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AF Gruppen — AGM Information 2021
May 11, 2021
3522_rns_2021-05-11_0bc3cc46-5573-4f69-8a44-cab752b747ed.pdf
AGM Information
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MINUTES FROM THE ANNUAL GENERAL MEETING OF AF GRUPPEN ASA
11 May 2021 at 10:30 a.m., the Annual General meeting of AF Gruppen ASA was held at the company's premises in Innspurten 15, Oslo.
Those present at the company's premises were: Pål Egil Rønn (Chairman of the Board), Amund Tøftum (CEO), Sverre Hærem (CFO) and Lars Chr. Paulsen (Finance manager). The company's auditor, Thomas Whyte Gaardsø from PwC, attended the Annual General Meeting via webcast.
73,870,117 shares were represented at the Annual General Meeting, including shares represented by proxy or advance voting, corresponding to 69.72 % of the total shares. Voting results are enclosed.
The following items were discussed:
1. Opening of Annual General Meeting
The Annual General Meeting was opened by Chairman of the Board, Pål Egil Rønn, who welcomed the shareholders. In accordance with Article 6 of the Articles of Association, the Chairman of the Board is also the Chairman of the Annual General Meeting.
2. Election of at least one person to countersign the minutes
Lars Chr. Paulsen was appointed as keeper of the minutes and Amund Tøftum was elected to countersign the minutes together with the Chairman of the Annual General Meeting.
3. Approval of the notice and the proposed agenda
There were no comments to the notice. The notice and agenda were thus legally approved. The Chairman declared the Annual General Meeting duly constituted.
4. Briefing on operations
CEO Amund Tøftum provided information about the company's development since the last Annual General Meeting.
5. Briefing on the work of the Board of Directors, the work of the Audit Committee and the work of the Compensation Committee
The Chairman gave a brief summary of the Board's work and referred to the Board of Directors' report and reports from the committees accompanying the notice of the Annual General Meeting.
6. Approval of Board of Directors' guidelines for determination of fixed pay and other remuneration to senior employees
The Chairman of the Board presented pay and incentive schemes for senior employees and referred to Enclosure 3 to the notice of the Annual General Meeting.
The Board's guidelines were approved by the Annual General Meeting.
7. Adoption of annual accounts and annual report for 2020, including the consolidated accounts and the distribution of dividends
The annual accounts and annual report for 2020 for the parent company and the group were approved, and the Board's proposal for a dividend payment of NOK 6.50 per share was adopted. No dividend will be payable for treasury shares. The dividend will be paid on 25 May 2021.
8. Approval of auditor's fees
The General Meeting approved the Board's proposal for compensation to the auditor. The auditor's compensation was thus stipulated according to invoice.
9. Determination of Directors' fees for the financial year 2020
The General Meeting approved fees for 2020 for the following:
| Board Chairman | NOK 520,000 |
|---|---|
| Other board members | |
| Shareholder‐elected Board members | NOK 310,000 |
| Employee‐elected Board members | NOK 265,000 |
| Committee Chairman | |
| Remuneration Committee | NOK 80,000 |
| Audit Committee | NOK 80,000 |
| Committee members | |
| Remuneration Committee | NOK 65,000 |
| Audit Committee | NOK 65,000 |
10. Election of Board of Directors
The Chairman of the Nomination Committee referred to the Nomination Committee's report that was attached to the notice of the Annual General Meeting. Pursuant to the Committee's recommendation, six board members were re‐elected and one board member was newly elected. The following board members were thus elected by the shareholders:
Rønn, Pål Egil, board member (re‐elected) Bømark, Hege, board member (re‐elected) Holth, Kristian, board member (re‐elected) Baumann, Arne, board member (re‐elected) Digre, Kjetel, board member (re‐elected) Alvendal, Kristina, board member (re‐elected) Djoudat, Salome, board member (newly elected)
Pål Egil Rønn was re‐elected as Chairman of the Board.
11. Election of Nomination Committee
On recommendation by the Nomination Committee, the following were elected to the Nomination Committee:
Engeland, Roar (re‐election) Holth, Roy (re‐elected) Johnsen, Marianne E. (re‐elected) Veiby, Erik T. (newly elected)
Roar Engeland was re‐elected as supervisor of the committee.
12. Determination of the Nomination Committee's fees for the 2020 financial year On recommendation by the Board, the Annual General Meeting stipulated the following remuneration for the Nomination Committee for 2020:
| Chairman of the Nomination Committee | NOK 52,000 |
|---|---|
| Members of the Nomination Committee | NOK 41,000 |
13. Authority to the Board to purchase treasury shares
The Board proposed that the Annual General Meeting grants the Board the authority to purchase treasury shares.
The following resolution was adopted:
The Board is authorised to acquire the company's own shares, including the establishment of charges created by agreement.
The highest nominal value of the shares the company may acquire is NOK 529,992.49, although at all times within the limitations set in section 9‐2 of the Public Limited Liability Companies Act. The smallest amount that may be paid for a share is NOK 0.05. The maximum amount that may be paid for a share is NOK 300.
When buying and selling treasury shares the company should seek to achieve the most favourable price possible. The Board is free with respect of the methods used to acquire and dispose of treasury shares, though always with the provision that the general principle of equal treatment of shareholders must be observed. The Board of Directors may award shares to new employees. For the sale of shares to employees and officers, shares may be sold at a discount of up to 20% under the prevailing market price. Acquisition and disposal of treasury shares may thus occur, for example, with settlement in cash, with settlement by means other than cash or as settlement in connection with a merger or demerger.
The Company's share capital is NOK 5,299,924.85, divided into 105,998,497 shares, each with a nominal value of NOK 0.05. If the share capital or face value of the shares is changed, the amounts specified in the second to fourth sentences shall be changed correspondingly.
This authority for the Board replaces the former authority dated 15 May 2020 and will apply until the date of the Annual General Meeting in 2022, but no later than 30 June 2022.
14. Authority to carry out private placing to employees
The Board has proposed that the Annual General Meeting authorises it to issue a limited number of shares for employees so that employees can buy shares in the company.
The following resolution was adopted:
The Board is authorised to increase the share capital by issuing new shares.
The share capital may be increased by a total of up to NOK 50,000 through the issuing of up to 1,000,000 shares, each with a face value of NOK 0.05. The authority can be exercised through one or more issues.
The statement of the share capital and number of shares in Article 4 of the Articles of Association shall be changed correspondingly.
The power of attorney may only be used to issue shares in connection with the company's share programme and incentive programme for employees in the Group.
The Board may decide to deviate from the shareholders' pre‐emptive right to subscribe for shares under section 10‐4 of the Public Limited Companies Act.
The authorisation is valid until the date of the Annual General Meeting in 2022, but no later than 30 June 2022.
15. Authorisation to the Board to increase the share capital by issuing new shares
The Board has proposed that the Annual General Meeting authorise the Board to increase the share capital by up to NOK 158 997.75 (3 per cent of the presently registered paid‐in share capital) by issuing new shares. The justification for the proposal is that the authorisation will provide greater flexibility in connection with acquisition of business.
The following resolution was adopted:
The Board is authorised to increase the share capital by issuing new shares. The share capital may be increased by up to NOK 158,997.75. The authority can be exercised through one or more issues.
The statement of the share capital and number of shares in Article 4 of the Articles of Association shall be changed correspondingly.
The Board may decide to deviate from the shareholders' pre‐emptive right to subscribe for shares under section 10‐2 of the Public Limited Liability Companies Act.
The Board may decide that share contributions may be assets other than cash, or the right to involve the company in special obligations pursuant to section 10‐2 of the Public Limited Liability Companies Act. If share contributions are to be settled by assets other than cash, the Board may decide that such assets be transferred to subsidiaries in return for corresponding settlement between the subsidiary and AF Gruppen ASA.
The authorisation also applies in the event of a decision to merge, pursuant to section 13‐5 of the Public Limited Companies Act. The authorisation may also be used in those cases discussed in section 5‐15 of the Stock Exchange Act.
This authority is valid from and including 11 May 2021 until and including the date of the Annual General Meeting in 2022, but not beyond 30 June 2022.
16. Authorisation for the Board to decide on distribution of dividends
The Board has proposed that the Annual General Meeting authorise it to pay a dividend twice a year, preferably after the Annual General Meeting and after presentation of the quarterly report for the third quarter.
The following resolution was adopted:
In accordance with section 8‐2 (2) of the Public Limited Liability Companies Act, the Board is granted authorisation to decide on the distribution of dividends for the second half of 2021 based on the company's annual accounts for 2020.
This authorisation is valid until the Annual General Meeting in 2022, but not beyond 30 June 2022.
There were no more items for discussion and there were no more comments to the Annual General Meeting. The Chairman declared the Annual General Meeting duly adjourned.
__________________________ ___________________________
Oslo, 11 May 2021
(sign.) (sign.)
Pål Egil Rønn Amund Tøftum
| Nu mb of sha title d t ote nte d a t th e G l M ting er res en o v re pre se en era ee |
73 87 0 1 17 |
|---|---|
| of GM % of of (ex s) Nu mb sha nte d a t th e A the to tal mb vot cl. tre sh er res re pre se as a nu er es as ury are |
% 69 72 , |
| Nu mb of sha reh old hys ica lly in a nd ted by tte er ers p an ce or rep res en pr oxy |
53 |
| FO R |
AG AI NS T |
AB ST AI N |
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| Iss ue |
De rip tio sc n |
Sh are s |
Sh s ( %) are |
Sh are s |
Sh s ( %) are |
Sh are s |
Sh s ( %) are |
| 3 | Ap l of th otic nd the d a nd pro va e n e a pr op ose ge a |
73 87 0 1 17 |
100 00 % , |
0 | 0, 00 % |
0 | 0, 00 % |
| 6 | Ap l of th e B rd' uid elin for de ter min ing lary d o the rat ion to nio pro va oa s g es sa an r re mu ne se r m an ag ers |
71 33 1 3 99 |
96 56 % , |
2 0 90 39 0 |
2, 83 % |
44 8 3 28 |
0, 61 % |
| 7 | Ap l of al a unt nd al ort pro va an nu cco s a an nu rep |
73 87 0 1 17 |
100 00 % , |
0 | 0, 00 % |
0 | 0, 00 % |
| 8 | Ap l of dito r's fee pro va au s |
73 87 0 1 17 |
100 00 % , |
0 | 0, 00 % |
0 | 0, 00 % |
| 9 | De ter min atio f th e B rd of Dir ect ' fe n o oa ors es |
73 83 6 6 80 |
99 95 % , |
33 39 6 |
0, 05 % |
41 | 0, 00 % |
| 10 | Ele ctio f b rd mb n o oa me ers |
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| 10 .1 |
Bø rk, He (re -el ion ) ect ma ge |
72 94 3 8 48 |
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92 6 2 69 |
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0 | 0, 00 % |
| 10 .2 |
Ho lth Kri stia n ( ele ctio n) re- , |
72 94 3 8 48 |
98 75 % , |
92 6 2 69 |
1, 25 % |
0 | 0, 00 % |
| 10 .3 |
Alv da l, Kri stin a ( ele ctio n) en re- |
72 94 3 8 48 |
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| 10 .4 |
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| 10 .5 |
Ba Arn e ( ele ctio n) um an n, re- |
72 77 6 7 41 |
98 52 % , |
1 0 93 37 6 |
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| 10 .6 |
Dig Kj ete l (r lec tio n) re, e-e |
72 77 6 7 41 |
98 52 % , |
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167 10 7 |
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| 10 .7 |
Djo ud Sa lou (n ) at, me ew |
72 94 3 8 48 |
98 % 75 , |
92 6 2 69 |
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| 11 | Ele ctio f N ina tio n C mit tee the da tio of the No min atio n C mit tee tog eth n o om om re co mm en ns om er , , |
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| 12 | De ter min atio f th e N ina tio n C mit tee 's f n o om om ee s |
73 83 6 7 21 |
99 95 % , |
33 39 6 |
0, 05 % |
0 | 0, 00 % |
| 13 | Au tho rity th e B rd rch sh to to tre oa pu ase as ury are s |
73 86 8 3 86 |
100 00 % , |
0 | 0, 00 % |
1 7 31 |
0, 00 % |
| 14 | Au tho rity to t p riva te lac ing to loy ca rry ou p em p ee s |
73 83 6 6 80 |
99 95 % , |
33 39 6 |
0, 05 % |
41 | 0, 00 % |
| 15 | Au tho risa tio n t o t he Bo ard to in th ha ital by iss uin sh cre ase e s re ca p g n ew are s |
73 87 0 0 65 |
% 100 00 , |
0 | % 0, 00 |
52 | % 0, 00 |
| 16 | Au tho risa tio n f the Bo ard de cid n d istr ibu tio f d ivid ds to or e o n o en |
73 87 0 1 17 |
100 00 % , |
0 | 0, 00 % |
0 | 0, 00 % |
Pål Egil Rønn(sign.)
Amund Tøftum (sign.)