or legatees shall have any rights whatsoever as shareholder in respect of any Shares covered by such Participant’s Options by reason of the grant of such Options until such Options have been duly exercised, as applicable, and settled and Shares have been issued in respect thereof.
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(5) Non-Transferrablility and Assignability Options . Each Option granted under the Plan is personal to the Participant and shall not be assignable or transferable by the Participant, whether voluntarily or by operation of law, except by will or by the laws of succession of the domicile of the deceased Participant. No Option granted hereunder shall be pledged, hypothecated, charged, transferred, assigned or otherwise encumbered or disposed of on pain of nullity.
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(6) Participant’s Entitlement . Except as otherwise provided in this Plan or unless the Board permits otherwise, upon any Subsidiary ceasing to be a Subsidiary, Options previously
granted under this Plan that, at the time of such change, are held by a Person who is a Director, Officer, Employee or Consultant of such Subsidiary and not of Batero Gold Corp. itself, whether or not then exercisable, shall automatically terminate on the date of such change.
Section 4.2 General Conditions Applicable to Options.
Each Option shall be subject to the following conditions:
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(1) Termination for Cause . Upon a Participant ceasing to be an Eligible Participant for cause, any vested or unvested Option granted to such Participant shall terminate automatically and become void immediately. For the purposes of the Plan, the determination by the Company that the Participant was discharged for cause shall be binding on the Participant.
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(2) Termination not for Cause . Upon a Participant ceasing to be an Eligible Participant as a result of his or her employment or service relationship with the Company or a Subsidiary being terminated without cause, (i) any unvested Option granted to such Participant shall terminate and become void immediately and (ii) any vested Option granted to such Participant may be exercised by such Participant. Unless otherwise determined by the Board, in its sole discretion, such Option shall only be exercisable within the earlier of 30 days after the Termination Date, or the expiry date of the Option set forth in the Option Agreement, after which the Option will expire. Notwithstanding the above, such Option shall only be exercisable within 12 months after the Participant ceases to be an Eligible Participant.
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(3) Resignation . Upon a Participant ceasing to be an Eligible Participant as a result of his or her resignation from the Company or a Subsidiary, (i) each unvested Option granted to such Participant shall terminate and become void immediately upon resignation and (ii) unless otherwise determined by the Board, in its sole discretion, each vested Option granted to such Participant will cease to be exercisable on the earlier of the 30 days following the Termination Date and the expiry date of the Option set forth in the Option Agreement, after which the Option will expire. Notwithstanding the above, such Option shall only be exercisable within 12 months after the Participant ceasing to be an Eligible Participant.
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(4) Permanent Disability/Retirement . Upon a Participant ceasing to be an Eligible Participant by reason of retirement (in accordance with any retirement policy implemented by the Company from time to time) or permanent disability, (i) any unvested Option shall terminate and become void immediately, and (ii) any vested Option will cease to be exercisable on the earlier of the 90 days from the date of retirement or the date on which the Participant ceases his or her employment or service relationship with the Company or any Subsidiary by reason of permanent disability, and the expiry date of the Option set forth in the Option Agreement, after which the Option will expire.
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(5) Death . Upon a Participant ceasing to be an Eligible Participant by reason of death, any vested Option granted to such Participant may be exercised by the liquidator, executor or administrator, as the case may be, of the estate of the Participant for that number of Shares only which such Participant was entitled to acquire under the respective Options (the “ Vested Options ”) on the date of such Participant’s death. Such Vested Options shall only be exercisable within 12 months after the Participant’s death or prior to the expiration of the original term of the Options, whichever occurs earlier.
ARTICLE 5 ADJUSTMENTS AND AMENDMENTS
Section 5.1 Adjustment to Shares.
In the event of (i) any subdivision of the Shares into a greater number of Shares, (ii) any consolidation of Shares into a lesser number of Shares, (iii) any reclassification, reorganization or other change affecting the Shares, (iv) any merger, amalgamation or consolidation of the Company with or into another corporation, or (iv) any distribution to all holders of Shares or other securities in the capital of the Company, of cash, evidences of indebtedness or other assets of the Company (excluding an ordinary course dividend in cash or Shares, but including for greater certainty shares or equity interests in a Subsidiary or business unit of the Company or cash proceeds of the disposition of such a Subsidiary or business unit) or any transaction or change having a similar effect, then the Board shall in its sole discretion, subject to any required approval of the Exchange, determine the appropriate adjustments or substitutions to be made in such circumstances in order to maintain the economic rights of the Participant in respect of such Option in connection with such occurrence or change, including, without limitation:
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(a) adjustments to the exercise price of such Option without any change in the total price applicable to the unexercised portion of the Option;
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(b) adjustments to the number of Shares to which the Participant is entitled upon exercise of such Option; or
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(c) adjustments to the number or kind of Shares reserved for issuance pursuant to the Plan.
Section 5.2 Change of Control.
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(1) In the event of a potential Change of Control, the Board shall have the power, in its sole discretion, subject to Section 5.3, to modify the terms of this Plan and/or the Options to assist the Participants to tender into a take-over bid or to participate in any other transaction leading to a Change of Control.
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(2) If the Company completes a transaction constituting a Change of Control and within 12 months following the Change of Control (i) a Participant who was also an Officer, Employee or Consultant prior to the Change of Control has their position, employment or consulting agreement terminated, or the Participant is constructively dismissed, or (ii) a Director ceases to act in such capacity, then all unvested Options shall vest and become exercisable. Any Options that become exercisable pursuant to this Section 5.2(2) shall remain open for exercise until the earlier of their expiry date as set out in the Option Agreement and the date that is 90 days after such termination or dismissal.
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(3) Notwithstanding any other provision of this Plan, for all U.S. Participants, “Change of Control” as defined herein shall be as “Change in Control” is defined in 409A of the U.S. Tax Code (“ Section 409A ”).
Section 5.3 Amendment or Discontinuance of the Plan.
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(1) The Board may suspend or terminate the Plan at any time. Notwithstanding the foregoing, any suspension or termination of the Plan shall be such that the Plan continuously meets the requirements of paragraph 6801(d) of the regulations under the Tax Act or any successor to such provision.
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(2) The Board may from time to time, in its absolute discretion and without approval of the shareholders of the Company amend any provision of this Plan or any Option, subject to any regulatory or Exchange requirement at the time of such amendment, including, without limitation:
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(i) any amendment to the general vesting provisions, if applicable, of the Plan or of the Options;
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(ii) any amendment regarding the effect of termination of a Participant’s employment or engagement;
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(iii) any amendment which accelerates the date on which any Option may be exercised under the Plan;
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(iv) any amendment necessary to comply with applicable law or the requirements of the Exchange or any other regulatory body;
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(v) any amendment of a “housekeeping” nature, including to clarify the meaning of an existing provision of the Plan, correct or supplement any provision of the Plan that is inconsistent with any other provision of the Plan, correct any grammatical or typographical errors or amend the definitions in the Plan;
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(vi) any amendment regarding the administration of the Plan;
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(vii) any amendment to add provisions permitting the grant of Options settled otherwise than with Shares issued from treasury, a form of financial assistance or clawback, and any amendment to a provision permitting the grant of Options settled otherwise than with Shares issued from treasury, a form of financial assistance or clawback which is adopted; and
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(viii) any other amendment that does not require the approval of the shareholders of the Company under Section 5.3(3)(b).
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(3) Notwithstanding Section 5.3(2):
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(a) no such amendment shall alter or impair the rights of any Participant, without the consent of such Participant except as permitted by the provisions of the Plan;
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(b) the Board shall be required to obtain shareholder approval to make the following amendments:
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(i) any increase to the maximum number of Shares issuable under the Plan (either as a fixed number or fixed percentage of the Outstanding Issue), except in the event of an adjustment pursuant to Article 5;
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(ii) any amendment that extends the term of Options beyond the original expiry date that benefits an Insider of the Company;
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(iii) any amendment which extends the term of any Option, or the Performance Period, that benefits an Insider of the Company;
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(iv) any reduction in the exercise price of an Option, if the Participant is an Insider at the time of the proposed amendment;
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(v) except in the case of an adjustment pursuant to Article 5, any amendment which reduces the exercise price of an Option or any cancellation of an Option and replacement of such Option with an Option with a lower exercise price;
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(vi) any amendment which increases the maximum number of Shares that may be (i) issuable to Insiders of the Company at any time; or (ii) issued to Insiders of the Company under the Plan and any other proposed or established Security Based Compensation Plan in a 12-month period, except in case of an adjustment pursuant to Article 5;
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(vii) any amendment to the definition of an Eligible Participant under the Plan; and
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(viii) any amendment to the amendment provisions of the Plan.
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(4) Subject to the Shares being listed on the Exchange, any shareholder approval required under Section 5.3(3)(b) shall be the requisite disinterested shareholder approval in accordance with the Exchange Policy.
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(5) Notwithstanding the foregoing, any amendment of the Plan shall be such that the Plan continuously meets the requirements of paragraph 6801(d) of the regulations under the Tax Act or any successor to such provision.
Section 5.4 Exchange Approval of Adjustments.
While the Shares are listed for trading on the Exchange, any adjustment, other than in connection with a subdivision of the Shares into a greater number of Shares pursuant to Section 5.1(a) or a consolidation of Shares into a lesser number of Shares pursuant to Section 5.1(b), to any Option pursuant to the provisions hereof is subject to prior acceptance of the Exchange, including adjustments related to an amalgamation, merger, arrangement, reorganization, spin-off, or recapitalization.
ARTICLE 6 MISCELLANEOUS
Section 6.1 Tax Withholding.
- (1) Notwithstanding any other provision of this Plan, all distributions, delivery of Shares or payments to a Participant (or to the liquidator, executor or administrator, as the case may be, of the estate of the Participant) under the Plan shall be made net of such withholdings, including in respect of applicable taxes and source deductions, as the Company determines, provided that such withholdings are in compliance with the Exchange Policy. If the event giving rise to the withholding obligation involves an issuance or delivery of Shares, then, the withholding may be satisfied in such manner as the Company determines, including by (a) having the Participant elect to have the appropriate number of such Shares sold by the Company, the Company’s transfer agent and registrar or any trustee appointed by the Company pursuant to Error! Reference source not found. hereof, on behalf of and as agent for the Participant as soon as permissible and practicable, with the proceeds of such sale being delivered to the Company, which will in turn remit such amounts to the appropriate governmental authorities, (b) requiring a Participant, as a condition to exercise of an Option, to pay to the Company any applicable withholdings related to the exercise of such Option where such payment is required to
remain in compliance with the Exchange Policy or (c) any other mechanism as may be required or determined by the Company as appropriate.
- (2) Notwithstanding Section 6.1(1), the applicable tax withholdings may be waived where a Participant directs in writing that a payment be made directly to the Participant’s registered retirement savings plan in circumstances to which subsection 100(3) of the regulations made under the Tax Act apply.
Section 6.2 US Tax Compliance.
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(1) Option Options granted to U.S. Participants are intended to be exempt from, all aspects of Section 409A. Notwithstanding any provision to the contrary, all taxes associated with participation in the Plan, including any liability imposed by Section 409A, shall be borne by the U.S. Participant.
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(2) For purposes of interpreting and applying the provisions of any Option to Section 409A, the term “termination of employment” or similar phrase will be interpreted to mean a “separation from service,” as defined under Section 409A, provided, however, that with respect to an Option subject to the Tax Act, if the Tax Act requires a complete termination of the employment relationship to receive the intended tax treatment, then “termination of employment” will be interpreted to only include a complete termination of the employment relationship.
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(3) If payment under an Option subject to Section 409A is in connection with the U.S. Participant’s separation from service, and at the time of the separation from service the Participant is subject to the U.S. Tax Code and is considered a “specified employee” (within the meaning of Section 409A), then any payment that would otherwise be payable during the six-month period following the separation from service will be delayed until after the expiration of the six-month period, to the extent necessary to avoid taxes and penalties under Section 409A, provided that any amounts that would have been paid during the sixmonth period may be paid in a single lump sum on the first day of the seventh month following the separation from service.
Section 6.3 Clawback.
Notwithstanding any other provisions in this Plan, any Option which is subject to recovery under any law, government regulation or stock exchange listing requirement, will be subject to such deductions and clawback as may be required to be made pursuant to such law, government regulation or stock exchange listing requirement (or any policy adopted by the Company pursuant to any such law, government regulation or stock exchange listing requirement). Without limiting the generality of the foregoing, the Board may provide in any case that outstanding Options (whether or not vested or exercisable) and the proceeds from the exercise or disposition of Options or Shares acquired under Options will be subject to forfeiture and disgorgement to the Company, with interest and other related earnings, if the Participant to whom the Option was granted violates (i) a non-competition, non-solicitation, confidentiality or other restrictive covenant by which he or she is bound, or (ii) any policy adopted by the Company applicable to the Participant that provides for forfeiture or disgorgement with respect to incentive compensation that includes Options under the Plan. In addition, the Board may require forfeiture and disgorgement to the Company of outstanding Options and the proceeds from the exercise or disposition of Options or Shares acquired under Options, with interest and other related earnings, to the extent required by law or applicable stock exchange listing standards, including any related policy adopted by the Company. Each Participant, by accepting or being deemed to have accepted an Option under the Plan, agrees to cooperate fully with the Board, and to cause any and all permitted transferees of the Participant to cooperate fully with the Board, to effectuate any
forfeiture or disgorgement required hereunder. Neither the Board nor the Company nor any other person, other than the Participant and his or her permitted transferees, if any, will be responsible for any adverse tax or other consequences to a Participant or his or her permitted transferees, if any, that may arise in connection with this Section 6.3.
Section 6.4 Securities Law Compliance.
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(1) The Plan (including any amendments hereto), the terms of the grant of any Option under the Plan, the exercise of any Option, and the Company’s obligation to sell and deliver Shares in respect of any Options, shall be subject to all applicable federal, provincial, state and foreign laws, rules and regulations, the rules and regulations of the Exchange and to such approvals by any regulatory or governmental agency as may, as determined by the Company, be required. The Company shall not be obliged by any provision of the Plan or the grant of any Option hereunder to issue, sell or deliver Shares in violation of such laws, rules and regulations or any condition of such approvals.
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(2) No Options shall be granted in the United States and no Shares shall be issued in the United States pursuant to any such Options unless such Shares are registered under the U.S. Securities Act and any applicable state securities laws or an exemption from such registration is available. Any Options granted in the United States, and any Shares issued pursuant thereto, will be “restricted securities” (as such term is defined in Rule 144(a)(3) under the U.S. Securities Act). Any certificate or instrument representing Options granted in the United States or Shares issued in the United States pursuant to such Options pursuant to an exemption from registration under the U.S. Securities Act and applicable state securities laws shall bear substantially the following legend restricting transfer under applicable United States federal and state securities laws:
THE SECURITIES REPRESENTED HEREBY [and for Options, the following will be added: AND THE SECURITIES ISSUABLE PURSUANT HERETO] HAVE NOT BEEN AND WILL NOT BE REGISTERED UNDER THE UNITED STATES SECURITIES ACT OF 1933, AS AMENDED (THE "U.S. SECURITIES ACT"), OR THE SECURITIES LAWS OF ANY STATE OF THE UNITED STATES AND MAY NOT BE OFFERED, SOLD, PLEDGED OR OTHERWISE TRANSFERRED EXCEPT (A) TO THE COMPANY, (B) OUTSIDE THE UNITED STATES IN COMPLIANCE WITH REGULATION S UNDER THE U.S. SECURITIES ACT AND IN COMPLIANCE WITH APPLICABLE LOCAL LAWS AND REGULATIONS, (C) PURSUANT TO THE EXEMPTION FROM REGISTRATION UNDER THE U.S. SECURITIES ACT PROVIDED BY (1) RULE 144 THEREUNDER, IF AVAILABLE, OR (2) RULE 144A THEREUNDER, IF AVAILABLE, AND IN EACH CASE IN COMPLIANCE WITH APPLICABLE STATE SECURITIES LAWS OR (D) IN A TRANSACTION THAT DOES NOT REQUIRE REGISTRATION UNDER THE U.S. SECURITIES ACT OR ANY APPLICABLE STATE SECURITIES LAWS, AND, IN CONNECTION WITH ANY TRANSFERS PURSUANT TO (C)(1) OR (D) ABOVE, THE SELLER HAS FURNISHED TO THE COMPANY AN OPINION OF COUNSEL OF RECOGNIZED STANDING OR OTHER EVIDENCE, IN FORM AND SUBSTANCE REASONABLY SATISFACTORY TO THE COMPANY, TO THAT EFFECT. DELIVERY OF THIS CERTIFICATE MAY NOT CONSTITUTE “GOOD DELIVERY” IN SETTLEMENT OF TRANSACTIONS ON STOCK EXCHANGES IN CANADA.
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(3) No Options shall be granted, and no Shares shall be issued, sold or delivered hereunder, where such grant, issue, sale or delivery would require registration of the Plan or of the Shares under the securities laws of any jurisdiction or the filing of any prospectus for the qualification of same thereunder, and any purported grant of any Option or purported issue or sale of Shares hereunder in violation of this provision shall be void.
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(4) The Company shall have no obligation to issue any Shares pursuant to this Plan unless upon official notice of issuance such Shares shall have been duly listed with the Exchange. Shares issued, sold or delivered to Participants under the Plan may be subject to limitations on sale or resale under applicable securities laws.
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(5) If Shares cannot be issued to a Participant upon the exercise of an Option due to legal or regulatory restrictions, the obligation of the Company to issue such Shares shall terminate and any funds paid to the Company in connection with the exercise of such Option will be returned to the applicable Participant as soon as practicable.
Section 6.5 Reorganization of the Company.
The existence of any Options shall not affect in any way the right or power of the Company or its shareholders to make or authorize any adjustment, reclassification, recapitalization, reorganization or other change in the Company’s capital structure or its business, or any amalgamation, combination, merger or consolidation involving the Company or to create or issue any bonds, debentures, shares or other securities of the Company or the rights and conditions attaching thereto or to affect the dissolution or liquidation of the Company or any sale or transfer of all or any part of its assets or business, or any other corporate act or proceeding, whether of a similar nature or otherwise.
Section 6.6 Quotation of Shares.
So long as the Shares are listed on the Exchange, the Company must apply to the Exchange for the listing or quotation, as applicable, of the Shares underlying the Options granted under the Plan, however, the Company cannot guarantee that such Shares will be listed or quoted on the Exchange.
Section 6.7 No Fractional Shares.
No fractional Shares shall be issued upon the exercise or vesting of any Option granted under the Plan and, accordingly, if a Participant would become entitled to a fractional Share upon the exercise or settlement of such Option, or from an adjustment permitted by the terms of this Plan, such Participant shall only have the right to purchase or receive, as the case may be, the next lowest whole number of Shares, and no payment or other adjustment will be made with respect to the fractional interest so disregarded.
Section 6.8 Governing Laws.
The Plan and all matters to which reference is made herein shall be governed by and interpreted in accordance with the laws of the Province of British Columbia and the laws of Canada applicable therein.
Section 6.9 Severability.
The invalidity or unenforceability of any provision of the Plan shall not affect the validity or enforceability of any other provision and any invalid or unenforceable provision shall be severed from the Plan.
Section 6.10 Effective Date of the Plan.
The Plan was adopted by the Board on April 3, 2023 and ratified by the shareholders of the Company on [�], 2023. The Plan shall take effect on April 3, 2023 (the “ Effective Date ”).
Section 6.11 Replacement of the Previous Plan.
Subject to Section 6.12, as of the Effective Date, this Plan replaces the Previous Plan and, after the Effective Date, no further Options will be granted under the Previous Plan.
Section 6.12 Outstanding Options under the Previous Plan.
Notwithstanding Section 6.11 but subject to the Blackout Period provisions herein, all Options previously granted under the Previous Plan prior to the Effective Date that remain outstanding after the Effective Date will, effective as of the Effective Date, be governed by the terms of this Plan and not by the terms of the Previous Plan, except to the extent otherwise required in order to avoid adverse tax consequences under Section 409A with respect to Options granted to U.S. Participants.
SCHEDULE A
OPTION AGREEMENT
Notice is hereby given that, effective this _ day of ____, _ (the “ Effective Date ”) BATERO GOLD CORP. (the “ Company ”) has granted to ______ (the “ Optionee ”), an option (the “ Option ”) to acquire __ Shares (“ Optioned Shares ”) up to 5:00 p.m. Vancouver time on the _ day of ____, __ at an exercise price of Cdn$______ per Optioned Share (the “ Exercise Price ”) pursuant to the share option plan of the Company (the “ Plan ”).
Any capitalized terms not defined herein shall have the meaning ascribed to them in the Plan.
Optioned Shares are to vest immediately.
OR
Optioned Shares will vest [INSERT VESTING SCHEDULE AND TERMS]
The Option shall expire ____ days after the Optionee ceases to be employed by or provide services to the Company.
The grant of the Option evidenced hereby is made subject to the terms and conditions of the Plan, which are hereby incorporated herein and form part hereof.
To exercise your Option, deliver a written notice specifying the number of Optioned Shares you wish to acquire, together with a certified cheque, wire transfer or bank draft or any other form of payment deemed acceptable by the Board in the amount of the aggregate Exercise Price. A certificate or written notice in the case of uncertificated shares for the Optioned Shares so acquired will be issued by the transfer agent as soon as practicable thereafter and may bear a minimum four month non-transferability legend from the date of this Option Agreement, the text of which is as follows. [Note: the Company may grant Options without a hold period, provided the exercise price of such options is set at or above the market price of the Company’s shares and as long as the optionee is not a Director, Officer, Consultant, Promoter, Insider (or Person who will become an Insider following the grant date of the Option) or any Person who has elected or appointed or has the right to elect or appoint one or more Directors or Officers. If a four month hold period is applicable, the following legend must be placed on the certificate or the written notice in the case of uncertificated shares.]
“WITHOUT PRIOR WRITTEN APPROVAL OF THE TSX VENTURE EXCHANGE AND COMPLIANCE WITH ALL APPLICABLE SECURITIES LEGISLATION, THE SECURITIES REPRESENTED BY THIS AGREEMENT AND ANY SECURITIES ISSUED ON EXERCISE HEREOF MAY NOT BE SOLD, TRANSFERRED, HYPOTHECATED OR OTHERWISE TRADED ON OR THROUGH THE FACILITIES OF THE TSX VENTURE EXCHANGE OR OTHERWISE IN CANADA OR TO OR FOR THE BENEFIT OF A CANADIAN RESIDENT UNTIL [insert date 4 months from the date of grant]”.
“UNLESS PERMITTED UNDER SECURITIES LEGISLATION, THE HOLDER OF THIS SECURITY MUST NOT TRADE THE SECURITY BEFORE [ insert date 4 monhts and 1 day from the date of grant].
The Company and the Optionee represent that the Optionee under the terms and conditions of the Plan is an Eligible Participant (as defined in the Plan), entitled to receive Options under the policies of the TSX Venture Exchange.
The Optionee also acknowledges and consents to the collection and use of Personal Information (as defined in the Policy 1.1 – Interpretation of the TSX Venture Exchange) by both the Company and the TSX Venture Exchange as more particularly set out in the Acknowledgement - Personal Information in use by the TSX Venture Exchange on the date of this Option Agreement.
BATERO GOLD CORP.
____ Authorized Signatory
____ [insert name of optionee]
____ Signature of Optionee
SCHEDULE B
AUDIT COMMITTEE CHARTER
See Attached.
AUDIT COMMITTEE CHARTER
BATERO GOLD CORP. (the “Corporation”)
Objectives
The Audit Committee will assist the Board of Directors in fulfilling its oversight responsibilities for:
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the financial reporting process,
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the system of internal control over financial reporting,
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the audit process,
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compliance with legal and regulatory requirements, and
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the processes for identifying, evaluating and managing the Corporation’s principal risks impacting financial reporting.
Membership
The Board of Directors shall appoint annually from among its members an Audit Committee to hold office for the ensuing year or until their successors are elected or appointed.
The Audit Committee shall be composed of at least three directors, and not more than five directors, at least a majority of whom shall be “independent” and “financially literate” (as such terms are defined in National Instrument 52-110 – Audit Committees).
The Board of Directors may from time to time designate one of the members of the Audit Committee to be the Committee Chair and, unless otherwise determined by the Board, the Secretary of the Corporation shall be the Secretary of the Audit Committee.
Meetings and Participation
The Audit Committee shall meet at least once per quarter, or more frequently as circumstances dictate. Any member of the Audit Committee or the external auditor may call a meeting of the Audit Committee. The auditors shall be provided notice of all meetings and be entitled to attend and be heard thereat.
Meeting agendas will be prepared and provided in advance to members, along with appropriate briefing materials. The agenda will be set by the Audit Committee Chair in consultation with other members of the Audit Committee, the Board of Directors and senior management.
No business may be transacted by the Audit Committee except at a meeting of its members at which a quorum of the Audit Committee is present. A quorum for meetings of the Audit Committee is a majority of its Members.
The Audit Committee shall keep minutes of its meetings in which shall be recorded all action taken by it, which minutes shall be approved by Audit Committee members and available as soon as possible to the Board of Directors.
Duties, Powers, and Responsibilities
The Audit Committee is hereby delegated the following duties and powers, without limiting these duties and powers, the Audit Committee shall:
(a) Financial Reporting
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Review and recommend for approval to the Board of Directors the annual Financial Statements, accounting policies that affect the statements, annual MD&A and associated press release.
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Review the Annual Report for consistency with the financial disclosure referenced in the annual Financial Statements.
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Be satisfied as to the adequacy of procedures in place for the review of the Corporation’s public disclosure of financial information extracted or derived from annual or the Corporation’s financial statements and periodically assess the adequacy of such procedures.
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Review and approve quarterly financial statements, accounting policies that affect the statements, the quarterly MD&A, and the associated press release.
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Review significant issues affecting financial reports.
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Review emerging GAAP developments that could affect the Corporation.
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Understand how management develops interim financial information and the nature and extent of external audit involvement.
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In review of the annual and quarterly financial statements, discuss the quality of the Corporation’s accounting principles, the reasonableness of significant judgments, and the clarity of the disclosures in the financial statements.
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Review and approve any earnings guidance to be provided by the Corporation.
(b) Internal and Disclosure Controls
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Consider the effectiveness of the Corporation’s internal controls over financial reporting and related information technology security and control.
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Review and approve corporate signing authorities and modifications thereto.
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Review with the auditors any issues or concerns related to any internal control systems in the process of the audit.
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Review the plan and scope of the annual audit with respect to planned reliance and testing of controls and major points contained in the auditor’s management letter resulting from control evaluation and testing.
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Establish and maintain complaint procedures regarding accounting, internal accounting controls or auditing matters and the confidential anonymous submission by employees of concerns regarding questionable accounting or auditing matters. Such procedures are appended hereto as Appendix A.
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Review with management, external auditors and legal counsel any material litigation claims or other contingencies, including tax assessments, and adequacy of financial provisions, that could materially affect financial reporting.
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Review with the Chief Executive Officer and the Chief Financial Officer the Corporation’s disclosure controls and procedures, including any significant deficiencies in, or material noncompliance with, such controls and procedures.
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Discuss with the Chief Executive Officer and the Chief Financial Officer all elements of certification required pursuant to National Instrument 52-109.
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Approve all material related party transactions in advance; materiality is set a $1 for such matters.
(c) External Audit
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Oversee the work of the external auditor engaged for the purpose of preparing or issuing an auditor’s report or performing such other audit, review or attest services for the Corporation, including the resolution of disagreements between management and the external auditor regarding financial reporting.
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Review and approve the audit plans, scope and proposed audit fees.
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Annually review the independence of the external auditors by receiving a report from the independent auditor detailing all relationships between them and the Corporation.
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Discuss with the auditors the results of the audit, any changes in accounting policies or practices and their impact on the financials, as well as any items that might significantly impact financial results.
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Receive a report from the auditors on critical accounting policies and practices to be used, all alternative treatments of financial information within GAAP that have been discussed with management, including the ramifications of the use of such alternative treatments, and the treatment preferred by the auditor.
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Receive an annual report from the auditors describing the audit firm’s internal quality-control procedures, and material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more audits carried out the firm, and any steps taken to deal with any such issues.
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Ensure regular rotation of the lead partner and reviewing partner.
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Evaluate the performance of the external auditor and the lead partner annually.
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Recommend to the Board of Directors (i) the external auditor to be nominated for the purpose of preparing or issuing an auditor’s report or performing other audit, review or attest services for the Corporation, and (ii) the compensation of the external auditor.
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Separately meet with the auditors, apart from management, at least once a year.
(d)
Non-Audit Services
- Pre-approve all non-audit services to be provided to the Corporation or its subsidiary entities by the external auditor. Pre-approval may be granted by any one member of the Audit Committee.
(e)
Risk Management
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Review and monitor the processes in place to identify and manage the principal risks that could impact the financial reporting of the Corporation.
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Ensure that Directors and Officers insurance is in place.
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Review and approve corporate investment policies.
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Assess, as part of its internal controls responsibility, the effectiveness of the over-all process for identifying principal business risks and report thereon to the Board of Directors.
(f) Other Responsibilities and Matters
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Report through its Chair to the Board of Directors following meetings of the Audit Committee.
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Review annually the adequacy of the Charter and confirm that all responsibilities have been carried out.
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Evaluate the Audit Committee’s and individual member’s performance on a regular basis and report annually to the Board the result of its annual self-assessment.
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Review and approve the Corporation’s hiring policies regarding partners, employees and former partners and employees of the present and former external auditor of the Corporation.
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Discuss the Corporation’s compliance with tax and financial reporting laws and regulation, if and when issues arise.
Authority
The Audit Committee has the authority to engage independent counsel and other advisors as it determines necessary to carry out its duties and to set and pay the compensation for any advisors employed by the Audit Committee at the cost of the Corporation without obtaining approval of the Board of Directors, based on its sole judgment and discretion. The Audit Committee has the authority to communicate directly with the internal and external auditors of the Corporation.
Appendix A
To Audit Committee Charter
Procedures for the Submission of Complaints or Concerns Regarding Accounting, Internal Accounting Controls or Auditing Matters
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The Corporation shall forward to the Audit Committee of the Board of Directors any complaints that it has received regarding accounting, internal accounting controls, or auditing matters.
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Any employee of the Corporation may submit, on a confidential, anonymous basis if the employee so desires, any concerns by sending such concerns in writing and forwarding them in a sealed envelope to:
Attention: Chair of the Audit Committee Batero Gold Corp. Suite 3703, 1011 West Cordova Street Vancouver, BC V6C 0B2
The envelope is to be clearly marked, “To be opened by the Audit Committee only.”
Any such envelopes shall be forwarded promptly to the Chair of the Audit Committee.
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Contact information including a phone number and e-mail address shall be published for the Chair of the Audit Committee on the Corporation’s website for those people wishing to contact the Chair directly.
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At each of its meetings following the receipt of any information pursuant to this Appendix, the Audit Committee shall review and consider any such complaints or concerns and take any action that it deems appropriate in the circumstances.
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The Audit Committee shall retain any such complaints or concerns along with the material gathered to support its actions for a period of no less than seven (7) years. Such records will be held on behalf of the Audit Committee by the Audit Committee Secretary.
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Appendix A shall appear on the Corporation’s website as part of this Charter.