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Alkemy — Remuneration Information 2020
Mar 30, 2020
4397_def-14a_2020-03-30_d95d344c-de7d-4069-9dbb-a3e323f36533.pdf
Remuneration Information
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Alkemy S.p.A.
Registered office in Milan, at via San Gregorio 34, Milan - share capital Euro 587,589.00 fully paid up
Registration number with Milan Companies House, tax code and VAT number 05619950966 - Economic and Administrative Index (REA) no. 1835268
Institutional website: www.alkemy.com
REMUNERATION REPORT
prepared pursuant to Art. 123-ter of Italian Legislative Decree no. 58 of 24 February 1998 and in compliance with Annex 3A, schemes 7-bis and 7-ter of CONSOB Regulation no. 11971 of 14 May 1999
Approved by the Board of Directors on 24 March 2020
INTRODUCTION
On 17 December 2019 (the "Date of Admission"), Alkemy S.p.A. (the "Company" or "Alkemy") completed the translisting of its shares from the AIM Italia market ("AIM") to the STAR segment of the telematic stock market ("MTA") organised and managed by Borsa Italiana S.p.A.
As expressly indicated in the information prospectus for the admission to the MTA, the Company did not previously have a remuneration policy in line with the provisions of Art. 123-ter of the Consolidated Law on Finance, Italian Legislative Decree no. 58 of 24 February 1998, as subsequently amended and supplemented (the "Consolidated Law on Finance" or the "TUF").
This document (the "Report") is the result of a major effort made to assure a transparent, full disclosure on the policies introduced for the three years 2020 - 2022 and on the remuneration recognised to senior managers for 2019, guaranteeing the tools necessary to accurately value the Company and exercise the rights on an informed basis.
The principles and guidelines taken as reference to determine and implement the Company's remuneration policies incorporate and respect the cultural values of the Alkemy Group, namely quality, a proactive approach in anticipating change and promoting innovative solutions, sensitivity towards sustainability topics, a sense of belonging and the appreciation of the contribution made by people to achieve the corporate objectives.
Alkemy also complies with current provisions of legislation and the recommendations made by the Corporate Governance Code of listed companies, to which it adheres in full, as a guarantee of the correct function of its corporate governance mechanisms.
§°§°§
This document:
- (i) has been prepared in compliance with Art. 123-ter of the Consolidated Law on Finance, Art. 84-quater of the Issuers' Regulation adopted by Consob with resolution no. 11971 of 14 May 1999 (the "Issuers' Regulation") and in accordance with the recommendations made by the Corporate Governance Code for listed companies promoted by the Corporate Governance Committee established at Borsa Italiana S.p.A. (the "Code of Corporate Governance" or the "Corporate Governance Code");
- (ii) was approved on 24 March 2020, the Company's Board of Directors (the "Board" or the "Board of Directors", whose individual members are the "Directors") approved on the proposal of the Remuneration Committee (the "Remuneration Committee" or the "Committee");
- (iii) will be submitted for the approval of the Shareholders' convened, in accordance with Art. 2364 of the Italian Civil Code, to approve the 2019 financial statements for 15:00 on 24 April 2014, at single call, to the firm of the Notary Chiara Clerici, at Via Mario Pagano 65, Milan. To this end, in accordance with Art. 84-quater of the Issuers' Regulation, the Report is sent to Borsa Italiana and made available to the
public at the registered office and on the website www.alkemy.com, in the Governance/Shareholders' Meeting section, by the twenty-first day before the date of the Shareholders' Meeting;
- (iv) it has two Sections:
- 1) Section I describes: (i) the policy adopted by the Company to govern the remuneration (the "Remuneration Policy") of the Company's Directors and key management personnel, thereby meaning those persons with the power and responsibility - directly or indirectly - for planning, managing and controlling the Company's activities, according to the definition given in Annex 1 to the Consob Regulation on related party transactions, adopted by resolution no. 17221 of 12 March 2010 (the "Key Management Personnel"), with reference to at least the following financial year; and (ii) the procedures used to adopt and implement the Remuneration Policy;
- 2) Section II provides: (i) an adequate representation of each of the items that make up the remuneration, including any benefits envisaged for termination of appointment or contract of employment, highlighting their consistency with the company's remuneration policy approved the previous year; and (ii) analytically illustrates the remuneration paid in the year of reference for any reason, and in any form, by the company and by subsidiaries or associates, indicating any components of these fees that are related to activities carried out in years previous to the year in question, and also highlighting the fees to be paid in one or more subsequent years against activities carried out in the year in question, and indicating an estimated value for the components that are not objectively quantifiable in the year of reference.
For the purpose of the Report, please note that:
a) the Board in office as at the Report date was appointed by the Shareholders' Meeting on 25 June 2019 and will remain in office for three financial years, i.e. until the date of the shareholders' meeting called to approve the Financial Statements for the year ended as at 31 December 2021, and has the following members:
| Office | Name and surname | Executive Director | |
|---|---|---|---|
| Chairman | Alessandro Mattiacci | X | |
| Chief Officer |
Executive | Duccio Vitali | X |
| Director | Riccardo Lorenzini | ||
| Director | Vittorio Massone (appointed by the Board of Directors by resolution passed on 13 February 2020, co-opting the director Matteo de Brabant) |
X | |
| Director | Francesco Beraldi | ||
| Director (1) | Giorgia Abeltino | ||
| Director (1) | Giulia Bianchi Frangipane | ||
| Director (1) | Andrea Di Camillo | ||
| Director (1) | Serenella Sala | ||
| (1) meets the independence |
(1) meets the independence requirements in accordance with Art. 148, paragraph 3 of the Consolidated Law on Finance.
- b) the Board of Auditors in office as at the Report date was appointed by the Ordinary Shareholders' Meeting on 25 June 2019 and will remain in office until approval by the Shareholders' Meeting of the financial statements for the year ended as at 31 December 2021 and has the following members:
- Mauro Dario Riccardo Bontempelli (Chairman);
- Gabriele Ernesto Urbano Gualeni (Regular Auditor);
- Daniela Elvira Bruno (Regular Auditor);
- Marco Garrone (Alternate Auditor);
- Mara Luisa Sartori (Alternate Auditor).
- c) 5 Key Managers have been identified:
- Claudio Benasso Chief Financial Officer
- Paolo Fontana VP of International Development
- Enrico Meacci VP of Business Strategy
- Matteo Menin VP of Communication
- Oscar Zoggia VP of Digital Factory
Chief Executive Officer Duccio Vitali
SECTION I
REMUNERATION POLICY
A) Bodies or parties involved in the preparation, approval and implementation of the Remuneration Policy
The preparation and approval of the Alkemy Remuneration Policy involves, according to their respective competences, established in accordance with the provisions of the law and regulations in force, and with the recommendations established in the Code of Corporate Governance, A.1) the Shareholders' Meeting; A.2) the Board of Directors; A.3) the Remuneration Committee; A.4) the delegated bodies; and A.5) the Board of Auditors. In detail:
A.1 The Shareholders' Meeting:
- a. determines the remuneration of the members of the Board of Directors and Auditors, in accordance with Art. 2364, paragraph 1, point 3) of the Italian Civil Code;
- b. resolves in favour or not in favour of the remuneration policy defined by the Board of Directors (on the proposal of the Committee) for members of the administrative bodies, any general managers and key management personnel, in accordance with Art. 123-ter, paragraph 6 of the Consolidated Law on Finance;
- c. receives a suitable disclosure on the implementation of remuneration policies;
- d. resolves on remuneration plans based on financial instruments intended for directors, employees and collaborators:, including key management personnel, in accordance with Art. 114-bis of the Consolidated Law on Finance.
A.2 The Board of Directors:
- a. determines the remuneration of directors assigned specific duties, having consulted with the Board of Auditors and on the proposal of the Remuneration Committee;
- b. defines, on the proposal of the Remuneration Committee, the policy for the remuneration of directors - and in particular executive directors and directors assigned specific duties - and key management personnel;
- c. approves the Remuneration Report, in accordance with Art. 123-ter of the Consolidated Law on Finance, which must be published at least twenty-one days before the Shareholders' Meeting envisaged by Art. 2364, second paragraph of the Italian Civil Code;
- d. prepares any remuneration plans based on shares or other financial instruments, with the assistance of the Remuneration Committee, submitting these plans for the approval of the Shareholders' Meeting in accordance with Art. 114-bis of the Consolidated Law on Finance;
- e. implements remuneration plans based on financial instruments, together with or with the assistance of - the Remuneration Committee, by delegation of the Shareholders' Meeting;
- f. establishes the Remuneration Committee within its organisation (of which at least one member must have suitable knowledge and experience in financial matters or remuneration policies).
A.3 The Remuneration Committee:
- a. presents the Board with proposals on the remuneration of executive directors and those assigned specific duties, as well as - after consulting with the delegated bodies involved at the time - on the correct identification and fixing of suitable performance objectives, which enable a calculation of the variable component of their remuneration;
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b. makes proposals to the Board of Directors on the adoption of the policy for remunerating directors - in particular executive directors and directors assigned specific duties - and key management personnel;
-
c. assists the Board of Directors with preparing and implementing remuneration plans based on financial instruments;
- d. periodically assesses the adequacy and concrete application of the remuneration policy and uses information supplied by the delegated bodies if the assessment regards the remuneration of key management personnel;
- e. submits remuneration proposals to the Board of Directors;
- f. monitors the application of decisions made by the Board of Directors on remuneration, amongst others, assessing the effective achievement of performance targets; where applicable, assesses any application of claw-back mechanisms;
- g. reports to Shareholders on how to go about their duties; to this end, it recommends to the annual Shareholders' Meeting that the Chairman of the Remuneration Committee, or another Committee member, attend;
- h. if held to be necessary or appropriate to the fulfilment of the duties assigned it, uses external consultants expert in remuneration policies; these experts must be independent and, therefore, by way of example, must not carry out any significant activities for the Company's HR Department, for any controlling Shareholders of the company, or for any directors or key management personnel of the Company. The independence of the external consultants is verified by the Committee before the conferral of the relevant appointment.
- A.4 The delegated bodies (thereby meaning the members of the Company's Board of Directors holding individual delegated powers, involved each time according to the nature of the delegations held):
- a. assist the Committee in preparing proposals on how to fix the performance objectives, where envisaged, to which payment of the variable component of their remuneration will be tied;
- b. submit the projects for remuneration plans based on financial instruments to the Remuneration Committee or, if applicable, assist the Committee in preparing such;
- c. provide the Remuneration Committee with all information useful to enable it to assess the adequacy and effective implementation of the remuneration policy, with particular regard to the remuneration of key management personnel;
- d. implement the remuneration policies adopted by the Company.
A.5 The Board of Auditors (advisory role):
- a. formulates the opinions required by the law and, in particular, expresses an opinion with reference to the proposed remuneration of directors assigned specific duties, in accordance with Art. 2389, paragraph 3 of the Italian Civil Code; in expressing an opinion, verifies the consistency of the proposals made by the Remuneration Committee to the Board of Directors with the remuneration policy;
- b. attends Committee meetings.
B) Remuneration Committee: members, competences and operating procedure
B.1 Committee members
By resolution passed on 25 June 2019, the Board established the Remuneration Committee, approving its internal regulation (the "Regulation") governing the members, tasks and operating procedures of the Committee. The activities and requirements of said committee are constantly reviewed and updated so as to reflect the best practices in matters of corporate governance.
As at the date of this report, the Remuneration Committee numbers 3 independent directors in accordance with the combined provisions of Articles 147-ter, paragraph 4 and 148, paragraph 3 of the Consolidated Law on Finance and Art. 3 of the Corporate Governance Code:
- Serenella Sala (Independent Director with duties of Chairman of the Remuneration Committee), appointed by resolution of the Board of Directors passed on 25 June 2019;
- Giulia Bianchi Frangipane (Independent Director), appointed by resolution of the Board of Directors passed on 13 February 2020, to replace the resigning director Matteo de Brabant;
- Andrea di Camillo (Independent Director), appointed by resolution of the Board of Directors passed on 25 June 2019.
The Directors Serenella Sala and Andrea di Camillo have suitable knowledge and experience in financial matters and remuneration policies; this was assessed by the Board at the time of appointment.
The Remuneration Committee meets when convened by its Chairman, each time the Chairman believes it to be appropriate and in any case at least once every six months, or whenever directors assigned specific duties and powers by the Board of Directors (the "Executive Directors") so request, or the Chairman of the Board of Auditors or the Chairman of the Board of Directors.
The Remuneration Committee works are coordinated by the Chairman. The Chairman of the Board of Auditors (or another auditor designated by the chairman) takes part in the meetings of the Committee and the other auditors may participate in any event. The Chairman of the Remuneration Committee has the right to invite other subjects to the meetings, whose presence may help assure the best pursuit of the Committee's functions. In accordance with the recommendations of the Corporate Governance Code, no Director shall participate in meetings of the Remuneration Committee in which proposals are submitted to the Board relating to his/her own remuneration.
Minutes are taken of Committee meetings. The Chairman and the secretary sign the meeting minutes, which are kept on file by the secretary in chronological order.
B.2 Committee duties
In compliance with the recommendations of the Code of Corporate Governance and by virtue of the Regulation, in going about its duties of making proposals and offering consultancy, the Committee:
- a) proposes and expresses opinions to the Board of Directors: (i) on the remuneration of executive directors and any other directors assigned specific duties, having consulted with the Board of Auditors for an opinion; and (ii) on the setting of performance objectives correlated with a potential variable component of said remuneration, monitoring the application of the decisions made and the effective achievement of performance objectives;
- b) assesses the proposals of the chief executive officers relative to the general criteria of remuneration and incentive, as well as development systems and plans for the management and Company key management personnel;
- c) periodically assesses the adequacy, comprehensive consistency and concrete application of the policy for remunerating directors and key management personnel, adopted by the Company, making proposals and general recommendations on the matter to the Board;
- d) submits the Remuneration Report and, in particular, the policy for the remuneration of directors and key management personnel, to the Board of Directors, for its approval and presentation to the Shareholders' Meeting convened for the approval of the year's financial statements, under the terms provided for by law.
The Remuneration Committee has the faculty to access all information and corporate structures and departments, ensuring suitable functional and operative connections with such for the carrying out of its duties. It may use external consultants, at the expense of the Company and in any case within the limits of the budget approved by the Board of Directors, after verifying that such consultants are not in any situation that would concretely compromise their independence of judgement and, in particular, do not provide the HR Department, directors or key management personnel services of significance that would concretely compromise the independent judgement of said consultants.
The Chairman of the Remuneration Committee reports (i) to the Board of Directors, at least once every six months, on the activity carried out and (ii) to the Shareholders' Meeting, once a year, during approval of the financial statements, on the manner by which it goes about its duties.
C) Independent experts involved in the preparation of the Remuneration Policy
In order to prepare the Remuneration Policy, the Remuneration Committee sought the assistance of external consultants who it had assessed for requirements of (i) independence, (ii) professionalism and (iii) confidentiality, with whom it met to analyse the activities carried out by them, acquiring the necessary documented support for their assessments.
D) Objectives and principles of the Remuneration Policy
D.1 Objectives
The Remuneration Policy intends to guarantee Alkemy and its subsidiaries (the "Group") in the various business segments and geographic markets on which it operates, a suitable level of competitiveness on the employment market, so as to attract, develop and gain the loyalty of highly-qualified managers with strong leadership skills. These results are pursued through the periodic determination of targets that can be objectively measured and which are of general application.
These targets, in addition to being "qualitative" personal objectives, are determined in terms of the value of the gross profit booked by the BU (gross profit = revenues - external costs directly related to the sales - costs of the BU staff); this should show an increase on the previous year and have a target value equal to that of the annual budget. In addition to these targets, the Long-Term Incentive Plan adopted by the Company sets the additional objective of increasing the group's EBITDA margin (i.e. EBITDA/revenues). The Remuneration Policy then also aims to strengthen the engagement of the people holding key positions in the pursuit of the Company and Group's operating targets, so as to keep a constant alignment between the interests of the management and those of the shareholders generally.
In detail, the Alkemy Remuneration Policy is defined with the aim of:
- a) attracting, retaining and motivating people having the individual and professional qualities required to pursue the Group's business development objectives;
- b) aligning the company's and management's interests with those of the Shareholders;
- c) supporting the creation of value for Shareholders in the medium-long term;
- d) ensuring the accountability of the various competent bodies involved in the definition of the remuneration of Directors and Key Management Personnel;
- e) identifying, in particular, the subjects and/or bodies involved in the adoption and implementation of the policies and procedures on remuneration, which - according to the respective competences - propose, resolve and/or determine the remuneration of the Directors and Key Management Personnel, express opinions on the matter or are called to verify the correct implementation of that resolved or determined by the competent bodies;
- f) guaranteeing greater transparency in matters of remuneration in regard to both current and potential investors, through a suitable formalisation: (i) of the related decision-making processes; and (ii) of the criteria on which the remuneration policies and procedures are hinged.
To this end, the definition of the Remuneration Policy aims to align the interests of the Company's management team with those of the shareholders, through a close link between the remuneration and results achieved on an individual level and by the Company.
D.2 Principles
The Remuneration Policy of Executive Directors and Key Management Personnel is therefore based on the following principles:
a) the fixed component and variable component of remuneration are adequately balanced according to the strategic objectives and the risk management policy adopted by Alkemy, also taking into account the business segment in which it operates and the characteristics of the business concretely carried out.
- b) maximum limits are envisaged for the variable components or parametrised to the Company's effective profitability;
- c) the fixed component suffices to remunerate the performance of the Executive Directors and Key Management Personnel if the variable component is not disbursed due to failure to achieve the performance objectives set by the Board. This principle is held to be essential in order to discourage any conduct focussed entirely on the short-term and which may not be aligned with the risk appetite defined by the Group;
- d) the performance objectives i.e. the economic results and any other specific objectives to which the disbursement of the variable components is linked (including objectives defined for remuneration plans based on financial instruments) - as better specified below, are predetermined, measurable and connected with the purpose of creating value for Shareholders over the medium/long-term;
- e) the variable component of remuneration has a portion connected with short-term criteria and another linked to long-term criteria. The duration of the deferral is consistent with the characteristics of the business carried out and the related risk profiles;
- f) the variable component of remuneration for immediate disbursement aims to motivate beneficiaries to achieve the objectives defined by the annual budget and is defined according to the degree to which they are achieved or surpassed;
- g) the variable component of the remuneration for deferred payment, consists of incentive plans based on financial instruments, which seek to pursue both the above objectives, through annual maturity mechanisms, and the objectives of achieving medium/long-term loyalty and alignment with the interests of all shareholders, typical of such instruments;
- h) no indemnity is envisaged for the early termination of the administrative office or for non-renewal of office, just as for the contract of employment for Key Management Personnel, with the exception of that better specified under letter L) of point 2.4 below.
D.3 Changes in respect of the Remuneration Policy approved last year
As explained above, this is the first Remuneration Policy Document adopted by Alkemy. Please note, in any case, that the Remuneration Policy described in the Report does not significantly differ from that implemented last year.
E) Fixed and variable components of the remuneration
Considering the purpose and criteria pursued by the Remuneration Policy, the remuneration of Directors and Key Management Personnel is defined as follows.
1. Directors
The remuneration of the Directors is structured in such a way as to attract and motivate the best professionals and skills, to ensure the best possible performance of their roles and the achievement of the purposes of the Remuneration Policy, as explained in paragraph D) above.
All Directors receive fixed remuneration that ensures adequate remuneration for their services and commitment to the Company.
The remuneration of Non-Executive Directors and Independent Directors is commensurate to the commitment required, also in connection with participation in board committees. The remuneration of Non-Executive Directors and Independent Directors is not tied to the economic results or to specific objectives of the Company and they do not benefit from share-based remuneration plans, unless otherwise decided, with good reason, by the Shareholders' Meeting.
The remuneration of the Chief Executive Officer and the Executive Directors is adequately balanced to ensure alignment between short-term growth objectives and the sustainable creation of value for Shareholders in the medium-long term; more specifically, the remuneration structure is as follows:
- (i) a fixed component (the "Fixed Component") that reflects their specific powers, positions, role and strategic responsibilities;
- (ii) a variable component defined within maximum limits and aimed at remunerating the performance expected in the short-term (in the case of Management by Objectives, or "MBO", on an annual basis and determined as indicated under point D.1. above) and medium/long-term (in the case of stock options or LTIs on a three-year basis and determined as indicated at point D.1. above).
The fixed remuneration and the MBO are modulated differently according to the characteristics of the role in the company and the responsibilities assigned, in order to ensure the sustainability of company results and the creation of medium/long-term value for Shareholders.
The objectives connected with variable remuneration are predetermined, measurable and defined in such a way as to assure, through diversified maturation periods and parameters, the remuneration of performance over a short- and medium/long-term time frame and according to the economic results and profitability achieved by the Group.
To help create value in the medium/long-term, the Chief Executive Officer and Executive Directors may benefit from incentive plans based on financial instruments in accordance with Art. 114-bis of the Consolidated Law on Finance, prepared in line with the best market practices, which envisage suitable periods for the maturation of the right to exercise the options attributed ("vesting period"). To the same end, the Chief Executive Officer and Executive Directors may also be beneficiaries of monetary incentive plans.
The Chairman of the Board of Directors and the Chief Executive Officer are also assigned a long-term variable component of remuneration (the "LTI"), represented by incentive plans based on financial instruments that link the payment of a suitable portion of the variable component to predetermined, measurable performance objectives, connected with the creation of value for shareholders over the medium/long-term, as described in paragraph 6 of Section II, below in this Report.
The benefits (monetary and other, including company telephone, PC, use of a company car) are defined, in compliance with principles of sobriety and proportionality with respect to the ends pursued and in a context where costs are to be limited, in relation to the roles and/or responsibilities attributed, in line with reference market practices on matters of remuneration and consistently with regulations in force over time, in order to complete and optimise the comprehensive remuneration package.
The Policy does not envisage the attribution to Directors of additional remuneration for any position as director of subsidiaries.
2. Key Management Personnel
The remuneration of Key Management Personnel is also subject to the application of the above principles and criteria, with the aim of attracting, motivating and withholding highly-qualified managers, whose remuneration package is competitive on the market and reflects key values such as merit, proven leadership and the impact of the different roles on the achievement of the Group's economic-strategic objectives.
The general scheme of the remuneration of Key Management Personnel includes a fixed component and short- and long-term variable components. The fixed component of the remuneration is established in an amount that suffices to remunerate the service, even if the variable components should not be disbursed due to failure to achieve the pre-set performance objectives. The short-term variable component of the remuneration is subject to achieving the economic and financial objectives set annually, and its amount is determined according to the degree to which such are achieved or surpassed, with a maximum limit parametrised to the fixed component. Some managers holding senior positions in the Company are also assigned a variable component, comprising LTI; in this case too, as for executive directors, it consists of incentive plans based on financial instruments that tie payment of a suitable portion of the variable component to predetermined, measurable performance objectives relating to the creation of value for shareholders over the medium/long-term.
Therefore, in general terms, the remuneration package of Key Management Personnel consists of, amongst others, the following: (i) a gross annual fixed component; (ii) a variable component in cash and financial instruments, which is paid when certain predetermined objectives are achieved; and (iii) a variable medium/long-term component based on financial instruments and the incentives based on financial instruments included in the LTI plan.
Indemnities envisaged in the event of resignation or the termination of the contract, as well as with reference to social security and welfare plans and including supplementary welfare plans, are described over the next few Paragraphs.
2.1 Fixed component
The proposals relating to the salaries of Key Management Personnel are first assessed by the Chief Executive Officer (liaising with the Human Resources Management for regulatory support) and thereafter shared with the Remuneration Committee; these amounts may be subject to salary review. The salary review may be impacted positively by various elements, such as, for example, performance in the individual activity, the level of responsibility and experience and competence of the individual manager.
2.2 Annual incentive (MBO)
The annual incentive for those entitled serves a short-term purpose and aims to assure the achievement of the Company's annual results, mainly in terms of profitability. It weighs for less than the basic salary, which can vary from approximately 20% to approximately 35%. For Sales Area Managers, the annual incentive is determined as a percentage of the gross margin generated by them in respect of the turnover generated by customers managed or new customers attracted.
The main economic indicator that enables the assessment of corporate performance so as to identify the variable remuneration attributed to Key Management Personnel is primarily the consolidated EBITDA of the Alkemy Group.
The incentive is disbursed after approval of the reference annual financial statements and the amounts due may vary proportionally to the result achieved, up to the maximum value of the incentive on the basis of the following factors:
- Consolidated EBITDA 50%
- Personal objectives 35%
- eNPS 10%
- Alkemy values 5%.
A description of Alkemy values is given in the Consolidated Non-Financial Statement made in accordance with Italian Legislative Decree no. 254/2016 and approved by the Company.
2.3 Stock option and LTI plans
Some Key Management Personnel may be assigned incentive plans based on financial instruments in accordance with Art. 114-bis of the Consolidated Law on Finance, prepared in line with the best market practices, which envisage suitable periods for the maturation of the right to exercise the options attributed ("vesting period").
Key Management Personnel are assigned incentive plans as described in Paragraphs 5 and 6 of Section II of this Report.
2.4 Additional remuneration
The Policy does not include the attribution to Key Management Personnel of additional remuneration with reference to any position held as director in subsidiaries.
F) Policy on non-monetary benefits
Non-monetary benefits are attributed to Executive Directors and Key Management Personnel in line with current practices and in accordance with the position and role held. Non-monetary benefits include a company telephone, PC and use of a company car.
G) Performance objectives underlying the variable component of Remuneration and
H) Performance objectives underlying the assignment of incentive plans based on financial instruments
The standard structure of the remuneration package assigned to Executive Directors and Key Management Personnel includes both a fixed component and a variable component, the latter being both short-term and long-term.
The short-term variable component is only assigned upon achieving certain predetermined financial objectives established each year, the amount of which is determined according to the degree to which these objectives are achieved or surpassed, with a maximum limit parametrised in respect of the fixed component.
In order to proceed with a suitable measurement of the achievement of the objectives, the Committee and Board will examine all atypical components seen during the reference year.
In any case, the choice of parameters aims to assure a natural balance, in order to prevent decisions focussed on the short-term that are not consistent with the risk level considered acceptable by the Group.
The criteria used to assess the performance objectives on which basis shares, options, other financial instruments or other variable components of remuneration are awarded, is based on the economic results and profitability recorded by the Group. Assessment (in the form of the "Performance Review") is carried out from November to February each year, with an interim assessment in July, involving the individual beneficiary, the head of the related business unit and the chief executive officer.
The LTI plan is intended for those working in the Group companies and whose leadership activities have a significant impact on a Group level. This plan aims to offer incentive to those holding key positions, including Key Management Personnel, where the Company and Group achieves specific results through the alignment of the long-term incentives with the interest in creating value for most shareholders.
I) Information showing the consistency of the Remuneration Policy with the pursuit of the long-term interests of the company and its risk management policy
As described in paragraphs D) and E) above, the Remuneration Policy pursues the sustainable creation of value for the Company and its Shareholders over the medium/long-term. In line with that purpose, the remuneration of Executive Directors and Key Management Personnel is structured in such a way as to:
- (i) balance the fixed remuneration and variable remuneration with the objective of creating sustainable value in the medium/long-term for the company;
- (ii) coordinate the variable remuneration, linking it to the achievement of operative and financial objectives, aligned with the creation of value over the medium/long-term and the effective results achieved by the company;
- (iii) recognise suitable remuneration to attract, motivate and withhold in the medium/long-term, persons with the individual and professional qualities necessary to pursue the business objectives and assure business growth over the medium/long-term.
J) Terms for the maturation of the rights ("vesting period") and any deferred payment systems
With reference to incentive plans based on financial instruments, in accordance with Art. 114-bis of the Consolidated Law on Finance, the Policy envisages that they shall include suitable periods for the maturation of the right to exercise the options attributed ("vesting period"). The same also applies to monetary incentive plans.
K) Clauses for holding financial instruments in the portfolio after their acquisition
The Policy does not envisage that, in incentive plans based on financial instruments, in accordance with Art. 114-bis of the Consolidated Law on Finance, clauses should be included for maintaining the financial instruments in the portfolio after their acquisition, in excess of 20% (minimum holding).
The LTI plan does not specify any limits to transfers (lock-ups) of shares once they have been assigned to their respective beneficiaries. The subsequent transfer of shares will be regulated by applicable legislative and regulatory provisions. The rights assigned in accordance with the LTI plan are instead non-transferable (except, once accrued, in the event of the beneficiary's death).
L) Policy on benefits in the event of resignation or termination of employment
The Remuneration Policy does not envisage the stipulation of agreements (i) with Directors, regulating ex ante the economic aspects in the event of cessation from office or in relation to any early termination of the contract by the Company or party concerned, except as better specified at the next paragraph; nor (ii) with Key Management Personnel, which envisage indemnity in the event of resignation or dismissal/revocation without just cause or if the contract of employment ceases following a public takeover bid.
Severance indemnity for Key Management Personnel consists of the indemnity accrued in accordance with national collective bargaining agreements. Moreover, in the event of mutual agreement to terminate the contract of employment, the collective bargaining agreements applied by the Group in Italy, envisage the disbursement of severance indemnity at terms and conditions that are predetermined and not discretionary, to the managers to whom said agreements apply. Key Management Personnel whose contract of employment with the Group is not regulated by such collective bargaining agreements are assigned severance indemnity programmes at terms and conditions that are not discretionary and are prepared by the Group.
In addition, the Company may also stipulate, after seeking the opinion of the Remuneration Committee and in line with regulations governing related party transactions, non-compete agreements with the members of the Board of Directors and with Key Management Personnel, as well as with other senior managers holding particularly important roles; these may envisage the payment of an indemnity commensurate to the terms and extension of the non-compete clause included in said contract. The obligation refers to the segment in which the Company operates at the time of stipulation and the relevant geographic market. The extension of the obligation varies according to the role held by the obliged subject at the date of stipulation.
M) Additional, non-mandatory insurance, welfare or pension provisions
As indicated in paragraph F) above, non-monetary benefits may include life policies, injury policies and supplementary healthcare cover, over and above what is mandatory.
N) Remuneration policy applied for: (i) Independent Directors, (ii) participation in committees and (iii) performance of particular duties
Starting 2020, the Policy envisages the attribution of an additional fixed fee to Non-Executive Directors and Independent Directors who are part of Board Committees, to suitably remunerate the additional work and commitment they carry out and assure to the benefit of the Company.
For more information and for information about the remuneration of Directors assigned specific duties, please refer to the description given in paragraph E) above.
O) Reference made to the remuneration policies applied by other companies
The Company's Remuneration Policy has been prepared by also examining those applied by Italian and foreign companies of comparable size and business segments.
SECTION II
REMUNERATION RECEIVED IN FY 2019 BY THE MEMBERS OF THE BOARD OF DIRECTORS AND THE BOARD OF AUDITORS AND BY KEY MANAGEMENT PERSONNEL
This Section II, which in turn is structured into two Parts, provides a named indication of the remuneration assigned to the administrative and auditing bodies and, in aggregate form, the remuneration of Key Management Personnel paid in FY 2019. In compliance with Annex 3A, Scheme 7-bis of the Issuers' Regulation, the remuneration of Key Management Personnel is specified in aggregate form insofar as none received a comprehensive remuneration in FY 2019 that exceeded the comprehensive remuneration attributed to Directors.
§°§°§
PART I - ITEMS MAKING UP THE REMUNERATION
Part I of Section II offers a complete explanation of the items making up the remuneration of the members of the Board of Directors, the Board of Auditors and Key Management Personnel.
1) Fixed remuneration
As approved by the Shareholders' Meeting, each member of the Board of Directors receives a fixed remuneration. In accordance with Article 2389, third paragraph of the Italian Civil Code, the Board of Directors has resolved to attribute to Non-Executive Directors who are also members of the Committees established by the Board of Directors, an additional fixed fee. Executive Directors receive additional fixed remuneration as resolved by the Board of Directors. Each Auditor receives fixed remuneration. The remuneration of Key Management Personnel is determined by the related contracts of employment. The practice applied in terms of remuneration in FY 2019 is in line with the principles described in Paragraph E above.
1.1 Details of the fixed remuneration of directors and auditors
A. Fixed remuneration of Directors
The Ordinary Shareholders' Meeting held on 25 June 2019 resolved to attribute the Board of Directors that had taken up office on that same date, comprehensive gross fixed remuneration of Euro 1,500,000.00, including emoluments relative to specific duties, in accordance with Art. 2389, paragraph 3 of the Italian Civil Code and Art. 22 of the Articles of Association.
By resolution passed on 02 October 2019, having first consulted with the Board of Auditors and the Committee, the Board therefore divided up the comprehensive gross remuneration established by the Shareholders' Meeting, in accordance with Art. 2389, paragraph 3 of the Italian Civil Code and Art. 24 of the Articles of Association, as follows:
- (i) gross annual remuneration of Euro 15,000 for each Director, including emoluments due to directors who are members of internal committees;
- (ii) the following remuneration for directors assigned specific duties:
| Fixed | Variable | Total | |
|---|---|---|---|
| Riccardo Lorenzini | 85,000 | 0 | 85,000 |
| Alessandro Mattiacci | 250,000 | 100,000 | 350,000 |
| Francesco Beraldi | 185,000 | 0 | 185,000 |
| Matteo de Brabant | 85,000 | 0 | 85,000 |
| Duccio Vitali | 0 | 135,000 | 135,000 |
|---|---|---|---|
| TOTAL | 605,000 | 235,000 | 840,000 |
specifying that:
- a) the chief executive officer of the Company, Duccio Vitali, is not assigned fixed emoluments for this duty, due to the remuneration of Euro 250,000 paid to him as Company manager, which is intended as also including the gross annual remuneration of Euro 15,000 for being a member of the Board of Directors;
- b) the variable remuneration will accrue in the favour of directors subject to the Company's achieving the business objectives set out in the budget approved by resolution passed on 19 February 2019, as explained;
- c) starting FY 2020, independent directors who are members of the Company's internal committees, will be paid an additional fee, to be quantified at a later date;
- d) the remuneration recognised to directors Messrs Lorenzini and De Brabant refer to the particular involvement, even if without specific delegations or agreements of any type, of said Directors in the business activities relative respectively to the Group communication and in relation to key customers. As these activities were completed in 2019, the recognition of the price indicated must be intended as limited to that period; therefore, for FYs 2020 and 2021, the remuneration will be in line with the remuneration of the other non-executive directors.
B. Remuneration of Auditors
The Shareholders' Meeting held on 25 June 2019 determined the remuneration due to the board of auditors, as follows:
- the Chairman of the Board of Auditors shall receive Euro 12,000.00 per year, without prejudice to the fact that the gross remuneration due to the Chairman for FY 2019 will be increased to Euro 20,000.00 and for FYs 2020 and 2021, to Euro 24,000.00, subject to the listing of the company's shares on the telematic stock market (MTA);
- each Regular Auditor shall receive Euro 9,000.00 per year, without prejudice to the fact that the gross remuneration due to each Regular Auditor for FY 2019 will be increased to Euro 15,000.00 and for FYs 2020 and 2021, increased to Euro 18,000.00, subject to the listing of the company's shares on the telematic stock market (MTA).
No monetary and non-monetary benefits are envisaged in the Auditors' favour.
2) Reimbursement of costs
Each member of the Board of Directors has the right to receive reimbursement of costs incurred by virtue of the office held. The practice applied in terms of remuneration in FY 2019 is in line with the principles described in Paragraph E above.
3) Bonus and other incentives
Executive Directors and Key Management Personnel are assigned variable components of remuneration, both immediately payable and deferred, subject to the achievement of predetermined economic and financial objectives. Payment of the short-term portion of the variable remuneration due to the Executive Directors assigned specific duties is subject to the achievement of results objectives established annually by the Board of Directors on the proposal of the Committee, without prejudice to the fact that such objectives must be concretely measurable and in line with those set. Once a year, the Committee checks that the Company has achieved the objectives established the previous year and makes the consequent recommendations to the Board of Directors. On this basis, the Board of Directors resolves on the variable remuneration of the Executive Directors. The variable remuneration of Key Management Personnel applies the same principles and criteria and is determined by the Chief Executive Officer in compliance with the general criteria established by the Committee. A Stock Option Plan and a Long-Term Incentive Plan are also envisaged and will be described below. The practice applied in terms of remuneration in FY 2019 is in line with the principles described in Paragraph E above.
4) Non-monetary benefits
Executive Directors and Key Management Personnel are entitled to company cars for both personal and professional use, life policies, injury policies and supplementary medical cover. The related benefits are calculated in compliance with tax legislation and form part of their gross remuneration. The practice applied in terms of remuneration in FY 2019 is in line with the principles described in Paragraph F above.
The items comprising the remuneration are detailed in Table 1, as per Annex 3A, Scheme 7-bis, of the Issuers' Regulation, given in the appendix to Part II of this Section.
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5) Incentive plans based on financial instruments
Below are the Stock Option Plans and other incentive plans based on financial instruments implemented and/or to be implemented by the Company.
5.1 2017 Stock Option Plan
On 09 March 2016, the shareholders' meeting of the Issuer resolved to task the Company's Board of Directors with increasing the share capital in exchange for payment, for a maximum of Euro 15,000.00 (plus premium), reserved for subscription by employees and/or directors of the Alkemy Group companies. On this same date, the Board of Directors implemented the above shareholders' meeting resolution, approving a share capital increase, in exchange for payment, for a maximum amount of Euro 8,500 (plus premium), at the service of a stock option plan (the "2017 Stock Option Plan") reserved for subscription, as per the relevant regulation approved by the Board of Directors on that same date (the "Regulation") to employees and/or directors of the Group companies (the "Beneficiaries"). The Company decided to adopt the 2017 Stock Option Plan in order to: (i) foster the creation of value for shareholders and (ii) increase the degree of participation and loyalty in the medium/long-term of Beneficiaries. In particular, the 2017 Stock Option Plan envisages the attribution, free of charge - by the Board of Directors - in the favour of the Beneficiaries identified by it, of non-transferable options (the "Options") for the subscription of Shares in exchange for payment of a strike price of Euro 10 per Share. The 2017 Stock Option Plan cycle lasts for 36 months; Options can be exercised between 1 April 2020 and 31 December 2021 and any Options not exercised by this deadline will be automatically forfeited.
The Regulation rules that the Options can only be exercised if the Beneficiary is still working for the Group, except in specific cases (e.g. retirement, agreed leaving, etc.) envisaged by the Regulation. The table below summarises the persons who, as at the Date of Admission, had been assigned option rights, free of charge, under the 2017 Stock Option Plan.
| Name | Company | Number of options | Position |
|---|---|---|---|
| Paolo Fontana | Alkemy spa | 1,500 | manager |
| Oscar Zoggia | Alkemy spa | 1,500 | manager |
| Enrico Meacci | Alkemy spa | 1,000 | manager |
| Giorgio Chiaramonte | Alkemy spa | 700 | manager |
| Luca Bosco | Alkemy spa | 500 | manager |
| Federica Busino | Alkemy spa | 500 | employee |
| Timothy Small | Alkemy spa | 500 | employee |
| Michela Noe | Alkemy spa | 500 | employee |
| Pierluigi Roselli | Alkemy spa | 150 | employee |
| Silvia Bosani | Alkemy spa | 150 | employee |
| Simone Gianmarco | Alkemy spa | 150 | employee |
|---|---|---|---|
| Barbara Ruscio Levi | Alkemy spa | 150 | employee |
| Berardo Marchini | Alkemy Tech srl | 150 | director |
| Marco Graziani | Alkemy Tech srl | 150 | employee |
| Stefano Torniamenti | Alkemy Tech srl | 150 | employee |
| Luca Russo | Seolab srl | 300 | director |
| Giuseppe Tempio | Seolab srl | 300 | director |
| Vincenzo Ertini | Seolab srl | 150 | employee |
| Total | 8,500 |
5.2 2018 Stock Option Plan
On 16 November 2017, the Company's shareholders' meeting resolved to increase the share capital in exchange for payment, in a divisible fashion and with the exclusion of the option right pursuant to Article 2441, fifth paragraph and eighth paragraph, of the Italian Civil Code, for a maximum amount of Euro 22,798.00 (plus premium), by means of the issue, in one or more tranches, of up to 222,200 Shares in the Issuer, for use for a stock option plan (the "2018 Stock Option Plan") reserved for subscription by employees and directors assigned specific duties of the Company and/or other Group companies, to be identified at the discretion of the Issuer's Board of Directors (the "Beneficiaries"). The Company decided to adopt the 2018 Stock Option Plan in order to: (i) gain the loyalty of and offer incentive to the Company and/or Group's strategic resources in consideration of the relevance of the position held by said parties within the Group (i.e. for "retention" purposes); (ii) envisage an incentive aimed at increasing the company of the key persons of the Company and/or Group in the Group's corporate performance and strengthen the reward system correlated with the achievement of the corporate performance in the medium-term; and (iii) align the interests of the management to those of the Company and Group. In particular, the 2018 Stock Option Plan envisages the attribution, free of charge - by the Board of Directors - in the favour of the Beneficiaries identified by it, of non-transferable options (the "Options") for the subscription of Shares in exchange for payment of a strike price of Euro 11.75 per Share. In accordance with the Regulation, Options can be attributed to Beneficiaries in three attribution cycles and, during each attribution of Options, the Board will determine, for each Beneficiary, the number of Options attributed and the objectives to which the accrual of the Options is subject. In particular, as regards the objectives to which exercise of the Options is subject, during attribution, each Beneficiary will receive (i) a number of Options equal to 70% of the total, accrual of which - and of the consequent possibility of exercise - is subject to the achievement of EBITDA objectives and (ii) a number of Options equal to 30% of the total, accrual of which - and of the consequent possibility of exercise - is subject to the achievement of the individual performance objectives to be assigned to each Beneficiary by the Board. The number of Options that can effectively be exercised will be proportional to the degree of achievement of the EBITDA and individual performance objectives established by the board of directors, in application of a list to be communicated to Beneficiaries when the Options are attributed.
The right of Beneficiaries to exercise the Options, conditional on their maturation at the end of the Vesting Period (as defined in the 2018 Stock Option Plan regulations) is tied to the continuation of the relationship between the Beneficiaries and the Company or the other Group companies, until expiry of the Exercise Period. In the event that the relationship should cease prior to that date, for any reason, all Options not yet exercised will be definitively forfeited, unless otherwise determined by the Board of Directors. The Beneficiaries shall also make the irrevocable commitment to the Company to continuously hold at least 20% of the Shares subscribed or purchased following exercise of the Options, until expiry of the following terms:
- (i) for Beneficiaries who are executive directors, until the definitive cessation of the mandate;
- (ii) for Beneficiaries who are key management personnel, for a period of 3 years from expiry of the Exercise Period during which they exercised the related Options.
If objective circumstances should arise, showing that the data on which basis the achievement of the objectives was verified on which the maturation of the Options depends, was clearly incorrect, the Company may revoke (all or part of) the Beneficiaries' right to exercise the Options, with the consequent definitive extinguishing of all rights of the Beneficiaries to exercise the Options in this regard, or it may ask the Beneficiaries - insofar as possible in accordance with applicable regulations - to return all or part of an amount equivalent to the benefit received following exercise of the Options, determined on the basis of the value of IRPEF taxable income and net of legal withholdings, including through offsetting against any amount due for any reason by the Company to the Beneficiaries.
5.2.1 2018 attribution
On 12 June 2018, as part of the 2018 Stock Option Plan, the Alkemy Board of Directors resolved the attribution of 74,700 options (for the subscription of an equal number of new ordinary shares in the Company for a price of Euro 11.75 each), for a share capital increase of up to a nominal Euro 7,663.72 (plus premium). In accordance with the related regulation, it is envisaged that the maturation period of the Options shall end at the end of the second corporate year after that in progress when the Options were attributed (the "Vesting Period") and that the Options can be exercised within 90 calendar days from the date of approval of the financial statements relative to the last corporate year included in the Vesting Period (the "Exercise Period"). These options have been attributed, for a total of 74,700 options, of which 63,000 to three strategic Company managers (Paolo Fontana, Enrico Meacci and Oscar Zoggia), and for the remainder to 3 employees and/or directors of Bizup (a subsidiary of the Issuer).
5.2.2 2019 attribution
On 10 July 2019 and 27 August 2019, as part of the 2018 Stock Option Plan, the Board resolved the attribution of 147,500 options (for the subscription of an equal number of new ordinary shares in the Company for a price of Euro 11.75 each), for a share capital increase of up to a nominal Euro 15,133.78 (plus premium). In accordance with the related regulation, it is envisaged that the maturation period of the Options shall end at the end of the second corporate year after that in progress when the Options were attributed (the "Vesting Period") and that the Options can be exercised within 90 calendar days from the date of approval of the financial statements relative to the last corporate year included in the Vesting Period (the "Exercise Period"). For Company Beneficiaries other than key management personnel, the Vesting Period shall end at the end of the first corporate year after that in progress at the date on which the Options are attributed. These options were attributed for a total of 30,000 to 2 strategic managers of the Company (Claudio Benasso and Oscar Zoggia), and for the residual part to 31 employees of the Company and the Alkemy Group companies.
Finally, please note that during the year ended on 31 December 2018, the Company granted loans to four employees - three at the Information Prospectus Date, two managers and an employee - with a term of 3 years, bearing interest at the fixed rate of 2% and disbursed to them to foster the subscription of stock options, with the obligation to repay if the shares are sold.
6) 2020-2023 Long-Term Incentive Plan
On 15 November 2019, with the favourable opinion of the Remuneration Committee and the Related Party Transactions Committee, issued respectively on 12 and 13 November 2019, having also consulted with the Board of Auditors, the Issuer's Board of Directors approved a plan for the free assignment of ordinary shares in the Issuer, called the "2020-2023 Long-Term Incentive Plan" (the "2019 Incentive Plan" or the "Plan"), concerning the free assignment of ordinary shares in the Issuer, in the favour of Beneficiaries (as defined below), which will run from the Trading Start Date until 31 December 2023. The Plan is governed by a specific regulation that lays down the relevant terms and conditions (the "Regulation").
6.1 Plan beneficiaries
The Incentive Plan is intended for the Chairman of the Board of Directors, Alessandro Mattiacci, and the Chief Executive Officer, Duccio Vitali, as well as all those holding positions as key management personnel in the Company, who, as at the date of Plan approval, after two key managers having stood down in FY 2019, were the following: Paolo Fontana (Vice President International Development), Enrico Meacci (Vice President Business Strategy), and Oscar Zoggia (Vice President Digital Factory), without prejudice to the fact that the Board may identify additional beneficiaries from amongst the Directors with delegations and the key management personnel of the Company or Group companies, in compliance with the provisions of the Regulation (the "Beneficiaries").
6.2 Reasons behind the adoption of the plan
The objectives pursued through the adoption of the Incentive Plan, also in terms of the purpose pursued through a long-term incentive system, are those set out hereto:
- to align the interests of the Beneficiaries with those of the shareholders and the objectives of the Company's Business Plan as a whole;
- to tie the remuneration of Beneficiaries, as persons playing a key role in the achievement of Alkemy's objectives, to the economic results achieved by the Company and the Group and to achieving the specific objectives set for the medium/long-term;
- to support and reward the achievement of long-term objectives, allowing for the pursuit of the priority objective of creating value of the medium/long-term;
- to support the attraction, retention and engagement of key resources in line with the business culture, at the same time pursuing an efficient choice relative to the costs generated by the Incentive Plan.
6.3 Process of approval and time-scale for the assigning of instruments
The Plan was defined in collegial form, without the key contribution by the individual directors. The Board is the body responsible for managing the Plan, with the faculty to sub-delegate, in compliance with and subject to the provisions of the Regulation. As at the Date of Admission, no procedures are envisaged to review the Plan. The Regulation states that the Board shall have the faculty, after consulting with the Remuneration Committee, to make any changes or supplements to the Regulation, in the most appropriate manner, as held to be useful or necessary to the best possible pursuit of the Plan, in regard to the interests of the Company and Beneficiaries.
6.4 Extraordinary operations
If events take place that are not specifically regulated by the Regulation, namely:
- (i) extraordinary transactions involving the Company's capital, and, merely by way of example, reductions of capital for losses through the cancellation of shares, increases in the Company's capital, free of charge or in exchange for payment, in option to shareholders or with the exclusion of option rights, potentially also to be released through conferral in kind, grouping or splitting of shares that may impact shares;
- (ii) mergers or spin-offs, purchase or sale of equity investments, businesses or business units;
- (iii) legislative or regulatory changes or other events that may impact the rights of the Plan, Shares or the Company;
the Board may (but will not be required to) make all changes and supplements to the Regulation, after consulting with the Remuneration Committee, as held to be necessary or appropriate in order to keep the substantive and economic contents of the Plan unchanged, within the limits permitted by regulations in force over time.
6.5 Changes to the corporate structure
If, during the validity of the Plan and Regulation:
- (i) a public takeover bid or a public bid of exchange should be submitted in regard to the Shares; or
- (ii) the Shares should be delisted from the MTA;
the Board, at its discretion, shall have the right to grant Beneficiaries the opportunity of receiving all or part of the Shares due to them early, even regardless of whether or not the Plan Objectives (as defined below) envisaged have effectively been achieved; it may also rule on the early termination of the Plan. This decision will be binding on the Beneficiaries. The shares used for the Plan may be obtained, at the Board's discretion, by means of (i) share capital increases in accordance with Art. 2349 of the Italian Civil Code or (ii) the purchase of treasury shares on the market, without prejudice to the fact that, at the Company's discretion, the incentive to Beneficiaries may be paid in cash (rather than in Company Shares).
During Plan execution, subject to the admission to trading of the Company's Shares, the market will be informed, where envisaged by regulatory and legislative provisions in force over time. The Beneficiaries must comply with provisions on the abuse of inside information envisaged by applicable legislation and regulations, in particular with reference to the disposal of Shares, potentially assigned after verifying that the Performance Objectives have been achieved.
6.6 The characteristics of the attributed instruments
The Plan establishes that the attribution of the right to receive the Shares and the assignment of the shares, shall take place free of charge. The Incentive Plan runs for multiple years and is divided up into four shortterm vesting periods, each lasting one year (the "Annual Component") and a medium/long-term vesting period lasting four years (the "Long-Term Component"), after which the shares of the reference period will be assigned. In greater details, the vesting periods are as follows:
- Annual Component: from 1 January 2020 to 31 December 2020 (the "2020 Vesting Period"); from 1 January 2021 to 31 December 2021 (the "2021 Vesting Period"); from 1 January 2022 to 31 December 2022 (the "2022 Vesting Period"); from 1 January 2023 to 31 December 2023 (the "2023 Vesting Period") and jointly, the "Annual Vesting Periods").
- Long-Term Component: from 1 January 2020 to 31 December 2023 (the "Long-Term Vesting Period").
The right to receive the Shares will be attributed personally to each Beneficiary. The Shares assigned in accordance with the Plan will be of regular dividend and, therefore, equal to that of the other outstanding Shares as at the date of their issue. The basic number of Shares to be assigned to each Beneficiary will be calculated taking into account the market value of the Company's Shares as at the date of attribution of the right, so as to assign a basic number of Shares that, on that date, is worth Euro 75,000, in the case of Key Management Personnel, and Euro 150,000 in the case of Executive Directors, for each Annual Vesting Period. The basic number of Shares for Executive Directors shall consist entirely of Target Shares (as defined herein), while the basic number of Shares for Key Management Personnel will comprise 80% Target Shares and 20% Grant Shares (as defined herein).
6.7 Objectives
The assignment of shares is subject to the verification by the Board of Directors: (i) that as at the Share assignment date, there is a relationship in place between the Beneficiary and the Company; (ii) that the following objectives have been achieved:
- "EBITDA Objective": i.e. the achievement of certain levels of EBITDA in terms of the consolidated Group results, determined in line with the Business Plan, using the term "EBITDA" to mean the period profit adjusted for: period income tax, gains/losses deriving from transactions in foreign currencies, financial income, financial expense, amortisation, depreciation and impairment and provisions made, to be calculated including extraordinary transactions;
- "EBITDA Margin Objective": i.e. the achievement of certain levels of EBITDA margin on a consolidated Group level, determined in line with the Business Plan, using the term "EBITDA margin" to mean the ratio of EBITDA and total revenues from sales and services (together with the "EBITDA Objective", the "Performance Objectives");
- "Retention Objective": i.e. within 30 days of the end of the Long-Term Vesting Period, the Board will verify compliance with the Retention Objective for Key Management Personnel, so as to Assign the Grant Shares (as indicated below).
Upon achieving the Performance Objectives, the target shares ("Target Shares") will be assigned, whilst upon achievement of the Retention Objective, the grant shares ("Grant Shares") will be assigned to key management personnel. The basic number of Shares to be attributed to the Executive Directors will consist entirely of Target Shares, of which 75% correlated to the achievement of the EBITDA Objective and 25% to the achievement of the EBITDA Margin Objective. The basic number of Shares to be assigned to Key Management Personnel will comprise 80% Target Shares and 20% Grant Shares. In turn, the Target Shares will be correlated, for a "theoretical" equivalent value of Euro 40,000 to the Consolidated EBITDA Objective and for a "theoretical" equivalent value of Euro 20,000 to the EBITDA Margin Objective.
Performance Objectives are independent of each other and will therefore be calculated independently for each Annual Vesting Period. The effective Target Shares to be assigned to each Beneficiary in the event that the Performance Objectives are achieved, considered individually, shall be calculated as follows:
| EBITDA Objective | 2020 | 2021 | 2022 | 2023 |
|---|---|---|---|---|
| EBITDA (Euro/thousands) |
7,500 | 9,500 | 11,500 | 13,500 |
| EBITDA Margin Objective |
2020 | 2021 | 2022 | 2023 |
|---|---|---|---|---|
| EBITDA Margin | 7.9% | 8.6% | 9.1% | 9.6% |
| EBITDA Objective/EBITDA Margin Objective | |
|---|---|
| Performance of the individual indicator (in terms of % of the individual Performance Objective, for each Annual Vesting Period) |
Shares to be Assigned per individual Performance Objective (as a % of the Basic Number of Shares for each Annual Vesting Period) |
| less than 70% | 0% |
| less than 80% | 25% |
| less than 90% | 50% |
| less than 100% | 80% |
| greater than or equal to 100% | 100% |
The Target Shares that will not be assigned for failure to achieve all or part of a Performance Objective at the end of the 2020 Vesting Period and/or the 2021 Vesting Period and/or the 2022 Vesting Period will increase the basic number of Shares (as originally envisaged by the letter of attribution) for each Beneficiary at the end of the 2023 Vesting Period, as long as the Performance Objectives for the 2023 Vesting Period have been achieved in full. It is agreed that if the Performance Objectives for the 2023 Vesting Period should only be partially achieved, in this case the shares will be assigned in accordance with the foregoing rules, thereby taking the basic number of Shares (as originally envisaged in the Letter of Attribution) as reference parameter.
6.8 Share Assignment
Once the achievement of all or part of the Performance Objectives has been verified (as per the table above), the Target Shares will be assigned (i) to Executive Directors, 50% at the date of assignment in relation to the individual Annual Vesting Period, and the remaining 50% at the Date of Assignment relative to the Long-Term Vesting Period, without prejudice to the possibility for the Board of Directors to establish different conditions (to be indicated specifically in the letter of attribution to the individual Beneficiary); and (ii) to Key Management Personnel, in full, as at the Date of Assignment relative to the Long-Term Vesting Period, without prejudice to the possibility for the Board of Directors to establish different conditions (to be indicated specifically in the letter of attribution to the individual Beneficiary).
The Grant Shares will be assigned to Key Management Personnel in full, as at the date of assignment relative to the Long-Term Vesting Period, without prejudice to the possibility for the Board of Directors to establish different conditions (to be indicated specifically in the letter of attribution to the individual Key Manager).
The Plan also has malus and claw-back mechanisms, by virtue of which the Company shall be entitled not to assign the shares accrued or to obtain their full or partial return, if events should take place that harm the interests of the Company and/or Group.
7) Agreements envisaging indemnity in the event of the early termination of the contract of employment
On 02 December 2019, the Company stipulated a directorship agreement (the "Directorship Agreement") with the Chairman of the Board of Directors, which, amongst others, envisages the recognition to the latter of indemnity in the amount of fifteen months' pay (to be increased by one month for each year of term of office, starting from any forthcoming renewal of office), calculated taking into account (i) the value of the annual fixed emoluments, (ii) 100% of the short-term variable emoluments; and (iii) the equivalent annual value of the shares concerned by the 2019 Incentive Plan, in the event of cessation of the directorship agreement, as a "good leaver" (i) revocation by the Company of office and/or delegations assigned without just cause; (ii) waiver by the Director of office for just cause; (iii) death and/or disability and/or illness making it impossible to continue the directorship agreement with the Company; (iv) failure to renew the Director in office and the delegations assigned after the first renewal of the Company's corporate bodies (i.e. at approval of the financial statements for the year ending on 31 December 2021) for each subsequent three-year period; and (v) forfeiture of the Company's Board of Directors occurring in any term of the mandate as director, not followed by a renewal of the Director in office and the delegations assigned, at the conditions laid down by the Directorship Agreement.
No other agreements were stipulated envisaging indemnity in the event of the early termination of the contract with Directors, Auditors and Key Management Personnel, save for the application to the latter of any agreements set out in applicable national collective bargaining agreements.
The three Strategic Managers benefiting from the LTI have stipulated agreements with the Company setting out commitments to confidentiality and non-solicitation for a period of 1 year from the date of termination of their relationship with the Company. The remuneration of these commitments is included in the benefits obtained from adhesion to the Long-Term Incentive Plan.
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PART II - TABLES
Part II of this Section II provides an analytical report of the remuneration paid in FY 2019 by any title and in any form to Directors, Auditors and Key Management Personnel by the Company and the other Group companies, using Table 1, envisaged by Annex 3, Scheme 7-bis of the Issuers' Regulation. The information is supplied separately with reference to the appointments in the Company and those held in subsidiaries and associates of the Group.
This Report also includes Table 1 and Table 2, envisaged by Annex 3, Scheme 7-ter of the Issuers' Regulation, which sets out the equity investments held in the Company and its subsidiaries, by the Directors, Auditors and Key Management Personnel, in compliance with Art. 84-quater, paragraph 4 of the Issuers' Regulation.
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a) 2019 - 1/1-31/12/2019
Table 1: Remuneration paid to Members of Administrative and Auditing Bodies, General Managers and other Key Management Personnel
Table 2: Stock options assigned to members of Administrative Body, General Managers and other Key Management Personnel
Table 3A: Incentive plans based on financial instruments, other than stock options, in favour of members of Administrative Body, General Managers and other Key Management Personnel
Table 3B: Monetary incentive plans in favour of Members of Administrative Body, General Managers and other Key Management Personnel
Table 4: Equity investments of members of the administrative and auditing bodies, general managers and key management personnel
TABLE 1: Remuneration paid to members of administrative and auditing bodies, general managers and other key management personnel.
| (A) | (B) | (C) | (D) | -1 | -2 | -3 | -4 | -5 | -6 | -7 | -8 | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Name and |
office | Period for which the office was |
Expiry of office (1) |
Fixed remuneration |
Remuner ation for participati ng in |
Variable remuneration (non equity) |
Non monetary benefits |
Other remunerati on |
total | Fair Value of equity remunera tion |
Severanc e indemnity |
|
| surname | held (months) |
committe es |
Bonus and other incentives |
Profit sharing | ||||||||
| Alessandro Mattiacci |
Chairman | 12 | 31/12/2021 | 250.000 | = | = | = | company car |
= | = | = | (2) |
| Duccio Vitali |
Chief Executive Officer |
12 | 31/12/2021 | (4) | = | = | = | company car |
= | = | = | (3) |
| Vittorio Massone |
Deputy Chairman (7) |
0 | 31/12/2021 | 100.000 | = | = | = | = | = | = | = | = |
| Riccardo Lorenzini |
Director | 12 | 31/12/2021 | 100.000 | = | = | = | company car |
= | = | = | = |
| Francesco Beraldi |
Director | 12 | 31/12/2021 | 200.000 | = | = | = | = | = | = | = | = |
| Andrea Di Camillo |
Director | 12 | 31/12/2021 | 13.700 | = | = | = | = | = | = | = | = |
| Giorgia Abeltino |
Director | 6 | 31/12/2021 | 7.500 | = | = | = | = | = | = | = | = |
| Giulia Bianchi Frangipane |
Director | 6 | 31/12/2021 | 7.500 | = | = | = | = | = | = | = | = |
| Serenella Sala |
Director | 6 | 31/12/2021 | 7.500 | = | = | = | = | = | = | = | = |
| Claudio Benasso |
Director | 6 | resigned | (5) | = | = | = | company car |
= | = | = | = |
| Marinella Soldi |
Director | 6 | resigned | 5.000 | = | = | = | = | = | = | = | = |
| Matteo de Brabant |
Director | 12 | resigned (7) |
100.000 | = | = | = | = | = | = | = | = |
| Managers | 5 | 12 | (6) | 661.000 | = | = | = | company car |
= | = | = | (3) |
| (I) Remuneration in the company drafting the financial statements |
1.452.200 | = | = | = | = | = | = | = | ||||
| (II)Remuneration from subsidiaries and associates (8) |
15.000 | = | = | = | = | = | = | = | ||||
| (III)Total | 1.467.200 | = | = | = | = | = | = | = |
(1) the expiry date of office is that of approval of the financial statements relative to the date specified;
(2) 15 months of fixed remuneration + 100% annual short-term incentive plan + 100% annual long-term incentive plan;
(3) terms envisaged by the CCNL (Italian National Collective Bargaining Agreement) for trade managers;
(4) the remuneration for director is included in the payment for the position as manager (gross annual remuneration 250,000 euros, cost to the company 354,000 euros);
(5) the remuneration for director is included in the payment for the position as manager (gross annual remuneration 141,000 euros, cost to company 208,000 euros) and is considered between 4 managers;
(6) the cost to the company of the 5 managers in force as at 31.12.2019 corresponds to 952,000 euros;
We note the cessation during FY 2019 of 2 managers, the cost of which came to 408,000 euros, including additional, nonrecurring expenses for 108,000 euros. The total cost to the company of the BoD in 2019 was 1,045,200 euros; (7) with effect from 13 February 2020;
(8) remuneration attributed entirely to a Key Manager.
Table 2: Stock options assigned to members of the administrative body, general managers and other key management personnel
| Options held at the start of the year | Options assigned during the year Options exercised during the year |
Options expired during the year |
Options held at year end |
Options accrued during the year |
|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| A | B | -1 | -2 | -3 | -4 | -5 | -6 | -7 | -8 | -9 | -10 | -11 | -12 | -13 | -14 | (15) =(2)+(5)-(11)-(14) | -16 | ||||
| Name and surname | Office | Plan | Number of options Strike price | Period of possible exercise (from - to) |
Number of | options Strike price | Period of possible exercise (from - to) |
Fair value at assignment date |
Assignment date | Market price of underlying shares as assignment of the options |
Number of options |
Strike price | Market price of the underlying shares at exercise date |
Number of options |
Number of options |
Fair Value | |||||
| Alessandro Mattiacci | Chairman | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | ||||
| Duccio Vitali | Chief Executive Officer |
= | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | ||||
| Vittorio Massone | Vice Chairman | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | ||||
| Riccardo Lorenzini | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | ||||
| Francesco Beraldi | Director | = | 35.780 | 5,50 € | = | = | = | = | = | = | = | = | = | 35.780 | 5,50 € | 11,30 € | = | = | 0 | ||
| Andrea Di Camillo | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Giorgia Abeltino | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Giulia Bianchi Frangipane |
Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Serenella Sala | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Claudio Benasso | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Marinella Soldi | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Matteo de Brabant | Director | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | = | |||
| Managers | 5 | 151.000 | 30.000 11,75 € | roval of the financial statem | 0 | 27/08/2019 | 9.94 | 48.000 | 8,80 € | 11,30 € | 0 | 133.000 | 0 | ||||||||
| 2016-2019 plan (BoD resolution of 09/03/2016) |
48.000 | 8,80 € | 1/(4/2019 31/12/2019 | 48.000 | 8,80 € | 11,30 € | |||||||||||||||
| (I) Remuneration in the company drafting | 2017-2020 plan (BoD resolution of 09/03/2017) |
40.000 10,00 € | 1/(4/2020 31/12/2020 | ||||||||||||||||||
| the financial statements | 2018-2021 plan (BoD resolution of 12/06/2018) |
63.000 11,75 € | 1/(4/2021 31/12/2021 | ||||||||||||||||||
| 2019-2022 plan (BoD resolution of 27/08/2019) |
30.000 11,75 € | proval of the financial stateme | |||||||||||||||||||
| (II) Remuneration from subsidiaries and associates |
Plan A (date of relevant resolution) Plan B (date of relevant resolution) |
= | = | = | = | = | = | = | = | = | = | = | = | = | |||||||
| Total |
TABLE 3A: Incentive plans based on financial instruments, other than stock options, in favour of members of the administrative body, general managers and other key management personnel
| Financial instruments assigned in previous years and not vested during the year |
Financial instruments Financial instruments assigned during the year vested during the year and not attributed |
Financial instruments vested during the financial year and | Financial instruments accrued during the year |
|||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| A | B | -1 | -2 | -3 | -4 | -5 | -6 | -7 | -8 | -9 | -10 | -11 | -16 | |||||||||
| Name and surname |
Office | Plan | Number and type of financial instruments | Strike price | Number and type of financial instruments | Fair value at assignment date |
Vesting period | Assignment date | Market price at assignment | Number and type of financial instruments |
Number and type of financial instruments | Value at vesting date |
Fair Value | |||||||||
| (I) Remuneration in the company drafting the financial statements |
Plan A (date of relevant resolution) Plan B (date of relevant resolution) Plan C (date of relevant resolution) |
|||||||||||||||||||||
| (II) Remuneration from subsidiaries and associates |
Plan A (date of relevant resolution) Plan B (date of relevant resolution) |
|||||||||||||||||||||
| (III) Total |
TABLE 3B: Monetary incentive plans in favour of members of the administrative body, general managers and other key management personnel
| A | B | -1 | -2 | -4 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Name and surname | office | Plan | 2019 bonus | Bonus of previous years | Other bonuses |
||||||||
| (A) | (B) | (C) | (A) | (B) | (C) | ||||||||
| Payable/Paid | deferred | Deferment period |
No longer payable | Payable/ paid |
Still deferred | ||||||||
| Alessandro Mattiacci | Chairman | = | = | = | = | = | = | ||||||
| Duccio Vitali | Chief Executive Officer |
= | = | = | = | = | = | ||||||
| Managers | 3 | 118.404 | 89.855 | lug-20 | = | = | = | = | |||||
| (I) Remuneration in the company drafting the financial statements | Plan A (date of relevant resolution) Plan B (date of relevant resolution) Plan C (date of relevant resolution) |
= | = | ||||||||||
| (II) Remuneration from subsidiaries and associates | Plan A (date of relevant resolution) Plan B (date of relevant resolution) |
= | = | ||||||||||
| (III) Total | 208.259 | - |
Table 4: Equity investments of members of the administrative and auditing bodies, general managers and key management personnel
| Name and surname | office | Investee company |
Number of shares held at the end of the previous year |
Number of shares purchased |
Number of shares sold |
Number of shares held at year end |
|---|---|---|---|---|---|---|
| Alessandro Mattiacci (*) | Chairman | Alkemy spa | 206.680 | 2.700 | - | 209.380 |
| Duccio Vitali | Director | Alkemy spa | 529.550 | 12.110 | - | 541.660 |
| Riccardo Lorenzini | Director | Alkemy spa | 344.220 | - | - | 344.220 |
| Francesco Beraldi (**) | Director | Alkemy spa | 277.200 | 38.570 | - | 315.770 |
| Matteo de Brabant (***) | Director | Alkemy spa | 441.340 | - | - | 441.340 |
| Managers | 5 | Alkemy spa | 71.950 | 58.000 | 64.443 | 65.507 |
(*) through Lappentrop S.r.l.
(**) through O2E S.r.l.
(***) through Jakala Holding S.p.A.