Ace Integrated Solutions Limited — AGM Information 2018

Sep 4, 2018

ACE INTEGRATED SOLUTIONS LIMITED

Regd. Office: 8-13, DSIDC Complex, FIE, Patparganj Industrial Area. Delhi — 110092 - Phone No.: 011-22162970, 22163632, ^22156470 Fax: ⁰¹ 1- ^22155374 e—maiI:-ce9@ace|ntggratedr.com, W inio@aceintegr§ted.com

Ref.- AISL/SEC/STX/2018-l9/l6

To

Date: 04.09.2018

The Manager (Listing Department) National Stock Exchange of India Limited (NSE) Exchange Plaza, C-l, Block G, Bandra Kurla Complex, Bandra (East), Mumbai-400051 (Maharashtra)

Company Symbol: ACEINTEG Company Series: SM

Subjectz- lntimation of Remote E-Voting facilitv.

Dear Sir/Madam,

This is to inform you that pursuant to section ¹⁰⁸ ofthe Companies Act, ²⁰¹³ read with Rule ²⁰ of Companies (Management and Administration) Rules, 2014, as amended upto date, Regulation ⁴⁴ of SEBI (Listing Obligations and Disclosure Requirements) Regulations, ²⁰¹⁵ the Company is pleased to provide its members the facility to exercise their right to vote on the resolutions proposed to be passed in the 215' Annual General Meeting (AGM) by electronic means and the business may be transacted through e-Voting Services provided by Central Depository Services (India) Limited (CDSL).

The facility for voting through ballot / polling paper shall also be made available at the venue of the 215' AGM. The members attending the meeting, who have not already cast their vote through remote e—voting shall be able to exercise their voting rights at the meeting. The members who have already cast their vote through remote e-voting may attend the meeting but shall not be entitled to cast their vote again at the AGM.

The instructions for shareholders voting electronically are as under:

(i) The voting period begins on Monday, 24'h September, ²⁰¹⁸ (9:00 am.) and ends on Wednesday, 26th September, ²⁰¹⁸ (5:00 pm.) During this period shareholders' of the Company, holding shares either in physical form or in dematerialized form, as on 20'h September, ²⁰¹⁸ (the cut-off date) may cast their vote electroni . The e-voting module shall be disabled by CDSL for voting thereafter.

• (ii) The shareholders should log on to the e—voting website www.cvotingindia.com.
• (iii) Click on Shareholders.
• (iv) Now Enter your User ID
• a. For CDSL: ¹⁶ digits beneficiary ID,
• b. For NSDL: ⁸ Character DP ID followed by ⁸ Digits Client ID,
• 1. Members holding shares in Physical Form should enter Folio Number registered with the Company.
• (v) Next enter the Image Verification as displayed and Click on Login.
• (vi) If you are holding shares in demat form and had logged on to www.cvotingindm and voted on an earlier voting of any company, then your existing password is to be used.

(vii) If you are ^a first time user follow the steps given below:

	For Members shares in Form Demat and holding Form Physical
PAN	Enter your 10 alpha—numeric PAN digit issued by Income Tax Department for both demat (Applicable shareholders as well as physical shareholders) 0 Members who not have their PAN with updated the Company/Depository are to first Participant use the two requested letters of their of name and the the 8 digits sequence number in the PAN field. In case 0 the sequence number is less than 8 digits enter the applicable number of 0's before the number afler the first two characters of the Eg. If name in CAPITAL letters. name is Ramesh your with Kumar sequence number I then enter RAOOOOOOOI in the PAN field.
Dividend Bank Details OR Date of Birth (DOB)	Enter the Dividend Date of Bank Details or Birth (in dd/mm/yyyy format) as recorded in demat account or in your the company records in order to login. I If both the details are not recorded w1th the depOSItory or company member id / please enter the folio number in the Dividend Bank details field as mentioned in instruction (iv).

• (viii) After entering these details appropriately, click on "SUBMIT" tab.
• (iX) Members holding shares in physical form will then directly reach the Company selection screen. However, members holding shares in demat form will now reach 'Password Creation' menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

• (X) For Members holding shares in physical form, the details c. voting on the resolutions contained in this Notice.

• (xi) Click on the EVSN for "ACE INTEGRATED SOLUTIONS LIMITED" on which you choose to vote.

• (xii) On the voting page, you will see "RESOLUTION DESCRIPTION" and against the same the option "YES/NO" for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.
• (xiii) Click on the "RESOLUTIONS FILE LINK" if you wish to View the entire Resolution details.
• (xiv) After selecting the resolution you have decided to vote on, click on "SUBMIT". A confirmation box will be displayed. If you wish to confirm your vote, click on "OK", else to change your vote, click on "CANCEL" and accordingly modify your vote.
• (XV) Once you "CONFIRM" your vote on the resolution, you will not be allowed to modify your vote.
• (xvi) You can also take ^a print of the votes cast by clicking on "Click here to print" option on the Voting page.
• (xvii) If ^a demat account holder has forgotten the changed password then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.
• (xviii) Shareholders can also cast their vote using CDSL's mobile app m-Voting available for android based mobiles. The m-Voting app can be downloaded from Google Play Store. Apple and Windows phone users can download the app from the App Store and the Windows Phone Store respectively. Please follow the instructions as prompted by the mobile app while voting on your mobile.
• (xix) Note for Non — Individual Shareholders and Custodians
• ^o Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodian are required to log on to www.cvotingindia.com and register themselves as Corporates.
• ^{o A} scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdeskevoting@cdslindiacom.
• ⁰ After receiving the login details ^a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.
• The list of accounts linked in the login should be mailed to helpdesk.evoting(u)cdslindia.com and on approval of the accounts they would be able to cast their vote.
• ^{0 A} scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.
• (XX) In case you have any queries or issues regarding e-voting, you may refer the Frequently Asked Questions ("FAQs") and e-voting manual available at www.cvotingindia.com, under help section or write an nail to helpdesk.evotinggwcdslindiacom

• (xxi) All grievances connected with the facility for voting by electronic means may be addressed to Central Depository Services (India) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, NM Joshi Marg, Lower Parel (East), Mumbai-400013, or send an email to helpdesk.evoting@cdslindiaicom or call 1800225533.
• (xxii) Notice of the meeting is also available on the website of the Company at www.aceintegratedrc0m.
• (xxiii) Mr. Atiuttam Prasad Singh Proprietor of M/s. Atiuttam Singh & Associates, Company Secretaries (Membership No. ⁸⁷¹⁹ and CF. No. 13333) (Address: D-lO, First Floor, Gali No. 20, Madhu Vihar, New Delhi - 110092) has been appointed as scrutinizer for conducting the e-voting process in the fair and transparent manner.
• (xxiv) The Scrutinizer shall with in ^a period of not exceeding three (3) days from the conclusion of the meeting make ^a Consolidated Scrutinizer's Report of the total votes cast in favour or against, if any, and submit the same to the Chairman of the Company.
• (xxv) Any person, who acquires shares of the Company and become Member of the Company after dispatch of the Notice and holding shares as on the cut—off date i.e. 20"' September, 2018 may follow the same instructions as mentioned above for 6- Voting,

You are requested to kindly take the above information on your records and acknowledge the receipt ofthe same.

Yours Faithfully

For A RANJ ET SINGH " 01.5% Pup-mu: lndmrtu Am (Company Secretary & Compliance Officer)

Date: 04.09.2018 Place: Delhi