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ArcWest Exploration Inc. — AGM Information 2021
Jun 11, 2021
46985_rns_2021-06-11_99653f8c-7aa9-4392-a466-710090c5395a.pdf
AGM Information
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ARCWEST EXPLORATION INC.
Telephone No.: (604) 638-3695
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
Take notice Meeting ARCWEST EXPLORATION INC. Company British Columbia on July 8, 2021 at 11:00 a.m., Pacific Daylight Time, for the following purposes:
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To receive the financial statements of the Company for its fiscal year ended December 31, 2020, report of the auditor and related management discussion and analysis.
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To set the number of directors at seven.
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To elect directors of the Company for the ensuing year.
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To appoint an auditor of the Company for the ensuing year.
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To ratify and approve the continuation of the 10% rolling number share option plan, as described in the Information Circular prepared for the Meeting.
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To consider any permitted amendment to or variation of any matter identified in this Notice and to transact such other business as may properly come before the Meeting or any adjournment thereof.
An Information Circular accompanies this Notice. The Information Circular contains details of matters to be considered at the Meeting.
NOTE OF CAUTION Concerning COVID-19 Outbreak
At the date of this Notice and the accompanying Information Circular it is the intention of the Company to hold the Meeting at the location stated above in this Notice. We are continuously monitoring development of current coronavirus (COVID-19) outbreak we ask shareholders to consider voting their shares by proxy and not attend the meeting in person. Shareholders who do wish to attend the Meeting in person, should carefully consider and follow the instructions of the federal Public Health Agency of Canada: (https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid19.html). We ask that shareholders also review and follow the instructions of any regional health authorities of the Province of British Columbia, including the Vancouver Coastal Health Authority, the Fraser Health Authority and any other health authority holding jurisdiction over the areas you must travel through to attend the Meeting. Please do not attend the Meeting in person if you are experiencing any cold or flu-like symptoms, or if you or someone with whom you have been in close contact has travelled to/from outside of Canada within the 14 days immediately prior to the Meeting. All shareholders are strongly encouraged to vote by submitting their completed form of proxy (or voting instruction form) prior to the Meeting by one of the means described on pages 2 to 3 of the Information Circular accompanying this Notice.
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The Company reserves the right to take any additional pre-cautionary measures deemed to be appropriate, necessary or advisable in relation to the Meeting in response to further developments in the COVID-19 outbreak, including: (i) holding the Meeting virtually or by providing a webcast of the Meeting; (ii) hosting the Meeting solely by means of remote communication; (iii) changing the Meeting date and/or changing the means of holding the Meeting; (iv) denying access to persons who exhibit cold or flu-like symptoms, or who have, or have been in close contact with someone who has, travelled to/from outside of Canada within the 14 days immediately prior to the Meeting; and (v) such other measures as may be recommended by public health authorities in connection with gatherings of persons such as the Meeting. Should any such changes to the Meeting format occur, the Company will announce any and all of these changes by way of news release, which will prior to the Meeting for the most current information. In the event of any changes to the Meeting format due to the COVID-19 outbreak, the Company will not prepare or mail amended Meeting Proxy Materials.
Registered shareholders who are unable to attend the Meeting in person and who wish to ensure that their shares will be voted at the Meeting are requested to complete, date and sign the enclosed form of proxy, or another suitable form of proxy, and deliver it in accordance with the instructions set out in the form of proxy and in the Information Circular.
Unregistered shareholders who plan to attend the Meeting must follow the instructions set out in the form of proxy or voting instruction form to ensure that their shares will be voted at the Meeting. If you hold your shares in a brokerage account you are not a registered shareholder.
DATED at Vancouver, British Columbia, June 3, 2021.
BY ORDER OF THE BOARD
�Tyler Ruks�
Tyler Ruks President and Chief Executive Officer