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Ace Integrated Solutions Limited AGM Information 2020
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AGM Information
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ACE INTEGRATED SOLUTIONS LIMITED
Regd. Office: B-13, DSIDC Complex, FIE, Patparganj Industrial Area, Delhi - 110092 Phone No.: 011-22162970, 22163632, 22156470 Fax: 011-22156374 e-mail:[email protected], [email protected]
CIN: L74140DL1997PLC088373
Ref.- ACE/STX/2020-21/43
T0
Date: 29.12.2020
The Manager (Listing Department) National Stock Exchange of India Limited (NSE) Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra (East), Mumbai-400051 (Maharashtra)
Company Symbol: ACEINTEG Subject:- Proceedings of 23rd Annual General Meeting of Ace Integrated Solutions Limited held on December 29, 2020.
Dear Sir/Madam.
Pursuant to the provisions of regulation 30 read with Para A, Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed herewith the proceedings of 23rd Annual General Meeting of the Company held on Tuesday, the 29th day December, 2020 at 10:00 a.m. at the registered office of the Company at B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092.
You are kindly requested to take the above information on your record.
For ACE INTEGRATED SOLUTIONS UNITED For ACE INTEGRATED SOLUTIONS LIMITED $\rho \circ \sigma$ RANJEETSINGHCompany Secretarice Officer)
Encl: As above
ACE INTEGRATED SOLUTIONS LIMITED
Regd. Office: B-13, DSIDC Complex, FIE, Patparganj Industrial Area, Delhi - 110092 Phone No.: 011-22162970, 22163632, 22156470 Fax: 011-22156374 e-mail:[email protected], [email protected]
CIN: L74140DL1997PLC088373
PROCEEDINGS OF THE 23RD ANNUAL GENERAL MEETING OF THE SHAREHOLDERS OF ACE INTEGRATED SOLUTIONS LIMITED HELD ON TUESDAY, THE 29TH DAY OF DECEMBER, 2020 AT 10.00 A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT B-13, DSIDC COMPLEX, FUNCTIONAL INDUSTRIAL ESTATE, INDUSTRIAL AREA PATPARGANJ, NEW DELHI-110092.
1. Day, Date, Time and Venue of the Meeting: -
As per Notice dated December 02, 2020, the 23rd Annual General Meeting (AGM) of the Company held on Tuesday, the 29th day of December, 2020 at 10.00 a.m. at the registered office of the Company at B-13, DSIDC Complex, Functional Industrial Estate, Industrial Area Patparganj, New Delhi-110092.
Shri Chandra Shekhar Verma, Managing Director of the Company, with the consent of the members took the Chair and presided over the proceedings and welcomed the Members to the 23rd AGM of the Company and introduced the persons sitting at the Dias.
2. Directors and Key Managerial Personnel present at the AGM:-
Directors
All the Directors of the Company were present at the AGM except Mr. Rajeev Ranjan Sarkari, who expressed his inability to attend the AGM due to his personal reason.
Key Managerial Personnel
Mr. Ranjeet Singh, Company Secretary Mr. Rohit Goel, Chief Financial Officer
3. Quorum: -
The quorum being present, the Chairman declared the meeting open.
4. Brief Detail of the Meeting: -
The Annual Report including Notice of Annual General Meeting, Board's Report and Statutory Auditor's Report were taken as read by the shareholders of the Company.
The Chairman then addressed the Members and gave an overview of the financial performance of the Company for the financial year ended March 31, 2020 and its future outlook.
The Company Secretary informed the Shareholders that the Company had provided Remote e-voting facility to all the Shareholders entitled to cast their vote (i.e. persons who were Shareholders on December 22, 2020, being the cut-off date) on all the resolutions as set out in the Notice of AGM during the period from December 26, 2020 (9:00 a.m.) to Monday, December 28, 2020 (5:00 p.m.) as per the provisions of Companies Act, 2013 read with Rules framed thereunder. He further informed that M/s Atiuttam Singh & Associates, a Practicing Company Secretary (Membership No. 8719 and C.P. No. 13333, Address: A-97 & 98, UGF, Street No.-6, Madhu Vihar, New Delhi $-110092$ ) has been appointed as the Scrutinizer for conducting the remote e-voting process in a fair and transparent manner.
Further, in terms of the Companies Act, 2013 and the Listing Regulations, Shareholders attending the AGM who had not already cast their vote by Remote E-voting were also provided the option to exercise their right to vote at the venue of the AGM by physical polling on all the resolutions of Ordinary and Special businesses as set out in the Notice of AGM. M/s Atiuttam Singh & Associates, a Practicing Company Secretary (Membership No. 8719 and C.P. No. 13333, Address: A-97 & 98, EGRATED SOLUTIONS I AVITED
UGF, Street No.-6, Madhu Vihar, New Delhi - 110 092) has also being appointed as the Scrutinizer for independently carrying out the poll at the venue of the AGM.
The Members were informed that the Results would be declared after considering the Remote Evoting and Voting by Ballot by the members present in the AGM. They also informed that the Results would be submitted to the Stock Exchange within 48 hours of conclusion of the Annual General Meeting and would be placed on the website of the Company at www.aceintegrated.com.
The objective and implications of the Resolutions before putting them to vote at the Meeting were being explained.
5. Brief details of items transacted at the AGM:-
Ordinary Business
- To receive, consider and adopt the Annual Audited Financial Statements of the Company for $1.$ the financial year ended on March 31, 2020 and Reports of Board of Directors and Report of Auditors thereon
- To appoint a Director in place of Mrs. Amita Verma (DIN: 01089994), who retires by rotation $2.$ at this Annual General Meeting, and being eligible, offers herself for re-appointment.
Special Business
-
- To appoint Mr. Rajeev Ranjan Sarkari as an Independent Director.
-
- To appoint Ms. Shivangi Chandra as Chief Legal Advisor on a retainership fees
Before ordering the Poll, the Shareholders were being invited for their queries and observations.
Thereafter the Poll was ordered requesting all the Members present to cast their votes using the ballot papers handed over to them in this regard by putting a tick mark in the Column of 'Assent' or 'Dissent', as the case may be, sign the Ballot Paper and drop it in the Ballot Box as kept in the Hall.
Each of the Resolution was proposed by a Member and seconded by another Member.
M/s Atiuttam Singh & Associates, a Practicing Company Secretary who has been appointed as the Scrutinizer was being requested for an orderly conduct of voting. The Scrutinizer demonstrated the empty Ballot Box to the Shareholders and locked and sealed it in the presence of the Shareholders of the Company.
The Chairman concluded the meeting at 10:50 a.m. and the consolidated result e-voting and voting through ballot process will be declared with 48 hours from the conclusion of this meeting and the same will be uploaded on the website of the Company at www.aceintegrated.com and after that chairman thanked to the Shareholders and others for attending the AGM.
The Company Secretary proposed a vote of thanks to the Chair and the members attended the Meeting and the Meeting ended with no other business being left to be transacted.
For ACE INTEGRATED SOLUTIONS LIMITED Ranjeet Singh (Company Secretary & Compliance Officer)
Date: 29.12.2020 Place: Delhi