Ace Integrated Solutions Limited — AGM Information 2020

Dec 4, 2020

ACE INTEGRATED SOLUTIONS LIMITED

Regd. Office: B-13, DSIDC Complex, FIE, Patparganj Industrial Area, Delhi - 110092 Phone No.: 011-22162970, 22163632, 22156470 Fax: 011-22156374 e-mail:-ceo@aceintegrated.com, info@aceintegrated.com CIN: L74140DL1997PLC088373

Ref.- ACE/STX/2020-21/38

To

Date: 04.12.2020

The Manager (Listing Department) National Stock Exchange of India Limited (NSE) Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra (East), Mumbai-400051 (Maharashtra)

Company Symbol: ACEINTEG Subject:- Intimation of Remote E-Voting facility at 23rd AGM to be held on December 29, 2020.

Dear Sir/Madam,

This is to inform you that pursuant to section 108 of the Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014, as amended upto date, regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the Company is pleased to provide its members the facility to exercise their right to vote on the resolutions proposed to be passed in the 23^rd Annual General Meeting (AGM) by electronic means and the business may be transacted through e-voting services provided by Central Depository Services (India) Limited (CDSL)..

The facility for voting through ballot / polling paper shall also be made available at the venue of the 23^rd AGM. The members attending the meeting, who have not already cast their vote through remote e-voting shall be able to exercise their voting rights at the meeting. The members who have already cast their vote through remote e-voting may attend the meeting but shall not be entitled to cast their vote again at the AGM.

The instructions for shareholders voting electronically are as under:

• $(i)$ The voting period begins on Saturday, December 26, 2020 (9:00 a.m.) and ends on Monday, December 28, 2020 (5:00 p.m.). During this period shareholders' of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date December 22, 2020 may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.
• The shareholders should log on to the e-voting website www.evotingindia.com. $(ii)$
• Click on Shareholders / Members $(iii)$

$(iv)$ Now Enter your User ID

• a. For CDSL: 16 digits beneficiary ID,
• b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,
• c. Members holding shares in Physical Form should enter Folio Number registered with the Company.

OR

Alternatively, if you are registered for CDSL's EASI/EASIEST e-services, you can login at https://www.cdslindia.com from Login - Myeasi using your login credentials. Once you successfully log-in to CDSL's EASI/EASIEST e-services, click on e-Voting option and proceed directly to cast your vote electronically.

• Next enter the Image Verification as displayed and Click on Login. $(v)$
• If you are holding shares in demat form and had logged on to www.evotingindia.com $(vi)$ and voted on an earlier voting of any company, then your existing password is to be used.
• $(vii)$ If you are a first time user follow the steps given below:

	For Members holding shares in Demat Form and Physical Form
PAN	Enter your 10 digit alpha-numeric PAN issued by Income Tax Department (Applicable for both demat shareholders as well as physical shareholders) Shareholders who have not updated their PAN with the $\bullet$ Company/Depository Participant are requested to use the sequence
Dividend	number sent by Company/RTA or contact Company/RTA.
Bank Details	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat account or in the company records in order to login.
OR Date of Birth (DOB)	If both the details are not recorded with the depository or company $\bullet$ please enter the member id / folio number in the Dividend Bank details field as mentioned in instruction (iv).

$(viii)$ After entering these details appropriately, click on "SUBMIT" tab.

Members holding shares in physical form will then directly reach the Company $(ix)$ selection screen. However, members holding shares in demat form will now reach 'Password Creation' menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

• For Members holding shares in physical form, the details can be used only for e- $(X)$ voting on the resolutions contained in this Notice.
• Click on the EVSN for ACE INTEGRATED SOLUTIONS LIMITED on which $(x_i)$ you choose to vote.

For ACE INTEGRATED SONUTIONS LIMITED

Company Secretary

• On the voting page, you will see "RESOLUTION DESCRIPTION" and against the $(xii)$ same the option "YES/NO" for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.
• Click on the "RESOLUTIONS FILE LINK" if you wish to view the entire Resolution $(xiii)$ details.
• After selecting the resolution you have decided to vote on, click on "SUBMIT". A $(xiv)$ confirmation box will be displayed. If you wish to confirm your vote, click on "OK", else to change your vote, click on "CANCEL" and accordingly modify your vote.
• Once you "CONFIRM" your vote on the resolution, you will not be allowed to $(xv)$ modify your vote.
• You can also take a print of the votes cast by clicking on "Click here to print" option $(xvi)$ on the Voting page.
• If a demat account holder has forgotten the changed login password then Enter the $(xvii)$ User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.
• Shareholders can also cast their vote using CDSL's mobile app m-Voting $(xviii)$ available for android based mobiles. The m-Voting app can be downloaded from Google Play Store. Apple and Windows phone users can download the app from the App Store and the Windows Phone Store respectively. Please follow the instructions as prompted by the mobile app while voting on your mobile.
• Note for Non Individual Shareholders and Custodians $(xix)$
• · Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodian are required to log on to www.evotingindia.com and register themselves as Corporates.
• A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdesk.evoting@cdslindia.com.
• After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.
• The list of accounts linked in the login should be mailed to helpdesk.evoting@cdslindia.com and on approval of the accounts they would be able to cast their vote.
• A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.
• $(xx)$ If you have any queries or issues regarding attending AGM $&$ e-Voting from the e-Voting System, you may refer the Frequently Asked Questions ("FAQs") and evoting manual available at www.evotingindia.com, under help section or write an email to helpdesk.evoting@cdslindia.com or contact Mr. Nitin Kunder (022-23058738) or Mr. Mehboob Lakhani (022-23058543) or Mr. Rakesh Dalvi (022-23058542).

• All grievances connected with the facility for voting by electronic means may be $(xxi)$ addressed to Mr. Rakesh Dalvi, Manager, (CDSL, ) Central Depository Services (India) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to helpdesk.evoting@cdslindia.com or call on 022-23058542/43
• Notice of the meeting is available on website of the Company $(xxii)$ at www.aceintegrated.com.
• Mr. Atiuttam Prasad Singh Proprietor of M/s. Atiuttam Singh & Associates, Company $(xxiii)$ Secretaries (Membership No. 8719 and C.P. No. 13333) having office at A-97 & 98, UGF, Street No.-6, Madhu Vihar, New Delhi - 110 092 has been appointed as scrutinizer for conducting the e-voting process in the fair and transparent manner.
• The Scrutinizer shall with in a period of not later than 48 hours from the conclusion of $(xxiv)$ the meeting make a Consolidated Scrutinizer's Report of the total votes cast in favour or against, if any, and submit the same to the Chairman of the Company.
• Any person, who acquires shares of the Company and become Member of the $(xxy)$ Company after dispatch of the Notice and holding shares as on the cut-off date i.e. December 22, 2020 may follow the same instructions as mentioned above for e-Voting.

You are requested to kindly take the above information on your records.

For ACI For ACE INTEGRATED SOLUTIONS LIMITED RANJET SINGH (Company Secretary & Compliance Officer)