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Argenta Silver Corp. — AGM Information 2020
Nov 13, 2020
44540_rns_2020-11-13_7e6645df-0473-4c7a-8a68-127f3a479359.pdf
AGM Information
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BUTTE ENERGY INC.
Suite 3123, 595 Burrard Street PO Box 49139, Three Bentall Vancouver, British Columbia, V7X 1J1 Phone: 604.609.6110 Fax: 604.609.6145
INFORMATION CIRCULAR
(containing information as at November 4, 2020 unless indicated otherwise)
For the Annual General and Special Meeting to be held on Friday, December 11, 2020
SOLICITATION OF PROXIES
This information circular is furnished in connection with the solicitation of proxies by the management of BUTTE ENERGY INC. (the " Corporation ") for use at the annual general and special meeting (the " Meeting "), of the shareholders (the " Shareholders ") of the Corporation, to be held on Friday, December 11, 2020 at the time and place and for the purposes set forth in the accompanying notice of meeting and at any adjournment thereof. The enclosed instrument of proxy is solicited by the management of the Corporation. The solicitation will be primarily by mail, however, proxies may be solicited personally or by telephone by the regular officers and employees of the Corporation. The cost of solicitation will be borne by the Corporation.
APPOINTMENT AND REVOCATION OF PROXIES
The persons named in the accompanying form of proxy (the " Proxy ") are directors and/or officers of the Corporation. A SHAREHOLDER HAS THE RIGHT TO APPOINT A PERSON (WHO NEED NOT BE A SHAREHOLDER) TO ATTEND AND ACT FOR HIM ON HIS BEHALF AT THE MEETING OTHER THAN THE PERSONS NAMED IN THE ENCLOSED INSTRUMENT OF PROXY. TO EXERCISE THIS RIGHT, A SHAREHOLDER SHALL STRIKE OUT THE NAMES OF THE PERSONS NAMED IN THE INSTRUMENT OF PROXY AND INSERT THE NAME OF HIS NOMINEE IN THE BLANK SPACE PROVIDED, OR COMPLETE ANOTHER INSTRUMENT OF PROXY. A PROXY WILL NOT BE VALID UNLESS IT IS DEPOSITED WITH THE CORPORATION'S REGISTRAR AND TRANSFER AGENT, COMPUTERSHARE INVESTOR SERVICES INC., 100 UNIVERSITY AVENUE, 8TH FLOOR, TORONTO, ONTARIO, M5J 2Y1 OR BY TOLL FREE FAX 1.866.249.7775 NOT LESS THAN 48 HOURS (EXCLUDING SATURDAYS, SUNDAYS AND HOLIDAYS) BEFORE THE TIME OF THE MEETING OR ADJOURNMENT THEREOF.
The Proxy must be signed and dated by the Shareholder or by his attorney in writing, or, if the Shareholder is a corporation, it must either be under its common seal or signed by a duly authorized officer.
A Shareholder who has given a Proxy may revoke it at any time before it is exercised. In addition to revocation in any other manner permitted by law, a Proxy may be revoked by instrument in writing executed by the Shareholder or by his attorney authorized in writing, or, if the Shareholder is a corporation, it must either be under its common seal, or signed by a duly authorized officer and deposited with the Corporation’s registrar and transfer agent, Computershare Investor Services Inc., 100 University Avenue, 8th floor, Toronto, Ontario, M5J 2Y1 , at any time up to and including the last business day preceding the Meeting, or any adjournment of it, at which the Proxy is to be used, or to the Chairman of the Meeting on the day of the Meeting or any adjournment of it. A revocation of a Proxy does not affect any matter on which a vote has been taken prior to the revocation.
VOTING OF SHARES AND EXERCISE OF DISCRETION OF PROXIES
On any poll, the persons named in the enclosed Proxy will vote the shares in respect of which they are appointed. Where directions are given by the Shareholder in respect of voting for or against any resolution, the proxyholder will do so in accordance with such direction.
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IN THE ABSENCE OF ANY INSTRUCTION IN THE PROXY, IT IS INTENDED THAT SUCH SHARES WILL BE VOTED IN FAVOUR OF THE MOTIONS PROPOSED TO BE MADE AT THE MEETING AS STATED UNDER THE HEADINGS IN THIS INFORMATION CIRCULAR. The enclosed Proxy, when properly signed, confers discretionary authority with respect to amendments or variations to the matters which may properly be brought before the Meeting. At the time of printing this information circular, the management of the Corporation is not aware that any such amendments, variations or other matters are to be presented for action at the Meeting. However, if any other matters which are not now known to the management should properly come before the Meeting, the proxies hereby solicited will be voted on such matters in accordance with the best judgment of the nominee.
In order to approve a motion proposed at the Meeting, a majority greater than one-half of the votes cast will be required unless the motion requires a special resolution, in which case a majority of not less than two-thirds of the votes cast will be required. In the event a motion proposed at the Meeting requires disinterested shareholder approval, common shares held by shareholders of the Corporation who have an interest in the motion and common shares held by their "associates", as such term is defined under applicable securities laws, will be excluded from the count of votes cast on such motion.
Registered Shareholders
In light of the ongoing public health concerns related to COVID-19 and in order to comply with physical distancing measures imposed by the federal, provincial and municipal governments, only registered shareholders, non-registered shareholders who have followed the procedures set forth in this information circular and their proxy holders, and any persons required or entitled by law to attend the Meeting, will be entitled to attend the Meeting in person. However, all such persons are encouraged NOT to attend but to vote on matters at the Meeting by proxy, appointing a management proxyholder to limit the number of attendees . No management presentation will be made at the Meeting.
The Corporation reserves the right to deny physical attendance at the Meeting to any person in order to enforce physical distancing measures (including, but not limited to, limiting the total number of attendees at the Meeting and denying entry to any person exhibiting symptoms of COVID-19).
Shareholders who wish to attend the Meeting in person must provide notice beforehand by email to the Corporation’s Chief Financial Officer at [email protected] of their intention to attend in person to ensure that the Corporation can maintain physical distancing and comply with the then current direction and advice from federal, provincial and municipal levels of government. The Meeting can accommodate no more than six (6) shareholders in person. Attendance will be on a first come, first served basis. Requirements for physical distancing that are effective on the date of the Meeting will limit the number of shareholders permitted to attend the Meeting in person. Each such shareholder will be asked to complete a declaration regarding COVID-19 related health matters prior to being admitted to the Meeting.
The declaration will require the shareholder to confirm that:
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they have not been outside of Canada in the last 14 days;
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they do not share a household with someone who has been outside of Canada in the last 14 days;
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they have not, to their knowledge, been in close contact in the last 14 days with someone who has been diagnosed with COVID-19; and
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they are not suffering from any flu-like symptoms.
Regardless of whether or not a shareholder plans to attend the Meeting in person, the Corporation strongly encourages that all Registered shareholders (a shareholder whose name appears on the records of the Corporation as the registered holder of common shares) vote by proxy.
If you are a non-registered shareholder of the Corporation and receive these materials through your broker or through another intermediary, please complete and return the materials in accordance with the instructions
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provided to you by your broker or such other intermediary. If you are a non-registered shareholder and do not complete and return the materials in accordance with such instructions, you may lose the right to vote.
VOTING SHARES AND PRINCIPAL HOLDERS THEREOF
General
The authorized capital of the Corporation consists of an unlimited number of common shares without par value. There were 317,384,202 common shares of the Corporation issued and outstanding as of the close of business on November 4, 2020 (the " Record Date "), each share carrying the right to one vote.
Only Shareholders of record as at the close of business on the Record Date who either personally attend the Meeting or who have completed and delivered a form of Proxy in the manner and subject to the provisions described under the heading "Appointment and Revocation of Proxies" shall be entitled to vote, or have their common shares voted, at the Meeting, or any adjournment thereof. On any poll, each Shareholder of record holding common shares of the Corporation on the Record Date is entitled to one vote for each common share registered in his or her name on the list of shareholders as at the Record Date.
Advice to Beneficial Holders of Common Shares
The information set forth in this section is of significant importance to many Shareholders as a substantial number of Shareholders do not hold common shares in their own name. Shareholders who do not hold their common shares in their own name (referred to in this information circular as " Beneficial Shareholders ") should note that only proxies deposited by Shareholders whose names appear on the records of the Corporation as the registered holders of common shares can be recognized and acted upon at the Meeting. If common shares are listed in an account statement provided to a Shareholder by a broker, then, in almost all cases, those common shares will not be registered in the Shareholder's name on the records of the Corporation. Such common shares will more likely be registered under the name of the Shareholder's broker or an agent of that broker. In Canada, the vast majority of such common shares are registered under the name CDS & Co. (the registration name for CDS Clearing and Depository Services Inc., which acts as nominee for many Canadian brokerage firms). The common shares held by brokers or their agents or nominees can only be voted (for or against resolutions) upon the instructions of the Beneficial Shareholder. Without specific instructions, a broker and its agents are prohibited from voting shares for the broker's clients. Therefore, Beneficial Shareholders should ensure that instructions respecting the voting of their common shares are communicated to the appropriate person.
Applicable regulatory rules require intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of Shareholders' meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to ensure that their shares are voted at the Meeting. The purpose of the form of proxy or voting instruction form provided to a Beneficial Shareholder by its broker, agent or nominee is limited to instructing the registered holder of the common shares on how to vote such shares on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Investor Communications (" Broadridge "). Broadridge typically supplies a voting instruction form, mails those forms to Beneficial Shareholders and asks those Beneficial Shareholders to return the forms to Broadridge or follow specific telephone or other voting procedures. Broadridge then tabulates the results of all instructions received by it and provides appropriate instructions respecting the voting of the shares to be represented at the Meeting. A Beneficial Shareholder receiving a voting instruction form from Broadridge cannot use that form to vote common shares directly at the Meeting. Instead, the voting instruction form must be returned to Broadridge or the alternate voting procedures must be completed well in advance of the Meeting in order to ensure such common shares are voted.
Although Beneficial Shareholders may not be recognized directly at the Meeting for the purpose of voting common shares registered in the name of their broker, agent or nominee, a Beneficial Shareholder may attend the Meeting as a proxyholder for a shareholder and vote common shares in that capacity. Beneficial Shareholders who wish to attend the Meeting and indirectly vote their common shares as proxyholder for the registered shareholder should contact their broker, agent or nominee well in advance of the Meeting to determine the steps necessary to permit them to indirectly vote their common shares as a proxyholder.
The Corporation will not pay for an intermediary to deliver proxy related materials and voting instruction forms to objecting beneficial owners (called OBOs for Objecting Beneficial Owners). OBOs have objected to their
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intermediary disclosing ownership information about themselves to the Corporation. Accordingly, OBOs will not receive the materials unless their intermediary assumes the costs of delivery.
The Corporation is not relying on the "notice-and-access" delivery procedures outlined in National Instrument 54-101 to distribute copies of the proxy related materials in connection with the Meeting.
Principal Holders of Voting Shares
To the knowledge of the directors and senior officers of the Corporation, as of the Record Date, there are no persons or corporations that beneficially own, directly or indirectly, or exercise control or direction over, common shares carrying more than 10% of the voting rights attached to all outstanding common shares of the Corporation, other than:
| Name of Shareholder | Number of Common Shares | Percentage of Issued and Outstanding Common Shares |
|---|---|---|
| Frank Giustra(1) | 61,400,000 | 19.35% |
| Brian Paes-Braga(2) | 62,000,000 | 19.53% |
Notes:
(1) Fiore Financial Corporation and The Great Ontario Food Company, Inc. (companies indirectly owned by Mr. Giustra) hold an aggregate of 56,400,000 common shares of the Corporation. Sestini and Co. Pension Trustees Ltd. (an investment account controlled and directed by Mr. Giustra) hold 5,000,000 common shares of the Corporation.
(2) Mr. Paes-Braga has indirect ownership and/or control, over an aggregate of 62,000,000 common shares of the Corporation, and would have indirect ownership and/or control, over an aggregate of 63,000,000 common shares representing 19.79% of all issued and outstanding common shares on a partially diluted basis, assuming the exercise of 1,000,000 incentive stock options granted to the Quiet Cove Foundation, a charitable organization controlled by Mr. Paes-Braga.
EXECUTIVE COMPENSATION
Definitions: For the purpose of this Information Circular:
" Chief Executive Officer " or " CEO " of the Corporation means an individual who acted as chief executive officer of the Corporation or acted in a similar capacity for any part of the financial years ended December 31, 2018 or December 31, 2019.
" Chief Financial Officer " or " CFO " of the Corporation means an individual who acted as chief financial officer of the Corporation or acted in a similar capacity for any part of the financial years ended December 31, 2018 or December 31, 2019.
" equity incentive plan " means an incentive plan, or portion of an incentive plan, under which awards are granted and that falls within the scope of Section 3870 of the Handbook of the Canadian Institute of Chartered Accountants, as amended from time to time.
" executive officer " of the Corporation means an individual who at any time during the financial years ended December 31, 2018 and December 31, 2019 was:
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(a) a chair, vice-chair or president of the Corporation;
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(b) a vice-president of the Corporation in charge of a principal business unit, division or function including sales, finance or production; or
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(c) performing a policy-making function in respect of the Corporation.
" incentive plan " means any plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period.
" incentive plan award " means compensation awarded, earned, paid or payable under an incentive plan.
" Named Executive Officers " or " NEOs " means the following individuals:
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(a) each CEO;
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(b) each CFO;
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(c) each of the Corporation's three most highly compensated executive officers, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and CFO, at the end of the financial year ended December 31, 2018 and December 31, 2019 whose total compensation was, individually, more than $150,000 for that financial year; and
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(d) each additional individual who would be a NEO under (c) above, but for the fact that the individual was neither an executive officer of the Corporation, nor acting in a similar capacity, at the end of the financial years ended December 31, 2018 and December 31, 2019.
" non-equity incentive plan " means an incentive plan or portion of an incentive plan that is not an equity incentive plan.
" option-based award " means an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights, and similar instruments that have option-like features.
" plan " includes any plan, contract, authorization, or arrangement, whether or not set out in any formal document, where cash, securities, similar instruments or any other property may be received, whether for one or more persons.
" share-based award " means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, common shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, common share equivalent units, and stock.
STATEMENT OF EXECUTIVE COMPENSATION
COMPENSATION DISCUSSION AND ANALYSIS
The compensation of the Corporation's Named Executive Officers has been established with a view to attracting and retaining executives critical to the Corporation's short and long-term success and to continue providing executives with compensation that is in accordance with existing market standards generally and competitive within the mining industry, in particular.
Compensation of the Corporation's Named Executive Officers is comprised of a base salary and the grant of options to purchase common shares under the Corporation's proposed stock option plan (as more particularly described below). Through its executive compensation practices, the Corporation seeks to provide value to its shareholders through a strong executive leadership. Specifically, the Corporation's executive compensation structure seeks to attract and retain talented and experienced executives necessary to achieve the Corporation's strategic objectives, motivate and reward executives whose knowledge, skills and performance are critical to the Corporation's success, align the interests of the Corporation's executives and shareholders by motivating executives to increase shareholder value.
Within the context of the overall objectives of the Corporation's compensation practices, the Corporation determined the specific amounts of compensation to be paid to each of its executives during the year ended December 31, 2019 and the year ended December 31, 2018 based on a number of factors, including the Corporation's understanding of the amount of compensation generally paid by similarly situated companies to their executives with similar roles and responsibilities; the Corporation's executive performance during the fiscal year, the roles and responsibilities of the Corporation's executives, the individual experience and skills of, and expected contributions from, the Corporation's executives, the Corporation's executives' historical compensation and performance within the Corporation, and any contractual commitments the Corporation has made to its executives regarding compensation.
The board of directors of the Corporation (the " Board of Directors " or " Board ") has not conducted a formal evaluation of the implications of the risks associated with the Corporation's compensation policies. Risk management is a consideration of the Board of Directors when implementing its compensation policies and the Board of Directors do not believe that the Corporation's compensation policies result in unnecessary or inappropriate risk taking including risks that are likely to have a material adverse effect on the Corporation.
Base Salary
The Corporation's approach is to pay its executives a base salary that is competitive with those of other executive officers in similar companies. The Corporation believes that a competitive base salary is a necessary element of any compensation program that is designed to attract and retain talented and experienced executives. The Corporation also believes that attractive base salaries can motivate and reward executives for their overall performance.
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To the extent that the Corporation has entered into employment agreements with its executives, the base salaries of such individuals reflect the base salaries that the Corporation negotiated with them. The base salaries that the Corporation negotiated with its executives were based on its understanding of base salaries for comparable positions at similarly situated companies at the time, the individual experience and skills of, and expected contribution from, each executive, the roles and responsibilities of the executive, the base salaries of the Corporation's existing executives and other factors. The employment agreements that were entered into with each of the Corporation's Named Executive Officers are summarized under "Management Contracts" below.
Option Based Awards
The Corporation is seeking the approval of the Shareholders at the Meeting to adopt a form of stock option plan (the " Option Plan ") to comply with the requirements of the TSX Venture Exchange (the “ Exchange ”) whereby a maximum of 10% of the issued shares of the Corporation, from time to time, may be reserved for issuance pursuant to the exercise of options. The Option Plan is intended to provide effective incentives to directors, officers, senior management personnel, employees and consultants of the Corporation and to enable the Corporation to attract and retain experienced and qualified individuals in those positions by permitting such individuals to directly participate in an increase in per share value created for the Corporation's Shareholders. The Option Plan is an important part of the Corporation's long-term incentive strategy for its executive officers, permitting them to participate in any appreciation of the market value of the common shares over a stated period of time. The Option Plan is intended to reinforce commitment to long-term growth in profitability and shareholder value. The size of stock option grants to officers is dependent on each officer’s level of responsibility, authority and importance to the Corporation and the degree to which such executive officer’s long term contribution to the Corporation will be key to its long-term success. The significant terms of the Option Plan are set out below under the heading "Particulars of Other Matters to be Acted Upon – Adoption of Option Plan".
Use of Financial Instruments
The Corporation does not have a policy that would prohibit a Named Executive Officer or director from purchasing financial instruments, including prepaid variable forward contracts, equity swaps, collars or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the Named Executive Officer or director. However, management is not aware of any Named Executive or director purchasing such an instrument.
Named Executive Officers Compensation
In accordance with the provisions of applicable securities legislation, the Corporation had four (4) Named Executive Officers during the financial year ended December 31, 2018, namely Ty Pfeifer, Chris Reimchen, Ron Tremblay and JoAnne Odette. During the financial year ended December 31, 2019 the Corporation had three (3) Named Executive Officers, namely Ron Tremblay, Jason Rickert and JoAnne Odette.
The following table sets out certain information respecting the compensation paid to the Named Executive Officers of the Corporation during the financial years ended December 31, 2017, 2018 and 2019. These individuals are referred to collectively as " Named Executive Officers " or " NEOs ".
SUMMARY COMPENSATION TABLE
| NEO Name And Principal Position |
Financial Year ended December 31 |
Salary ($) |
Share- based awards ($) |
Option -based awards ($) |
Non-equity incentive plan compensation ($) |
Non-equity incentive plan compensation ($) |
Pension value ($) |
All other comp- ensation ($) |
Total comp- ensation ($) |
|---|---|---|---|---|---|---|---|---|---|
| Annual incentive plans |
Long- term incentive plans |
||||||||
| Ty Pfeifer CEO and President(1) |
2017 | $20,000 | Nil | Nil | Nil | Nil | Nil | Nil | $20,000 |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Chris Reimchen CFO and a Director(2) |
2017 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Ron Tremblay | 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
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| NEO Name And Principal Position CEO, President and a Director(3) |
Financial Year ended December 31 |
Salary ($) |
Share- based awards ($) |
Option -based awards ($) |
Non-equity incentive plan compensation ($) |
Non-equity incentive plan compensation ($) |
Pension value ($) |
All other comp- ensation ($) |
Total comp- ensation ($) |
|---|---|---|---|---|---|---|---|---|---|
| Annual incentive plans |
Long- term incentive plans |
||||||||
| 2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Jason Rickert Interim CEO and a Director(4) |
2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| JoAnne Odette CFO(5) |
2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
Notes:
(1) Ty Pfeifer served as the Chief Executive Officer and President of the Corporation from April 18, 2013 to January 3, 2018. (2) Chris Reimchen served as the Chief Financial Officer of the Corporation from April 1, 2008 to January 3, 2018, and as a director of the Corporation from April 1, 2008 to January 3, 2018. The compensation in this table is only for his position as the Chief Financial Officer.
(3) Ron Tremblay served as the Chief Executive Officer and President of the Corporation from January 3, 2018 to March 25, 2019, and as a director of the Corporation from January 3, 2018 to March 25, 2019. The compensation in this table is only for his position as the Chief Executive Officer and President.
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(4) Jason Rickert served as the Interim Chief Executive Officer of the Corporation from April 24, 2019 to September 1, 2020, and as a director of the Corporation from November 30, 2018 to September 1, 2020. The compensation in this table is only for his position as the Interim Chief Executive Officer and President.
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(5) JoAnne Odette served as the Chief Financial Officer of the Corporation from January 3, 2018 to October 8, 2020.
INCENTIVE PLAN AWARDS
As at the financial years ended December 31, 2018 and December 31, 2019, no stock options were issued or outstanding. During the financial years ended December 31, 2018 and December 31, 2019, no stock options were granted to any of the NEOs and none of the NEOs exercised any stock options. As of the Record Date, there were 11,000,000 incentive stock options granted to directors, officers, consultants and charitable organizations at a price of $0.10 per share, exercisable for a period of 10 years on October 8, 2020.
PENSION PLAN BENEFITS
No pension, retirement or deferred compensation plans, including defined contribution plans, have been instituted by the Corporation and none are proposed at this time.
TERMINATION AND CHANGE OF CONTROL BENEFITS
During the financial years ended December 31, 2018 and December 30, 2019, the Corporation did not have any contracts or arrangements with any of its Named Executive Officers and thus there are no termination or change of control benefits issuable thereto. There are no compensatory plan, contract or arrangement where a Named Executive Officer is entitled to receive payments from the Corporation or its subsidiaries in the event of (i) the resignation, retirement or any termination of the Named Executive Officer’s employment with the Corporation and its subsidiaries (whether voluntary, involuntary or constructive), (ii) a change of control of the Corporation or any of its subsidiaries, or (iii) a change in the Named Executive Officer’s responsibilities.
DIRECTOR COMPENSATION
During the financial year ended December 31, 2018, the Corporation had eight (8) directors, two of which were also a Named Executive Officer of the Corporation. During the financial year ended December 31, 2019, the Corporation had four directors, two of which were also a Named Executive Officer of the Corporation. The following table sets out the amounts of compensation paid to the directors of the Corporation during the financial years ended December 31, 2017, 2018 and 2019.
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DIRECTORS COMPENSATION TABLE
| Name | Financial year ended December 31 |
Fees earned ($) |
Share- based awards ($) |
Option- based awards ($) |
Non-equity incentive plan compensation ($) |
Pension value ($) |
All other comp- ensation ($) |
Total ($) |
|---|---|---|---|---|---|---|---|---|
| Victor Redekop(1) | 2017 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Charles Baker(2) | 2017 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Chris Reimchen(3) | 2017 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Gerald Gilbert(4) | 2017 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Daniel Vickerman(5) | 2017 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Ron Tremblay(6) | 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Lee Bowles(7) | 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Jason Rickert(8) | 2018 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
| 2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil | |
| Steven Parker(9) | 2019 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
Notes:
(1) Victor Redekop served as a Director of the Corporation from April 1, 2008 to January 3, 2018.
(2) Charles Baker served as a Director of the Corporation from April 1, 2008 to January 3, 2018.
(3) Chris Reimchen served as a Director of the Corporation from April 1, 2008 to January 3, 2018. (4) Gerald Gilbert served as a Director of the Corporation from June 25, 2010 to January 3, 2018.
(5) Daniel Vickerman served as a Director of the Corporation from January 3, 2018 to November 30, 2018. (6) Ron Tremblay served as a Director of the Corporation from January 3, 2018 to March 25, 2019.
(7) Lee Bowles served as a Director of the Corporation from January 3, 2018 to September 1, 2020.
(8) Jason Rickert served as a Director of the Corporation from November 30, 2018 to September 1, 2020.
(9) Steven Parker served as a Director of the Corporation from May 30, 2019 to October 8, 2020.
Except as stated above, the Corporation does not have any other arrangements pursuant to which directors are compensated by the Corporation or its subsidiaries for their services in their capacity as directors, or for committee participation, involvement in special assignments or for services as consultants or experts during the financials year ended December 31, 2018 or December 31, 2019 or subsequently, up to and including the date of this Information Circular.
The Corporation has implemented but not ratified the Option Plan for the granting of incentive stock options to the directors, officers, employees and consultants. The purpose of granting options pursuant to the Option Plan is to assist the Corporation in compensating, attracting, retaining and motivating the directors, officers, employees and consultants of the Corporation and to closely align the personal interests of such persons to that of the shareholders. See "Particulars of Other Matters to be Acted Upon – Adoption of Option Plan".
SHARE-BASED AWARDS, OPTION-BASED AWARDS AND NON-EQUITY PLAN COMPENSATION
The Corporation has not granted any share-based awards other than the 11,000,000 incentive stock options granted to directors, officers, consultants and charitable organizations at a price of $0.10 per share, exercisable for a period of 10 years on October 8, 2020. As at the financial years ended December 31, 2018 and December 31, 2019, no stock options
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were issued or outstanding. During the financial years ended December 31, 2018 and December 31, 2019, no stock options were granted to any of the directors of the Corporation and none of the directors of the Corporation exercised any stock options. None of the previously granted stock options held by directors of the Corporation vested during the financial years ended December 31, 2018 and December 31, 2019.
MANAGEMENT CONTRACTS
Management functions of the Corporation are, and since incorporation have been, performed by the directors and senior officers of the Corporation and are not to any substantial degree performed by any other person or corporation other than:
Since September 1, 2020, Fiore Administration Services Corp. is being paid a monthly work fee of $7,500 and is reimbursed $1,000 per month for the use of its office facilities pursuant to a corporate administration services agreement. The term of this agreement is for a period of twelve months and shall continue thereafter on a month-tomonth basis, subject to termination on 30 days written notice.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out particulars of the compensation plans under which equity securities of the Corporation are authorized for issuance as of December 31, 2018 and December 31, 2019.
EQUITY COMPENSATION PLAN INFORMATION
| EQUITYCOMPE | NSATIONPLANINFORM | ATION | ||
|---|---|---|---|---|
| Plan Category | Financial year ended December 31 |
A Number of securities to be issued upon exercise of outstanding options, warrants and rights |
B Weighted average exercise price of outstanding options, warrants and rights |
C Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column A) |
| Equity compensation plans approved by securityholders |
2018 | N/A | N/A | N/A |
| 2019 | N/A | N/A | N/A | |
| Equity compensation plans not approved by securityholders |
2018 | N/A | N/A | N/A |
| 2019 | N/A | N/A | N/A | |
| TOTALS: | 2018 | N/A | N/A | N/A |
| 2019 | N/A | N/A | N/A |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
Other than "routine indebtedness" as defined in applicable securities legislation, since January 1, 2018, being the beginning of the fiscal year of the Corporation ended December 31, 2018, none of:
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(a) the executive officers, directors, employees and former executive officers, directors and employees of the Corporation or any of its subsidiaries;
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(b) the proposed nominees for election as a director of the Corporation; or
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(c) any associates of the foregoing persons;
is or has been indebted to the Corporation or any of its subsidiaries or has been indebted to any other entity where that indebtedness was the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation or any of its subsidiaries, and which was not entirely repaid on or before the date of this information circular.
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INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
No person who has been a director, senior officer or insider of the Corporation, no proposed nominee for director and no associate or affiliate of any of the foregoing persons has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matters to be acted upon at the Meeting other than the election of directors or the approval of the new control person.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
For purposes of the following discussion, " Informed Person " means (a) a director or executive officer of the Corporation; (b) a director or executive officer of a person or company that is itself an Informed Person or a subsidiary of the Corporation; (c) any person or company who beneficially owns, or controls or directs, directly or indirectly, voting securities of the Corporation or a combination of both carrying more than 10 percent of the voting rights attached to all outstanding voting securities of the Corporation, other than the voting securities held by the person or company as underwriter in the course of a distribution; and (d) the Corporation itself if it has purchased, redeemed or otherwise acquired any of its securities, for so long as it holds any of its securities.
Except as disclosed elsewhere in this Information Circular or in the Notes to the Corporation's financial statements for the financial years ended December 31, 2018 and December 31, 2019, none of:
-
(a) the Informed Persons of the Corporation;
-
(b) the proposed nominees for election as a director of the Corporation; or
-
(c) any associate or affiliate of the foregoing persons,
has any material interest, direct or indirect, in any transaction since the commencement of the Corporation's financial year ended December 31, 2019 or in any proposed transaction which has materially affected or would materially affect the Corporation or any subsidiary of the Corporation.
FINANCIAL STATEMENTS
The audited financial statements of the Corporation for the periods ended December 31, 2018 and December 31, 2019 (the " Financial Statements "), together with the Auditor's Reports thereon, will be presented to Shareholders at the Meeting. The Financial Statements, the Auditor's Reports thereon together with related Management's Discussion and Analysis for the financial years ended December 31, 2018 and December 31, 2019 are available on SEDAR at www.sedar.com. The Notice of Annual General and Special Meeting of Shareholders, Information Circular, Request for Financial Statements and form of Proxy will be available from the Corporation's Registrar and Transfer Agent, Computershare Investor Services Inc., 100 University Avenue, 8th floor, Toronto, Ontario, M5J 2Y1, or from the Corporation's head office located at Suite 3123, 595 Burrard Street, PO Box 49139, Bentall Three, Vancouver, British Columbia, V7X 1J1.
REQUEST FOR FINANCIAL STATEMENTS
National Instrument 51-102 "Continuous Disclosure Obligations" sets out the procedures for a shareholder to receive financial statements. If you wish to receive financial statements, you may use the enclosed form or provide instructions in any other written format. Registered shareholders must also provide written instructions in order to receive the Financial Statements.
FIXING THE NUMBER OF DIRECTORS AND ELECTION OF DIRECTORS
The persons named in the enclosed Proxy intend to vote in favour of fixing the number of directors at three. Management is nominating three individuals to stand for election.
Each director of the Corporation is elected annually and holds office until the next annual general meeting of the Shareholders of the Corporation, until his successor is duly elected, or until his resignation as a director.
In the absence of instructions to the contrary, the shares represented by Proxy will be voted for the nominees herein listed. Management does not contemplate that any of the nominees will be unable to serve as a director.
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INFORMATION CONCERNING NOMINEES SUBMITTED BY MANAGEMENT
The following table sets out the names of the persons proposed to be nominated by management for election as a director, the Province and Country in which each person is ordinarily resident, the positions and offices which each presently holds with the Corporation, the period of time for which each person has been a director of the Corporation, the respective principal occupations or employment during the past five years if such nominee is not presently an elected director and the number of common shares of the Corporation which each beneficially owns, directly or indirectly, or over which control or direction is exercised as of the date of this Information Circular.
The nominees for the office of director and information concerning them as furnished by the individual nominees are as follows:
as follows: |
|||
|---|---|---|---|
| Name, Province or State and Country of Residence, and Position with the Corporation(1) |
Present Principal Occupation, Business or Employment(1) |
Date Served as Director Since |
No. of Common Shares Beneficially Owned, or Controlled or Directed, Directly or Indirectly(1) |
| Geir Liland British Columbia, Canada Chief Executive Officer & Director |
Retired business man. | October 8, 2020 | 400,000 |
| Jeffrey Harder British Columbia, Canada Director |
Financial advisory professional and a retired Deloitte LLP partner |
October 8, 2020 | 400,000 |
| Travis Musgrave British Columbia, Canada Director |
Physician practicing in Vancouver since 2017 |
October 8, 2020 | 400,000 |
Note:
- (1) The information as to the Province and Country of residence, principal occupation and shares beneficially owned or over which a director exercises control or direction, not being within the knowledge of the Corporation, has been furnished by the respective directors individually as of the Record Date of this information circular.
The Corporation does not currently have an Executive Committee of its Board of Directors. Pursuant to National Instrument 52-110, the Corporation is required to have an Audit Committee of its Board of Directors. The current members of the Audit Committee are Geir Liland, Jeffrey Harder and Travis Musgrave. The Audit Committee is the only committee of its Board of Directors.
Except as disclosed below, none of the proposed nominees for director have been, within 10 years before the date of this Information Circular, a director, chief executive officer or chief financial officer of any company that:
-
(a) while that person was acting in that capacity, was the subject of a cease trade order or similar order or an order that denied the relevant company access to any exemption under securities legislation for a period of more than 30 consecutive days;
-
(b) while that person was acting in that capacity, was subject to an event that resulted, after the director or executive officer ceased to be a director or executive officer, in the company being the subject of a cease trade or similar order or an order that denied the relevant company access to any exemption under securities legislation for a period of more than 30 consecutive days; or
-
(c) while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or
-
(d) has been subject to:
-
(i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority
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since December 31, 2000 or before December 31, 2000 the disclosure of which would likely be important to a reasonable security holder in deciding whether to vote for a proposed director; or
- (ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
AUDIT COMMITTEE DISCLOSURE
The charter of the Corporation's audit committee and the other information required to be disclosed by Form 52-110F2 are attached as Schedule "A".
CORPORATE GOVERNANCE
The information required to be disclosed by National Instrument 58-101 Disclosure of Corporate Governance Practices is attached to this information circular as Schedule "B".
APPOINTMENT AND REMUNERATION OF AUDITOR
Shareholders will be asked to approve the re-appointment of Davidson & Company LLP, Chartered Professional Accountants, of Vancouver, British Columbia, as the auditor of the Corporation to hold office until the next annual general meeting of the Shareholders at a remuneration to be fixed by the Board of Directors.
PARTICULARS OF OTHER MATTERS TO BE ACTED UPON
A. Adoption of Option Plan
The Corporation has implemented but not yet received shareholder approval to adopt the Option Plan. Management of the Corporation is seeking shareholder approval for the Corporation to adopt the Option Plan to comply with the requirements of the Exchange whereby a maximum of 10% of the issued shares of the Corporation, from time to time, may be reserved for issuance pursuant to the exercise of options. Pursuant to the Option Plan, the directors, officers, employees and consultants of the Corporation may be granted options to acquire common shares of the Corporation as an incentive mechanism to foster their interest in the success of the Corporation and to encourage their proprietary ownership of the Corporation.
A copy of the proposed Option Plan is attached to this information circular as Schedule “C”. Some of the key provisions of the proposed Option Plan are as follows:
-
(a) the Option Plan reserves, for issuance pursuant to the exercise of stock options, a maximum number of common shares of the Corporation equal to up to a maximum of 10% of the issued common shares of the Corporation at the time of any stock option grant;
-
(b) under Exchange policy, an optionee must either be an Eligible Charitable Organization or a Director, Employee or Consultant of the Corporation at the time the option is granted in order to be eligible for the grant of a stock option to the optionee;
-
(c) the aggregate number of options granted to any one Person (and companies wholly owned by that Person) in a 12 month period must not exceed 5% of the issued common shares of the Corporation calculated on the date an option is granted to the Person (unless the Corporation has obtained the requisite Disinterested Shareholder Approval);
-
(d) the aggregate number of options granted to any one Consultant in a 12 month period must not exceed 2% of the issued common shares of the Corporation, calculated at the date an option is granted to the Consultant;
-
(e) the aggregate number of options granted to all Persons retained to provide Investor Relations Activities must not exceed 2% of the issued shares of the Corporation in any 12 month period, calculated at the date an option is granted to any such Person;
-
(f) options issued to Persons retained to provide Investor Relations Activities must vest in stages over a period of not less than 12 months with no more than 1/4 of the options vesting in any 3 month period;
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-
(g) the minimum exercise price per common share of a stock option must not be less than the Market Price of the common shares of the Corporation, subject to a minimum exercise price of $0.05;
-
(h) options can be exercisable for a maximum of 10 years from the date of grant (subject to extension where the expiry date falls within a "blackout period" (see (o) below));
-
(i) stock options (other than options held by a person involved in investor relations activities) will cease to be exercisable 90 days after the optionee ceases to be a Director (which term includes a senior officer), Employee, Consultant, Eligible Charitable Organization or Management Company Employee otherwise than by death, or for a "reasonable period" after the optionee ceases to serve in such capacity, as determined by the Board. Stock options granted to persons involved in Investor Relations Activities will cease to be exercisable 30 days after the optionee ceases to serve in such capacity otherwise than by death, or for a "reasonable period" after the optionee ceases to serve in such capacity, as determined by the Board;
-
(j) all options are non-assignable and non-transferable;
-
(k) Disinterested Shareholder Approval will be obtained for any reduction in the exercise price of a stock option if the optionee is an Insider of the Corporation at the time of the proposed amendment;
-
(l) the Option Plan contains provisions for adjustment in the number of common shares or other property issuable on exercise of a stock option in the event of a share consolidation, split, reclassification or other capital reorganization, or a stock dividend, amalgamation, merger or other relevant corporate transaction, or any other relevant change in or event affecting the common shares;
-
(m) upon the occurrence of an Accelerated Vesting Event (as defined in the Option Plan), the Board will have the power, at its sole discretion and without being required to obtain the approval of shareholders or the holder of any stock option, to make such changes to the terms of stock options as it considers fair and appropriate in the circumstances, including but not limited to: (a) accelerating the vesting of stock options, conditionally or unconditionally; (b) terminating every stock option if under the transaction giving rise to the Accelerated Vesting Event, options in replacement of the stock options are proposed to be granted to or exchanged with the holders of stock options, which replacement options treat the holders of stock options in a manner which the Board considers fair and appropriate in the circumstances having regard to the treatment of holders of common shares under such transaction; (c) otherwise modifying the terms of any stock option to assist the holder to tender into any take-over bid or other transaction constituting an Accelerated Vesting Event; or (d) following the successful completion of such Accelerated Vesting Event, terminating any stock option to the extent it has not been exercised prior to successful completion of the Accelerated Vesting Event. The determination of the Board in respect of any such Accelerated Vesting Event shall for the purposes of the Option Plan be final, conclusive and binding;
-
(n) in connection with the exercise of an option, as a condition to such exercise the Corporation shall require the optionee to pay to the Corporation an amount as necessary so as to ensure that the Corporation is in compliance with the applicable provisions of any federal, provincial or local laws relating to the withholding of tax or other required deductions relating to the exercise of such option; and
-
(o) a stock option will be automatically extended past its expiry date if such expiry date falls within a blackout period during which the Corporation prohibits optionees from exercising their options, subject to the following requirements: (a) the blackout period must (i) be formally imposed by the Corporation pursuant to its internal trading policies; and (ii) must expire upon the general disclosure of undisclosed Material Information; and (b) the automatic extension of an optionee's stock option will not be permitted where the optionee or the Corporation is subject to a cease trade order (or similar order under Securities Laws) in respect of the Corporation's securities.
"Consultant", "Director", "Disinterested Shareholder Approval", "Eligible Charitable Organization", "Employee", "Investor Relations Activities", "Management Company Employee", "Market Price", "Material Information", "Person" and "Securities Laws" all have the same definition as in the policies of the Exchange.
Management recommends, and the persons named in the enclosed Proxy intend to vote in favour of, the adoption and approval of the Option Plan.
The text of the resolution to be passed is as follows. In order to be passed, a majority of the votes cast at the Meeting in person or by Proxy must be voted in favour of the resolution.
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"BE IT RESOLVED THAT the Corporation's Option Plan dated October 8, 2020 be and is hereby ratified, confirmed and approved with such additional provisions and amendments, provided that such are not inconsistent with the policies of the TSX Venture Exchange, as the directors of the Corporation may deem necessary or advisable."
B. Adoption of New Articles
The Corporation is seeking shareholder approval of a new form of Articles (the " New Articles ") providing the Corporation with greater flexibility for future corporate activities and which will result in efficiencies and greater costeffectiveness. In order to be effective, the New Articles must be approved 66[2/3] % of the votes cast in respect thereof by shareholders present in person or represented by proxy at the Meeting.
Management believes the major changes from the existing Articles (which are described in further detail below) are:
-
(a) to adopt revised advance notice provisions in connection with the election of directors, as more particularly described below;
-
(b) to allow the Board of Directors to issue Preferred Shares in one or more series and to set rights and restrictions attaching to the Preferred Shares of the Corporation as more particularly described below;
-
(c) to allow alterations to the share structure of the Corporation by directors resolution; and
-
(d) to change the quorum for the transaction of business at a Shareholders' meeting to two (2) persons who are, or represent by proxy, shareholders holding, in the aggregate, at least five percent (5%) of the issued shares entitled to be voted at the meeting.
Shareholders will be asked to consider and, if thought fit, to pass, with or without amendment, the following special resolution:
" BE IT RESOLVED , as a Special Resolution that:
-
(a) the Corporation adopt the New Articles in substitution for the existing Articles of the Corporation; (b) any director or officer of the Corporation is authorized to execute and file such documents and take such further action, including any filings with the Registrar of Companies (British Columbia), that may be necessary to effect the amendment;
-
(c) the New Articles will not take effect until the Corporation's Notice of Articles is altered to reflect the alteration to the Corporation's existing share structure by the New Articles; and
-
(d) the Board of Directors of the Corporation is hereby authorized, at any time in its sole discretion, to determine whether or not to proceed with this resolution without further approval, ratification, or confirmation by the Shareholders, as more particularly described in and subject to the restrictions described in the Corporation's information circular dated November 4, 2020.”
The New Articles shall have effect immediately on the date and time the Notice of Articles is altered by filing Form 11 – Notice of Alteration with the Registrar of Companies (British Columbia).
Management recommends that Shareholders vote for the approval of this resolution and the persons named in the enclosed form of proxy intend to vote FOR such resolution. In order to pass the resolution, at least two thirds of the votes cast by holders of common shares, present in person or by proxy at the Meeting, must be voted in favour of the resolution.
A copy of the New Articles attached to this information circular as Schedule “D”. Following is a summary of the major changes in the New Articles from the existing articles:
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Advance Notice Provisions
Background
Management of the Corporation has determined that it would be appropriate and in the best interests of the Corporation to implement a revised requirement for advance notice in connection with the election of directors and amend the Corporation's current articles to include the revised advance notice provisions (the " Advance Notice Provisions "). The following is a summary of the proposed Advance Notice Provisions and is subject to the full text of the Advance Notice Provisions contained in the New Articles.
Purpose of the Advance Notice Provisions
The purpose of the Advance Notice Provisions is to provide shareholders, directors and management of the Corporation with direction on the procedure for shareholder nomination of directors. The Advance Notice Provisions are the framework pursuant to which the Corporation fixes a deadline by which holders of record of common shares must submit director nominations to the Corporation prior to any annual or special meeting of shareholders and set forth the information that a shareholder must include in the notice to the Corporation for the nomination notice to be in proper written form.
Effect of the Advance Notice Provisions
Subject to the Business Corporations Act (British Columbia) (" BCA "), the Advance Notice Provisions incorporated into the Corporation's New Articles provide that only persons who are nominated in accordance with the following procedures shall be eligible for election as directors of the Corporation. Nominations of persons for election to the Board may be made with respect to any annual meeting of shareholders or at any special meeting of shareholders if one of the purposes for which the special meeting was called was the election of directors:
-
(1) by or at the direction of the Board, including pursuant to a notice of meeting;
-
(2) by or at the direction or request of one or more shareholders pursuant to a proposal made in accordance with the provisions of the BCA, or a requisition of the shareholders made in accordance with the provisions of the BCA; or
-
(3) by any person (a " Nominating Shareholder "):
-
(a) who, at the close of business on the date of the giving of the notice provided for below and on the record date for notice of such meeting, is entered in the securities register as a holder of one or more shares carrying the right to vote at such meeting or who beneficially owns shares that are entitled to be voted at such meeting; and
-
(b) who complies with the notice procedures set forth below.
In addition to any other applicable requirements, for a nomination to be made by a Nominating Shareholder, the Nominating Shareholder must have given timely notice thereof in proper written form to the Secretary of the Corporation at the principal executive offices of the Corporation.
To be timely, a Nominating Shareholder's notice to the Secretary of the Corporation must be made:
-
(4) in the case of an annual meeting of shareholders, not less than 30 nor more than 65 days prior to the date of the annual meeting of shareholders; provided, however, that in the event that the annual meeting of shareholders is to be held on a date that is less than 50 days after the date (the " Notice Date ") on which the first public announcement of the date of the annual meeting was made, notice by the Nominating Shareholder may be made not later than the close of business on the tenth (10th) day following the Notice Date; and
-
(5) in the case of a special meeting (which is not also an annual meeting) of shareholders called for the purpose of electing directors (whether or not called for other purposes), not later than the close of business on the fifteenth (15th) day following the day on which the first public announcement of the date of the special meeting of shareholders was made.
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In no event shall any adjournment or postponement of a meeting of shareholders or the announcement thereof commence a new time period for the giving of a Nominating Shareholder's notice as described above.
To be in proper written form, a Nominating Shareholder's notice to the Secretary of the Corporation must set forth the name, age, business address, residential address and principal occupation or employment of the proposed nominee, and the security holdings of the Corporation which are controlled or which are owned beneficially or of record by the person. In addition, the notice by the Nominating Shareholder must also disclose any other information relating to the proposed nominee as well as any proxy, contract, arrangement, understanding or relationship pursuant to which such Nominating Shareholder has a right to vote any shares of the Corporation and any other information relating to such Nominating Shareholder that would be required to be made in a dissident's proxy circular in connection with solicitations of proxies for election of directors pursuant to the BCA and Applicable Securities Laws.
The Corporation may require any proposed nominee to furnish such other information as may reasonably be requested by the Corporation to determine the eligibility of such proposed nominee to serve as an independent director of the Corporation or that could be material to a reasonable shareholder's understanding of the independence, or lack thereof, of such proposed nominee. No person shall be eligible for election as a director of the Corporation unless nominated in accordance with the provisions of the Advance Notice Provisions; provided, however, that nothing in the Advance Notice Provisions shall be deemed to preclude discussion by a shareholder (as distinct from the nomination of directors) at a meeting of shareholders of any matter in respect of which it would have been entitled to submit a proposal pursuant to the provisions of the BCA.
The Chairman of the meeting shall have the power and duty to determine whether a nomination was made in accordance with the procedures set forth in the foregoing provisions and, if any proposed nomination is not in compliance with such foregoing provisions, to declare that such defective nomination shall be disregarded.
Notwithstanding any other provision of the Advance Notice Provisions, notice given to the Secretary of the Corporation pursuant to the Advance Notice Provisions may only be given by personal delivery, facsimile transmission or by email (at such email address as stipulated from time to time by the Secretary of the Corporation for purposes of this notice), and shall be deemed to have been given and made only at the time it is served by personal delivery, email (at the address as aforesaid) or sent by facsimile transmission (provided that receipt of confirmation of such transmission has been received) to the Secretary at the address of the principal executive offices of the Corporation; provided that if such delivery or electronic communication is made on a day which is a not a business day or later than 5:00 p.m. (Vancouver time) on a day which is a business day, then such delivery or electronic communication shall be deemed to have been made on the subsequent day that is a business day.
The Advance Notice Provisions apply to the Corporation so long as the Corporation is a public company.
Authorized Share Structure
The Corporation's current Notice of Articles provide that the authorized share capital of the Corporation consists of an unlimited number of common shares without par value and without special rights or restrictions. The New Articles and altered Notice of Articles will provide that the authorized share capital will consist of an unlimited number of common shares without par value and without special rights and restrictions and an unlimited number of preferred shares without par value issuable in series with such special rights and restrictions as may be determined by the Board of Directors of the Corporation. The following is an excerpt from the New Articles setting out the authorized share structure of the Corporation:
"2.1 Authorized Share Structure
The authorized share structure of the Company is as follows:
(1) An unlimited number of common shares (the "Common Shares"), without nominal or par value, having attached thereto the rights, privileges, restrictions and conditions as set forth below:
-
(a) The holders of the Common Shares shall be entitled to receive notice of and to vote at every meeting of the shareholders of the Company and shall have one vote thereat for each Common Share so held;
-
(b) Subject to the rights, privileges, restrictions and conditions attached to the Preferred Shares of the Company, the Board of Directors may from time-to-time declare a dividend, and the Company shall pay thereon out of the monies of the Company properly applicable to the payment of the dividends
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to the holders of Common Shares. For the purpose hereof, the holders of Common Shares receive dividends as shall be determined from time-to-time by the Board of Directors whose determination shall be conclusive and binding upon the Company and the holders of Common Shares; and
- (c) Subject to the rights, privileges, restrictions and conditions attached to the Preferred Shares of the Company, in the event of liquidation, dissolution or winding-up of the Company or upon any distribution of the assets of the Company among shareholders being made (other than by way of dividend out of the monies properly applicable to the payment of dividends) the holders of Common Shares shall be entitled to share equally.
(2) An unlimited number of Preferred Shares, without nominal or par value, having attached thereto the rights, privileges, restrictions and conditions as set forth below:
-
(a) The Board of Directors of the Company may from time-to-time issue the Preferred Shares in one or more series, each series to consist of such numbers of shares as may before issuance thereof be determined by the Board of Directors;
-
(b) The Board of Directors of the Company may by resolution alter the Articles of the Company (subject as hereinafter provided) to create any series of Preferred Shares and to fix before issuance, the designation, rights, privileges, restrictions and conditions to attach to the Preferred Shares of each series, including, without limiting the generality of the foregoing, the rate, form, entitlement and payment of preferential dividends, the dates and place to payment thereof, the redemption price, terms, procedures and conditions of redemption, if any, voting rights and conversion rights (if any) and any sinking fund, purchase fund or other provisions attaching to the Preferred Shares of such series; and provided, however, that no shares of any series shall be issued until the Company has filed an alteration to the Notice of Articles with the Registrar of Companies, or such designated person in any other jurisdiction in which the Company may be continued.
-
(c) If any cumulative dividends or amounts payable on return of capital in respect of a series of shares are not paid in full the shares of all series shall participate rateably in respect of accumulated dividends and return of capital;
-
(d) The Preferred Shares shall be entitled to preference over the Common Shares of the Company and any other shares of the Company ranking junior to the Preferred Shares with respect to the payment of dividends, if any, and in the distribution of assets in the event of liquidation, dissolution or winding-up of the Company, whether voluntary or involuntary, or any other distribution of the assets of the Company among its shareholders for the purpose of winding-up its affairs, and may also be given such other preferences over the Common Shares and any other shares of the Company ranking junior to the Preferred Shares as may be fixed by the resolution of the board of Directors of the Company as to the respective series authorized to be issued;
-
(e) The Preferred Shares of each series shall rank on a parity with the Preferred Shares of every other series with respect to priority and payment of dividends and in the distribution of assets in the event of liquidation, dissolution or winding-up of the Company, whether voluntary or involuntary, exclusive of any conversion rights that may affect the aforesaid;
-
(f) No dividends shall at any time be declared or paid on or set apart for payment on any shares of the Company ranking junior to the Preferred Shares unless all dividends, if any, up to and including the dividend payable for the last completed period for which such dividend shall be payable on each series of the Preferred Shares then issued and outstanding shall have been declared and paid or set apart for payment at the date of such declaration or payment or setting apart for payment on such shares of the Company ranking junior to the Preferred Shares nor shall the Company call for redemption or redeem or purchase for cancellation or reduce or otherwise pay off any of the Preferred Shares (less than the total amount then outstanding) or any shares of the Company ranking junior to the Preferred Shares unless all dividends up to and including the dividend payable on each series of the Preferred Shares then issued and outstanding shall have been declared and paid or set apart for payment at the date of such call for redemption, purchase, reduction or other payment;
-
(g) Preferred Shares of any series may be purchased for cancellation or made subject to redemption by the Company out of capital pursuant to the provisions of the Business Corporations Act, if the Board of Directors so provide in the resolution of the Board of Directors of the Company relating to the
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issuance of such Preferred Shares, and upon such other terms and conditions as may be specified in the designations, rights, privileges, restrictions and conditions attaching to the Preferred Shares of each such series as set forth in the said Resolution of the Board of Directors and Articles of Amendment of the Company relating to the issuance of such series;
-
(h) The holders of the Preferred Shares shall not, as such, be entitled as of right to subscribe for or purchase or receive any part of any issue of shares or bonds, debentures or other securities of the Company now or hereafter authorized; and
-
(i) No class of shares may be created or rights and privileges increased to rank in parity or priority with the Preferred Shares with regard to the rights and privileges thereof and without limiting the generality of the foregoing, capital and dividends, without the approval of the holders of the Preferred Shares."
Alterations
The Corporation's current Articles provide that certain alterations to the authorized share structure of the Corporation, such as the creation of new classes or series of shares, subdivisions or consolidations of shares and changes in par value of shares, require an ordinary resolution of shareholders. The New Articles will allow such alterations to be made by directors' resolution.
OTHER MATTERS
As of the date of this information circular, management knows of no other matters to be acted upon at this Meeting. However, should any other matters properly come before the Meeting, the shares represented by the Proxy solicited hereby will be voted on such matters in accordance with the best judgment of the persons voting the shares represented by the Proxy.
ADDITIONAL INFORMATION
Additional information relating to the Corporation is on SEDAR at www.sedar.com. Financial information relating to the Corporation is provided in the Corporation’s comparative financial statements and related Management's Discussion and Analysis for the financial years ended December 31, 2018 and December 31, 2019. Shareholders may contact the Corporation to request copies of financial statements and related Management's Discussion and Analysis at its head office, Suite 3123, 595 Burrard Street, PO Box 49139, Bentall Three, Vancouver, British Columbia, V7X 1J1.
APPROVAL OF THE DIRECTORS
The directors of the Corporation have approved the content and the sending of this information circular.
DATED at Vancouver, British Columbia, this 4[th] day of November, 2020.
BUTTE ENERGY INC.
"GEIR LILAND"
Geir Liland, Chief Executive Officer and a Director
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SCHEDULE "A" BUTTE ENERGY INC. FORM 52-110F2 AUDIT COMMITTEE DISCLOSURE
ITEM 1: THE AUDIT COMMITTEE'S CHARTER (the "Charter")
PURPOSE
The overall purpose of the audit committee (the " Audit Committee ") of BUTTE ENERGY INC. (the " Corporation ") is to ensure that the Corporation's management has designed and implemented an effective system of internal financial controls, to review and report on the integrity of the financial statements and related financial disclosure of the Corporation, and to review the Corporation's compliance with regulatory and statutory requirements as they relate to financial statements, taxation matters and disclosure of financial information. It is the intention of the Corporation's board of directors (the " Board ") that through the involvement of the Audit Committee, the external audit will be conducted independently of the Corporation's management to ensure that the independent auditors serve the interests of shareholders rather than the interests of management of the Corporation. The Audit Committee will act as a liaison to provide better communication between the Board and the external auditors. The Audit Committee will monitor the independence and performance of the Corporation's independent auditors.
COMPOSITION, PROCEDURES AND ORGANIZATION
-
(1) The Audit Committee shall consist of at least three members of the Board.
-
(2) At least two (2) members of the Audit Committee shall be independent and the Audit Committee shall endeavour to appoint a majority of independent directors to the Audit Committee, who in the opinion of the Board, would be free from a relationship which would interfere with the exercise of the Audit Committee members' independent judgment. At least one (1) member of the Audit Committee shall have accounting or related financial management expertise. All members of the Audit Committee that are not financially literate will work towards becoming financially literate to obtain a working familiarity with basic finance and accounting practices applicable to the Corporation. For the purposes of this Charter, an individual is financially literate if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Corporation's financial statements.
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(3) The Board, at its organizational meeting held in conjunction with each annual general meeting of the shareholders, shall appoint the members of the Audit Committee for the ensuing year. The Board may at any time remove or replace any member of the Audit Committee and may fill any vacancy in the Audit Committee.
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(4) Unless the Board shall have appointed a chair of the Audit Committee, the members of the Audit Committee shall elect a chair and a secretary from among their number.
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(5) The quorum for meetings shall be a majority of the members of the Audit Committee, present in person or by telephone or other telecommunication device that permits all persons participating in the meeting to speak and to hear each other.
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(6) The Audit Committee shall have access to such officers and employees of the Corporation and to the Corporation's external auditors, and to such information respecting the Corporation, as it considers to be necessary or advisable in order to perform its duties and responsibilities.
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(7) Meetings of the Audit Committee shall be conducted as follows:
-
(a) the Audit Committee shall meet at least four times annually at such times and at such locations as may be requested by the chair of the Audit Committee. The external auditors or any member of the Audit Committee may request a meeting of the Audit Committee;
-
(b) the external auditors shall receive notice of and have the right to attend all meetings of the Audit Committee; and
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(c) management representatives may be invited to attend all meetings except private sessions with the external auditors.
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- (8) The internal auditors and the external auditors shall have a direct line of communication to the Audit Committee through its chair and may bypass management if deemed necessary. The Audit Committee, through its chair, may contact directly any employee in the Corporation as it deems necessary, and any employee may bring before the Audit Committee any matter involving questionable, illegal or improper financial practices or transactions.
ROLES AND RESPONSIBILITIES
-
(1) The overall duties and responsibilities of the Audit Committee shall be as follows:
-
(a) to assist the Board in the discharge of its responsibilities relating to the Corporation's accounting principles, reporting practices and internal controls and its approval of the Corporation's annual and quarterly consolidated financial statements and related financial disclosure;
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(b) to establish and maintain a direct line of communication with the Corporation's internal and external auditors and assess their performance;
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(c) to ensure that the management of the Corporation has designed, implemented and is maintaining an effective system of internal financial controls; and
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(d) to report regularly to the Board on the fulfilment of its duties and responsibilities.
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(2) The duties and responsibilities of the Audit Committee as they relate to the external auditors shall be as follows:
-
(a) to recommend to the Board a firm of external auditors to be engaged by the Corporation, and to verify the independence of such external auditors;
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(b) to review and approve the fee, scope and timing of the audit and other related services rendered by the external auditors;
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(c) review the audit plan of the external auditors prior to the commencement of the audit;
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(d) to review with the external auditors, upon completion of their audit:
-
A. contents of their report;
-
B. scope and quality of the audit work performed;
-
C. adequacy of the Corporation's financial and auditing personnel;
-
D. co-operation received from the Corporation's personnel during the audit;
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E. internal resources used;
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F. significant transactions outside of the normal business of the Corporation;
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G. significant proposed adjustments and recommendations for improving internal accounting controls, accounting principles or management systems; and
-
H. the non-audit services provided by the external auditors;
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(e) to discuss with the external auditors the quality and not just the acceptability of the Corporation's accounting principles; and
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(f) to implement structures and procedures to ensure that the Audit Committee meets the external auditors on a regular basis in the absence of management.
-
(3) The duties and responsibilities of the Audit Committee as they relate to the internal control procedures of the Corporation are to:
-
(a) review the appropriateness and effectiveness of the Corporation's policies and business practices which impact on the financial integrity of the Corporation, including those relating to internal auditing,
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A-3
insurance, accounting, information services and systems and financial controls, management reporting and risk management;
-
(b) review compliance under the Corporation's business conduct and ethics policies and to periodically review these policies and recommend to the Board changes which the Audit Committee may deem appropriate;
-
(c) review any unresolved issues between management and the external auditors that could affect the financial reporting or internal controls of the Corporation; and
-
(d) periodically review the Corporation's financial and auditing procedures and the extent to which recommendations made by the internal audit staff or by the external auditors have been implemented.
-
(4) The Audit Committee is also charged with the responsibility to:
-
(a) review the Corporation's quarterly statements of earnings, including the impact of unusual items and changes in accounting principles and estimates and report to the Board with respect thereto;
-
(b) review and approve the financial sections of:
-
A. the annual report to shareholders;
-
B. the annual information form, if required;
-
C. annual and interim management's discussion and analysis;
-
D. prospectuses;
-
E. news releases discussing financial results of the Corporation; and
-
F. other public reports of a financial nature requiring approval by the Board,
-
and report to the Board with respect thereto;
-
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(c) review regulatory filings and decisions as they relate to the Corporation's consolidated financial statements;
-
(d) review the appropriateness of the policies and procedures used in the preparation of the Corporation's consolidated financial statements and other required disclosure documents, and consider recommendations for any material change to such policies;
-
(e) review and report on the integrity of the Corporation's consolidated financial statements;
-
(f) review the minutes of any audit committee meeting of subsidiary companies;
-
(g) review with management, the external auditors and, if necessary, with legal counsel, any litigation, claim or other contingency, including tax assessments that could have a material effect upon the financial position or operating results of the Corporation and the manner in which such matters have been disclosed in the consolidated financial statements;
-
(h) review the Corporation's compliance with regulatory and statutory requirements as they relate to financial statements, tax matters and disclosure of financial information; and
-
(i) develop a calendar of activities to be undertaken by the Audit Committee for each ensuing year and to submit the calendar in the appropriate format to the Board following each annual general meeting of shareholders.
-
(5) The Audit Committee shall have the authority:
-
(a) to engage independent counsel and other advisors as it determines necessary to carry out its duties,
-
(b) to set and pay the compensation for any advisors employed by the Audit Committee; and
-
(c) to communicate directly with the internal and external auditors.
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ITEM 2: COMPOSITION OF THE AUDIT COMMITTEE
The current members of the Audit Committee are Geir Liland, Jeffrey Harder and Travis Musgrave. All of the members are financially literate and Jeffrey Harder and Travis Musgrave are each an independent member of the Audit Committee. D. Jeffrey Harder is the Chairman of the Audit Committee. "Independent" and "financially literate" have the meaning used in National Instrument 52-110 (" NI 52-110 ") of the Canadian Securities Administrators.
ITEM 3: RELEVANT EDUCATION AND EXPERIENCE
NI 52-110 provides that an individual is "financially literate" if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Corporation’s financial statements.
All of the members of the Corporation’s Audit Committee are financially literate as that term is defined in NI 52110. All members have an understanding of the accounting principles used by the Corporation to prepare its financial statements and have an understanding of its internal controls and procedures for financial reporting. In addition to each member's general business experience, the education and experience of each Audit Committee member relevant to the performance of his or her responsibilities as an Audit Committee member is as follows:
Geir Liland has acted as a director, officer (including CFO) and audit committee member of several junior public companies for many years, which experience has given him the knowledge required to understand and assess the general application of the accounting principles used by the Corporation and to understand internal controls and procedures for financial reporting.
D. Jeffrey Harder is a financial advisory professional and company director. He is a Fellow of the Chartered Professional Accountants of British Columbia and the Yukon, a Fellow of the Canadian Institute of Chartered Business Valuators and holds the ICD.D designation from the Institute of Corporate Directors. Mr. Harder is a retired Deloitte LLP partner. He has over 40 years experience in performing financial advisory services, including: business, asset and securities valuations, mergers and acquisitions, business modelling and strategic analysis. He has completed professional services assignments across a range of industries involving companies and assets located across the world. His professional assignments focused on the natural resources sectors including upstream and downstream assets and related infrastructure assets. During his professional services career Mr. Harder held several strategic governance and operational positions, including: Office Managing Partner, Canada business leader, Americas business leader, Global executive committee member and Board of Directors member.
Travis Musgrave is a physician practicing in Vancouver since 2017
ITEM 4: AUDIT COMMITTEE OVERSIGHT
At no time since the commencement of the Corporation's financial year ended December 31, 2019 was a recommendation of the Audit Committee to nominate or compensate an external auditor (currently, Davidson & Company LLP, Chartered Professional Accountants) not adopted by the Board.
ITEM 5: RELIANCE ON CERTAIN EXEMPTIONS
Since the effective date of NI 52-110, the Corporation has not relied on the exemptions contained in Section 2.4 or Part 8 of NI 52-110, in whole or in part. Section 2.4 provides an exemption from the requirement that the audit committee must pre-approve all non-audit services to be provided by the auditor, where the total amount of fees related to the non-audit services are not expected to exceed 5% of the total fees payable to the auditor in the fiscal year in which the non-audit services were provided. Part 8 permits a company to apply to a securities regulatory authority for an exemption from the requirements of NI 52-110, in whole or in part.
ITEM 6: PRE-APPROVAL POLICIES AND PROCEDURES
Formal policies and procedures for the engagement of non-audit services have yet to be formulated and adopted. Subject to the requirements of NI 52-110, the engagement of non-audit services is considered by the Board, and where applicable by the Audit Committee, on a case by case basis.
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ITEM 7: EXTERNAL AUDITOR SERVICE FEES (BY CATEGORY)
The aggregate fees charged to the Corporation by the external auditor in each of the three fiscal years ended December 31, 2017, 2018, and 2019 is as follows:
31, 2017, 2018, and 2019 is as follows: |
|||
|---|---|---|---|
| Audit fees for the year ended December 31 Audit related fees Tax fees All other fees (non-tax) |
FYE 2017 (1) $12,250 Nil Nil Nil |
FYE 2018 (2) $15,183 Nil Nil Nil |
FYE 2019 (3) $15,183 Nil Nil Nil |
| Total Fees: | $12,250 | $15,183 | $15,183 |
Notes:
(1) Audit conducted by Czechowsky, Graham & Hanevelt Chartered Accountants as external auditor.
(2) Audit conducted by Davidson & Company LLP, Chartered Professional Accountants as external auditor.
(3) Audit conducted by Davidson & Company LLP, Chartered Professional Accountants as external auditor.
ITEM 8: EXEMPTION
In respect of the financial years ended December 31, 2018 and December 31, 2019, the Corporation is relying on the exemption set out in section 6.1 of NI 52-110.
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SCHEDULE "B" BUTTE ENERGY INC. FORM 58-101F2 CORPORATE GOVERNANCE DISCLOSURE
Pursuant to National Instrument 58-101 Disclosure of Corporate Governance Practices , Butte Energy Inc. (the " Corporation ") is required to and hereby discloses its corporate governance practices as follows.
ITEM 1. BOARD OF DIRECTORS
The Board of Directors of the Corporation facilitates its exercise of independent supervision over the Corporation’s management through frequent meetings of the Board.
Jeffrey Harder and Travis Musgrave are "independent" in that they are free from any direct or indirect material relationship with the Corporation. A material relationship is a relationship which could, in the view of the Corporation's Board of Directors, be reasonably expected to interfere with the exercise of his independent judgment. Geir Liland is the Chief Executive Officer of the Corporation and is therefore not independent.
ITEM 2. DIRECTORSHIPS
The directors of the Corporation are currently directors of the following other reporting issuers:
| Name | Name of Reporting Issuer |
|---|---|
| Geir Liland | DLV Resources Ltd. Oronova Energy Inc. |
| Jeffrey Harder | Nil |
| Travis Musgrave | Nil |
ITEM 3. ORIENTATION AND CONTINUING EDUCATION
The Board of Directors of the Corporation briefs all new directors with the policies of the Board of Directors, and other relevant corporate and business information.
ITEM 4. ETHICAL BUSINESS CONDUCT
The Board has found that the fiduciary duties placed on individual directors by the Corporation’s governing corporate legislation and the common law and the restrictions placed by applicable corporate legislation on an individual director’s participation in decisions of the Board in which the director has an interest have been sufficient to ensure that the Board operates independently of management and in the best interests of the Corporation.
Under the corporate legislation, a director is required to act honestly and in good faith with a view to the best interests of the Corporation and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances, and disclose to the board the nature and extent of any interest of the director in any material contract or material transaction, whether made or proposed, if the director is a party to the contract or transaction, is a director or officer (or an individual acting in a similar capacity) of a party to the contract or transaction or has a material interest in a party to the contract or transaction. The director must then abstain from voting on the contract or transaction unless the contract or transaction (i) relates primarily to their remuneration as a director, officer, employee or agent of the Corporation or an affiliate of the Corporation, (ii) is for indemnity or insurance for the benefit of the director in connection with the Corporation, or (iii) is with an affiliate of the Corporation. If the director abstains from voting after disclosure of their interest, the directors approve the contract or transaction and the contract or transaction was reasonable and fair to the Corporation at the time it was entered into, the contract or transaction is not invalid and the director is not accountable to the Corporation for any profit realized from the contract or transaction. Otherwise, the director must have acted honestly and in good faith, the contract or transaction must have been reasonable and fair to the Corporation and the contract or transaction be approved by the shareholders by a special
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B-2
resolution after receiving full disclosure of its terms in order for the director to avoid such liability or the contract or transaction being invalid.
ITEM 5. NOMINATION OF DIRECTORS
The Board of Directors is responsible for identifying individuals qualified to become new Board members and recommending to the Board new director nominees for the next annual meeting of the shareholders.
New nominees must have a track record in general business management, special expertise in an area of strategic interest to the Corporation, the ability to devote the time required, shown support for the Corporation’s mission and strategic objectives, and a willingness to serve.
ITEM 6. COMPENSATION
The Board of Directors conducts reviews with regard to directors’ compensation once a year. To make its recommendation on directors’ compensation, the Board of Directors takes into account the types of compensation and the amounts paid to directors of comparable publicly traded Canadian companies.
ITEM 7. OTHER BOARD COMMITTEES
The Board of Directors has no other committees other than the Audit Committee.
ITEM 8. ASSESSMENTS
The Board of Directors monitors the adequacy of information given to directors, communication between the Board and management and the strategic direction and processes of the Board and committees.
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SCHEDULE "C" BUTTE ENERGY INC. OPTION PLAN
[See Attached]
38417|5649883_4|4
BUTTE ENERGY INC.
INCENTIVE STOCK OPTION PLAN
OCTOBER 8[th] 2020
TABLE OF CONTENTS
| ARTICLE 1 | DEFINITIONS AND INTERPRETATION ............................................................................ 1 |
|---|---|
| 1.1 | Defined Terms .................................................................................................................... 1 |
| 1.2 | Interpretation ....................................................................................................................... 4 |
| ARTICLE 2 | ESTABLISHMENT OF PLAN ............................................................................................... 5 |
| 2.1 | Purpose................................................................................................................................ 5 |
| 2.2 | Shares Reserved .................................................................................................................. 5 |
| 2.3 | Non-Exclusivity .................................................................................................................. 6 |
| 2.4 | Effective Date ..................................................................................................................... 6 |
| ARTICLE 3 | ADMINISTRATION OF PLAN .............................................................................................. 6 |
| 3.1 | Administration .................................................................................................................... 6 |
| 3.2 | Amendment, Suspension and Termination ......................................................................... 7 |
| 3.3 | Compliance with Laws ....................................................................................................... 7 |
| 3.4 | Tax Withholdings ............................................................................................................... 7 |
| ARTICLE 4 | OPTION GRANTS .................................................................................................................. 8 |
| 4.1 | Eligibility and Multiple Grants ........................................................................................... 8 |
| 4.2 | Option Agreement ............................................................................................................... 8 |
| 4.3 | Limitation on Grants and Exercises .................................................................................... 8 |
| ARTICLE 5 | OPTION TERMS ..................................................................................................................... 9 |
| 5.1 | Exercise Price ..................................................................................................................... 9 |
| 5.2 | Expiry Date ......................................................................................................................... 9 |
| 5.3 | Vesting ................................................................................................................................ 9 |
| 5.4 | Accelerated Vesting Event .................................................................................................. 9 |
| 5.5 | Non-Assignability ............................................................................................................. 10 |
| 5.6 | Ceasing to be Eligible Person ........................................................................................... 10 |
| 5.7 | Blackout Periods ............................................................................................................... 10 |
| ARTICLE 6 | EXERCISE PROCEDURE .................................................................................................... 11 |
| 6.1 | Exercise Procedure ........................................................................................................... 11 |
| ARTICLE 7 | AMENDMENT OF OPTIONS .............................................................................................. 11 |
| 7.1 | Consent to Amend ............................................................................................................ 11 |
| 7.2 | Amendment Subject to Approval ...................................................................................... 11 |
| ARTICLE 8 | MISCELLANEOUS .............................................................................................................. 12 |
| 8.1 | No Rights as Shareholder ................................................................................................. 12 |
| 8.2 | No Right to Employment .................................................................................................. 12 |
| 8.3 | Governing Law ................................................................................................................. 12 |
ARTICLE 1 DEFINITIONS AND INTERPRETATION
1.1 Defined Terms
For the purposes of this Plan, the following terms shall have the following meanings:
-
(a) " Accelerated Vesting Event " means the occurrence of any one of the following events:
-
(i) a take-over bid (as defined under applicable securities Laws) is made for Common Shares or Convertible Securities which, if successful would result (assuming the conversion, exchange or exercise of the Convertible Securities, if any, that are the subject of the take-over bid) in any Person or Persons acting jointly or in concert (as determined under applicable securities Laws) or Persons associated or affiliated with such Person or Persons (as determined under applicable securities Laws) beneficially, directly or indirectly, owning shares that would, notwithstanding any agreement to the contrary, entitle the holders thereof for the first time to cast at least 50% of the votes attaching to all shares in the capital of the Corporation that may be cast to elect Directors;
-
(ii) the acquisition or continuing ownership by any Person or Persons acting jointly or in concert (as determined under applicable securities Laws), directly or indirectly, of Common Shares or of Convertible Securities, which, when added to all other securities of the Corporation at the time held by such Person or Persons, Persons associated with such person or persons, or persons affiliated with such Person or Persons (as determined under applicable securities Laws) (collectively, the " Acquirors "), and assuming the conversion, exchange or exercise of Convertible Securities beneficially owned by the Acquirors, results in the Acquirors beneficially owning shares that would, notwithstanding any agreement to the contrary, entitle the holders thereof for the first time to cast at least 50% of the votes attaching to all shares in the capital of the Corporation that may be cast to elect Directors;
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(iii) an amalgamation, merger, arrangement or other business combination (a " Business Combination ") involving the Corporation receives the approval of, or is accepted by, the securityholders of the Corporation (or all classes of securityholders whose approval or acceptance is required) or, if their approval or acceptance is not required in the circumstances, is approved or accepted by the Corporation and as a result of that Business Combination, parties to the Business Combination or securityholders of the parties to the Business Combination, other than the securityholders of the Corporation, own, directly or indirectly, shares of the continuing entity that entitle the holders thereof to cast at least 50% of the votes attaching to all shares in the capital of the continuing entity that may be cast to elect Directors;
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(b) " Affiliate " shall have the meaning ascribed thereto by the TSX Venture Exchange in Policy 1.1 – Interpretation;
-
(c) " Associate " shall have the meaning ascribed thereto by the TSX Venture Exchange in Policy 1.1 – Interpretation;
-
(d) " Board " means the board of directors of the Corporation or, as applicable, a committee consisting of not less than 3 directors of the Corporation duly appointed to administer this Plan;
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(e) " Charitable Option " means a stock option or equivalent security granted by the Corporation to an Eligible Charitable Organization;
-
(f) " Charitable Organization " means "charitable organization" as defined in the Income Tax Act (Canada) from time to time;
-
(g) " Common Shares " means the common shares in the capital of the Corporation;
-
(h) " Consultant " means, in relation to the Corporation, an individual (other than an Employee or a Director of the Corporation) or company that:
-
(i) is engaged to provide on an ongoing bona fide basis, consulting, technical, management or other services to the Corporation or to an Affiliate of the Corporation, other than services provided in relation to a Distribution;
-
(ii) provides the services under a written contract between the Corporation or the Affiliate and the individual or the company, as the case may be;
-
(iii) in the reasonable opinion of the Corporation, spends or will spend a significant amount of time and attention on the affairs and business of the Corporation or an Affiliate of the Corporation; and
-
(iv) has a relationship with the Corporation or an Affiliate of the Corporation that enables the individual to be knowledgeable about the business and affairs of the Corporation;
-
(i) " Consultant Company " means a Consultant that is a company;
-
(j) " Convertible Securities " means any security of the Corporation which is convertible into Common Shares;
-
(k) " Corporation " means BUTTE ENERGY INC. and its successor entities;
-
(l) " Director " means a director, senior officer or Management Company Employee of the Corporation, or a director, senior officer or Management Company Employee of the Corporation’s subsidiaries;
-
(m) " Disinterested Shareholder Approval " means approval by a majority of the votes cast by all shareholders entitled to vote at a meeting of shareholders of the Corporation excluding votes attached to shares beneficially owned by insiders to whom options may be granted under this Plan and their Associates;
-
(n) " Distribution " has the meaning ascribed thereto by the Exchange;
-
(o) " Eligible Charitable Organization " means:
-
(i) any Charitable Organization or Public Foundation which is a Registered Charity, but is not a Private Foundation; or
-
(ii) a Registered National Arts Service Organization;
-
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(p) " Eligible Person " means
-
(i) a Director, Officer, Employee or Consultant of the Corporation or its subsidiaries, if any, at the time the option is granted, and includes companies that are wholly owned by Eligible Persons; or
-
(ii) an Eligible Charitable Organization at the time the Option is granted;
-
(q) " Employee " means:
-
(i) an individual who is considered an employee of the Corporation or its subsidiary under the Income Tax Act (Canada) (and for whom income tax, employment insurance and Canada Pension Plan deductions must be made at source);
-
(ii) an individual who works full-time for the Corporation or its subsidiary providing services normally provided by an employee and who is subject to the same control and direction by the Corporation over the details and methods of work as an employee of the Corporation, but for whom income tax deductions are not made at source; or
-
(iii) an individual who works for the Corporation or its subsidiary on a continuing and regular basis for a minimum amount of time per week providing services normally provided by an employee and who is subject to the same control and direction by the Corporation over the details and methods of work as an employee of the Corporation, but for whom income tax deductions are not made at source.
-
(r) " Exchange " means the TSX Venture Exchange or the NEX board of the TSX Venture Exchange, as the context requires, and any successor entity or the Toronto Stock Exchange if the Corporation is listed thereon;
-
(s) " Expiry Date " means the last day of the term for an Option, as set by the Board at the time of grant in accordance with Section 5.2 and, if applicable, as amended from time to time;
-
(t) " Governmental Authorities " means governments, regulatory authorities, governmental departments, agencies, commissions, bureaus, officials, ministers, Crown corporations, courts, bodies, boards, tribunals or dispute settlement panels or other law, rule or regulation-making organizations or entities:
-
(i) having or purporting to have jurisdiction on behalf of any nation, province, territory or state or any other geographic or political subdivision of any of them; or
-
(ii) exercising, or entitled or purporting to exercise any administrative, executive, judicial, legislative, policy, regulatory or taxing authority or power;
-
(u) " Insider " means a director or senior officer of the Corporation, a Person that beneficially owns or controls directly or indirectly, voting shares carrying more than 10% of the voting rights attached to all outstanding voting shares of the Corporation, a director or senior officer of a company that is an insider or a subsidiary of the Corporation, and the Corporation itself if it holds any of its own securities;
-
(v) " Investor Relations Activities " has the meaning ascribed thereto in the TSX Venture Exchange’s Corporate Finance Manual;
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(w) " Laws " means currently existing applicable statutes, by-laws, rules, regulations, orders, ordinances or judgments, in each case of any Governmental Authority having the force of the law;
-
(x) " Management Company Employee " means an individual who is employed by a Person providing management services to the Corporation which are required for the ongoing successful operation of the business enterprise of the Corporation, but excluding a Person engaged in Investor Relations Activities;
-
(y) " Material Information " has the meaning ascribed thereto in the TSX Venture Exchange’s Corporate Finance Manual;
-
(z) " Officer " means an officer of the Corporation or its subsidiaries, if any;
-
(aa) " Option " means a non-transferable and non-assignable option to purchase Common Shares granted to an Eligible Person pursuant to the terms of this Plan;
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(bb) " Optionee " means an Eligible Person of an Option granted by the Corporation;
-
(cc) " Other Share Compensation Arrangement " means, other than this Plan and any Options, any stock option plan, stock options, employee stock purchase plan or other compensation or incentive mechanism involving the issuance or potential issuance of Common Shares, including but not limited to a purchase of Common Shares from treasury which is financially assisted by the Corporation by way of loan, guarantee or otherwise;
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(dd) " Person " means any individual, sole proprietorship, partnership, firm, entity, unincorporated association, unincorporated syndicate, unincorporated organization, trust, body corporate, Governmental Authority, and where the context requires any of the foregoing when they are acting as trustee, executor, administrator or other legal representative;
-
(ee) " Plan " means this incentive stock option plan;
-
(ff) " Private Foundation " means "private foundation" as defined in the Income Tax Act (Canada) as amended from time to time;
-
(gg) " Public Foundation " means "public foundation" as defined in the Income Tax Act (Canada) as amended from time to time;
-
(hh) " Registered Charity " means "registered charity" as defined in the Income Tax Act (Canada) as amended from time to time;
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(ii) " Registered National Arts Service Organization " means “registered national arts service organization" as defined in the Income Tax Act (Canada) as amended from time to time; and
-
(jj) " Termination Date " means the date on which an Optionee ceases to be an Eligible Person.
1.2 Interpretation
-
(a) References to the outstanding Common Shares at any point in time shall be computed on a non-diluted basis.
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(b) If the Corporation is listed on the Toronto Stock Exchange, the provisions of this Plan as they relate to companies listed on Tier 1 of the TSX Venture Exchange shall apply.
ARTICLE 2 ESTABLISHMENT OF PLAN
2.1 Purpose
The purpose of this Plan is to advance the interests of the Corporation, through the grant of Options, by:
-
(a) providing an incentive mechanism to foster the interest of Eligible Persons in the success of the Corporation, its Affiliates and its subsidiaries, if any;
-
(b) encouraging Eligible Persons to remain with the Corporation, its Affiliates or its subsidiaries, if any; and
-
(c) attracting new Directors, Officers, Employees and Consultants.
2.2 Shares Reserved
-
(a) The aggregate number of Common Shares that may be reserved for issuance pursuant to Options shall not exceed 10% of the issued and outstanding Common Shares at the time of the granting of an Option, LESS the aggregate number of Common Shares then reserved for issuance pursuant to any Other Share Compensation Arrangement. For greater certainty, if an Option is surrendered, terminated or expires without being exercised, the Common Shares reserved for issuance pursuant to such Option shall be available for new Options granted under this Plan. If the Corporation is listed on the NEX board of the TSX Venture Exchange, the maximum number of Options that may be reserved for issuance or issued in any 12 month period shall not exceed 10% of the issued and outstanding Common Shares of the Corporation.
-
(b) If there is a change in the issued and outstanding Common Shares by reason of any share consolidation or split, reclassification or other capital reorganization, or a stock dividend, arrangement, amalgamation, merger or combination, or any other change to, event affecting, exchange of or corporate change or transaction affecting the Common Shares, the Board shall make, as it shall deem advisable and subject to the requisite approval of the relevant regulatory authorities, appropriate substitution and/or adjustment in:
-
(i) the number and kind of shares or other securities or property reserved or to be allotted for issuance pursuant to this Plan;
-
(ii) the number and kind of shares or other securities or property reserved or to be allotted for issuance pursuant to any outstanding unexercised Options, and in the exercise price for such shares or other securities or property; and
-
(iii) the vesting of any Options, including the accelerated vesting thereof on conditions the Board deems advisable and, if it relates to Investor Relations vesting provisions, then subject to the approval of the Exchange,
and if the Corporation undertakes an arrangement or is amalgamated, merged or combined with another corporation, the Board shall make such provision for the protection of the rights of Optionees as it shall deem advisable.
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(c) No fractional Common Shares shall be reserved for issuance under this Plan and the Board may determine the manner in which an Option, insofar as it relates to the acquisition of a fractional Common Share, shall be treated.
-
(d) The Corporation shall, at all times while this Plan is in effect, reserve and keep available such number of Common Shares as will be sufficient to satisfy the requirements of this Plan.
2.3 Non-Exclusivity
Nothing contained herein shall prevent the Board from adopting such other incentive or compensation arrangements as it shall deem advisable.
2.4 Effective Date
This Plan shall be subject to the approval of any regulatory authority whose approval is required. Any Options granted under this Plan prior to such approvals being given shall be conditional upon such approvals being given, and no such Options may be exercised unless and until such approvals are given.
ARTICLE 3 ADMINISTRATION OF PLAN
3.1 Administration
-
(a) This Plan shall be administered by the Board or any committee established by the Board for the purpose of administering this Plan. Subject to the provisions of this Plan, the Board shall have the authority:
-
(i) to determine the Eligible Persons to whom Options are granted, to grant such Options, and to determine any terms and conditions, limitations and restrictions in respect of any particular Option grant, including but not limited to the nature and duration of the restrictions, if any, to be imposed upon the acquisition, sale or other disposition of Common Shares acquired upon exercise of the Option, and the nature of the events and the duration of the period, if any, in which any Optionee's rights in respect of an Option or Common Shares acquired upon exercise of an Option may be forfeited; and
-
(ii) to interpret the terms of this Plan, to make all such determinations and take all such other actions in connection with the implementation, operation and administration of this Plan, and to adopt, amend and rescind such administrative guidelines and other rules and regulations relating to this Plan, as it shall from time to time deem advisable, including without limitation for the purpose of ensuring compliance with Section 3.3 and 3.4 hereof.
-
(b) The Board's interpretations, determinations, guidelines, rules and regulations shall be conclusive and binding upon the Corporation, Eligible Persons, Optionees and all other Persons.
-
(c) For stock options granted to Employees, Consultants or Management Company Employees, the Corporation and the Optionee are responsible for ensuring and confirming that the Optionee is a bona fide Employee, Consultant or Management Company Employee, as the case may be.
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3.2 Amendment, Suspension and Termination
The Board may amend, subject to the approval of any regulatory authority whose approval is required, suspend or terminate this Plan or any provision herein. No such amendment, suspension or termination shall alter or impair any outstanding unexercised Options or any rights without the consent of such Optionee. If this Plan is suspended or terminated, the provisions of this Plan and any administrative guidelines, rules and regulations relating to this Plan shall continue in effect for the duration of such time as any Option remains outstanding.
3.3 Compliance with Laws
-
(a) This Plan, the grant and exercise of Options hereunder and the Corporation's obligation to sell, issue and deliver any Common Shares upon exercise of Options shall be subject to all applicable federal, provincial and foreign Laws, policies, rules and regulations, to the policies, rules and regulations of any stock exchanges or other markets on which the Common Shares are listed or quoted for trading and to such approvals by any Governmental Authority as may, in the opinion of counsel to the Corporation, be required. The Corporation shall not be obligated by the existence of this Plan or any provision of this Plan or the grant or exercise of Options hereunder to sell, issue or deliver Common Shares upon exercise of Options in violation of such Laws, policies, rules and regulations or any condition or requirement of such approvals.
-
(b) No Option shall be granted and no Common Shares sold, issued or delivered hereunder where such grant, sale, issue or delivery would require registration or other qualification of this Plan or of the Common Shares under the applicable securities Laws of any foreign jurisdiction, and any purported grant of any Option or any sale, issue and delivery of Common Shares hereunder in violation of this provision shall be void. In addition, the Corporation shall have no obligation to sell, issue or deliver any Common Shares hereunder unless such Common Shares shall have been duly listed, upon official notice of issuance, with all stock exchanges on which the Common Shares are listed for trading.
-
(c) Common Shares sold, issued and delivered to Optionees pursuant to the exercise of Options shall be subject to restrictions on resale and transfer under applicable securities Laws and the requirements of any stock exchanges or other markets on which the Common Shares are listed or quoted for trading, and any certificates representing such Common Shares shall bear, as required, a restrictive legend in respect thereof.
3.4 Tax Withholdings
-
(a) Notwithstanding any other provision contained herein, in connection with the exercise of an Option by an Optionee from time to time, as a condition to such exercise the Corporation shall require such Optionee to pay to the Corporation or the relevant Affiliate an amount as necessary so as to ensure that the Corporation or such Affiliate, as applicable, is in compliance with the applicable provisions of any federal, provincial or local Laws relating to the withholding of tax or other required deductions relating to the exercise of such Options. In addition, the Corporation or the relevant Affiliate, as applicable shall be entitled to withhold from any amount payable to an Optionee, either under this Plan or otherwise, such amount as may be necessary so as to ensure that the Corporation or the relevant Affiliate is in compliance with the applicable provisions of any federal, provincial, local or foreign Laws relating to the withholding of tax or other required deductions relating to the exercise of such Options. The Corporation may also satisfy any liability for any such withholding obligations, on such terms and conditions as the Corporation may determine in its discretion, by (a) requiring an Optionee, as a condition to the exercise of any Options,
-
8 -
to make such arrangements as the Corporation may require so that the Corporation can satisfy such withholding obligations including, without limitation, requiring the Optionee to remit to the Corporation in advance, or reimburse the Corporation for, any such withholding obligations or (b) selling on the Optionee's behalf, or requiring the Optionee to sell, any Shares acquired by the Optionee under the Plan, or retaining any amount which would otherwise be payable to the Optionee in connection with any such sale.
ARTICLE 4 OPTION GRANTS
4.1 Eligibility and Multiple Grants
Options shall only be granted to Eligible Persons. An Eligible Person may receive Options on more than one occasion and may receive separate Options, with differing terms, on any one or more occasions.
4.2 Option Agreement
Every Option shall be evidenced by an option agreement executed by the Corporation and the Optionee In the event of any discrepancy between this Plan and an option agreement, the provisions of this Plan shall govern.
4.3 Limitation on Grants and Exercises
-
(a) To any one Person. The aggregate number of Options granted to any one Person (and companies wholly owned by that Person) pursuant to this Plan and any other Share Compensation Arrangement in a 12 month period must not exceed 5% of the issued shares of the Corporation, calculated on the date an Option is granted to the Person (unless the Corporation has obtained the requisite Disinterested Shareholder Approval).
-
(b) To Consultants. The aggregate number of Options granted to any one Consultant in a 12 month period pursuant to this Plan and any other Share Compensation Arrangement must not exceed 2% of the issued shares of the Corporation, calculated at the date an Option is granted to the Consultant.
-
(c) To Persons conducting Investor Relations Activities. The aggregate number of Options granted to all Persons retained to provide Investor Relations Activities pursuant to this Plan and any other Share Compensation Arrangement must not exceed 2% of the issued shares of the Corporation in any 12 month period, calculated at the date an Option is granted to any such Person. If the Corporation is listed on the NEX board of the TSX Venture Exchange, no Options are permitted to be granted to Persons who provide Investor Relations Activities.
-
(d) To Eligible Charitable Organizations. The aggregate number of Options granted and outstanding to Eligible Charitable Organizations pursuant to this Plan and any other Share Compensation Arrangement must not at any time exceed 1% of the issued shares of the Corporation, as calculated immediately subsequent to the grant of any Options to Eligible Charitable Organizations.
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ARTICLE 5 OPTION TERMS
5.1 Exercise Price
-
(a) Subject to a minimum exercise price of $0.05 per Common Share, the exercise price per Common Share for an Option shall be determined by the Directors or their delegates if any, but will in no event be less than the Market Price for the Common Shares (as defined by the policies of the Exchange) at the date of grant.
-
(b) If Options are granted within ninety days of a Distribution by the Corporation by prospectus, then the exercise price per Common Share for such Option shall not be less than the greater of the minimum exercise price calculated pursuant to subsection 5.1(a) herein and the price per Common Share paid by the public investors for Common Shares acquired pursuant to such Distribution. Such ninety day period shall begin:
-
(i) on the date the final receipt is issued for the final prospectus in respect of such Distribution; or
-
(ii) in the case of an initial public offering, on the date of listing.
5.2 Expiry Date
Every Option granted shall, unless sooner terminated, have a term not exceeding and shall therefore expire no later than 10 years after the date of grant (subject to extension where the expiry date falls within a “blackout period”, as discussed in subsection 5.7) hereof.
5.3 Vesting
-
(a) Subject to subsection 5.3(b) herein and otherwise in compliance with the policies of the Exchange, the Board shall determine the manner in which an Option shall vest and become exercisable.
-
(b) Options granted to Consultants performing Investor Relations Activities shall vest over a minimum of 12 months with no more than 1/4 of such Options vesting in any 3 month period.
5.4 Accelerated Vesting Event
Subject to subsection 5.3(b) and in compliance with the policies of the Exchange, upon the occurrence of an Accelerated Vesting Event, the Board will have the power, at its sole discretion and without being required to obtain the approval of shareholders or the holder of any Option, except pertaining to options granted to Consultants performing Investor Relations activities which will be subject to prior written Exchange approval, to make such changes to the terms of Options as it considers fair and appropriate in the circumstances, including but not limited to: (a) accelerating the vesting of Options, conditionally or unconditionally; (b) terminating every Option if under the transaction giving rise to the Accelerated Vesting Event, options in replacement of the Options are proposed to be granted to or exchanged with the holders of Options, which replacement options treat the holders of Options in a manner which the Board considers fair and appropriate in the circumstances having regard to the treatment of holders of Shares under such transaction; (c) otherwise modifying the terms of any Option to assist the holder to tender into any takeover bid or other transaction constituting an Accelerated Vesting Event; or (d) following the successful completion of such Accelerated Vesting Event, terminating any Option to the extent it has not been exercised prior to successful completion of the Accelerated Vesting Event. The determination of the Board
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in respect of any such Accelerated Vesting Event shall for the purposes of this Plan be final, conclusive and binding.
5.5 Non-Assignability
Options may not be assigned or transferred.
5.6 Ceasing to be Eligible Person
-
(a) If an Optionee who is a Director, Officer, Employee or Consultant is terminated for cause, each Option held by such Optionee shall terminate and therefore cease to be exercisable upon such termination for cause.
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(b) If an Optionee dies prior to otherwise ceasing to be an Eligible Person, each Option held by such Optionee shall be exercisable by the heirs or administrators of such Optionee and shall terminate and therefore cease to be exercisable no later than the earlier of the Expiry Date and the date which is twelve months from the date of the Optionee's death.
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(c) Unless an option agreement specifies otherwise, if an Optionee ceases to be an Eligible Person for any reason other than death or termination for cause, each Option held by the Optionee other than an Optionee who is involved in investor relations activities will cease to be exercisable 90 days after the Termination Date or for a "reasonable period" after the Optionee ceases to serve in such capacity, as determined by the Board. For Optionees involved in investor relations activities, Options shall cease to be exercisable 30 days after the Termination Date or for a "reasonable period" after the Optionee ceases to serve in such capacity, as determined by the Board.
-
(d) If any portion of an Option is not vested at the time an Optionee ceases, for any reason whatsoever, to be an Eligible Person, such unvested portion of the Option may not be thereafter exercised by the Optionee or its legal representative, as the case may be, provided that the Board may, in its discretion, thereafter permit the Optionee or its legal representative, as the case may be, to exercise all or any part of such unvested portion of the Option that would have vested prior to the time such Option otherwise terminates.
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(e) A Charitable Option must expire after the earlier of a date that is not more than 10 years from the grant date of the Charitable Option and the 90[th] day following the date that the holder of the Charitable Option ceases to be an Eligible Charitable Organization.
5.7 Blackout Periods
An Option will be automatically extended past the expiry date of an Option governed by the Plan if such expiry date falls within a period (a “ blackout period ”) during which the Corporation prohibits Optionees from exercising their Options provided that the following requirements are satisfied:
-
(a) The blackout period must be formally imposed by the Corporation pursuant to its internal trading policies. For greater certainty, in the absence of the Corporation formally imposing a blackout period, the expiry date of any Options will not be automatically extended in any circumstances.
-
(b) The blackout period must expire upon the general disclosure of the undisclosed Material Information. The expiry date of the affected Options can be extended to no later than ten (10) business days after the expiry of the blackout period.
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11 -
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(c) The automatic extension of an Optionee’s Options will not be permitted where the Optionee or the Corporation is subject to a cease trade order (or similar order under securities Laws) in respect of the Corporation’s securities.
ARTICLE 6 EXERCISE PROCEDURE
6.1 Exercise Procedure
An Option may be exercised from time to time, and shall be deemed to be validly exercised by the Optionee only upon the Optionee's delivery to the Corporation at its head office of:
-
(a) a written notice of exercise addressed to the Corporate Secretary of the Corporation, specifying the number of Common Shares with respect to which the Option is being exercised;
-
(b) a signed option agreement with respect to the Option being exercised;
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(c) a certified cheque or bank draft made payable to the Corporation for the aggregate exercise price for the number of Common Shares with respect to which the Option is being exercised, together with the amount necessary to satisfy any applicable tax withholding or remittance obligations under applicable Laws; and
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(d) documents containing such representations, warranties, agreements and undertakings, including such as to the Optionee's future dealings in such Common Shares, as counsel to the Corporation reasonably determines to be necessary or advisable in order to comply with or safeguard against the violation of the Laws of any jurisdiction;
and on the business day following, the Optionee shall be deemed to be a holder of record of the Common Shares with respect to which the Option is being exercised, and thereafter the Corporation shall, within a reasonable amount of time, cause certificates for such Common Shares to be issued and delivered to the Optionee.
ARTICLE 7 AMENDMENT OF OPTIONS
7.1 Consent to Amend
The Board may amend any Option with the consent of the affected Optionee and the Exchange, including any shareholder approval required by the Exchange. For greater certainty, Disinterested Shareholder Approval is required for any reduction in the exercise price of an Option if the Optionee is an Insider at the time of the proposed amendment.
7.2 Amendment Subject to Approval
If the amendment of an Option requires regulatory or shareholder approval, such amendment may be made prior to such approvals being given, but no such amended Options may be exercised unless and until such approvals are given.
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ARTICLE 8 MISCELLANEOUS
8.1 No Rights as Shareholder
Nothing in this Plan or any Option shall confer upon an Optionee any rights as a shareholder of the Corporation with respect to any of the Common Shares underlying an Option unless and until such Optionee shall have become the holder of such Common Shares upon exercise of such Option in accordance with the terms of the Plan.
8.2 No Right to Employment
Nothing in this Plan or any Option shall confer upon an Optionee any right to continue in the employ of the Corporation or any Affiliate or affect in any way the right of the Corporation or any Affiliate to terminate the Optionee's employment, with or without cause, at any time; nor shall anything in the Plan or any Option be deemed or construed to constitute an agreement, or an expression of intent, on the part of the Corporation or any Affiliate to extend the employment of any Optionee beyond the time which the Optionee would normally be retired pursuant to the provisions of any present or future retirement plan of the Corporation or any Affiliate, or beyond the time at which he would otherwise be retired pursuant to the provisions of any contract of employment with the Corporation or any Affiliate.
8.3 Governing Law
This Plan, all option agreements, the grant and exercise of Options hereunder, and the sale, issue and delivery of Common Shares hereunder upon exercise of Options shall be, as applicable, governed by and construed in accordance with the Laws of the Province of British Columbia and the federal Laws of Canada applicable therein. The Courts of the Province of British Columbia shall have the exclusive jurisdiction to hear and decide any disputes or other matters arising herefrom.
SCHEDULE "D" BUTTE ENERGY INC. NEW ARTICLES
[See Attached]
Incorporation number: C1168721
BUTTE ENERGY INC.
(the "Company")
The Company has as its articles the following articles.
| The Company has as its articles the following articles. | ||
|---|---|---|
| Full name and signature of each director | Date of signing | |
| Signature Print Name |
______ | |
| Signature Print Name |
______ | |
| Signature Print Name |
______ |
38417|5653393_1
BUTTE ENERGY INC.
(the "Company")
ARTICLES
| 1. | INTERPRETATION ....................................................................................................................................... 1 | INTERPRETATION ....................................................................................................................................... 1 |
|---|---|---|
| 1.1 | Definitions......................................................................................................................................... 1 | |
| 1.2 | _Business Corporations Act_and_Interpretation Act_Definitions Applicable ...................................... 1 | |
| 1.3 | Conflicts Between Articles and the_Business Corporations Act_....................................................... 1 | |
| 2. | SHARES AND SHARE CERTIFICATES ...................................................................................................... 1 | |
| 2.1 | Authorized Share Structure ............................................................................................................... 1 | |
| 2.2 | Form of Share Certificate .................................................................................................................. 3 | |
| 2.3 | Shareholder Entitled to Share Certificate or Acknowledgement ....................................................... 3 | |
| 2.4 | Delivery by Mail ............................................................................................................................... 3 | |
| 2.5 | Replacement of Worn Out or Defaced Share Certificate or Acknowledgement ............................... 3 | |
| 2.6 | Replacement of Lost, Stolen or Destroyed Share Certificate or | |
| Acknowledgement ............................................................................................................................ 4 | ||
| 2.7 | Splitting Share Certificates ............................................................................................................... 4 | |
| 2.8 | Share Certificate Fee ......................................................................................................................... 4 | |
| 2.9 | Recognition of Trusts ........................................................................................................................ 4 | |
| 3. | ISSUE OF SHARES ........................................................................................................................................ 4 | |
| 3.1 | Directors Authorized ......................................................................................................................... 4 | |
| 3.2 | Commissions and Discounts ............................................................................................................. 4 | |
| 3.3 | Brokerage .......................................................................................................................................... 5 | |
| 3.4 | Conditions of Issue............................................................................................................................ 5 | |
| 3.5 | Share Purchase Warrants and Rights ................................................................................................ 5 | |
| 4. | SECURITIESREGISTERS ................................................................................................................................ 5 | |
| 4.1 | Central Securities Register ................................................................................................................ 5 | |
| 4.2 | Closing Register ................................................................................................................................ 5 | |
| 5. | SHARE TRANSFERS .................................................................................................................................... 5 | |
| 5.1 | Registering Transfers ........................................................................................................................ 5 | |
| 5.2 | Transferor Remains Shareholder ....................................................................................................... 6 | |
| 5.3 | Signing of Instrument of Transfer ..................................................................................................... 6 | |
| 5.4 | Enquiry as to Title Not Required ...................................................................................................... 6 | |
| 5.5 | Transfer Fee ...................................................................................................................................... 6 | |
| 6. | TRANSMISSION OF SHARES ..................................................................................................................... 6 | |
| 6.1 | Legal Personal Representative Recognized on Death ....................................................................... 6 | |
| 6.2 | Rights of Legal Personal Representative .......................................................................................... 6 | |
| 7. | PURCHASEOR REDEMPTIONOF SHARES .................................................................................................... 7 | |
| 7.1 | Company Authorized to Purchase or Redeem Shares ....................................................................... 7 | |
| 7.2 | Purchase or Redemption When Insolvent ......................................................................................... 7 | |
| 7.3 | Sale and Voting of Purchased Shares ................................................................................................ 7 | |
| 8. | BORROWING POWERS ............................................................................................................................... 7 | |
| 9. | ALTERATIONS ............................................................................................................................................. 7 | |
| 9.1 | Alteration of Authorized Share Structure .......................................................................................... 7 | |
| 9.2 | Change of Name ............................................................................................................................... 8 | |
| 9.3 | Other Alterations ............................................................................................................................... 8 | |
| 10. | MEETINGS OF SHAREHOLDERS ............................................................................................................... 8 | |
| 10.1 | Annual General Meetings ................................................................................................................. 8 | |
| 10.2 | Resolution Instead of Annual General Meeting ................................................................................ 8 | |
| 10.3 | Calling of Meetings of Shareholders ................................................................................................. 8 | |
| 10.4 | Location of Meeting .......................................................................................................................... 9 |
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| 10.5 | Notice for Meetings of Shareholders ................................................................................................ 9 | |
|---|---|---|
| 10.6 | Record Date for Notice ..................................................................................................................... 9 | |
| 10.7 | Record Date for Voting ..................................................................................................................... 9 | |
| 10.8 | Class Meetings and Series Meetings of Shareholders ....................................................................... 9 | |
| 10.9 | Failure to Give Notice and Waiver of Notice.................................................................................... 9 | |
| 11. | PROCEEDINGS AT MEETINGS OF SHAREHOLDERS .......................................................................... 10 | |
| 11.1 | Special Business .............................................................................................................................. 10 | |
| 11.2 | Special Majority .............................................................................................................................. 10 | |
| 11.3 | Quorum ........................................................................................................................................... 10 | |
| 11.4 | One Shareholder May Constitute Quorum ...................................................................................... 10 | |
| 11.5 | Other Persons May Attend .............................................................................................................. 10 | |
| 11.6 | Requirement of Quorum ................................................................................................................. 11 | |
| 11.7 | Lack of Quorum .............................................................................................................................. 11 | |
| 11.8 | Lack of Quorum at Succeeding Meeting ......................................................................................... 11 | |
| 11.9 | Chair ................................................................................................................................................ 11 | |
| 11.10 | Selection of Alternate Chair ............................................................................................................ 11 | |
| 11.11 | Adjournments .................................................................................................................................. 11 | |
| 11.12 | Notice of Adjourned Meeting ......................................................................................................... 12 | |
| 11.13 | Decisions by Show of Hands or Poll ............................................................................................... 12 | |
| 11.14 | Declaration of Result ...................................................................................................................... 12 | |
| 11.15 | Motion Need Not be Seconded ....................................................................................................... 12 | |
| 11.16 | Casting Vote .................................................................................................................................... 12 | |
| 11.17 | Manner of Taking Poll .................................................................................................................... 12 | |
| 11.18 | Demand for Poll on Adjournment ................................................................................................... 12 | |
| 11.19 | Chair Must Resolve Dispute ........................................................................................................... 13 | |
| 11.20 | Casting of Votes .............................................................................................................................. 13 | |
| 11.21 | Demand for Poll .............................................................................................................................. 13 | |
| 11.22 | Demand for Poll Not to Prevent Continuance of Meeting .............................................................. 13 | |
| 11.23 | Retention of Ballots and Proxies ..................................................................................................... 13 | |
| 12. | VOTES | OF SHAREHOLDERS .................................................................................................................... 13 |
| 12.1 | Number of Votes by Shareholder or by Shares ............................................................................... 13 | |
| 12.2 | Votes of Persons in Representative Capacity .................................................................................. 13 | |
| 12.3 | Votes by Joint Holders .................................................................................................................... 13 | |
| 12.4 | Legal Personal Representatives as Joint Shareholders .................................................................... 14 | |
| 12.5 | Representative of a Corporate Shareholder ..................................................................................... 14 | |
| 12.6 | Proxy Provisions Do Not Apply to All Companies ........................................................................ 14 | |
| 12.7 | Appointment of Proxy Holders ....................................................................................................... 14 | |
| 12.8 | Alternate Proxy Holders .................................................................................................................. 14 | |
| 12.9 | Form of Proxy ................................................................................................................................. 15 | |
| 12.10 | Deposit of Proxy ............................................................................................................................. 15 | |
| 12.11 | Revocation of Proxy........................................................................................................................ 15 | |
| 12.12 | Revocation of Proxy Must Be Signed ............................................................................................. 15 | |
| 12.13 | Production of Evidence of Authority to Vote ................................................................................. 16 | |
| 13. | DIRECTORS ................................................................................................................................................. 16 | |
| 13.1 | First Directors; Number of Directors .............................................................................................. 16 | |
| 13.2 | Change in Number of Directors ...................................................................................................... 16 | |
| 13.3 | Directors' Acts Valid Despite Vacancy ........................................................................................... 16 | |
| 13.4 | Qualifications of Directors .............................................................................................................. 17 | |
| 13.5 | Remuneration of Directors .............................................................................................................. 17 | |
| 13.6 | Reimbursement of Expenses of Directors ....................................................................................... 17 | |
| 13.7 | Special Remuneration for Directors ................................................................................................ 17 | |
| 13.8 | Gratuity, Pension or Allowance on Retirement of Director ............................................................ 17 | |
| 14. | ELECTION AND REMOVAL OF DIRECTORS ......................................................................................... 17 | |
| 14.1 | Election at Annual General Meeting ............................................................................................... 17 | |
| 14.2 | Consent to be a Director .................................................................................................................. 17 | |
| 14.3 | Failure to Elect or Appoint Directors .............................................................................................. 18 |
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| 14.4 | Places of Retiring Directors Not Filled ........................................................................................... 18 | |
|---|---|---|
| 14.5 | Directors May Fill Casual Vacancies, ............................................................................................. 18 | |
| 14.6 | Remaining Directors Power to Act ................................................................................................. 18 | |
| 14.7 | Shareholders May Fill Vacancies .................................................................................................... 18 | |
| 14.8 | Additional Directors ........................................................................................................................ 18 | |
| 14.9 | Ceasing to be a Director .................................................................................................................. 19 | |
| 14.10 | Removal of Director by Shareholders ............................................................................................. 19 | |
| 14.11 | Removal of Director by Directors ................................................................................................... 19 | |
| 15. | POWERS AND DUTIES OF DIRECTORS .................................................................................................. 19 | |
| 15.1 | Powers of Management ................................................................................................................... 19 | |
| 15.2 | Appointment of Attorney of Company ........................................................................................... 19 | |
| 16. | DISCLOSURE OF INTEREST OF DIRECTORS ........................................................................................ 20 | |
| 16.1 | Obligation to Account for Profits .................................................................................................... 20 | |
| 16.2 | Restrictions on Voting by Reason of Interest .................................................................................. 20 | |
| 16.3 | Interested Director Counted in Quorum .......................................................................................... 20 | |
| 16.4 | Disclosure of Conflict of Interest or Property ................................................................................. 20 | |
| 16.5 | Director Holding Other Office in the Company .............................................................................. 20 | |
| 16.6 | No Disqualification ......................................................................................................................... 20 | |
| 16.7 | Professional Services by Director or Officer .................................................................................. 20 | |
| 16.8 | Director or Officer in Other Corporations ....................................................................................... 21 | |
| 17. | PROCEEDINGS OF DIRECTORS ............................................................................................................... 21 | |
| 17.1 | Meetings of Directors ...................................................................................................................... 21 | |
| 17.2 | Voting at Meetings .......................................................................................................................... 21 | |
| 17.3 | Chair of Meetings............................................................................................................................ 21 | |
| 17.4 | Meetings by Telephone or Other Communications Medium .......................................................... 21 | |
| 17.5 | Calling of Meetings ......................................................................................................................... 21 | |
| 17.6 | Notice of Meetings, ......................................................................................................................... 22 | |
| 17.7 | When Notice Not Required ............................................................................................................. 22 | |
| 17.8 | Meeting Valid Despite Failure to Give Notice ................................................................................ 22 | |
| 17.9 | Waiver of Notice of Meetings ......................................................................................................... 22 | |
| 17.10 | Quorum ........................................................................................................................................... 22 | |
| 17.11 | Validity of Acts Where Appointment Defective ............................................................................. 22 | |
| 17.12 | Consent Resolutions in Writing ...................................................................................................... 22 | |
| 18. | EXECUTIVE AND OTHER COMMITTEES .............................................................................................. 23 | |
| 18.1 | Appointment and Powers of Executive Committee ........................................................................ 23 | |
| 18.2 | Appointment and Powers of Other Committees .............................................................................. 23 | |
| 18.3 | Obligations of Committees ............................................................................................................. 23 | |
| 18.4 | Powers of Board .............................................................................................................................. 23 | |
| 18.5 | Committee Meetings ....................................................................................................................... 24 | |
| 19. | OFFICERS .................................................................................................................................................... 24 | |
| 19.1 | Directors May Appoint Officers ..................................................................................................... 24 | |
| 19.2 | Functions, Duties and Powers of Officers ....................................................................................... 24 | |
| 19.3 | Qualifications .................................................................................................................................. 24 | |
| 19.4 | Remuneration and Terms of Appointment ...................................................................................... 24 | |
| 20. | INDEMNIFICATION ................................................................................................................................... 25 | |
| 20.1 | Definitions....................................................................................................................................... 25 | |
| 20.2 | Mandatory Indemnification of Directors and Former Directors ..................................................... 25 | |
| 20.3 | Indemnification of Other Persons ................................................................................................... 25 | |
| 20.4 | Non-Compliance with_Business Corporations Act_......................................................................... 25 | |
| 20.5 | Company May Purchase Insurance ................................................................................................. 25 | |
| 21. | DIVIDENDS ................................................................................................................................................. 26 | |
| 21.1 | Payment of Dividends Subject to Special Rights ............................................................................ 26 | |
| 21.2 | Declaration of Dividends ................................................................................................................ 26 | |
| 21.3 | No Notice Required ........................................................................................................................ 26 | |
| 21.4 | Record Date .................................................................................................................................... 26 | |
| 21.5 | Manner of Paying Dividend ............................................................................................................ 26 |
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| 21.6 | Settlement of Difficulties ................................................................................................................ 26 | |
|---|---|---|
| 21.7 | When Dividend Payable .................................................................................................................. 26 | |
| 21.8 | Dividends to be Paid in Accordance with Number of Shares ......................................................... 26 | |
| 21.9 | Receipt by Joint Shareholders ......................................................................................................... 27 | |
| 21.10 | Dividend Bears No Interest ............................................................................................................. 27 | |
| 21.11 | Fractional Dividends ....................................................................................................................... 27 | |
| 21.12 | Payment of Dividends ..................................................................................................................... 27 | |
| 21.13 | Capitalization of Surplus ................................................................................................................. 27 | |
| 22. | DOCUMENTS, RECORDS AND REPORTS .............................................................................................. 27 | |
| 22.1 | Recording of Financial Affairs ........................................................................................................ 27 | |
| 22.2 | Inspection of Accounting Records .................................................................................................. 27 | |
| 23. | NOTICES ...................................................................................................................................................... 27 | |
| 23.1 | Method of Giving Notice ................................................................................................................ 27 | |
| 23.2 | Deemed Receipt of Mailing ............................................................................................................ 28 | |
| 23.3 | Certificate of Sending ..................................................................................................................... 28 | |
| 23.4 | Notice to Joint Shareholders ........................................................................................................... 28 | |
| 23.5 | Notice to Trustees ........................................................................................................................... 28 | |
| 24. | SEAL | ............................................................................................................................................................. 29 |
| 24.1 | Who May Attest Seal ...................................................................................................................... 29 | |
| 24.2 | Sealing Copies ................................................................................................................................ 29 | |
| 24.3 | Mechanical Reproduction of Seal ................................................................................................... 29 | |
| 25. | PROHIBITIONS ........................................................................................................................................... 29 | |
| 25.1 | Definitions....................................................................................................................................... 29 | |
| 25.2 | Application ...................................................................................................................................... 30 | |
| 25.3 | Consent Required for Transfer of Shares or Designated Securities ................................................ 30 | |
| 26. | ADVANCE NOTICE PROVISIONS ............................................................................................................ 30 | |
| 26.1 | Nomination of Directors ................................................................................................................. 30 | |
| 26.2 | Application ...................................................................................................................................... 32 |
BUTTE ENERGY INC. (the "Company")
1. INTERPRETATION
1.1 Definitions
In these Articles, unless the context otherwise requires:
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(1) "board of directors", "directors" and "board" mean the directors or sole director of the Company, as the case may be;
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(2) " Business Corporations Act " means the Business Corporations Act (British Columbia) from time to time in force and all amendments thereto and includes all regulations and amendments thereto made pursuant to that Act;
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(3) " Interpretation Act " means the Interpretation Act (British Columbia) from time to time in force and all amendments thereto and includes all regulations and amendments thereto made pursuant to that Act;
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(4) "legal personal representative" means the personal or other legal representative of a shareholder, and includes a trustee in bankruptcy of the shareholder;
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(5) "registered address" of a shareholder means that shareholder's address as recorded in the central securities register; and
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(6) "seal" means the seal of the Company, if any.
1.2 Business Corporations Act and Interpretation Act Definitions Applicable
The definitions in the Business Corporations Act and the definitions and rules of construction in the Interpretation Act , with the necessary changes, so far as applicable, and unless the context requires otherwise, apply to these Articles as if these Articles were an enactment. If there is a conflict between a definition in the Business Corporations Act and a definition or rule in the Interpretation Act relating to a term used in these Articles, the definition in the Business Corporations Act will prevail in relation to the use of the term in these Articles.
1.3 Conflicts Between Articles and the Business Corporations Act
If there is a conflict or inconsistency between these Articles and the Business Corporations Act , the Business Corporations Act will prevail.
2. SHARES AND SHARE CERTIFICATES
2.1 Authorized Share Structure
The authorized share structure of the Company is as follows:
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(1) An unlimited number of common shares (the “Common Shares”), without nominal or par value, having attached thereto the rights, privileges, restrictions and conditions as set forth below:
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(a) The holders of the Common Shares shall be entitled to receive notice of and to vote at every meeting of the shareholders of the Company and shall have one vote thereat for each Common Share so held;
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(b) Subject to the rights, privileges, restrictions and conditions attached to the Preferred Shares of the Company, the Board of Directors may from time-to-time declare a dividend, and the Company shall pay thereon out of the monies of the Company properly applicable to the payment of the dividends to the holders of Common Shares. For the purpose hereof, the holders of Common Shares receive dividends as shall be determined from time-to-time by the Board of Directors whose determination shall be conclusive and binding upon the Company and the holders of Common Shares; and
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(c) Subject to the rights, privileges, restrictions and conditions attached to the Preferred Shares of the Company, in the event of liquidation, dissolution or winding-up of the Company or upon any distribution of the assets of the Company among shareholders being made (other than by way of dividend out of the monies properly applicable to the payment of dividends) the holders of Common Shares shall be entitled to share equally.
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(2) An unlimited number of Preferred Shares, without nominal or par value, having attached thereto the rights, privileges, restrictions and conditions as set forth below:
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(a) The Board of Directors of the Company may from time-to-time issue the Preferred Shares in one or more series, each series to consist of such numbers of shares as may before issuance thereof be determined by the Board of Directors;
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(b) The Board of Directors of the Company may by resolution alter the Articles of the Company (subject as hereinafter provided) to create any series of Preferred Shares and to fix before issuance, the designation, rights, privileges, restrictions and conditions to attach to the Preferred Shares of each series, including, without limiting the generality of the foregoing, the rate, form, entitlement and payment of preferential dividends, the dates and place to payment thereof, the redemption price, terms, procedures and conditions of redemption, if any, voting rights and conversion rights (if any) and any sinking fund, purchase fund or other provisions attaching to the Preferred Shares of such series; and provided, however, that no shares of any series shall be issued until the Company has filed an alteration to the Notice of Articles with the Registrar of Companies, or such designated person in any other jurisdiction in which the Company may be continued.
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(c) If any cumulative dividends or amounts payable on return of capital in respect of a series of shares are not paid in full the shares of all series shall participate rateably in respect of accumulated dividends and return of capital;
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(d) The Preferred Shares shall be entitled to preference over the Common Shares of the Company and any other shares of the Company ranking junior to the Preferred Shares with respect to the payment of dividends, if any, and in the distribution of assets in the event of liquidation, dissolution or winding-up of the Company, whether voluntary or involuntary, or any other distribution of the assets of the Company among its shareholders for the purpose of winding-up its affairs, and may also be given such other preferences over the Common Shares and any other shares of the Company ranking junior to the Preferred Shares as may be fixed by the resolution of the board of Directors of the Company as to the respective series authorized to be issued;
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(e) The Preferred Shares of each series shall rank on a parity with the Preferred Shares of every other series with respect to priority and payment of dividends and in the distribution of assets in the event of liquidation, dissolution or winding-up of the Company, whether voluntary or involuntary, exclusive of any conversion rights that may affect the aforesaid;
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(f) No dividends shall at any time be declared or paid on or set apart for payment on any shares of the Company ranking junior to the Preferred Shares unless all dividends, if any, up to and including the dividend payable for the last completed period for which such
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dividend shall be payable on each series of the Preferred Shares then issued and outstanding shall have been declared and paid or set apart for payment at the date of such declaration or payment or setting apart for payment on such shares of the Company ranking junior to the Preferred Shares nor shall the Company call for redemption or redeem or purchase for cancellation or reduce or otherwise pay off any of the Preferred Shares (less than the total amount then outstanding) or any shares of the Company ranking junior to the Preferred Shares unless all dividends up to and including the dividend payable on each series of the Preferred Shares then issued and outstanding shall have been declared and paid or set apart for payment at the date of such call for redemption, purchase, reduction or other payment;
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(g) Preferred Shares of any series may be purchased for cancellation or made subject to redemption by the Company out of capital pursuant to the provisions of the Business Corporations Act, if the Board of Directors so provide in the resolution of the Board of Directors of the Company relating to the issuance of such Preferred Shares, and upon such other terms and conditions as may be specified in the designations, rights, privileges, restrictions and conditions attaching to the Preferred Shares of each such series as set forth in the said Resolution of the Board of Directors and Articles of Amendment of the Company relating to the issuance of such series;
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(h) The holders of the Preferred Shares shall not, as such, be entitled as of right to subscribe for or purchase or receive any part of any issue of shares or bonds, debentures or other securities of the Company now or hereafter authorized; and
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(i) No class of shares may be created or rights and privileges increased to rank in parity or priority with the Preferred Shares with regard to the rights and privileges therof and without limiting the generality of the foregoing, capital and dividends, without the approval of the holders of the Preferred Shares.
2.2 Form of Share Certificate
Each share certificate issued by the Company must comply with, and be signed as required by, the Business Corporations Act .
2.3 Shareholder Entitled to Share Certificate or Acknowledgement
Each shareholder is entitled, without charge, to (a) one share certificate representing the shares of each class or series of shares registered in the shareholder's name or (b) a non-transferable written acknowledgement of the shareholder's right to obtain such a share certificate, provided that in respect of a share held jointly by several persons, the Company is not bound to issue more than one share certificate or acknowledgement, and delivery of a share certificate or acknowledgement, for a share to one of several joint shareholders or to one of the shareholders' duly authorized agents will be sufficient delivery to all.
2.4 Delivery by Mail
Any share certificate or non-transferable written acknowledgement of a shareholder's right to obtain a share certificate may be sent to the shareholder by mail at the shareholder's registered address and neither the Company nor any director, officer or agent of the Company is liable for any loss to the shareholder because the share certificate or acknowledgement is lost in the mail or stolen.
2.5 Replacement of Worn Out or Defaced Share Certificate or Acknowledgement
If the directors are satisfied that a share certificate or a non-transferable written acknowledgement of a shareholder's right to obtain a share certificate is worn out or defaced, the directors must, on production to them of the share certificate or acknowledgement, as the case may be, and on such other terms, if any, the directors think fit:
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(1) order the share certificate or acknowledgement, as the case may be, to be cancelled; and
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(2) issue a replacement share certificate or acknowledgement, as the case may be.
2.6 Replacement of Lost, Stolen or Destroyed Share Certificate or Acknowledgement
If a share certificate or a non-transferable written acknowledgement of a shareholder's right to obtain a share certificate is lost, stolen or destroyed, a replacement share certificate or acknowledgement, as the case may be, must be issued to the person entitled to that share certificate or acknowledgement, as the case may be, if the directors receive:
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(1) proof satisfactory to the directors that the share certificate or acknowledgement is lost, stolen or destroyed; and
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(2) any indemnity the directors consider adequate.
2.7 Splitting Share Certificates
If a shareholder surrenders a share certificate to the Company with a written request that the Company issue in the shareholder's name two or more share certificates, each representing a specified number of shares and in the aggregate representing the same number of shares as the share certificate so surrendered, the Company must cancel the surrendered share certificate and issue replacement share certificates in accordance with that request.
2.8 Share Certificate Fee
There must be paid to the Company, in relation to the issue of any share certificate under Articles 2.5, 2.6 or 2.7, the amount, if any and which must not exceed the amount prescribed under the Business Corporations Act , determined by the directors.
2.9 Recognition of Trusts
Except as required by law or statute or these Articles, no person will be recognized by the Company as holding any share upon any trust, and the Company is not bound by or compelled in any way to recognize (even when having notice thereof) any equitable, contingent, future or partial interest in any share or fraction of a share or (except as by law or statute or these Articles provided or as ordered by a court of competent jurisdiction) any other rights in respect of any share except an absolute right to the entirety thereof in the shareholder.
3. ISSUE OF SHARES
3.1 Directors Authorized
Subject to the Business Corporations Act and rights of the holders of issued shares of the Company, the Company may issue, allot, sell or otherwise dispose of the unissued shares, and issued shares held by the Company, at the times, to the persons, including directors, in the manner, on the terms and conditions and for the issue prices (including any premium at which shares with par value may be issued) that the directors may determine. The issue price for a share with par value must be equal to or greater than the par value of the share.
3.2 Commissions and Discounts
The Company may at any time, pay a reasonable commission or allow a reasonable discount to any person in consideration of that person purchasing or agreeing to purchase shares of the Company from the Company or any other person or procuring or agreeing to procure purchasers for shares of the Company.
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3.3 Brokerage
The Company may pay such brokerage fee or other consideration as may be lawful for or in connection with the sale or placement of its securities.
3.4 Conditions of Issue
Except as provided for by the Business Corporations Act , no share may be issued until it is fully paid. A share is fully paid when:
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(1) consideration is provided to the Company for the issue of the share by one or more of the following:
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(a) past services performed for the Company;
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(b) property;
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(c) money; and
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(2) the value of the consideration received by the Company equals or exceeds the issue price set for the share under Article 3.1.
3.5 Share Purchase Warrants and Rights
Subject to the Business Corporations Act , the Company may issue share purchase warrants, options and rights upon such terms and conditions as the directors determine, which share purchase warrants, options and rights may be issued alone or in conjunction with debentures, debenture stock, bonds, shares or any other securities issued or created by the Company from time to time.
4. SECURITIES REGISTERS
4.1 Central Securities Register
As required by and subject to the Business Corporations Act , the Company must maintain in British Columbia a central securities register. The directors may, subject to the Business Corporations Act, appoint an agent to maintain the central securities register. The directors may also appoint one or more agents, including the agent which keeps the central securities register, as transfer agent for its shares or any class or series of its shares, as the case may be, and the same or another agent as registrar for its shares or such class or series of its shares, as the case may be. The directors may terminate such appointment of any agent at any time and may appoint another agent in its place.
4.2 Closing Register
The Company must not at any time close its central securities register.
5. SHARE TRANSFERS
5.1 Registering Transfers
A transfer of a share of the Company must not be registered unless:
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(1) a duly signed instrument of transfer in respect of the share has been received by the Company;
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(2) if a share certificate has been issued by the Company in respect of the share to be transferred, that share certificate has been surrendered to the Company; and
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(3) if a non-transferable written acknowledgement of the shareholder's right to obtain a share certificate has been issued by the Company in respect of the share to be transferred, that acknowledgement has been surrendered to the Company.
5.2 Transferor Remains Shareholder
Except to the extent that the Business Corporations Act otherwise provides, a transferor of shares is deemed to remain the holder of the shares until the name of the transferee is entered in a securities register of the Company in respect of the transfer.
5.3 Signing of Instrument of Transfer
If a shareholder, or his or her duly authorized attorney, signs an instrument of transfer in respect of shares registered in the name of the shareholder, the signed instrument of transfer constitutes a complete and sufficient authority to the Company and its directors, officers and agents to register the number of shares specified in the instrument of transfer or specified in any other manner, or, if no number is specified, all the shares represented by the share certificates or set out in the written acknowledgements deposited with the instrument of transfer:
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(1) in the name of the person named as transferee in that instrument of transfer; or
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(2) if no person is named as transferee in that instrument of transfer, in the name of the person on whose behalf the instrument is deposited for the purpose of having the transfer registered.
5.4 Enquiry as to Title Not Required
Neither the Company nor any director, officer or agent of the Company is bound to inquire into the title of the person named in the instrument of transfer as transferee or, if no person is named as transferee in the instrument of transfer, of the person on whose behalf the instrument is deposited for the purpose of having the transfer registered or is liable for any claim related to registering the transfer by the shareholder or by any intermediate owner or holder of the shares, of any interest in the shares, of any share certificate representing such shares or of any written acknowledgement of a right to obtain a share certificate for such shares.
5.5 Transfer Fee
There must be paid to the Company, in relation to the registration of any transfer, the amount, if any, determined by the directors.
6. TRANSMISSION OF SHARES
6.1 Legal Personal Representative Recognized on Death
In case of the death of a shareholder, the legal personal representative, or if the shareholder was a joint holder, the surviving joint holder, will be the only person recognized by the Company as having any title to the shareholder's interest in the shares. Before recognizing a person as a legal personal representative, the directors may require proof of appointment by a court of competent jurisdiction, a grant of letters probate, letters of administration or such other evidence or documents as the directors consider appropriate.
6.2 Rights of Legal Personal Representative
The legal personal representative of a shareholder has the same rights, privileges and obligations that attach to the shares held by the shareholder, including the right to transfer the shares in accordance with these Articles, provided the documents required by the Business Corporations Act and the directors have been deposited with the Company.
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7. PURCHASE OR REDEMPTION OF SHARES
7.1 Company Authorized to Purchase or Redeem Shares
Subject to Article 7.2, the special rights and restrictions attached to the shares of any class or series and the Business Corporations Act , the Company may, if authorized by the directors, purchase, redeem or otherwise acquire any of its shares at the price and upon the terms specified in such resolution.
7.2 Purchase or Redemption When Insolvent
The Company must not make a payment or provide any other consideration to purchase, redeem or otherwise acquire any of its shares if there are reasonable grounds for believing that:
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(1) the Company is insolvent; or
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(2) making the payment or providing the consideration would render the Company insolvent.
7.3 Sale and Voting of Purchased Shares
If the Company retains a share redeemed, purchased or otherwise acquired by it, the Company may sell, gift or otherwise dispose of the share, but, while such share is held by the Company, it:
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(1) is not entitled to vote the share at a meeting of its shareholders;
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(2) must not pay a dividend in respect of the share; and
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(3) must not make any other distribution in respect of the share.
8. BORROWING POWERS
The Company, if authorized by the directors, may:
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(1) borrow money in the manner and amount, on the security, from the sources and on the terms and conditions that the directors consider appropriate;
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(2) issue bonds, debentures and other debt obligations either outright or as security for any liability or obligation of the Company or any other person and at such discounts or premiums and on such other terms as the directors consider appropriate;
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(3) guarantee the repayment of money by any other person or the performance of any obligation of any other person; and
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(4) mortgage, charge, whether by way of specific or floating charge, grant a security interest in, or give other security on, the whole or any part of the present and future assets and undertaking of the Company.
9. ALTERATIONS
9.1 Alteration of Authorized Share Structure
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(1) Subject to the Business Corporations Act , the Company may by resolution of the board of directors:
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(a) create one or more classes or series of shares or, if none of the shares of a class or series of shares are allotted or issued, eliminate that class or series of shares;
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(b) increase, reduce or eliminate the maximum number of shares that the Company is authorized to issue out of any class or series of shares or establish a maximum number of shares that the Company is authorized to issue out of any class or series of shares for which no maximum is established;
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(c) subject to Article 2.1(2), alter the identifying name of any of its shares;
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(d) subdivide or consolidate all or any of its unissued, or fully paid issued, shares;
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(e) if the Company is authorized to issue shares of a class of shares with par value:
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(A) decrease the par value of those shares; or
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(B) if none of the shares of that class of shares are allotted or issued, increase the par value of those shares;
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(f) change all or any of its unissued, or fully paid issued, shares with par value into shares without par value or any of its unissued shares without par value into shares with par value; or
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(g) subject to Article 2.1(2), otherwise alter its shares or authorized share structure when required or permitted to do so by the Business Corporations Act .
9.2 Change of Name
The Company may by resolution of the board of directors authorize an alteration of its Notice of Articles in order to change its name or adopt or change any translation of that name.
9.3 Other Alterations
If the Business Corporations Act does not specify the type of resolution and these Articles do not specify another type of resolution, the Company may by ordinary resolution alter these Articles.
10. MEETINGS OF SHAREHOLDERS
10.1 Annual General Meetings
Unless an annual general meeting is deferred or waived in accordance with the Business Corporations Act , the Company must hold its first annual general meeting within 18 months after the date on which it was incorporated or otherwise recognized, and after that must hold an annual general meeting at least once in each calendar year and not more than 15 months after the last annual reference date at such time and place as may be determined by the directors.
10.2 Resolution Instead of Annual General Meeting
If all the shareholders who are entitled to vote at an annual general meeting consent by a unanimous resolution under the Business Corporations Act to all of the business that is required to be transacted at that annual general meeting, the annual general meeting is deemed to have been held on the date of the unanimous resolution. The shareholders must, in any unanimous resolution passed under this Article 10.2, select as the Company's annual reference date a date that would be appropriate for the holding of the applicable annual general meeting.
10.3 Calling of Meetings of Shareholders
The directors may, whenever they think fit, call a meeting of shareholders.
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10.4 Location of Meeting
A general meeting of the Company may be held anywhere in the world as determined by the directors.
10.5 Notice for Meetings of Shareholders
The Company must send notice of the date, time and location of any meeting of shareholders, in the manner provided in these Articles, or in such other manner, if any, as may be prescribed by ordinary resolution (whether previous notice of the resolution has been given or not), to each shareholder entitled to attend the meeting, to each director and to the auditor of the Company, unless these Articles otherwise provide, at least the following number of days before the meeting:
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(1) if and for so long as the Company is a public company, 21 days;
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(2) otherwise, 10 days.
10.6 Record Date for Notice
The directors may set a date as the record date for the purpose of determining shareholders entitled to notice of any meeting of shareholders. The record date must not precede the date on which the meeting is to be held by more than two months or, in the case of a general meeting requisitioned by shareholders under the Business Corporations Act , by more than four months. The record date must not precede the date on which the meeting is held by fewer than:
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(1) if and for so long as the Company is a public company, 21 days;
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(2) otherwise, 10 days.
If no record date is set, the record date is 5:00 p.m. on the day immediately preceding the first date on which the notice is sent or, if no notice is sent, the beginning of the meeting.
10.7 Record Date for Voting
The directors may set a date as the record date for the purpose of determining shareholders entitled to vote at any meeting of shareholders. The record date must not precede the date on which the meeting is to be held by more than two months or, in the case of a general meeting requisitioned by shareholders under the Business Corporations Act , by more than four months. If no record date is set, the record date is 5:00 p.m. on the day immediately preceding the first date on which the notice is sent or, if no notice is sent, the beginning of the meeting.
10.8 Class Meetings and Series Meetings of Shareholders
Subject to the provisions of the Business Corporations Act , unless specified otherwise in these Articles or in the special rights and restrictions attached to any class or series of shares, the provisions of these Articles relating to general meetings will apply, with the necessary changes and so far as they are applicable, to a class meeting or series meeting of shareholders holding a particular class or series of shares.
10.9 Failure to Give Notice and Waiver of Notice
The accidental omission to send notice of any meeting of shareholders to, or the non-receipt of any notice by, any of the persons entitled to notice does not invalidate any proceedings at that meeting. Any person entitled to notice of a meeting of shareholders may, in writing or otherwise, waive or reduce the period of notice of such meeting.
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11. PROCEEDINGS AT MEETINGS OF SHAREHOLDERS
11.1 Special Business
At a meeting of shareholders, the following business is special business:
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(1) at a meeting of shareholders that is not an annual general meeting, all business is special business except business relating to the conduct of, or voting at, the meeting;
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(2) at an annual general meeting, all business is special business except for the following:
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(a) business relating to the conduct of, or voting at, the meeting;
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(b) consideration of any financial statements of the Company presented to the meeting;
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(c) consideration of any reports of the directors or auditor;
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(d) the setting or changing of the number of directors;
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(e) the election or appointment of directors;
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(f) the appointment of an auditor;
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(g) the setting of the remuneration of an auditor;
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(h) business arising out of a report of the directors not requiring the passing of a special resolution or an exceptional resolution;
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(i) any other business which, under these Articles or the Business Corporations Act , may be transacted at a meeting of shareholders without prior notice of the business being given to the shareholders.
11.2 Special Majority
The majority of votes required for the Company to pass a special resolution at a meeting of shareholders is twothirds of the votes cast on the resolution.
11.3 Quorum
Subject to the special rights and restrictions attached to the shares of any class or series of shares, the quorum for the transaction of business at a meeting of shareholders is two (2) persons who are, or represent by proxy, shareholders holding, in the aggregate, at least five percent (5%) of the issued shares entitled to be voted at the meeting.
11.4 One Shareholder May Constitute Quorum
If there is only one shareholder entitled to vote at a meeting of shareholders:
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(1) the quorum is one person who is, or who represents by proxy, that shareholder, and
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(2) that shareholder, present in person or by proxy, may constitute the meeting.
11.5 Other Persons May Attend
The directors, the president (if any), the secretary (if any), the assistant secretary (if any), the auditor of the Company, the lawyers for the Company and any other persons invited by the directors are entitled to attend any
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meeting of shareholders, but if any of those persons does attend a meeting of shareholders, that person is not to be counted in the quorum and is not entitled to vote at the meeting unless that person is a shareholder or proxy holder entitled to vote at the meeting.
11.6 Requirement of Quorum
No business, other than the election of a chair of the meeting and the adjournment of the meeting, may be transacted at any meeting of shareholders unless a quorum of shareholders entitled to vote is present at the commencement of the meeting, but such quorum need not be present throughout the meeting.
11.7 Lack of Quorum
If, within one-half hour from the time set for the holding of a meeting of shareholders, a quorum is not present:
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(1) in the case of a general meeting requisitioned by shareholders, the meeting is dissolved; and
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(2) in the case of any other meeting of shareholders, the meeting stands adjourned to the same day in the next week at the same time and place.
11.8 Lack of Quorum at Succeeding Meeting
If, at the meeting to which the meeting referred to in Article 11.7(2) was adjourned, a quorum is not present within one-half hour from the time set for the holding of the meeting, the person or persons present and being, or representing by proxy, one or more shareholders entitled to attend and vote at the meeting constitute a quorum.
11.9 Chair
The following individual is entitled to preside as chair at a meeting of shareholders:
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(1) the chair of the board, if any;
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(2) if the chair of the board is absent or unwilling to act as chair of the meeting, the president, if any; or
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(3) such other person designated by the directors.
11.10 Selection of Alternate Chair
If, at any meeting of shareholders, the person appointed under section 11.9 above is not present within 15 minutes after the time set for holding the meeting, or if such person is unwilling to act as chair of the meeting, or if such person has advised the secretary, if any, or any director present at the meeting, that such person will not be present at the meeting, the directors present must choose: one of their number, a senior officer or counsel to the Company to chair the meeting or if the director, senior officer or counsel present declines to take the chair or if the directors fail to so choose or if no director, senior officer or counsel is present, the shareholders entitled to vote at the meeting who are present in person or by proxy may choose any person present at the meeting to chair the meeting.
11.11 Adjournments
The chair of a meeting of shareholders may, and if so directed by the meeting must, adjourn the meeting from time to time and from place to place, but no business may be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
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11.12 Notice of Adjourned Meeting
It is not necessary to give any notice of an adjourned meeting or of the business to be transacted at an adjourned meeting of shareholders except that, when a meeting is adjourned for thirty days or more, notice of the adjourned meeting must be given as in the case of the original meeting.
11.13 Decisions by Show of Hands or Poll
Every motion put to a vote at a meeting of shareholders will be decided on a show of hands unless a poll, before or on the declaration of the result of the vote by show of hands, is directed by the chair or demanded by at least one shareholder entitled to vote who is present in person or by proxy.
11.14 Declaration of Result
The chair of a meeting of shareholders must declare to the meeting the decision on every question in accordance with the result of the show of hands or the poll, as the case may be, and that decision must be entered in the minutes of the meeting. A declaration of the chair that a resolution is carried by the necessary majority or is defeated is, unless a poll is directed by the chair or demanded under Article 11.13, conclusive evidence without proof of the number or proportion of the votes recorded in favour of or against the resolution.
11.15 Motion Need Not be Seconded
No motion proposed at a meeting of shareholders need be seconded unless the chair of the meeting rules otherwise, and the chair of any meeting of shareholders is entitled to propose or second a motion.
11.16 Casting Vote
In case of an equality of votes, the chair of a meeting of shareholders does not, either on a show of hands or on a poll, have a second or casting vote in addition to the vote or votes to which the chair may be entitled as a shareholder.
11.17 Manner of Taking Poll
Subject to Article 11.18, if a poll is duly demanded at a meeting of shareholders:
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(1) the poll must be taken:
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(a) at the meeting, or within seven days after the date of the meeting, as the chair of the meeting directs; and
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(b) in the manner, at the time and at the place that the chair of the meeting directs;
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(2) the result of the poll is deemed to be the decision of the meeting at which the poll is demanded; and
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(3) the demand for the poll may be withdrawn by the person who demanded it.
11.18 Demand for Poll on Adjournment
A poll demanded at a meeting of shareholders on a question of adjournment must be taken immediately at the meeting.
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11.19 Chair Must Resolve Dispute
In the case of any dispute as to the admission or rejection of a vote given on a poll, the chair of a meeting of the shareholders must determine the dispute, and his or her determination made in good faith is final and conclusive.
11.20 Casting of Votes
On a poll, a shareholder entitled to more than one vote need not cast all the votes in the same way.
11.21 Demand for Poll
No poll may be demanded in respect of the vote by which a chair of a meeting of shareholders is elected.
11.22 Demand for Poll Not to Prevent Continuance of Meeting
The demand for a poll at a meeting of shareholders does not, unless the chair of the meeting so rules, prevent the continuation of a meeting for the transaction of any business other than the question on which a poll has been demanded.
11.23 Retention of Ballots and Proxies
The Company must, for at least three months after a meeting of shareholders, keep each ballot cast on a poll and each proxy voted at the meeting, and during that period, make such ballots and proxies available for inspection during normal business hours by any shareholder or proxyholder entitled to vote at the meeting. At the end of such three month period, the Company may destroy such ballots and proxies.
12. VOTES OF SHAREHOLDERS
12.1 Number of Votes by Shareholder or by Shares
Subject to any special rights or restrictions attached to any shares and to the restrictions imposed on joint shareholders under Article 12.3:
-
(1) on a vote by show of hands, every person present who is a shareholder or proxy holder and entitled to vote on the matter has one vote; and
-
(2) on a poll, every shareholder entitled to vote on the matter has one vote in respect of each share entitled to be voted on the matter and held by that shareholder and may exercise that vote either in person or by proxy.
12.2 Votes of Persons in Representative Capacity
A person who is not a shareholder may vote at a meeting of shareholders, whether on a show of hands or on a poll, and may appoint a proxy holder to act at the meeting, if, before doing so, the person satisfies the chair of the meeting, or the directors, that the person is a legal personal representative for a shareholder who is entitled to vote at the meeting.
12.3 Votes by Joint Holders
If there are joint shareholders registered in respect of any share:
-
(1) any one of the joint shareholders may vote at any meeting of the shareholders, either personally or by proxy, in respect of the share as if that joint shareholder were solely entitled to it; or
-
14 -
-
(2) if more than one of the joint shareholders is present at any meeting of the shareholders, personally or by proxy, and more than one of the joint shareholders votes in respect of that share, then only the vote of the joint shareholder present whose name stands first on the central securities register in respect of the share will be counted.
12.4 Legal Personal Representatives as Joint Shareholders
Two or more legal personal representatives of a shareholder in whose sole name any share is registered are, for the purposes of Article12.3, deemed to be joint shareholders.
12.5 Representative of a Corporate Shareholder
If a corporation, that is not a subsidiary of the Company, is a shareholder, that corporation may appoint a person to act as its representative at any meeting of the shareholders by written instrument, fax or any other method of transmitting legibly recorded messages and:
-
(1) for that purpose, the instrument appointing a representative must:
-
(a) be received at the registered office of the Company or at any other place specified for the receipt of proxies, in the notice calling the meeting, at least the number of business days for the receipt of proxies specified in the notice, or if no number of days is specified in the notice, at least, two business days before the day set for the holding of the meeting; or
-
(b) be provided, at the meeting, to the chair of the meeting or to a person designated by the chair of the meeting;
-
(2) if a representative is appointed under this Article 12.5:
-
(a) the representative is entitled to exercise in respect of and at that meeting the same rights on behalf of the corporation that the corporation could exercise if it were a shareholder who is an individual, including, without limitation, the right to appoint a proxy holder; and
-
(b) the representative, if present at the meeting, is to be counted for the purpose of forming a quorum and is deemed to be a shareholder present in person at the meeting.
12.6 Proxy Provisions Do Not Apply to All Companies
Article 12.9 does not apply to the Company if and for so long as it is a public company or a pre-existing reporting company which has the Statutory Reporting Company Provisions as part of its Articles or to which the Statutory Reporting Company Provisions apply. Sections 12.7 to 12.15 apply to the Company only insofar as they are not inconsistent with any applicable securities legislation and any regulations and rules made and promulgated under such legislation and all administrative policy statements, blanket orders and rulings, notices and other administrative directions issued by securities commission or similar authorities appointed under that legislation.
12.7 Appointment of Proxy Holders
Every shareholder of the Company, including a corporation that is a shareholder but not a subsidiary of the Company, entitled to vote at a meeting of the shareholders of the Company may, by proxy, appoint one or more (but not more than five) proxy holders to attend and act at the meeting in the manner, to the extent and with the powers conferred by the instrument of proxy.
12.8 Alternate Proxy Holders
A shareholder may appoint one or more alternate proxy holders to act in the place of an absent proxy holder.
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12.9 Form of Proxy
A proxy, whether for a specified meeting or otherwise, must be either in the following form or in any other form designated by the directors, the scrutineer or the chair of the meeting:
[name of company]
(the "Company")
The undersigned, being a shareholder of the Company, hereby appoints [name] or, failing that person, [name] , as proxy holder for the undersigned to attend, act and vote for and on behalf of the undersigned at the meeting of shareholders of the Company to be held on [month, day, year] and at any adjournment of that meeting.
Number of shares in respect of which this proxy is given (if no number is specified, then this proxy is given in respect of all shares registered in the name of the undersigned):__.
Signed [month, day, year]
[Signature of shareholder]
[Name of shareholder- printed]
12.10 Deposit of Proxy
A proxy for a meeting of shareholders must be by written instrument, fax or any other method of transmitting legibly messages and must:
-
(1) be received at the registered office of the Company or at any other place specified for the receipt of proxies, in the notice calling the meeting, at least the number of business days specified in the notice for the receipt of proxies, or if no number of days is specified, in the notice, at least two business days before the day set for the holding of the meeting; or
-
(2) unless the notice provides otherwise, be deposited at the meeting, to the chair of the meeting or to a person designated by the chair of the meeting.
A proxy may be sent to the Company by written instrument, fax or any other method of transmitting legibly recorded messages.
12.11 Revocation of Proxy
Subject to Article 12.12, every proxy may be revoked by an instrument in writing that is :
-
(1) received at the registered office of the Company at any time up to and including the last business day before the day set for the holding of the meeting at which the proxy is to be used; or
-
(2) deposited with the chair of the meeting, at the meeting, before any vote in respect of which the proxy is to be used shall have been taken.
12.12 Revocation of Proxy Must Be Signed
An instrument referred to in Article 12.12 must be signed as follows:
-
16 -
-
(1) if the shareholder for whom the proxy holder is appointed is an individual, the instrument must be signed by the shareholder or his or her legal personal representative;
-
(2) if the shareholder for whom the proxy holder is appointed is a corporation, the instrument must be signed by the corporation or by a representative appointed for the corporation under Article 12.5.
12.13 Production of Evidence of Authority to Vote
The chair of any meeting of shareholders may, but need not, inquire into the authority of any person to vote at the meeting and may, but need not, demand from that person production of evidence as to the existence of the authority to vote.
13. DIRECTORS
13.1 First Directors; Number of Directors
The first directors are the persons designated as directors of the Company in the Notice of Articles that applies to the Company when it is recognized under the Business Corporations Act . The number of directors, excluding additional directors appointed under Article 14.8, is set at:
-
(1) subject to paragraphs (2) and (3), the number of directors that is equal to the number of the Company's first directors;
-
(2) if the Company is a public company, the greater of three and the most recently set of:
-
(a) the number of directors set by ordinary resolution (whether or not previous notice of the resolution was given); and
-
(b) the number of directors set under Article 14.4;
-
(3) if the Company is not a public company, the most recently set of:
-
(a) the number of directors set by ordinary resolution (whether or not previous notice of the resolution was given); and
-
(b) the number of directors set under Article 14.4.
13.2 Change in Number of Directors
If the number of directors is set under Articles 13.1(2)(a) or 13.1(3)(a):
-
(1) the shareholders may elect or appoint the directors needed to fill any vacancies in the board of directors up to that number;
-
(2) if the shareholders do not elect or appoint the directors needed to fill any vacancies in the board of directors up to that number contemporaneously with the setting of that number, then the directors may appoint, or the shareholders may elect or appoint, directors to fill those vacancies.
13.3 Directors' Acts Valid Despite Vacancy
An act or proceeding of the directors is not invalid merely because fewer than the number of directors set or otherwise required under these Articles is in office.
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13.4 Qualifications of Directors
A director is not required to hold a share in the capital of the Company as qualification for his or her office but must be qualified as required by the Business Corporations Act to become, act or continue to act as a director.
13.5 Remuneration of Directors
The directors are entitled to the remuneration for acting as directors, if any, as the directors may from time to time determine. If the directors so decide, the remuneration of the directors, if any, will be determined by the shareholders. That remuneration may be in addition to any salary or other remuneration paid to any officer or employee of the Company as such, who is also a director.
13.6 Reimbursement of Expenses of Directors
The Company must reimburse each director for the reasonable expenses that he or she may incur in and about the business of the Company.
13.7 Special Remuneration for Directors
If any director performs any professional or other services for the Company that in the opinion of the directors are outside the ordinary duties of a director, or if any director is otherwise specially occupied in or about the Company's business, he or she may be paid remuneration fixed by the directors, or, at the option of that director, fixed by ordinary resolution, and such remuneration may be either in addition to, or in substitution for, any other remuneration that he or she may be entitled to receive.
13.8 Gratuity, Pension or Allowance on Retirement of Director
Unless otherwise determined by ordinary resolution, the directors on behalf of the Company may pay a gratuity or pension or allowance on retirement to any director who has held any salaried office or place of profit with the Company or to his or her spouse or dependants and may make contributions to any fund and pay premiums for the purchase or provision of any such gratuity, pension or allowance.
14. ELECTION AND REMOVAL OF DIRECTORS
14.1 Election at Annual General Meeting
At every annual general meeting and in every unanimous resolution contemplated by Article 10.2:
-
(1) the shareholders entitled to vote at the annual general meeting for the election of directors must elect, or in the unanimous resolution appoint, a board of directors consisting of the number of directors for the time being set under these Articles; and
-
(2) all the directors cease to hold office immediately before the election or appointment of directors under paragraph (1), but are eligible for re-election or re-appointment.
14.2 Consent to be a Director
No election, appointment or designation of an individual as a director is valid unless:
-
(1) that individual consents to be a director in the manner provided for in the Business Corporations Act ;
-
(2) that individual is elected or appointed at a meeting at which the individual is present and the individual does not refuse, at the meeting, to be a director; or
-
18 -
-
(3) with respect to first directors, the designation is otherwise valid under the Business Corporations Act .
14.3 Failure to Elect or Appoint Directors
If:
-
(1) the Company fails to hold an annual general meeting, and all the shareholders who are entitled to vote at an annual general meeting fail to pass the unanimous resolution contemplated by Article 10.2, on or before the date by which the annual general meeting is required to be held under the Business Corporations Act ; or
-
(2) the shareholders fail, at the annual general meeting or in the unanimous resolution contemplated by Article 10.2, to elect or appoint any directors;
then each director then in office continues to hold office until the earlier of:
-
(3) the date on which his or her successor is elected or appointed; and
-
(4) the date on which he or she otherwise ceases to hold office under the Business Corporations Act or these Articles.
14.4 Places of Retiring Directors Not Filled
If, at any meeting of shareholders at which there should be an election of directors, the places of any of the retiring directors are not filled by that election, those retiring directors who are not re-elected and who are asked by the newly elected directors to continue in office will, if willing to do so, continue in office to complete the number of directors for the time being set pursuant to these Articles until further new directors are elected at a meeting of shareholders convened for that purpose. If any such election or continuance of directors does not result in the election or continuance of the number of directors for the time being set pursuant to these Articles, the number of directors of the Company is deemed to be set at the number of directors actually elected or continued in office.
14.5 Directors May Fill Casual Vacancies,
Any casual vacancy occurring in the board of directors may be filled by the directors.
14.6 Remaining Directors Power to Act
The directors may act notwithstanding any vacancy in the board of directors, but if the Company has fewer directors in office than the number set pursuant to these Articles as the quorum of directors, the directors may only act for the purpose of appointing directors up to that number or of summoning a meeting of shareholders for the purpose of filling any vacancies on the board of directors or, subject to the Business Corporations Act , for any other purpose.
14.7 Shareholders May Fill Vacancies
If the Company has no directors or fewer directors in office than the number set pursuant to these Articles as the quorum of directors, the shareholders may elect or appoint directors to fill any vacancies on the board of directors.
14.8 Additional Directors
Notwithstanding Articles 13.1 and 13.2, between annual general meetings or unanimous resolutions contemplated by Article 10.2, the directors may appoint one or more additional directors, but the number of additional directors appointed under this Article 14.8 must not at any time exceed:
-
19 -
-
(1) one-third of the number of first directors, if, at the time of the appointments, one or more of the first directors have not yet completed their first term of office; or
-
(2) in any other case, one-third of the number of the current directors who were elected or appointed as directors other than under this Article 14.8.
Any director so appointed ceases to hold office immediately before the next election or appointment of directors under Article 14.1(1), but is eligible for re-election or re-appointment.
14.9 Ceasing to be a Director
A director ceases to be a director when:
-
(1) the term of office of the director expires;
-
(2) the director dies;
-
(3) the director resigns as a director by notice in writing provided to the Company or a lawyer for the Company; or
-
(4) the director is removed from office pursuant to Articles 14.10 or 14.11.
14.10 Removal of Director by Shareholders
The Company may remove any director before the expiration of his or her term of office by special resolution. In that event, the shareholders may elect, or appoint by ordinary resolution, a director to fill the resulting vacancy. If the shareholders do not elect or appoint a director to fill the resulting vacancy contemporaneously with the removal, then the directors may appoint or the shareholders may elect, or appoint by ordinary resolution, a director to fill that vacancy.
14.11 Removal of Director by Directors
The directors may remove any director before the expiration of his or her term of office if the director is convicted of an indictable offence, or if the director ceased to be qualified to act as a director of a company and does not promptly resign, and the directors may appoint a director to fill the resulting vacancy.
15. POWERS AND DUTIES OF DIRECTORS
15.1 Powers of Management
The directors must, subject to the Business Corporations Act and these Articles, manage or supervise the management of the business and affairs of the Company and have the authority to exercise all such powers of the Company as are not, by the Business Corporations Act or by these Articles, required to be exercised by the shareholders of the Company.
15.2 Appointment of Attorney of Company
The directors may from time to time, by power of attorney or other instrument, under seal if so required by law, appoint any person to be the attorney of the Company for such purposes, and with such powers, authorities and discretions (not exceeding those vested in or exercisable by the directors under these Articles and excepting the power to fill vacancies in the board of directors, to remove a director, to change the membership of, or fill vacancies in, any committee of the directors, to appoint or remove officers appointed by the directors and to declare dividends) and for such period, and with such remuneration and subject to such conditions as the directors may think fit. Any such power of attorney may contain such provisions for the protection or convenience of persons dealing with such
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attorney as the directors think fit. Any such attorney may be authorized by the directors to sub-delegate all or any of the powers, authorities and discretions for the time being vested in him or her.
16. DISCLOSURE OF INTEREST OF DIRECTORS
16.1 Obligation to Account for Profits
A director or senior officer who holds a disclosable interest (as that term is used in the Business Corporations Act ) in a contract or transaction into which the Company has entered or proposes to enter is liable to account to the Company for any profit that accrues to the director or senior officer under or as a result of the contract or transaction only if and to the extent provided in the Business Corporations Act .
16.2 Restrictions on Voting by Reason of Interest
A director who holds a disclosable interest in a contract or transaction into which the Company has entered or proposes to enter is not entitled to vote on any directors' resolution to approve that contract or transaction, unless all the directors have a disclosable interest in that contract or transaction, in which case any or all of those directors may vote on such resolution.
16.3 Interested Director Counted in Quorum
A director who holds a disclosable interest in a contract or transaction into which the Company has entered or proposes to enter and who is present at the meeting of directors at which the contract or transaction is considered for approval may be counted in the quorum at the meeting whether or not the director votes on any or all of the resolutions considered at the meeting.
16.4 Disclosure of Conflict of Interest or Property
A director or senior officer who holds any office or possesses any property, right or interest that could result, directly or indirectly, in the creation of a duty or interest that materially conflicts with that individual's duty or interest as a director or senior officer, must disclose the nature and extent of the conflict as required by the Business Corporations Act .
16.5 Director Holding Other Office in the Company
A director may hold any office or place of profit with the Company, other than the office of auditor of the Company, in addition to his or her office of director for the period and on the terms (as to remuneration or otherwise) that the directors may determine.
16.6 No Disqualification
No director or intended director is disqualified by his or her office from contracting with the Company either with regard to the holding of any office or place of profit the director holds with the Company or as vendor, purchaser or otherwise, and no contract or transaction entered into by or on behalf of the Company in which a director is in any way interested is liable to be voided for that reason.
16.7 Professional Services by Director or Officer
Subject to the Business Corporations Act , a director or officer, or any person in which a director or officer has an interest, may act in a professional capacity for the Company, except as auditor of the Company, and the director or officer or such person is entitled to remuneration for professional services as if that director or officer were not a director or officer.
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16.8 Director or Officer in Other Corporations
A director or officer may be or become a director, officer or employee of, or otherwise interested in, any person in which the Company may be interested as a shareholder or otherwise, and, subject to the Business Corporations Act , the director or officer is not accountable to the Company for any remuneration or other benefits received by him or her as director, officer or employee of, or from his or her interest in, such other person.
17. PROCEEDINGS OF DIRECTORS
17.1 Meetings of Directors
The directors may meet together for the conduct of business, adjourn and otherwise regulate their meetings as the directors think fit, and meetings of the directors held at regular intervals may be held at the place, at the time and on the notice, if any, as the directors may from time to time determine.
17.2 Voting at Meetings
Questions arising at any meeting of directors are to be decided by a majority of votes and, in the case of an equality of votes, the chair of the meeting does not have a second or casting vote.
17.3 Chair of Meetings
The following individual is entitled to preside as chair at a meeting of directors:
-
(1) the chair of the board, if any;
-
(2) in the absence of the chair of the board, the president, if any, if the president is a director; or
-
(3) any other director chosen by the directors if:
-
(a) neither the chair of the board nor the president, if a director, is present at the meeting within 15 minutes after the time set for holding the meeting;
-
(b) neither the chair of the board nor the president, if a director, is willing to chair the meeting; or
-
(c) the chair of the board and the president, if a director, have advised the secretary, if any, or any other director, that the chair of the board and the president will not be present at the meeting.
17.4 Meetings by Telephone or Other Communications Medium
A director may participate in a meeting of the directors or of any committee of the directors in person or by telephone if all directors participating in the meeting, whether in person or by telephone or other communications medium, are able to communicate with each other. A director may participate in a meeting of the directors or of any committee of the directors by a communications medium other than telephone if all directors participating in the meeting, whether in person or by telephone or other communications medium, are able to communicate with each other and if all directors who wish to participate in the meeting agree to such participation. A director who participates in a meeting in a manner contemplated by this Article 17.4 is deemed for all purposes of the Business Corporations Act and these Articles to be present at the meeting and to have agreed to participate in that manner.
17.5 Calling of Meetings
A director may, and the secretary or an assistant secretary of the Company, if any, on the request of a director must, call a meeting of the directors at any time.
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17.6 Notice of Meetings,
Other than for meetings held at regular intervals as determined by the directors pursuant to Article 17.1, reasonable notice of each meeting of the directors, specifying the place, day and time of that meeting must be given to each of the directors by any method set out in Article 23.1 or orally or by telephone.
17.7 When Notice Not Required
It is not necessary to give notice of a meeting of the directors to a director if:
-
(1) the meeting is to be held immediately following a meeting of shareholders at which that director was elected or appointed, or is the meeting of the directors at which that director is appointed; or
-
(2) the director has waived notice of the meeting.
17.8 Meeting Valid Despite Failure to Give Notice
The accidental omission to give notice of any meeting of directors to, or the non-receipt of any notice by, any director does not invalidate any proceedings at that meeting.
17.9 Waiver of Notice of Meetings
Any director may send to the Company a document signed by him or her waiving notice of any past, present or future meeting or meetings of the directors and may at any time withdraw that waiver with respect to meetings held after that withdrawal. After sending a waiver with respect to all future meetings and until that waiver is withdrawn, no notice of any meeting of the directors need be given to that director and all meetings of the directors so held are deemed not to be improperly called or constituted by reason of notice not having been given to such director.
17.10 Quorum
The quorum necessary for the transaction of the business of the directors may be set by the directors and, if not so set, is deemed to be set at two directors or, if the number of directors is set at one, is deemed to be set at one director, and that director may constitute a meeting.
17.11 Validity of Acts Where Appointment Defective
Subject to the Business Corporations Act , an act of a director or officer is not invalid merely because of an irregularity in the election or appointment or a defect in the qualification of that director or officer.
17.12 Consent Resolutions in Writing
A resolution of the directors or of any committee of the directors may be passed without a meeting:
(a) in all cases, if each of the directors entitle to vote on the resolution consents to it in writing; or
(b) in the case of a resolution to approve a contract or transaction in respect of which a director has disclosed that he or she has or may have a disclosable interest, if each of the other directors who are entitled to vote on the resolution consents to it in writing.
A consent in writing under this Article 17 may be evidence by signed document, fax, email or any other method of transmitting legibly recorded messages. A consent in writing may be in two or more counterparts which together are deemed to constitute one entire document. A resolution of the directors or of any committee of the directors passed in accordance with this Article 17.12 is deemed to effective on the date stated in the consent in writing and is deemed to be a proceeding at a meeting of directors or of the committee of the directors and to be valid and effective
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as if it had been passed at a meeting of the directors or of the committee of the directors that satisfies all the requirements of the Business Corporations Act and all the requirements of these Articles relating to such meetings.
18. EXECUTIVE AND OTHER COMMITTEES
18.1 Appointment and Powers of Executive Committee
The directors may, by resolution, appoint an executive committee consisting of the director or directors that they consider appropriate, and this committee has, during the intervals between meetings of the board of directors, all of the directors' powers, except:
-
(1) the power to fill vacancies in the board of directors;
-
(2) the power to remove a director;
-
(3) the power to change the membership of, or fill vacancies in, any committee of the directors; and
-
(4) such other powers, if any, as may be set out in the resolution or any subsequent directors' resolution.
18.2 Appointment and Powers of Other Committees
The directors may, by resolution:
-
(1) appoint one or more committees (other than the executive committee) consisting of the director or directors that they consider appropriate;
-
(2) delegate to a committee appointed under paragraph (1) any of the directors' powers, except:
-
(a) the power to fill vacancies in the board of directors;
-
(b) the power to remove a director;
-
(c) the power to change the membership of, or fill vacancies in, any committee of the directors; and
-
(d) the power to appoint or remove officers appointed by the directors; and
-
(3) make any delegation referred to in paragraph (2) subject to the conditions set out in the resolution or any subsequent directors' resolution.
18.3 Obligations of Committees
Any committee appointed under Articles 18.1 or 18.2, in the exercise of the powers delegated to it, must:
-
(1) conform to any rules that may from time to time be imposed on it by the directors; and
-
(2) report every act or thing done in exercise of those powers at such times as the directors may require.
18.4 Powers of Board
The directors may, at any time, with respect to a committee appointed under Articles 18.1 or 18.2:
-
24 -
-
(1) revoke or alter the authority given to the committee, or override a decision made by the committee, except as to acts done before such revocation, alteration or overriding;
-
(2) terminate the appointment of, or change the membership of, the committee; and
-
(3) fill vacancies in the committee.
18.5 Committee Meetings
Subject to Article 18.3(1) and unless the directors otherwise provide in the resolution appointing the committee or in any subsequent resolution, with respect to a committee appointed under Articles 18.1 or 18.2:
-
(1) the committee may meet and adjourn as it thinks proper;
-
(2) the committee may elect a chair of its meetings but, if no chair of a meeting is elected, or if at a meeting the chair of the meeting is not present within 15 minutes after the time set for holding the meeting, the directors present who are members of the committee may choose one of their number to chair the meeting;
-
(3) a majority of the members of the committee constitutes a quorum of the committee; and
-
(4) questions arising at any meeting of the committee are determined by a majority of votes of the members present, and in case of an equality of votes, the chair of the meeting does not have a second or casting vote.
19. OFFICERS
19.1 Directors May Appoint Officers
The directors may, from time to time, appoint such officers, if any, as the directors determine and the directors may, at any time, terminate any such appointment.
19.2 Functions, Duties and Powers of Officers
The directors may, for each officer:
-
(1) determine the functions and duties of the officer;
-
(2) entrust to and confer on the officer any of the powers exercisable by the directors on such terms and conditions and with such restrictions as the directors think fit; and
-
(3) revoke, withdraw, alter or vary all or any of the functions, duties and powers of the officer.
19.3 Qualifications
No officer may be appointed unless that officer is qualified in accordance with the Business Corporations Act . One person may hold more than one position as an officer of the Company. Any person appointed as the chair of the board or as the managing director must be a director. Any other officer need not be a director.
19.4 Remuneration and Terms of Appointment
All appointments of officers are to be made on the terms and conditions and at the remuneration (whether by way of salary, fee, commission, participation in profits or otherwise) that the directors think fit and are subject to termination at the pleasure of the directors, and an officer may in addition to such remuneration be entitled to receive, after he or she ceases to hold such office or leaves the employment of the Company, a pension or gratuity.
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20. INDEMNIFICATION
20.1 Definitions
In this Article 20:
-
(1) "eligible penalty" means a judgment, penalty or fine awarded or imposed in, or an amount paid in settlement of, an eligible proceeding;
-
(2) "eligible proceeding" means a legal proceeding or investigative action, whether current, threatened, pending or completed, in which a director, former director, officer, or former officer of the Company (an "eligible party") or any of the heirs and legal personal representatives of the eligible party, by reason of the eligible party being or having been a director, former director, officer or former officer of the Company:
-
(a) is or may be joined as a party; or
-
(b) is or may be liable for or in respect of a judgment, penalty or fine in, or expenses related to, the proceeding;
-
(3) "expenses" has the meaning set out in the Business Corporations Act .
20.2 Mandatory Indemnification of Directors and Former Directors
Subject to the Business Corporations Act, the Company may indemnify a director, former director, officer or former officer of the Company and his or her heirs and legal personal representatives against all eligible penalties to which such person is or may be liable, and the Company may, after the final disposition of an eligible proceeding, pay the expenses actually and reasonably incurred by such person in respect of that proceeding. Each director and officer is deemed to have contracted with the Company on the terms of the indemnity contained in this Article 20.2.
20.3 Indemnification of Other Persons
Subject to any restrictions in the Business Corporations Act , the Company may indemnify any person.
20.4 Non-Compliance with Business Corporations Act
The failure of a director, former director, officer or former officer of the Company to comply with the Business Corporations Act or these Articles does not invalidate any indemnity to which he or she is entitled under this Part.
20.5 Company May Purchase Insurance
The Company may purchase and maintain insurance for the benefit of any person (or his or her heirs or legal personal representatives) who:
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(1) is or was a director, alternate director, officer, employee or agent of the Company;
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(2) is or was a director, alternate director, officer, employee or agent of a corporation at a time when the corporation is or was an affiliate of the Company;
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(3) at the request of the Company, is or was a director, alternate director, officer, employee or agent of a corporation or of a partnership, trust, joint venture or other unincorporated entity;
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(4) at the request of the Company, holds or held a position equivalent to that of a director, alternate director or officer of a partnership, trust, joint venture or other unincorporated entity;
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against any liability incurred by him or her as such director, alternate director, officer, employee or agent or person who holds or held such equivalent position.
21. DIVIDENDS
21.1 Payment of Dividends Subject to Special Rights
The provisions of this Article 21 are subject to Article 2.1 and to the rights, if any, of shareholders holding shares with special rights as to dividends.
21.2 Declaration of Dividends
Subject to the Business Corporations Act , the directors may from time to time declare and authorize payment of such dividends as the directors may deem advisable.
21.3 No Notice Required
The directors need not give notice to any shareholder of any declaration under Article 21.2.
21.4 Record Date
The directors may set a date as the record date for the purpose of determining shareholders entitled to receive payment of a dividend. The record date must not precede the date on which the dividend is to be paid by more than two months. If no record date is set, the record date is 5:00 p.m. on the date on which the directors pass the resolution declaring the dividend.
21.5 Manner of Paying Dividend
A resolution declaring a dividend may direct payment of the dividend wholly or partly by the distribution of specific assets or of fully paid shares or of bonds, debentures or other securities of the Company, or in any one or more of those ways.
21.6 Settlement of Difficulties
If any difficulty arises in regard to a distribution under Article 21.5, the directors may settle the difficulty as the directors deem advisable, and, in particular, may:
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(1) set the value for distribution of specific assets;
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(2) determine that cash payments in substitution for all or any part of the specific assets to which any shareholders are entitled may be made to any shareholders on the basis of the value so fixed in order to adjust the rights of all parties; and
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(3) vest any such specific assets in trustees for the persons entitled to the dividend.
21.7 When Dividend Payable
Any dividend may be made payable on such date as is fixed by the directors.
21.8 Dividends to be Paid in Accordance with Number of Shares
All dividends on shares of any class or series of shares must be declared and paid according to the number of such shares held.
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21.9 Receipt by Joint Shareholders
If several persons are joint shareholders of any share, any one of such joint shareholders may give an effective receipt for any dividend, bonus or other money payable in respect of the share.
21.10 Dividend Bears No Interest
No dividend bears interest against the Company.
21.11 Fractional Dividends
If a dividend to which a shareholder is entitled includes a fraction of the smallest monetary unit of the currency of the dividend, that fraction may be disregarded in making payment of the dividend and that payment represents full payment of the dividend.
21.12 Payment of Dividends
Any dividend or other distribution payable in cash in respect of shares may be paid by cheque, made payable to the order of the person to whom it is sent, and mailed to the address of the shareholder, or in the case of joint shareholders, to the address of the joint shareholder who is first named on the central securities register, or to the person and to the address the shareholder or joint shareholders may direct in writing. The mailing of such cheque will, to the extent of the sum represented by the cheque (plus the amount of the tax required by law to be deducted), discharge all liability for the dividend unless such cheque is not paid on presentation or the amount of tax so deducted is not paid to the appropriate taxing authority.
21.13 Capitalization of Surplus
Notwithstanding anything contained in these Articles, the directors may from time to time capitalize any surplus of the Company and may from time to time issue, as fully paid, shares or any bonds, debentures or other securities of the Company as a dividend representing the surplus or any part of the surplus.
22. DOCUMENTS, RECORDS AND REPORTS
22.1 Recording of Financial Affairs
The directors must cause adequate accounting records to be kept to record properly the financial affairs and condition of the Company and to comply with the Business Corporations Act .
22.2 Inspection of Accounting Records
Unless the directors determine otherwise, or unless otherwise determined by ordinary resolution, no shareholder of the Company is entitled to inspect or obtain a copy of any accounting records of the Company.
23. NOTICES
23.1 Method of Giving Notice
Unless the Business Corporations Act or these Articles provides otherwise, a notice, statement, report or other record required or permitted by the Business Corporations Act or these Articles to be sent by or to a person may be sent by any one of the following methods:
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(1) mail addressed to the person at the applicable address for that person as follows:
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(a) for a record mailed to a shareholder, the shareholder's registered address;
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(b) for a record mailed to a director or officer, the prescribed address for mailing shown for the director or officer in the records kept by the Company or the mailing address provided by the recipient for the sending of that record or records of that class;
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(c) in any other case, the mailing address of the intended recipient;
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(2) delivery at the applicable address for that person as follows, addressed to the person:
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(a) for a record delivered to a shareholder, the shareholder's registered address;
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(b) for a record delivered to a director or officer, the prescribed address for delivery shown for the director or officer in the records kept by the Company or the delivery address provided by the recipient for the sending of that record or records of that class;
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(c) in any other case, the delivery address of the intended recipient;
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(3) sending the record by fax to the fax number provided by the intended recipient for the sending of that record or records of that class;
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(4) sending the record by email to the email address provided by the intended recipient for the sending of that record or records of that class;
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(5) physical delivery to the intended recipient.
23.2 Deemed Receipt of Mailing
A record that is mailed to a person by ordinary mail to the applicable address for that person referred to in Article 23.1 is deemed to be received by the person to whom it was mailed on the day, Saturdays, Sundays and holidays excepted, following the date of mailing.
23.3 Certificate of Sending
A certificate signed by the secretary, if any, or other officer of the Company or of any other corporation acting in that behalf for the Company stating that a notice, statement, report or other record was addressed as required by Article 23.1, prepaid and mailed or otherwise sent as permitted by Article 23.1 is conclusive evidence of that fact.
23.4 Notice to Joint Shareholders
A notice, statement, report or other record may be provided by the Company to the joint shareholders of a share by providing the notice to the joint shareholder first named in the central securities register in respect of the share.
23.5 Notice to Trustees
A notice, statement, report or other record may be provided by the Company to the persons entitled to a share in consequence of the death, bankruptcy or incapacity of a shareholder by:
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(1) mailing the record, addressed to such person:
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(a) by name, by the title of the legal personal representative of the deceased or incapacitated shareholder, by the title of trustee of the bankrupt shareholder or by any similar description; and
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(b) at the address, if any, supplied to the Company for that purpose by the persons claiming to be so entitled; or
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(2) if an address referred to in paragraph (1)(b) has not been supplied to the Company, by giving the notice in a manner in which it might have been given if the death, bankruptcy or incapacity had not occurred.
24. SEAL
24.1 Who May Attest Seal
Except as provided in Articles 24.2 and 24.3, the Company's seal, if any, must not be impressed on any record except when that impression is attested by the signatures of:
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(1) any two directors;
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(2) any officer, together with any director;
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(3) if the Company only has one director, that director; or
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(4) any one or more directors or officers or persons as may be determined by the directors.
24.2 Sealing Copies
For the purpose of certifying under seal a certificate of incumbency of the directors or officers of the Company or a true copy of any resolution or other document, despite Article 24.1, the impression of the seal may be attested by the signature of any director or officer.
24.3 Mechanical Reproduction of Seal
The directors may authorize the seal to be impressed by third parties on share certificates or bonds, debentures or other securities of the Company as the directors may determine appropriate from time to time. To enable the seal to be impressed on any share certificates or bonds, debentures or other securities of the Company, whether in definitive or interim form, on which facsimiles of any of the signatures of the directors or officers of the Company are, in accordance with the Business Corporations Act or these Articles, printed or otherwise mechanically reproduced, there may be delivered to the person employed to engrave, lithograph or print such definitive or interim share certificates or bonds, debentures or other securities one or more unmounted dies reproducing the seal and the chair of the board or any senior officer together with the secretary, treasurer, secretary-treasurer, an assistant secretary, an assistant treasurer or an assistant secretary-treasurer may in writing authorize such person to cause the seal to be impressed on such definitive or interim share certificates or bonds, debentures or other securities by the use of such dies. Share certificates or bonds, debentures or other securities to which the seal has been so impressed are for all purposes deemed to be under and to bear the seal impressed on them.
25. PROHIBITIONS
25.1 Definitions
In this Article 25:
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(1) "designated security" means:
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(a) a voting security of the Company;
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(b) a security of the Company that is not a debt security and that carries a residual right to participate in the earnings of the Company or, on the liquidation or winding up of the Company, in its assets; or
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(c) a security of the Company convertible, directly or indirectly, into a security described in paragraph (a) or (b);
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(2) "security" has the meaning assigned in the Securities Act (British Columbia);
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(3) "voting security" means a security of the Company that:
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(a) is not a debt security, and
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(b) carries a voting right either under all circumstances or under some circumstances that have occurred and are continuing.
25.2 Application
Article 25.3 does not apply to the Company if and for so long as it is a public company or a pre-existing reporting company which has the Statutory Reporting Company Provisions as part of its Articles or to which the Statutory Reporting Company Provisions apply.
25.3 Consent Required for Transfer of Shares or Designated Securities
No share or designated security may be sold, transferred or otherwise disposed of without the consent of the directors and the directors are not required to give any reason for refusing to consent to any such sale, transfer or other disposition.
26. ADVANCE NOTICE PROVISIONS
26.1 Nomination of Directors
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(1) Nominations of persons for election to the Board may be made at any Annual Meeting of shareholders or at any Special Meeting of shareholders if one of the purposes for which the Special Meeting was called was the election of directors. In order to be eligible for election to the Board at any Annual Meeting or Special Meeting of shareholders, persons must be nominated in accordance with one of the following procedures:
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(a) by or at the direction of the Board or an authorized officer, including pursuant to a notice of meeting;
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(b) by or at the direction or request of one or more shareholders pursuant to a proposal made in accordance with the provisions of the Business Corporations Act, or a requisition of the shareholders made in accordance with the provisions of the Business Corporations Act; or
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(c) by any person (a "Nominating Shareholder"): (A) who, at the close of business on the date of the giving by the Nominating Shareholder of the notice provided for below in this Article 26.1 and at the close of business on the record date for notice of such meeting, is entered in the central securities register of the Company as a holder of one or more shares carrying the right to vote at such meeting or who beneficially owns shares that are entitled to be voted at such meeting; and (B) who complies with the notice procedures set forth below in this Article 26.1.
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(2) In addition to any other requirements under applicable laws, for a nomination to be made by a Nominating Shareholder, the Nominating Shareholder must give notice which is both timely (in accordance with article 26.1(3) below) and in proper written form (in accordance with Articled 26.1(4) below) to the Secretary of the Company at the principal executive offices of the Company.
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(3) A Nominating Shareholder's notice to the Secretary of the Company will be deemed to be timely if:
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(a) in the case of an Annual Meeting of shareholders, such notice is made not less than 30 nor more than 65 days prior to the date of the Annual Meeting of Shareholders; provided, however, that in the event that the Annual Meeting of Shareholders is to be held on a date that is less than 50 days after the date (the "Notice Date") on which the first public announcement of the date of the Annual Meeting is made, notice by the Nominating Shareholder is made not later than the close of business on the tenth (10th) day following the Notice Date; and
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(b) in the case of a Special Meeting (which is not also an Annual Meeting) of Shareholders called for the purpose of electing directors (whether or not called for other purposes), such notice is made not later than the close of business on the fifteenth (15th) day following the day on which the first public announcement of the date of the Special Meeting of Shareholders was made.
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(c) Notwithstanding the foregoing, the Board may, in its sole discretion, waive any requirement of this Article 26.1(3). For greater certainty, the time periods for the giving of notice by a Nominating Shareholder as aforesaid shall, in all cases, be determined based on the original date of the applicable Annual Meeting or Special Meeting, and in no event shall any adjournment or postponement of an Annual Meeting or Special Meeting or the announcement thereof commence a new time period for the giving of such notice.
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(4) A Nominating Shareholder's notice to the Secretary of the Company will be deemed to be in proper form if:
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(a) as to each person whom the Nominating Shareholder proposes to nominate for election as a director, such notice sets forth: (A) the name, age, business address and residential address of the person; (B) the principal occupation or employment of the person; (C) the class or series and number of shares in the capital of the Company which are controlled or which are owned beneficially or of record by the person as of the record date for the meeting of shareholders (if such date shall then have been made publicly available and shall have occurred) and as of the date of such notice; and (D) any other information relating to the person that would be required to be disclosed in a dissident's proxy circular in connection with solicitations of proxies for election of directors pursuant to the Business Corporations Act and Applicable Securities Laws (as defined below); and
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(b) as to the Nominating Shareholder giving the notice, such notice sets forth any proxy, contract, agreement, arrangement, understanding or relationship pursuant to which such Nominating Shareholder has a right to vote or direct the voting of any shares of the Company and any other information relating to such Nominating Shareholder that would be required to be made in a dissident's proxy circular in connection with solicitations of proxies for election of directors pursuant to the Business Corporations Act and Applicable Securities Laws (as defined below).
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(5) The Company may require any proposed nominee for election as a Director to furnish such additional information as may reasonably be requested by the Company to determine the eligibility of such proposed nominee to serve as an independent director of the Company or that could be material to a reasonable shareholder's understanding of the independence, or lack thereof, of such proposed nominee.
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(6) No person shall be eligible for election as a director of the Company unless nominated in accordance with the provisions of this Article 26.1; provided, however, that nothing in this Article 26.1 shall be deemed to restrict or preclude discussion by a shareholder (as distinct from the
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nomination of directors) at an Annual Meeting or Special Meeting of any matter that is properly brought before such meeting pursuant to the provisions of the Business Corporations Act or at the discretion of the Chairman of the meeting. The Chairman of the meeting shall have the power and duty to determine whether any nomination for election of a director was made in accordance with the procedures set forth in this Article 26.1 and, if any proposed nomination is not in compliance with such procedures, to declare such nomination defective and that it be disregarded.
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(7) For purposes of this Article 26:
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(a) " Annual Meeting " means any annual meeting of Shareholders;
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(b) " Applicable Securities Laws " means the applicable securities legislation of each relevant province and territory of Canada, as amended from time to time, the rules, regulations and forms made or promulgated under any such laws and the published national instruments, multilateral instruments, policies, bulletins and notices of the securities commission or similar securities regulatory authority of each province and territory of Canada;
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(c) " Board " means the board of directors of the Company as constituted from time to time;
-
(d) " Common Shares " means common shares in the capital of the Company;
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(e) " Nominating Shareholder " has the meaning ascribed to that term in Article 26.1(1)(c);
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(f) " Notice Date " has the meaning ascribed to that term in Article 26.1(3)(a);
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(g) " Public Announcement " means disclosure in a press release reported by a national news service in Canada, or in a document publicly filed by the Company under its profile on the System of Electronic Document Analysis and Retrieval (SEDAR) at www.sedar.com;
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(h) " Shareholder " means a holder of Common Shares; and
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(i) " Special Meeting " means any special meeting of Shareholders if one of the purposes for which such meeting is called is the election of directors.
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(8) Notwithstanding any other provision of this Article 26.1, notice given to the Secretary of the Company pursuant to this Article 26.1 may only be given by personal delivery, facsimile transmission or by email (at such email address as may be stipulated from time to time by the Secretary of the Company for purposes of this Article 26.1), and shall be deemed to have been given and made only at the time it is served by personal delivery to the Secretary at the address of the principal executive offices of the Company, email (at the address as aforesaid) or sent by facsimile transmission (provided that receipt of confirmation of such transmission has been received); provided that if such delivery or electronic communication is made on a day which is a not a business day or later than 5:00 p.m. (Vancouver time) on a day which is a business day, then such delivery or electronic communication shall be deemed to have been made on the next following day that is a business day.
26.2 Application
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(1) Article 26.1 does not apply to the Company in the following circumstances:
-
(a) if and for so long as the Company is not a public company or a pre-existing reporting company which has the Statutory Reporting Company Provisions as part of its Articles or to which the Statutory Reporting Company Provisions apply; or
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(b) to the election or appointment of a director or directors in the circumstances set forth in Article 14.7.