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Ace Integrated Solutions Limited — AGM Information 2022
Sep 3, 2022
63663_rns_2022-09-03_3796a52e-1689-405e-a256-b35b780b0a93.pdf
AGM Information
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ACE INTEGRATED SOLUTIONS LIMITED
Regd. Office: B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092, Email- [email protected], [email protected] Phone No. 011-49537949, Website- www.aceintegrated.com CIN: L74140DL1997PLC088373
Ref.- AISL/STX/2022-23/32
To Date: September 03, 2022
The Manager (Listing Department) National Stock Exchange of India Limited (NSE) Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra (East), Mumbai-400051 (Maharashtra)
Company Symbol: ACEINTEG Company Series: SM
Subject: - Intimation of 25 Annual General Meeting of the Company.
Dear Sir/Madam,
This is to inform you that the 25" Annual General Meeting of the Company is scheduled to be held on Friday, the 30 day of September, 2022 at 5.00 p.m. at the registered office of the Company at B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patpargany, New Delhi-110092 to transact the Ordinary Business, as set out in the Notice of AGM.
The Notice of 25" Annual General Meeting are being sent to all the members and the same is also available at the website of the Company at www.aceintegrated.com.
Please find enclosed herewith the Notice of 25" AGM.
You are requested to kindly take the above information on your records and acknowledge the receipt of the same.
Yours Faithfully
For ACE INTEGRATED SOLUTIONS LIMITED
RAHUL CHAUHAN Digitally signed by RAHUL CHAUHAN Date: 2022.09.03 18:51:43 +05'30'
RAHUL CHAUHAN (Company Secretary)
Encl: Notice of 25 Annual General Meeting

ACE INTEGRATED SOLUTIONS LIMITED
Regd. Office: B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092, Email- [email protected], [email protected] Phone No. 011-49537949, Website- www.aceintegrated.com CIN: L74140DL1997PLC088373
NOTICE OF 25™ ANNUAL GENERAL MEETING
NOTICE is hereby given that the 25" Annual General Meeting of the Members of M/s Ace Integrated Solutions Limited (CIN: L74140DL1997PLC088373) will be held on Friday, the 30 day of September, 2022 at 05.00 p-m. at the registered office of the Company at B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092 to transact the following businesses: -
ORDINARY BUSINESS
- To receive, consider and adopt the Annual Audited Financial Statements of the Company for the financial year ended on March 31, 2022 and Reports of Board of Directors and Report of Auditors thereon.
- To appoint a director in place of Mrs. Amita Verma (DIN: 01089994), who retires by rotation at this Annual General Meeting, and being eligible, offers himself for re-appointment.
- To appoint Sanmark & Associates, Chartered Accountants, as Statutory Auditors of the Company to hold office from the conclusion of 25" AGM until the conclusion of 30" AGM and to authorize the Board of Directors to fix their remuneration.
To consider and, if thought fit, to pass, with or without modification(s), the following resolution as an ORDINARY RESOLUTION:
"RESOLVED THAT pursuant to the provisions of Section 139, 141, 142 and other applicable provisions, if any of the Companies Act, 2013 and the Companies (Audit & Auditors) Rules, 2014 ('the Act') (including any statutory modification(s) or re-enactment thereof, for the time being in force), M/s. Sanmark & Associates, Chartered Accountants, (FRN — 003343N) who have offered themselves for appointment and have confirmed their eligibility to be appointed as Auditors in terms of Section 139, 141 of the Act, be and are hereby appointed as Statutory Auditors of the Company for the first term of five years from the conclusion of this 25" Annual General meeting until the conclusion of the 30 Annual General Meeting of the Company at a remuneration as may be decided by the Board of Directors of the Company.
RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorized to do all acts and take all such steps as may be necessary, proper or expedient to give effect to the above resolution."
Industrial Estate, Industrial Area Patparganj, New Delhi — 110092 Sdi-
Registered Office By the order of the Board B-13, DSIDC Complex, Functional For ACE INTEGRATED SOLUTIONS LIMITED
Date: 30.08.2022 CHANDRA SHEKHAR VERMA Place: Delhi Managing Director (DIN: 01089951)
NOTES:
- A member entitled to attend and vote at the Annual General Meeting ("Meeting") 1s entitled to appoint a proxy to attend and vote on a poll instead of himself / herself and the proxy need not be a member of the Company. The instrument appointing proxy in order to be effective, should be deposited at Company's registered office, duly completed and signed, not less than forty-eight hours before the commencement of the meeting. A person can act as proxy on behalf of members not exceeding fifty (50) and holding in the aggregate not more than ten percent of the total share capital of the company. A member holding more than ten percent of the total share capital of the company carrying voting rights may appoint a single person as proxy and such person shall not act as proxy for any other person or shareholder.
- The Proxy holder shall prove his/her identity at the time of attending the Meeting.
- In view of outbreak of COVID-19 pandemic, social distancing is a norm to be followed, for conducting Annual General Meeting after following the advisories issued from authorities.
- When a member appoints a proxy and both the Member and the Proxy attend the Meeting, the Proxy stands automatically revoked.
- Members are requested to bring their attendance slip along with their copy of Annual Report to the meeting.
- Corporate members intending to send their authorized representatives to attend the Meeting are requested to send a certified copy of the Board Resolution authorizing their representatives to attend and vote on their behalf,
- Electronic copy of the Annual Report 202 1-22 is being sent to all the members whose email IDs are registered with the Company/Depository Participant(s) for communication purposes unless any member has requested for a hard copy of the same. For members who have not registered their email address, physical copies of the Annual Report 2021-22 are being sent in permitted mode.
Members who have not registered their e-mail addresses, so far, are requested to register their e-mail addresses, in respect of electronic holdings with the Depository through their concerned Depository Participants or with Company or with the Registrar & Share Transfer Agent of the Company (in case of Shares held in physical form).
- Members are requested to notify any change in their addresses to the Company or Registrar and Share Transfer Agent of the Company immediately. Members holding shares in electronic form are requested to advise change of addresses to their Depository Participants.
- Members may also note that the Notice of 25 Annual General Meeting and the Annual Report 2021-22 will also be available on the Company's website at www.aceintegrated.com for their download. The physical copies of the aforesaid documents will also be available at the Company's Registered Office at B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi — 110092 for inspection between 10.00 a.m. to 04.00 p.m. on working days. Even after registering for e-communication, members are entitled to receive such communication in physical form, upon making a request for the same, by post free of cost.
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- The notice of 25'* Annual General Meeting will also be available on NSDL website: www.evoting.nsdl.com for their download.
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- Members are requested to provide their client ID and DP ID numbers at the meeting for easy identification.
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- Members desiring any information concerning the accounts are requested to address their questions in writing to the Company at its registered office at B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi — 110092, at least 7 (Seven) days before the date of the Meeting so that the information required may be made available at the Meeting.
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- Register of Members and Share Transfer Books will remain closed from Saturday, September 24, 2022 to Friday, September 30, 2022 (both days inclusive) for the purpose of holding 25" Annual General Meeting.
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- The Securities and Exchange Board of India ("SEBI') has mandated the submission of Permanent Account Number ("PAN") by every participant in the securities market. Members holding shares in electronic form are therefore, requested to submit their PAN card numbers/copies of PAN card to their depository participants with whom they are maintaining their demat accounts. Members holding shares in physical form can submit their PAN details to the Company/Registrar and Share Transfer Agent, M/s. Bigshare Services Private Limited.
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- A route map along with prominent landmark for easy reach to the venue of Annual General Meeting 1s at the last page of this Annual Report.
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Pursuant to Section 108 of the Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014, as amended upto date, Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the Company 1s pleased to provide its members the facility to exercise their right to vote on the resolutions proposed to be passed in the 25" Annual General Meeting (AGM) by electronic means and the business may be transacted through e-voting services provided by National Securities Depository Limited (NSDL).
The facility for voting through ballot / polling paper shall also be made available at the venue of the 25" AGM. The members attending the meeting, who have not already cast their vote through remote e-voting shall be able to exercise their voting rights at the meeting. The members who have already cast their vote through remote e-voting may attend the meeting but shall not be entitled to cast their vote again at the AGM.
THE INSTRUCTIONS FOR MEMBERS FOR REMOTE E-VOTING ARE AS UNDER: -
The remote e-voting period begins on Tuesday, September 27, 2022 at 09:00 A.M. and ends on Thursday, September 29, 2022 at 5:00 P.M. The remote e-voting module shall be disabled by NSDL for voting thereafter. The Members, whose names appear in the Register of Members / Beneficial Owners as on the record date (cut-off date) i.e., Friday, September 23", 2022 may cast their vote electronically. The voting right of shareholders shall be in proportion to their share in the paid-up equity share capital of the Company as on the cut-off date, being Friday, September 23", 2022
How do I vote electronically using NSDL e-Voting system?
Step 1: Access to NSDL e-Voting system
A) Login method for e-Voting for Individual shareholders holding securities in demat mode
| The way to vote electronically on NSDL e-Voting system consists of "Two Steps" which are mentioned below: | ||||||
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| Step 1: Access to NSDL e-Voting system | ||||||
| A) Login method for e-Voting for Individual shareholders holding securities in demat mode | ||||||
| circular dated December 9, of SEBI facility provided by 2020 on e-Voting In terms Listed Individual shareholders holding securities in demat mode are allowed to vote through Companies, their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e Voting facility. method for Individual shareholders holding securities in demat mode is given below: Login |
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| Type of shareholders | Login Method | |||||
| Shareholders Individual demat holding securities in mode with NSDL. |
Existing IDeAS user can visit the e-Services website of NSDL Viz. 1. https://eservices.nsdl.com either on a Personal Computer or on a mobile. On the e-Services home page click on the "Beneficial Owner" icon under "Login" which is available under 'IDeAS' section, this will prompt you to and Password. enter your existing User ID After successful authentication, you will be able to see e-Voting services under Value added services. Click on "Access to e-Voting" under e Voting services and you will be able to see e-Voting page. Click on company name or e-Voting service provider i.e. NSDL and you will be re-directed to e-Voting website of NSDL for casting your vote during the remote e- Voting period. |
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| If you are not registered for IDeAS e-Services, option to register is available at https://eservices.nsdl.com. Select "Register Online for IDeAS Portal" click or at |
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| https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp Visit the e- Voting website of NSDL. Open web browser by typing the https://www.evoting.nsdl.com/ URL: following either on a Personal Computer or on a mobile. Once the home page of e- Voting system 1s launched, click on the icon "Login" which is available under "Shareholder/Member' section. A new screen will open. You will have |
| to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e- Voting page. Click on company name or e-Voting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e- Voting period. Shareholders/Members can also download NSDL Mobile App "NSDL QR code mentioned below for Speede" scanning the facility by seamless voting experience. NSDL Mobile App is available on é App Store > Google Play |
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| Shareholders Individual holding demat securities in mode with CDSL |
Existing users who have opted for Easi / Easiest, they can login 1) through their user id and password. Option will be made available to reach e-Voting page without any further authentication. The URL for Easi Easiest users login are to to / https://web.cdslindia.com/myeasi/home/login or www.cdslindia.com and click on New System Myeasi. After successful login of Easi/Easiest the user will be also able to see 2) the E Voting Menu. The Menu will have links of e-Voting service provider i.e. NSDL. Click on NSDL to cast your vote. If the user is not registered for Easi/Easiest, option to register is 3) available at https://web.cdslindia.com/myeasi/Registration/EasiRegistration Alternatively, the user can directly access e- Voting page by providing 4) PAN Number demat Account from and No. link in a www.cdslindia.com home page. The system will authenticate the user by sending OTP on registered Mobile & Email as recorded in the demat Account. After successful authentication, user will be provided NSDL where the e-Voting is in links for the respective ESP 1.e. progress. |
| Individual mode) through login depository participants |
Shareholders You can also login using the login credentials of your demat account through (holding securities in demat your Depository Participant registered with NSDL/CDSL for e-Voting facility. their upon logging in, you will be able to see e-Voting option. Click on e-Voting option, you will be redirected to NSDL/CDSL Depository site after successful authentication, wherein you can see e- Voting feature. Click on company name or e- Voting service provider 1.e. NSDL and you will be redirected to e- Voting website of NSDL for casting your vote during the remote e- Voting period |
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| Important | note: Members who are unable to retrieve User ID/ Password are advised to use Forget | ||||
| User ID and Forget Password option available at abovementioned website. | |||||
| Helpdesk for Individual Shareholders holding securities in demat_ mode for any technical related to login through Depository i.e. NSDL and CDSL. |
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| Login type | Helpdesk details | ||||
| Shareholders holding Individual securities in demat mode with NSDL Shareholders holding Individual securities in demat mode with CDSL |
Members facing any technical issue in login can contact NSDL [email protected] or call at helpdesk by sending a request at toll free no.: 1800 1020 990 and 1800 22 44 30 |
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| Members facing any technical issue in login can contact CDSL helpdesk sending request by at a helpdesk.evoting(@cdslindia.com or contact at 022- 23058738 or 022-23058542-43 |
Helpdesk for Individual Shareholders holding securities in demat_ mode for any technical issues related to login through Depository i.e. NSDL and CDSL.
| Important | note: Members who are unable to retrieve User ID/ Password are advised to use Forget | ||||||
|---|---|---|---|---|---|---|---|
| User ID and Forget Password option available at abovementioned website. | |||||||
| Helpdesk for Individual Shareholders holding securities in demat_ mode for any technical | |||||||
| related to login through Depository i.e. NSDL and CDSL. | |||||||
| Login type | Helpdesk details | ||||||
| Shareholders holding Individual securities in demat mode with NSDL |
Members facing any technical issue in login can contact NSDL [email protected] or call at helpdesk by sending a request at toll free no.: 1800 1020 990 and 1800 22 44 30 |
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| Shareholders holding Individual securities in demat mode with CDSL |
Members facing any technical issue in login can contact CDSL helpdesk sending request by at a helpdesk.evoting(@cdslindia.com or contact at 022- 23058738 or 022-23058542-43 |
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| B) Login Method for e-Voting shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode. How to Log-in to NSDL e-Voting website? NSDL. Open URL: e-Voting web browser website following typing Visit the by the of 1. https://www.evoting .nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon "Login" which is available under 2. |
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| "Shareholder/Member' section. A new screen will open. You will have to enter your User ID, your Password/OTP and a Verification 3. Code as shown on the screen. NSDL IDEAS, if you registered for eservices you Alternatively, can log-in are at i.e. https://eservices.nsdl.com/ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credentials, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote electronically. |
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| Your User ID details are given below : 4. |
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| or CDSL) or Physical | Manner of holding shares i.e. Demat (NSDL Your User ID is: |
How to Log-in to NSDL e-Voting website?
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- Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting .nsdl.com/ either on a Personal Computer or on a mobile.
- "Shareholder/Member' section. 2. Once the home page of e-Voting system is launched, click on the icon "Login" which is available under
- Code as shown on the screen. 3. A new screen will open. You will have to enter your User ID, your Password/OTP and a Verification
| Shareholders holding Individual securities in demat mode with NSDL Shareholders holding Individual securities in demat mode with CDSL |
helpdesk or 022-23058542-43 |
Members facing any technical issue in login can contact NSDL [email protected] or call at helpdesk by sending a request at toll free no.: 1800 1020 990 and 1800 22 44 30 Members facing any technical issue in login can contact CDSL sending request by at a helpdesk.evoting(@cdslindia.com or contact at 022- 23058738 |
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| B) Login Method for e-Voting shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode. How to Log-in to NSDL e-Voting website? |
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| e-Voting website Visit the of https://www.evoting .nsdl.com/ "Shareholder/Member' section. Code as shown on the screen. if you Alternatively, are electronically. Your User ID details are given below : |
NSDL. Open NSDL registered for |
URL: web browser following typing by the either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon "Login" which is available under A new screen will open. You will have to enter your User ID, your Password/OTP and a Verification IDEAS, eservices you can log-in at i.e. https://eservices.nsdl.com/ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credentials, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote |
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| Manner of holding shares i.e. Demat (NSDL Your User ID is: or CDSL) or Physical |
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| For Members who hold a) account with NSDL. |
shares in |
demat 8 Character DP ID followed by 8 Digit Client ID For example if your DP ID is IN300 and 12*** then your user ID Client ID is is IN3 00% ] 226 |
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| b) For Members who hold account with CDSL. |
shares in demat 16 Digit Beneficiary ID |
| example Beneficiary For your ID |
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| eo if 1s [DFHRRKRREEKEEEK your then user ID aaa 1s 12,2 ok |
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| in Physical E VEN For Members holding shares c) Form. |
Number Number followed Folio by registered with the company number example 001*** For and if folio is |
| EVEN is 101456 then user ID is 101456001*** |
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- Password details for shareholders other than Individual shareholders are given below:
- a) If you are already registered for e-Voting, then you can user your existing password to login and cast your vote.
- b) Ifyou are using NSDL e-Voting system for the first time, you will need to retrieve the 'initial password' which was communicated to you. Once you retrieve your "initial password', you need to enter the 'initial password' and the system will force you to change your password.
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c) How to retrieve your 'initial password'?
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(1) If your email ID 1s registered in your demat account or with the company, your 'initial password' 1s communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the attachment 1. a .pdf file. Open the .pdf file. The password to open the .pdf file is your 8 digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your 'User ID' and your 'initial password'.
- (11) If your email ID is not registered, please follow steps mentioned below in process for those shareholders whose email ids are not registered.
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- If you are unable to retrieve or have not received the " Initial password" or have forgotten your password:
- a) Click on "Forgot User Details/Password?"(If you are holding shares in your demat account with NSDL or CDSL) option available on www.evoting.nsdl.com.
- b) Physical User Reset Password?" (If you are holding shares in physical mode) option available on www.evoting nsdl.com.
- c) If you are still unable to get the password by aforesaid two options, you can send a request at evoting(@nsdl.co.in mentioning your demat account number/folio number, your PAN, your name and your registered address etc.
- d) Members can also use the OTP (One Time Password) based login for casting the votes on the e-Voting system of NSDL.
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- After entering your password, tick on Agree to "Terms and Conditions" by selecting on the check box.
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- Now, you will have to click on "Login" button.
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- After you click on the "Login" button, Home page of e-Voting will open.
Step 2: Cast your vote electronically on NSDL e-Voting system.
How to cast your vote electronically on NSDL e-Voting system?
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- After successful login at Step 1, you will be able to see all the companies "EVEN" in which you are holding shares and whose voting cycle
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- Select "EVEN" of company for which you wish to cast your vote during the remote e-Voting period Now you are ready for e-Voting as the Voting page opens.
- Cast your vote by selecting appropriate options 1.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on "Submit" and also "Confirm" when prompted.
- Upon confirmation, the message "Vote cast successfully" will be displayed.
- You can also take the printout of the votes cast by you by clicking on the print option on the confirmation page.
- Once you confirm your vote on the resolution, you will not be allowed to modify your vote.
General Guidelines for shareholders
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- Institutional shareholders (.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolution/ Authority letter etc. with attested specimen signature of the duly authorized signatory (ies) who are authorized to vote, to the Scrutinizer by e-mail to [email protected] with a copy marked to evoting/@nsdl.co.in.
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- Itis strongly recommended not to share your password with any other person and take utmost care to keep your password confidential. Login to the e-voting website will be disabled upon five unsuccessful attempts to key in the correct password. In such an event, you will need to go through the "Forgot User Details/Password?" or "Physical User Reset Password?" option available on www.evoting.nsdl.com to reset the password.
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- Incase of any queries, you may refer the Frequently Asked Questions (FAQs) for Shareholders and evoting user manual for Shareholders available at the download section of www.evoting.nsdl.com or call on toll free no.: 1800 1020 990 and 1800 22 44 30 or send a request to Sarita Mote at evoting(@nsdl.co.in
Process for those shareholders whose email ids are not registered with the depositories/ company for procuring user id and password and registration of e mail ids for e-voting for the resolutions set out in this notice:
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- Incase shares are held in physical mode please provide Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to [email protected]
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- Incase shares are held in demat mode, please provide DPID-CLID (16 digit DPID + CLID or 16 digit beneficiary ID), Name, client master or copy of Consolidated Account statement, PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) to [email protected]. If you are an Individual shareholders holding securities in demat mode, you are requested to refer to the login method explained at step 1 (A) ic. Login method for e-Voting for Individual shareholders holding securities in demat mode.
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- Alternatively shareholder/members may send a request to evoting@@nsdl.co.in for procuring user id and password for e-voting by providing above mentioned documents.
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- In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat_ mode are allowed to vote through their demat_account maintained with Depositories and Depository Participants. Shareholders are required to update their mobile number and email ID correctly in their demat account in order to access e-Voting facility.
- (1) Notice of the meeting is available on website of the Company at www.aceintegrated.com.
- (11) Mr. Atiuttam Prasad Singh Proprietor of M/s. Atiuttam Singh & Associates, Company Secretaries (Membership No. 8719 and C.P. No. 13333) having office at A-97 & 98, UGF, Street No.-6, Madhu Vihar, New Delhi - 110 092 has been appointed as scrutinizer for conducting the e-voting process in the fair and transparent manner.
- (111) The Scrutinizer shall with in a period of not later than 48 hours from the conclusion of the meeting make a Consolidated Scrutinizer's Report of the total votes cast in favour or against, if any, and submit the same to the Chairman of the Company.
- (1v) Any person, who acquires shares of the Company and become Member of the Company after dispatch of the Notice and holding shares as on the cut-off date 1.e., September 23, 2022 may follow the same instructions as mentioned above for e- Voting.
Industrial Estate, Industrial Area Patparganj, New Delhi — 110092
Registered Office By the order of the Board B-13, DSIDC Complex, Functional For ACE INTEGRATED SOLUTIONS LIMITED
Sd/- CHANDRA SHEKHAR VERMA Date: 30.08.2022 Managing Director Place: Delhi (DIN: 01089951)