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Amex Exploration Inc. — Proxy Solicitation & Information Statement 2024
Jul 24, 2024
43543_rns_2024-07-24_90b44e37-a565-454a-b35a-6877e3b8cfd4.pdf
Proxy Solicitation & Information Statement
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ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
TO THE SHAREHOLDERS :
NOTICE IS HEREBY GIVEN that an annual general and special meeting (the “ Meeting ”) of the holders of common shares of Amex Exploration Inc. (the “ Corporation” ) will be held in virtual format on Tuesday, May 21, 2024 at 10:00 a.m. (EDT) for the following purposes:
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(a) to receive the consolidated audited financial statements of the Corporation for the year ended December 31, 2023, and the report of the auditors thereon;
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(b) to elect the directors of the Corporation for the ensuing year;
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(c) to appoint Raymond Chabot Grant Thornton, as auditors of the Corporation for the ensuing year and to authorize the directors to fix their remuneration;
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(d) to consider and, if deemed advisable, pass an ordinary resolution to re-approve the Corporation’s “rolling up to 10%” Security Based Compensation Plan, as more fully described in the accompanying management information circular;
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(e) to consider and, if deemed advisable, pass an ordinary resolution to ratify and confirm Amended and Restated By-Law No. 1, being an amendment and restatement of the Corporation’s general by-laws, as more fully described in the accompanying management information circular; and
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(f) to transact such other business as may properly come before the Meeting or any adjournment thereof.
We are inviting shareholders to attend the Meeting via Microsoft Teams videoconference. To participate in the Meeting, please visit www.microsoft.com/microsoft-teams/join-a-meeting and enter the following meeting ID and passcode:
Meeting ID: 224 317 629 533 Meeting Passcode: m2JydQ
The management information circular attached hereto contains additional information regarding the matters to be considered at the Meeting and is hereby deemed to be an integral part of this notice. Only the shareholders of record at the close of business on April 2, 2024, will receive a notice of the Meeting and will be entitled to vote, in person or by proxy, at the Meeting. Shareholders who are unable to attend the meeting in person are urged to complete the attached Form of Proxy and return it to TSX Trust or vote by telephone or using the internet as per the instructions provided in the Form of Proxy. Proxies to be used at the meeting must be returned to TSX Trust before 10:00 a.m. on May 16, 2024.
Notice and Access
As permitted by Canadian securities regulatory authorities, we are using notice and access to deliver our meeting materials, including this circular and our 2023 audited consolidated annual financial statements and related management’s discussion and analysis, to both our non-registered (beneficial) shareholders and registered shareholders. This means that our meeting materials are posted online for shareholders to access, instead of being mailed. You can find the material at www.amexexploration.com or on www.sedar.com. Notice and access reduces printing and mailing costs and is more environmentally friendly as it uses less materials and energy consumption. You will receive a package in the mail which
will include a form of proxy or voting instruction form, with instructions on how to vote your common shares and access the meeting materials electronically. You may also request a paper copy of the meeting materials at no cost to you at any time prior to the meeting by contacting us toll free in Canada at 1-866-274-8666 or 514-866-8209 (outside Canada and the U.S.) or emailing your request at [email protected]. If you request a paper copy of the meeting materials, you will not receive a new form of proxy or voting instruction form, you must therefore keep the original form sent to you to vote your Shares. To ensure receipt of the paper copy before the voting deadline and meeting date, please make your request no later than 5:00 p.m. (EDT) on May 10, 2024.
SIGNED in Montreal, Quebec, on April 2, 2024.
BY ORDER OF THE BOARD OF DIRECTORS
(signed) “Pierre Carrier” Chief Operating Officer